05 26 2021 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, May 26, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Director, Development Services; Shannon Johnson, Chief
Financial Officer/Treasurer; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Michelle
Jakobi, Acting Director, Environmental Services; Jenny Legget, Public
Relations Officer/Communications Andy Karaiskakis, Senior Planner;
Jennifer Whitley, Coordinator, Economic Development/Communications;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO
All Council and staff participated via ZOOM platform
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the traditional land
of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-
Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and
Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including the
historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
Page 1 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210526-1
Moved by Hough, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Wednesday, May 26, 2021 be
received and adopted;
That the comments received re: Item 15a), as outlined on the agenda, be received.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Keane declared a conflict of interest with respect to Item 15a) Principles Integrity
Report; E-mail Request; Correspondence from H.G. Elston to Principles Integrity as the item
directly pertained to her and she recused herself from the vote on this item.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, May 12, 2021.
Motion No. C210526-2
Moved by DeSousa, Seconded by Scott
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, May 12, 2021
be received and adopted as printed and circulated.
Carried.
Page 2 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
6. Recognition of Achievements:
a) Correspondence from Canadian Institute of Access and Privacy Professionals, re: Sheila
Spring, Records Management Clerk, CIAPP Certified (CIAPP-C) Designation.
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Moved by Veitch, Seconded by Hough
Be it resolved
1. That the correspondence from the Canadian Institute of Access and Privacy Professionals re:
Sheila Spring, Records Management Clerk re: CIAPP Certified (CIAPP-C) Designation be
received.
2. That Sheila Spring be recognized for receiving the CIAPP Certified (CIAPP-C) designation
under the Mayor's signature.
Carried.
Mayor H.S. Hughes, Chair indicated, as a friendly consent, that Item 8a) would extend beyond
the 10 minute deadline.
7. Public Meetings:
None.
9. Open Forum:
Two (2) individuals provided comments with respect to Item 15a).
10. Reports of Municipal Officers for Action:
a) CS2021-15, Jennifer Whitley, Coordinator, Economic Development/ Communications re:
County of Simcoe Economic Development Funding Program 2021.
Motion No. C210526-4
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That CS2021-15, Jennifer Whitley, Coordinator, Economic Development/ Communications re:
County of Simcoe Economic Development Funding Program 2021 be received and adopted.
2. That Council endorses the submission to the County of Simcoe Economic Development
Funding Program 2021 for $50,000 for the completion of a Tourism Action Plan and
Implementation of COVID Recovery Efforts.
3. That the Coordinator, Economic Development & Communications complete and submit the
required Funding Application to the County of Simcoe.
4. That staff report back to Council with a project update prior to the end of Quarter three (3)
2021.
Carried.
Page 3 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
f) OCS2021-12, Shawn Binns, Director, Operations and Community Services re:
Community Services COVID-19 Response.
Motion No. C210526-5
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That OCS2021-12, Shawn Binns, Director, Operations and Community Services re:
Community Services COVID-19 Response be received and adopted.
2. That the Township of Oro-Medonte agree to participate in the City of Orillia's revised
parking permit program for adjacent Municipalities and administer the program for
Township residents.
3. That a letter be provided to City of Orillia under the Mayor's signature thanking the City of
Orillia for their reconsideration and the regional benefits of the revised parking program.
4. That Township staff through the Emergency Management Control Group continue to
monitor and adapt programs as necessary to ensure the protection of public health and
the continuity of essential public services with continued updates to Council.
Carried.
b) DS2021-76, Andy Karaiskakis, Senior Planner re: Telecommunication Tower— Samuel
Wellington Ross (Owner) and FB Connect (Agent), 4917 Line 4 North, Pre -Consultation
Application 2021-PCA-02.
Motion No. C210526-6
Moved by Keane, Seconded by Veitch
Be it resolved
1. That DS2021-76, Andy Karaiskakis, Senior Planner re: Telecommunication Tower —
Samuel Wellington Ross (Owner) and FB Connect (Agent), 4917 Line 4 North, Pre -
Consultation Application 2021-PCA-02 be received and adopted.
2. That Innovation, Science and Economic Development Canada (ISED) be advised that the
Township of Oro-Medonte has no concerns and concurs with FB Connect's proposed
installation of a telecommunication tower to be located at 4917 Line 4 North.
3. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 4 of 18
Council Meeting Minutes —Wednesday, May 26, 2021.
c) F12021-11, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage Loan
Applications.
Motion No. C210526-7
Moved by Hough, Seconded by Greenlaw
Be it resolved
1. That F12021-11, Shannon Johnson, Chief Financial Officer/Treasurer re: Tile Drainage
Loan Applications be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, up to a maximum
total amount of $50,000.00 for the property owner of Concession 9, PT W 1/2 LT 8,
Coldwater, Ontario, Municipality of Oro Medonte to be financed over ten (10) years, upon
subsequent conditional approval by OMFRA funding.
3. That the applicant be advised of Council's decision under the Chief Financial
Officer/Treasurer's signature.
Carried.
d) DS2021-77, Andria Leigh, Director, Development Services re: Subdivision Agreement
Braestone Phase 2 Group D Lot 3, Concession 9 (Oro) Application: 43T-91031 [Refer to
Item 17a)].
Motion No. C210526-8
Moved by DeSousa, Seconded by Scott
Be it resolved.
1. That DS2021-077, Andria Leigh, Director, Development Services re: Subdivision
Agreement Braestone Phase 2 Group D Lot 3, Concession 9 (Oro) Application: 43T-
91031 be received and adopted.
2. That the Township of Oro-Medonte enter into a subdivision agreement with Braestone
Development Corporation for Phase 2 Group D, being 25 residential lots.
3. That the appropriate draft by-law be brought forward for Council's consideration to enter
into the subdivision agreement.
4. That Staff arrange for the registration of the subdivision agreement by the Township's
Solicitor after any outstanding matters have been satisfied by the developer.
5. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
Page 5 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
e) CS2021-14, Donna Hewitt, Director, Corporate Services re: Ontario Provincial Police
(OPP) Detachment Board Composition.
Motion No. C210526-9
Moved by Scott, Seconded by Hough
Be it resolved
1. That CS2021-14, Donna Hewitt, Director, Corporate Services re: Ontario Provincial Police
(OPP) Detachment Board Composition be received and adopted.
2. That one OPP Detachment Board comprised of 10 members be established for the Orillia
OPP Detachment with representation from the City of Orillia and the Townships of Oro-
Medonte, Ramara and Severn.
3. That the 10 member OPP Detachment Board be comprised of the following:
o One elected representative from each municipality (being the head of the municipal
Council or, if the head chooses not to be a member of the Board, another member of
the Council appointed by resolution of the Council);
o One community representative from each municipality (being one person appointed
by resolution of the Council, who is neither a member of the Council nor an employee
of the municipality); and
o Two provincial representatives appointed by the Lieutenant Governor in Council;
4. That the City of Orillia and the Townships of Oro-Medonte, Ramara and Severn be
directed to determine the level of administrative support required for the OPP Detachment
Board;
5. That the costs associated with the administrative resources required to support the
establishment and operation of the OPP Detachment Board be shared equally by each
municipality;
6. That the Executive Director of the Orillia Police Services Board for the City of Orillia be
authorized to submit the OPP Detachment Board Proposal to the Ministry of the Solicitor
General on behalf of the City of Orillia and the Townships of Oro-Medonte, Ramara and
Severn;
7. That the City of Orillia and the Townships of Ramara and Severn be advised of Council's
decision under the Director of Corporate Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, May 26, 2021.
8. Deputations/Presentations:
a) Deputation by Sarah Huter, Assistant General Manager, Mount St. Louis Moonstone Ski
Resort; and Jonathon Reid, General Manager, Skyline Horseshoe Resort re: Resolution
to Support Ski Resorts with Recreational Amenity Designation.
Motion No. C210526-10
Moved by Hough, Seconded by DeSousa
That the correspondence dated May 13, 2021 and the PowerPoint presentations provided by
Sarah Huter, Assistant General Manager, Mount St. Louis Moonstone Ski Resort; and
Jonathon Reid, General Manager, Skyline Horseshoe Resort re: Resolution to Support Ski
Resorts with Recreational Amenity Designation be received.
That Section 14.8 o) of the Procedural By-law No. 2017-165 (Office Consolidation) be
waived.
Whereas, on March 11, 2020, the World Health Organization declared COVID-19 a global
pandemic; and
Whereas, the Government of Ontario, County of Simcoe, Municipality of Muskoka, Township
of Oro-Medonte, Township of Springwater, Township of Clearview and Township of
Huntsville remain in declared provincewide Stay -at -Home Order in response to the COVID-
19 pandemic; and
Whereas, all levels of Government are effectively working collaboratively in response to the
evolving COVID-19 situation; and
Whereas, the Government of Ontario has developed a comprehensive Framework for
Reopening our Province; and
Whereas, many low -risk outdoor activities were permitted to open in the Provincial
Reopening Framework; and
Whereas, Ontario's ski industry generates approximately $420 million annually to the
provincial economy and supports over 14,000 jobs and as a result of the shutdown, lost $84
million in capital outlay and over 9,400 jobs; and
Whereas, nordic skiing, alpine skiing, snowboarding and snowshoeing provide low -risk
opportunities and outlets for participation in outdoor -based activities that improve physical
and mental health and overall well-being; and
Whereas, the ski industry has developed comprehensive operating plans and established
best practices through its Ski Well, Be Well program to ensure strict compliance with
regulations and public health directives and reduce the risk of COVID-19 transmission; and
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Council Meeting Minutes — Wednesday, May 26, 2021.
Whereas, Ontario's ski resorts made significant capital and human resource investments to
operate in 2020/2021; and
Whereas, Ontario's ski resorts spend over $500,000 on average in capital outlay for
snowmaking, necessary lift maintenance and grooming as well as onboarding and training
employees per resort; and
Whereas, Ontario's ski industry received recreational amenity designation in Stage 1 of the
Provincial Reopening Framework and Grey Lockdown Zone and was arbitrarily and without
industry consultation removed on December 21, 2020; and
Whereas, Ontario was the only province in Canada to force the closure of its ski resorts; and
Whereas, the 2020/2021 operation of ski resorts across North America has empirically
demonstrated that the effectiveness of best practice controls in limiting the spread of COVID-
19; and
Whereas, Ontario's snow resorts are hesitant to take any further financial risk and prepare
for the 2021/2022 operating season that may be shut down as a result of further government
restrictions and risk even further financial hardships; and
Whereas, the Township of Oro-Medonte is the proud home to three of Ontario's largest ski
resorts, Hardwood Ski and Bike, Horseshoe Resort and Mount St. Louis Moonstone, the
Township of Springwater is the proud home to Snow Valley Ski Resort, the Township of
Huntsville is the proud home to Hidden Valley Highlands Ski Area, and Township of
Clearview is the proud home to Devil's Glen Country Club, which provide significant local,
regional, and provincial economic benefits; and
Whereas, MPP Downey, MPP Dunlop, MPP Wilson, MPP Miller and other local MPPs have
advocated on behalf of these businesses and industry; and
Now, Therefore, Be it resolved that Mount St. Louis Moonstone, Snow Valley, Hidden
Valley Highlands Ski Area, Hardwood Ski and Bike, Horseshoe Resort, Devil's Glen Country
Club, the Council of the Townships of Oro-Medonte, Springwater, Clearview and Huntsville
hereby respectfully request that the Government of Ontario provide legislated assurances for
the operation of Ontario's ski resorts for the 2021/2022 ski season; and
Be it Further Resolved that the Government of Ontario thoroughly consult with the ski
industry through the Ontario Snow Resorts Association to review future legislative changes
impacting Ontario's ski industry; and
Be it Further Resolved that the Government of Ontario thoroughly consult with the ski
industry through the Ontario Snow Resorts Association to review re -opening policy
considerations currently impacting the industry.
Page 8 of 18
41
Council Meeting Minutes —Wednesday, May 26, 2021.
And Further that a copy of this resolution be sent, under the Mayor's signature, to Premier
Ford, MPP Downey, MPP Dunlop, MPP Wilson, MPP Miller, County of Simcoe and Ontario
municipalities for their consideration.
Unanimously Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) CS2021-13, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re:
Corporate Projects Status Update, March -April, 2021.
Motion No. C210526-11
Moved by DeSousa, Seconded by Keane
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received.
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) CS2021-13, Vanessa Cooper, Executive Assistant, Mayor & Council and CAO re:
Corporate Projects Status Update, March -April, 2021.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provides updates: Deputy Mayor Hough and Mayor
Hughes.
13.Announcements:
None
Page 9 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Permit Parking.
b) Minutes of Orillia Public Library Board meeting held on Wednesday, April 28, 2021.
Staff Recommendation: Receive for Information Only.
Motion No. C210526-12
Moved by Scott, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Permit Parking.
b) Minutes of Orillia Public Library Board meeting held on Wednesday, April 28, 2021.
Received for Information Only.
Carried.
16.Notice of Motions:
None.
17. By -Laws:
a) 2021-039: A By-law to Authorize the Execution of a Subdivision Agreement between the
Corporation of the Township of Oro-Medonte and Braestone Development Corporation.
b) 2021-060: A By-law to Prohibit Heavy Truck Traffic on Certain Highways within the
Township of Oro-Medonte and to Repeal By-law No. 2012-180 (No Heavy Truck
Routes).
c) 2021-061: A By-law to Amend By-law No. 2021-020 "A By-law to Appoint Municipal Law
Enforcement Officers/Provincial Offences Officers" "Appointment By-law".
d) 2021-062: A By-law to adopt the estimates of all amounts required during the year and
for levying the tax rates for the year 2021.
Page 10 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
Motion No. C210526-13
Moved by Veitch, Seconded by DeSousa
Be it resolved that
a) 2021-039: A By-law to Authorize the Execution of a Subdivision Agreement between the
Corporation of the Township of Oro-Medonte and Braestone Development Corporation;
b) 2021-060: A By-law to Prohibit Heavy Truck Traffic on Certain Highways within the
Township of Oro-Medonte and to Repeal By-law No. 2012-180 (No Heavy Truck Routes);
c) 2021-061: A By-law to Amend By-law No. 2021-020 "A By-law to Appoint Municipal Law
Enforcement Officers/Provincial Offences Officers" "Appointment By-law";
d) 2021-062: A By-law to adopt the estimates of all amounts required during the year and
for levying the tax rates for the year 2021;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
8. Deputations/Presentations:
b) Presentation by Karie Warnar, Avail Consulting Inc. re: Township of Oro-Medonte
Community Safety and Well -Being (CSWB) Plan, 2021-2025.
Motion No. C210526-14
Moved by Keane, Seconded by Veitch
Be it resolved
1. That the PowerPoint presentation provided by Karie Warnar, Avail Consulting Inc. re:
Township of Oro-Medonte Community Safety and Well -Being (CSWB) Plan be received
and adopted; and
2. That the Township proceed as outlined in the next steps.
Carried.
Page 11 of 18
Council Meeting Minutes —Wednesday, May 26, 2021.
15. Communications/Petitions:
a) 1. Principles Integrity Report;
2. E-mail Request;
3. Correspondence from H.G. Elston to Principles Integrity.
Councillor Keane declared a conflict of interest with respect to Item 15a) Principles
Integrity Report; E-mail Request; Correspondence from H.G. Elston to Principles Integrity
as the item directly pertained to her and she recused herself from the vote on this item.
Motion No. C210526-15
Moved by Scott, Seconded by DeSousa
Whereas Council has received contradictory findings from Integrity Commissioner (IC) -
Principles Integrity (PI) and H.G. Elston, (Elston) Barrister/Solicitor / Integrity
Commissioner regarding a Complaint signed by Linda Myles, President of the Horseshoe
Valley Property Owners Association (HVPOA).
Whereas in the General Introduction of the PI report a statement is found that Oro-
Medonte Council "are held to a higher standard of behaviour and conduct' with the PI
findings specifically focusing as it relates to Honesty, Fairness, Respect and Courageous
and Responsible Decision Making.
Whereas due to the subjectivity in determining a higher standard as it applies to a breach
in the Code of Conduct it is appropriate to reference the behaviours and conduct of the
complainant and PI as benchmark comparisons.
Whereas there is a history of concerns with the HVPOA distributing false and misleading
information as confirmed by the following excerpt from a mail out by the former Ward 1
Councillor: "A number of residents attended the Council meeting March 12th where the
process was explained. To ensure that the rates in the motion were for illustrative
purposes only, staff twice clarified, that adopting the motion did NOT establish the rates.
Sadly, and for seemingly unexplained reasons, the HVPOA committee on the following
day and without asking for circulation from me, circulated their misinterpretations to the
Horseshoe Valley Property owners and others. Regrettably, this undermined the
community engagement process by communicating that the rates were already
established. The circulation was written in a manner that caused many to erroneously
interpret that the rate changes also applied to those on private water systems and waste
water."
Whereas communication from the HVPOA core executive on March 22, 2018 to the then
Ward 1 Councillor included the following: "You characterized the HVPOA as undermining
and unsupportive, a way that did not advance the HVPOA initiative, on behalf of the 500
households in our Settlement Area, to collaborate with the Township in planning to
manage growth. This unfortunate incident coupled with your letter writing campaign
Page 12 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
referring to "misinformation" about the "actual facts" is also disappointing. We do not take
this lightly. We urge you to provide the HVPOA with a retraction of your public statement
of last Wednesday... Should you choose not to do the above, the course of action agreed
upon by the Board will publish a transcript or recording of your statement from the March
14th public Council Meeting... should we not hear from you by Monday, March 26th at 5:00
p.m., we will have no other choice as your comments and actions threaten our integrity
and legitimacy of the HVPOA Board and Committees".
Whereas Councillor Keane's communications state: "Should the HVPOA Board of
Directors fail to satisfactorily correct the misrepresentation to the public, or I have not
received a satisfactory response by February 26, 2021 1 will be taking this matter to
Council with a recommended action".
Whereas a comparison of the two statements noted above clearly confirms Councillor
Keane's statement to be at a higher standard especially considering Elston's opinion "It is
difficult to see how a letter to residents from a Member of Council asking for a correction...
or the Councillor will take it to council can be considered a threat of harm. To do so
requires you to charge all decisions of Council harmful or potentially harmful".
Whereas (44) PI states "they (HVPOA) experienced the accusatory tone of the letter (from
Councillor Keane) to be hurtful and offensive and the concluding statement as threatening"
The example of earlier communications to the former Ward 1 Councillor verifies this
statement to be disingenuous.
Whereas (99) PI statement "there is a longstanding history of friction between the HVPOA
and Oro-Medonte Council that spans several terms" is incorrect. There has been a long
standing positive working relationship that abruptly changed during the previous term,
seemingly related to the HVPOA Core Executive municipal election objectives. In March
during 2018 election year the then one Ward Council wrote the following excerpts to the
HVPOA who subsequently endorsed the Vice President of their association as the
preferred candidate before the nominations were closed: "There appears to be significant
disconnects between the information from January 19th 2018 meeting with the Executive
of the HVPOA." I am disappointed in the negative tone and content of some of the HVPOA
E Blasts. This is a departure from our past history of partnership and cooperation." I feel I
must add that when you say you are speaking for the community or that the community
has been fully vetted ... I have to differ as I have heard from many residents who are
concerned about the negative E mails from the HVPOA to residents .
Whereas the PI report overlooked a history of friction between the HVPOA and the
County of Simcoe relating to safety improvements to County Road 22.
Page 13 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
Whereas (50) PI made a commitment to Councillor Keane that if she revealed the name
of a person it would be used for the limited purpose of corroborating her evidence to
Council. (59) In the PI report states 'We undertook not to reveal the person's identity
wishing only to corroborate her story." Yet names and information related to identifiable
individuals are contained in the report made available to the public.
Whereas (98) PI statement "there is no evidence that the Councillor put any effort to
improve her relationship with the HVPOA". This statement is erroneous. In fact just prior to
the HVPOA issuing the complaint, Councillor Keane had voted in favour of a seven million
dollar Community Center to be added to the new school to be built in Horseshoe Valley;
she voted to sell a building lot in Ward 3 to help finance this capital project in Ward 1; the
HVPOA and the Ward 1 Councillor opposed the selling and deployment of the assets of
two Township lots to help offset the huge costs of the Community Centre; Councillor
Keane as chair of the Internet Task Force has been instrumental in getting fiber extended
in Horseshoe Valley including the High Vista area; Councillor Keane was a significant
contributor to the reduction in rates for Zone 1 Water users to hook up to the Township
owned water system as a member of that task force; Councillor Keane attended numerous
functions in Horseshoe Valley including but not limited to; the Smiles for Amanda fund
raising campaign; initiatives of the WE community organization and Col. Bob Douglas's
90th birthday.
Whereas (27) in the PI reports extols the technological expertise of one of their (HVPOA)
members yet it is clear in (76) that there was available technology not employed to
determine or ask for confirmation of that the email was received. Those with even a
rudimentary knowledge of computer technology would know that not having an email
bounce back is not sufficient to conclude that it was received. The HVPOA news on May
20th 2021 acknowledges technological failures with its emailed distributions where it is
stated "we have had several members indicate that they did not receive our original
eNews."
Whereas (58) Councillor Keane revealing names without speaking to the respective
individuals first, would have betrayed confidentiality which is a breach of the Code of
Conduct. (60) It is apparent that Councillor Keane wished to consult with a lawyer. (62)
Action was taken to administer an oath on the basis of the Councillor being reluctant but
not refusing.
Whereas in policy POL-ADM-24, under Confidentiality, 10(ii) "The Integrity Commissioner
and every person acting under her or his instructions shall preserve secrecy with respect
to all matters that come to his or her knowledge in the course of any investigation except
as required by law in a criminal proceeding." And 10(iv) "Any references by the Integrity
Commissioner in an annual or other periodic report to a complaint or an investigation shall
not disclose confidential information that could identify a person concerned."
Page 14 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
Whereas the Executive of the HVPOA breached confidentiality thereby tainting the
investigative process. The IC gave direction that the Municipal Act mandates, that there be
confidentiality in the conduct of a complaint investigation. In order to maintain and support
the integrity of the process, the IC asked that the HVPOA not discuss the content of the
complaint with anyone, including witnesses. The HVPOA in its eNews message of May
20th, 2021 acknowledges having received that direction, and that their own lawyer verified
and reinforced confidentiality requirements.
Therefore be it resolved the recommendations by H. G. Elston Barrister/Solicitor /
Integrity Commissioner, 'That approach can lead to no other conclusions then that
Councillor Keane did not participate in nor make a recording of the HVPOA meeting, did
not send the HVPOA an aggressive or accusatory letter, did not threaten the HVPOA, and
must, accordingly, be exonerated" be endorsed.
Defeated.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Nay
Mayor H.S. Hughes
Yea
Motion No. C210526-16 (Amendment).
Moved by Veitch, Seconded by Greenlaw
That Councillor Keane pay 100% of her lawyers costs that pertain to this matter;
That Councillor Keane provide a written apology to the HVPOA to be publicly read at the
next meeting;
Should another complaint arise against Councillor Keane which violates the Code of
Conduct as determined by the Integrity Commissioner, Council will consider further
sanctions up to and including asking for her resignation.
Defeated.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Councillor Veitch
Councillor DeSousa
Councillor Greenlaw
Deputy Mayor Hough
Mayor H.S. Hughes
Nay
Yea
Nay
Yea
Nay
Nay
Page 15 of 18
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Council Meeting Minutes — Wednesday, May 26, 2021.
Motion No. C210526-17 (Main Motion)
Moved by Hough, Seconded by Veitch
Be it resolved
That having been found to have breached the Code of Conduct for the Township of Oro-
Medonte, that Councillor Cathy Keane be and is hereby formally reprimanded
And that the report be posted on the Township of Oro-Medonte website for public access.
Defeated.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Nay
Councillor Veitch
Yea
Councillor DeSousa
Nay
Councillor Greenlaw
Yea
Deputy Mayor Hough
Yea
Mayor H.S. Hughes
Nay
Motion No. C210526-18
Moved by Scott, Seconded by DeSousa
Be it resolved that the report from the Integrity Commissioner be received.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Yea
Mayor H.S. Hughes
Yea
Motion No. C210526-19
Moved by Scott, Seconded by DeSousa
Be it resolved that Council agree to waive procedure to permit Councillor DeSousa to bring
forth a motion regarding the Integrity Commissioner.
Carried.
Page 16 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
Motion No. C210526-20
Moved by DeSousa, Seconded by Scott
Be it resolved
That the Township of Oro-Medonte hereby terminates the integrity Commissioner Agreement
with Principles Integrity; and
That in accordance with the terms of the agreement notice of the passing of this motion to
Principles Integrity will commence the thirty (30) day calendar written notice requirement.
That in the interim, the Township of Oro-Medonte staff be directed to investigate Integrity
Commissioner appointment options and report back to Council.
Carried.
Recorded Vote Requested by Councillor Greenlaw
Councillor Greenlaw
Nay
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Mayor H.S. Hughes
Yea
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2021-065: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, May 26, 2021.
Motion No. C210526-21
Moved by Greenlaw, Seconded by Scott
Be it resolved that By -Law No. 2021-065: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, May 26, 2021 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 17 of 18
Council Meeting Minutes — Wednesday, May 26, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210526-22
Moved by Hough, Seconded by Keane
Be it resolved that we do now adjourn at 3:03 p.m.
MayBr, H.S. H ghes
7
Clerk, vonne Aubichon
Carried.
Page 18 of 18