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08 24 1994 SpCOW Minutes , , . . TOWNSHIP 01' ORO-KB1)()NTB SPBCIAL COlOIIftBB 01' TRB WROLB DftING RBPOR.~ NO. 94-18. WBDNBS~Y. AUGUS~ 24.1994 '9105 COlOIIftBJI ROOK A.K.- ***************************************************************** Present: Mayor Robert Drury - left @ 1:50 p.m. Deputy Mayor Ian Beard Reeve David Caldwell - arrived 9:25 a.m. left @ 12:35 p.m. and returned @ 3:00 p.m. Deputy Reeve Norman Dalziel Councillor Donald Bell Councillor Alastair Crawford - arrived @ 1:30 p.m. Councillor Councillor Councillor Councillor Joanne Crokam - left @ 4:00 p.m. Walter Dickie Murray Martin - arrived @ 9:25 a.m Leonard Mortson - left @ 12:00 noo staff Present: C.A.O., Acting Clerk, Mr. Gary cunnington, Paul Eenhoorn, Fire Chief, Henry Sander, Treasurer, Jeff Brydges, Deputy Treasurer, Fred Haughton, Public Works Administrator, Pauline Henderson, Day Camp Director. Also Present Were: Leo Longo, Township Solicitor, Aird & Berlis, Nick McDonald, Jim Kyle, L. Van Sinclair - 3:00 p.m. Mayor Drury chaired the meeting and called the meeting to order @ 9:05 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT" Mayor Drury, and Reeve Caldwell declared a pecuniary interest wit items 3. (a) Deputation by Township Solicitor re: BAFMA litigatio and 4. (1) on the agenda being confidential Draft Minutes of Settlement regarding BAFMA. The nature being the above members are involved in a law suit with the owners of the property. Mayor Drury vacated the chair to Deputy Mayor Beard and he along with Reeve Caldwell left the room and did not participate in the discussion or recommendations on these items. 2. DEPUTATIONS: (a) Leo Longo, Township Solicitor, Aird & Berlis re: B.A.F.M.A. vs. Township of Oro-Medonte. 9:00 a.m. (This deputation was held In-Camera) Note: Council recessed for lunch @ 12:10 at 12:35 p.m. p.m. and reconvened . , . . (b) ( c) (d) (e) 3. (a) (b) (c) (d) (e) (f) (g) - 2 - 12:35 p.m. Henry Sander, Treasurer, and Jeff Brydges, Deputy Treasurer, re: Committee of Referees for Assets/Liabilities arising from amalgamation. 1:50 p.m. Paul Eenhoorn, Fire Chief, re: Various items and Agenda Reports. 2:30 p.m. Pauline Henderson, Day Camp Director, re 1994 Day Camp Report. 3:00 p.m. Nick McDonald, Jim Kyle, Planning Consultants, representing Sabiston & capobianco Developments (Pt. Lots 1, 2, and 3, Conca 7) re: Parkland dedication/cash-in-lieu. They agreed to prepare and submit a proposal for parkland dedication to council by september 1, 1994. FINANCE. ADMINISTRATION AND FIRE: Darlene Shoebridge, Clerk, report re: Janitorial Services Contract. Gary cunnington, C.A.O., confidential memo re: Union Grievance 94-02. Draft Social Contract, Local Plan, Jan. 1, 1994 to March 31, 1996. Deborah Broderick, Parks and Recreation Manager, memo re: Reimbursement for damaged clothing. Paul Eenhoorn, Fire Chief, report re: Purchase of New Rescue Van. Paul Eenhoorn, Fire Chief, report re: 911. Paul Eenhoorn, Fire Chief, report re: Heating System station #5. (h) BDO Dunwoody, Ward Mallett, re: Comparative financial highlights. (i) Hogben, Mayhew, Hill, Barristers & Solicitors, correspondenc re: Kinsey Proposed Purchase of Part of Road Allowance, Part of Simcoe Road, adjacent to Lot 53, Plan 589. (j) (k) Henry Sander, Treasurer, memo re: Committee of Referees. ( 1) Discussion re: Horseshoe Valley Resort corporation - financial status (To be held In Camera) Aird & Berlis, Township Solicitors, Confidential Draft Minutes of settlement, re: B.A.F.M.A. 4. PUBLIC WORKS: (a) Fred Haughton, Public Works Administrator, memo re: Township Lot, Guthrie - Trees. (b) Hedbern Homes, correspondence re: Construction of Sidewalk along County Road 22. , , 4. (c) 5. (a) (b) (c) (d) ( e) (f) (g) (h) (i) (j) (k) 6. (a) - 3 - PUBLIC WORKS CONTINUED: Eileen Hutchinson, correspondence re: Water Billings. PLANNING AND DEVELOPMENT: Russell, Christie, Miller, Koughan, Barristers and Solicitors, correspondence re: Intersection Agreement betwee Township of Oro, Canada Building Materials Company and Hillway Equipment Limited. ontario Municipal Board, correspondence re: OPA #67 referral request by D. R. MacDonald and Ross Bradley. Ministry of Municipal Affairs, correspondence re: referral OPA #67. Township of Tay, Notice of Public Meeting for proposed Official Plan Amendment and zoning By-law Amendment for the Hamlet of Waverley. Cockburn & Smith, Barristers & Solicitors, correspondence re sarjeant p/f Bigelow, Pt. Lot 1, Range 2, (Oro). Meighen, Demers, Barristers & Solicitors, correspondence re: Forced Laneway, Part 1, Plan 51R-444. Lehman & Associates, correspondence re: Open Space Areas on Valdoro and Sabiston properties. Kris Menzies, report re: OPA #39, Cost Sharing Agreement. Kris Menzies, report re: Hastings Rezoning and draft by-law Discussion re: Buffalo Springs, location of parkland. Kris Menzies, report re: Pottage Proposed Severance (B16/93 Medonte) OMB Hearing. COMMUNITY SERVICE: 1994 Day Camp Report. MOTION NO.1 Moved by Mortson, seconded by Bell It is recommended that the agenda for the Committee of the Whole Meeting held Wednesday, August 24, 1994 be adopted as printed and circulated with the addition of the following: 6. (k) Kris Menzies, report re: Pottage Proposed Severance (B16/93 - Medonte) OMB Hearing Bingo Horseshoe Carried. MOTION NO.2 Moved by Mortson, seconded by Bell It is recommended that we do now go In Camera @ 9:18 a.m. MOTION NO.3 Carried. Moved by Dalziel, seconded by Bell It is recommended that we do now Rise and Report from In Camera @ 10:17 a.m. Carried. -- . , - 4 - MOTION NO.4 Moved by Martin, seconded by Dickie fidential Draft Minutes of It is recommended that the ~on wnshi Solicitors regarding Settlement from Air~ & Berd11sd T~ed an~ a By-law for adoption be B A F M A be rece1ved an a op . p~e~e~t~d'to the next meeting of counc1l. Recorded vote requested by councillor crokam Councillor Bell Councillor Crokam Deputy Reeve.Da~ziel councillor D1ck1e councillor Martin councillor Mortson Deputy Mayor Beard Yea Yea Yea Yea Yea Yea Yea Carried. MOTION NO.5 Moved by Mortson, seconded by Bell It is recommended that the report from Darlene Shoebridge, Clerk, regarding Janitorial Services Contract be received and adopted. Carried. MOTION NO.6 Moved by Caldwell, seconded by Mortson It is recommended that we do now go In Camera @ 10:45 a.m. Carried. MOTION NO.7 Moved by Crokam, seconded by Beard It is recommended that we do now Rise and Report from In Camera @ 10:50 a.m. carried. MOTION NO.8 Moved by Martin, seconded by Crokam It is recommended that the confidential memo from Gary Cunnington, C.A.O., regarding Union Grievance 94-02 be received and adopted. Carried. MOTION NO.9 Moved by Mortson, seconded by Caldwell It is recommended that the Draft Social Contract, Local Plan, January 1, 1994 to March 31, 1996 be received and adopted. carried. MOTION NO. 10 Moved by Beard, seconded by Crokam It is recommended that the memo from Deborah Broderick, Parks and Recreation Manager regarding reimbursement for damaged clothing be received and that the Treasurer be authorized to issue a cheque to Mr. Garmatz in the amount of $24.36. Carried. . , - 5 - MOTION NO. 11 Moved by Bell, seconded by Dalziel It is recommended that the correspondence from Hogben, Mayhew, Hill, Barristers and Solicitors, regarding proposed purchase of part of Road Allowance, Part of Simcoe Road, adjacent to Lot 53, Plan 589 be received and request to purchase be denied. Recorded vote requested by Reeve Caldwell Councillor Mortson Councillor Martin Councillor Dickie Deputy Reeve Dalziel Councillor Crokam Reeve Caldwell Councillor Bell Deputy Mayor Beard Mayor Drury Yea Nay Nay Nay Nay Nay Yea Yea Yea Denied. MOTION NO. 12 Moved by Caldwell, seconded by Mortson It is recommended that the correspondence from Hedbern Homes, regarding construction of sidewalk along County Road 22, be received and denied. Carried. MOTION NO. 13 Moved by Crokam, seconded by Dickie It is recommended that the correspondence from Eileen Hutchinson regarding Water Billings be received and acknowledged by the Public Services Administrator. Carried. MOTION NO. 14 Moved by Caldwell, seconded by Mortson It is recommended that the correspondence from Russell, Christie, Miller, Koughan, Barristers and Solicitors, regarding Intersection Agreement between Township of Oro, Canada Building Materials Company and Hillway Equipment Limited, be received and the Planner prepare appropriate report and by-law for Council's consideration. Carried. MOTION NO. 15 Moved by Caldwell, seconded by Bell It is recommended that the correspondence from ontario Municipal Board regarding OPA #67 referral request by D. R. MacDonald and Ross Bradley, be received. Carried. . . - 6 - MOTION NO. 16 Moved by Dalziel, seconded by Mortson It is recommended that the correspondence from Ministry of Municipal Affairs regarding OPA #67 referral be received. Carried. MOTION NO. 17 Moved by Beard, seconded by Crokam It is recommended that the Notice of Public Meeting from Township of Tay, regarding proposed Official Plan Amendment and Zoning By- law Amendment for the Hamlet of Waverley, be received. Carried. MOTION NO. 18 Moved by Caldwell, seconded by Bell It is recommended that the correspondence from Cockburn & Smith, Barristers and Solicitors, regarding Sarjeant purchase from Bigelow, Pt. Lot 1, Range 2 (Oro) be received and the unopened, unassumed road allowance be identified within Official Plan Amendment No. 41 (Oro) Unassumed Road Policy once the Public Services Administrator confirms an appropriate category. Carried. MOTION NO. 19 Moved by Crokam, seconded by Martin It is recommended that the correspondence from Meighen, Demers, Barristers and Solicitors, regarding Forced Laneway, Part 1, Plan 51R-444, be received and referred to Public Services Administrator. Carried. MOTION NO. 20 Moved by Martin, seconded by Crokam It is recommended that the report from Kris Menzies, Planner, regarding OPA #39, Cost Sharing Agreement be received. Carried. MOTION NO. 21 Moved by Caldwell, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Hastings Rezoning Application PD1994-41, Lot 20, Conca 5 (Oro) be received and the draft by-law be presented to Council for their consideration. Carried. MOTION NO. 22 Moved by Martin, seconded by Dickie It is recommended that the report from Kris Menzies, Planner, re: Pottage Proposed Severance (B16f93 - Medonte) OMB Hearing be received and adopted. Carried. '. - 7 - MOTION NO. 23 Moved by Crokam, seconded by Martin It is recommended that we go In Camera @ 1:24 p.m. carried. MOTION NO. 24 Moved by Dickie, seconded by Crokam It is recommended that we arise from In Camera @ 1:45 p.m. Carried. MOTION NO. 25 Moved by Dalziel, seconded by Crokam It is recommended that the Treasurer advise Horseshoe Resort Corporation and their lenders that the Township will begin the Tax Registration of properties on January 2, 1995. Recorded vote requested by Mayor Drury Deputy Mayor Beard councillor Bell Councillor Crawford councillor Crokam Deputy Reeve Dalziel Councillor Dickie councillor Martin Mayor Drury Yea Yea Yea Yea Yea Yea Yea Yea Carried. MOTION NO. 26 Moved by Dalziel, seconded by Bell It is recommended that the report from Paul Eenhoorn, Fire Chief, regarding the purchase of a new rescue van, be received and the quotation from Thor Motors, Orillia be accepted to supply a 1995 Ford E350 R.V. Cutaway as specified in the amount of $28,210.55. Carried. MOTION NO. 27 Moved by Martin, seconded by Crokam It is recommended that the report from Paul Eenhoorn, Fire Chief, i regarding 911, be received and adopted and the Township of Oro- ! Medonte implement the Provincially enhanced 911 System with the City of Orillia and area municipalities. carried. MOTION NO. 28 Moved by Dalziel, seconded by Crokam It is recommended that the report from Paul Eenhoorn, Fire Chief, regarding the heating system at station #5, be received. Carried. - 8 - MOTION NO. 29 Moved by Dalziel, seconded by Bell It is recommended that the report of Pauline Henderson, Director of the Oro Day Camp be received and forwarded to the Parks and Recreation Advisory Committee and the Parks and Recreation Manager for review and recommendations to Council. Carried. MOTION NO. 30 Moved by Dalziel, seconded by Caldwell It is recommended that we suspend rule 7 of Procedural By-law 94- 38 in order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m. Carried. MOTION NO. 31 Moved by Caldwell, seconded by Dalziel It is recommended that the correspondence from Lehman & Associates regarding parkland within proposed Sabiston and Valdoro Subdivisions be received. Carried. MOTION NO. 32 Moved by Crawford, seconded by Dickie It is recommended that the correspondence from BDO Dunwoody, Ward Mallett, regarding the comparative financial highlights, be received. Carried. MOTION NO. 33 Moved by Dalziel, seconded by Bell It is recommended that the memo from Henry Sander, Treasurer, regarding the Committee of Referees, be received and adopted. Carried. MOTION NO. 34 Moved by Martin, seconded by Crawford It is recommended that we do now adjourn @ 4:22 p.m. Carried.