05 11 1994 COW Minutes
RBPOR.
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Present
Mayor Robert E. Drury
Deputy Mayor Ian Beard
Reeve David Caldwell
Deputy Reeve Norman Dalziel
Councillor Donald Bell
councillor Alastair Crawford
councillor Joanne Crokam
Councillor Walter Dickie left @ 12:3
p.m.
Councillor Murray Martin
Councillor Leonard Mortson
staff Present:
C.A.O. Gary Cunnington, Henry Sander,
Treasurer, Ron Kolbe, C.B.O., Paul
Eenhoorn, Fire Chief, Deborah
Broderick, Parks and Recreation
Manager, Kris Menzies, Planner.
Also Present Were:
Gary Thiess, Shirley Woodrow, Ron
Alderson, Gail O'Brien, Loren Borgal,
Graeme Clarke, Garth Dean, Basil
Hogendoorn, Thelma Hogendoorn, Randy
Clayton, Mario Maida.
Mayor Robert E. Drury chaired the meeting and called the meeting t
order @ 9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Mayor Drury, Reeve Caldwell and Councillor Crawford declared a
pecuniary interest with agenda items 3(a) Aird and Berlis accounts
(#98921), and additions to the agenda, namely, 7. (h) K. Menzies,
Planner, Confidential memo re: BAFMA meeting, 7. (i) K. Menzies,
Planner, memo re: Temporary Use Process and 7. (j) Don Hanney
(576487 Ontario Limited) re: Temporary Use By-law (BAFMA lands),
Pt. Lot 21, Cone. 8. The nature of their interest being the
members are being sued by BAFMA. For the purpose of the accounts,
Mayor Drury turned the chair over to Deputy Reeve Dalziel and the
affected members did not discuss or vote on the resolution. Prior
to presentation of items 7. (h), (i) and (j), Mayor Drury vacated
the chair to Deputy Mayor Beard and the respective members left the
table and did not discuss or vote on any resolutions of the
matters.
Councillor Crokam declared a pecuniary interest with agenda item 3.
(a), General Accounts, Maple Leaf Disposal (#50860). The nature
being her brother-in-law and sister own the company. Councillor
Crokam did not discuss or vote on the matter.
- 2 -
2. PASSING OF ACCOUNTS
(a) Township of Oro-Medonte May 11, 1994;
3. DEPUTATIONS:
(a)
9:15 a.m.
Verbal reports from Members of Council on
various Committees.
DEPUTY REEVE DALZIEL
- recently attended the Annual Meeting of
the Eady Community Hall Board.
- all current members re-elected.
- operations financially sound.
- Councillor Dickie and himself recently
met with Township Treasurer and reviewed
draft 1994 Budget Estimates of all
Departments.
COUNCILLOR MORTSON
- the N.V.C.A. has recently acquired an
additional 65 acres within the Minesing
Swamp.
- of the 10,000 acres of land within the
watershed, 8,000 acres are within the
Minesing Swamp.
- desire to enlarge N.V.C.A. Watershed to
include Collingwood and north east portion
of Simcoe County being Tiny, Tay, Severn
Ramara, Springwater and Oro-Medonte.
- Oro Moraine Association has submitted
considerable correspondence and
communication.
- the community policing Committee is
searching for new members and may be
visiting various communities soliciting
participation and interest.
COUNCILLOR CRAWFORD
- Royal victoria Hospital Board reporting
best financial status in history.
- French Language Services Committee
recommendations accepted against his
wishes.
- Shanty Bay Community and School Centre
Committee will be hosting their annual Fun
Fest this year including bake sale and
quilt raffle.
COUNCILLOR MARTIN
- Strategic Plan Advisory Committee held
workshops this past weekend and found the
process a very exciting and dynamic
experience.
COUNCILLOR CROKAK
- Orillia and District Chamber of Commerce
advised that the City will be imposing
boat launching fees this season at $6.00
daily or $75.00 for season. will be
reviewed at the end of summer with City
Council.
(b)
9: 40 a.m.
- 3 -
Festival Committee
years event and have
spaces, confirmed
- Orillia Waterfowl
organizing for this
set budgets, rented
guest carvers, etc.
- have applied to JOBS Ontario for grant.
- Environmental Committee will be held at
the Langman Sanctuary in May.
- Shanty Bay School & Community Centre
Committee arranged for volunteers to pain
facility.
- the $5,000.00 Township loan unresolved.
REEVE CALDWELL
- attended and spoke at a recent North
Simcoe Environmental Watch Seminar on the
topic of County Official Plan.
- Ian Bender, County Planner, also spoke
to the Federation of Agriculture on same
topic.
Mrs. Gail O'Brien, Oro-Medonte, Trustee,
Simcoe County Board of Education spoke to
Council regarding high costs of education
and in particular the issue of custodial
care. Mrs. O'Brien provided an very
extensive overview of the Board's
operation and government legislation
affecting programs and services. In 1993,
custodial care costs were in excess of 14
million dollars, to maintain over 4
million square feet. Per school, over 20
public school students and 1,000 Secondar
School Students use the facilities plus
administration buildings. The custodians
also provide more than janitorial service
such as maintaining heating and cooling
systems, set-ups for particular
functions/events, provide on-site Securit
daily and preventative maintenance. The
School at Camp Borden, prior to becoming
the Boards jurisdiction, had contracted
out cleaners. By comparison, the same
level of service was not achieved. with
the passing of Bill 40, this also
prevented the Board from contracting out
services which had traditionally been
performed by employees of the board. The
Simcoe County Board is the 8th largest in
the Province, providing education of over
50,000 students daily. Financial reform
by the Province is long over due. The
Simcoe County Roman Catholic Separate
School Board has recently went from
contracting out janitorial duties to
providing it as a Board Service.
Brief discussion also took place
respecting the formation of an Ad Hoc
Committee to investigate proposed name
changes to various school and that in
1995, the School boundaries will be
reviewed and possibly realigned to
eliminate overcrowding in certain areas.
Note:
(c)
(d)
(e)
(f)
- 4 -
10:50 a.m.
Mr. Loren Borgal, Mr. Graeme Clarke and
Mr. Garth Dean addressed Council regard in
Horseshoe Valley Resort Corporation.
(This portion of the meeting was held
In-Camera)
council recessed for lunch at 12:35 p.m. and reconvened at
1:15 p.m.
1:40 p.m.
Mr. Basil Hogendoorn, President, Carthew
Bay Ratepayers Association, Mrs. Thelma
Hogendoorn and Mr. Randy Clayton spoke to
Council concerning various municipal by-
laws and concerns within the area. They
were identified as follows:
(1) Littering of public and private
property, open pit fires and parking
mainly as a result of smelt fishing
season.
(2) Boat mooring in the bay and
excessive noise.
(3) Rate of speed travelled along Carthew
Bay waterfront area.
After discussion, it was the consensus of
Council that the By-law Enforcement
Officer convene a meeting with the
Ministry of Natural Resources and the OPP
to address the concerns of boat mooring
and excessive noise. The Public Works
Administrator to investigate the
feasibility to reduce the speed limit to
40 km and arrange for site visit regarding
parking problem during annual Roads Tour
and have Mr. Hogendoorn present.
2:30 p.m.
Ms. Deborah Broderick, Parks & Recreation
Manager spoke to Council regarding recent
grass cutting tenders and reviewed and
discussed recommendations contained within
the reports for contracts 94-01 and 94-02.
Considerations were given to type of
equipment, personnel operating equipment,
familiarity with occupational Health &
Safety regulations and references, and the
quality of service required at certain
locations due to high user activity.
4:10 p.m.
Mr. Mario Maida addressed Council
regarding a proposal to operate a nursery
tree/flower and fruit and vegetable stand
from Part Lot A, Cone. 2. Council and
Staff reviewed the current commercial
zoning of the property and will obtain
further information to determine how such
a proposal and permitted uses may be
applied for by the applicant.
4.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
5.
(a)
(b)
(c)
6.
(a)
(b)
- 5 -
FINANCE. ADMINISTRATION AND FIRE:
David S. White, Township Solicitor, correspondence re: Impact
and Duncor Construction Lien and Bravakis Subdivision.
Gary cunnington, C.A.O., memo re: Letter of Credit Kade
Meadows Subdivision, Former Township of Orillia.
Darlene Shoebridge, Clerk, memo re: Livestock Valuator
Remuneration.
Darlene Shoebridge, Clerk, memo re: Amendment to By-law #94-5
- Council Remuneration and Expenses.
Lynda Aiken, Deputy Clerk, memo re: Business Licensing By-
laws.
Lynda Aiken, Deputy Clerk, memo re: Refund of Nevada Licence
Fee.
Lynda Aiken, Deputy Clerk, memo re: Draft Freedom of
Information Policy.
Lynda Aiken, Deputy Clerk, memo re: Draft Lottery Licensing
Policy.
Henry Sander, Treasurer, Confidential memo re: Revenue Clerk
position.
Henry Sander, Treasurer, Confidential memo re: O.P.A. #37 Cos
Recovery.
Margaret Schuler, correspondence re: Access to Right-of-Way,
Plan 863, Lot 23 (Oro).
strategic Planning in ontario, Workshop May 25, 1994.
Draft Resolution re: Costs of education, S.C.B.E.
PUBLIC WORKS:
Ministry of Transportation, correspondence re: 1994 Road and
Bridge Grant Allocation.
R. G. Robinson & Associates (Barrie) Ltd, correspondence re:
Guthrie Industrial Park Winfull Properties Inc, reduction in
Letter of Credit.
Warren & Mary Harris, correspondence re: Request for sidewalk
or pathway from Shanty Bay School to Martine Crescent.
PLANNING AND DEVELOPMENT:
David S. White, Township Solicitor, Confidential
correspondence re: Davie - O.M.B. Appeal.
Kris Menzies, Planner, report re: Designation of site Plan
Control Areas.
(c)
Kris Menzies, Planner, report re: OPA 15 (former Township of
Medonte) PD1994-30.
(d)
Kris Menzies, Planner, memo re: P-4/93 (Besse Ltd.), Cone. 2,
Pt. Lot 15, Draft Plan of Subdivision.
(e)
Kris Menzies, Planner, memo re: CPA 33 (Ukrainian Camp) PD
1994-26.
6.
(f)
(g)
(h)
(i)
(j)
(k)
7.
(a)
(b)
(c)
(d)
(e)
(f)
- 6 -
PLANNING AND DEVELOPMENT CONTINUED:
Kris Menzies, Planner, memo re: Planning Advisory Committee
Meeting - May 12, 1994.
David S. White, Township Solicitor, Confidential
correspondence re: Township of Oro-Medonte and Barrie Georgia
Secondary Plan.
Kris Menzies, Planner, Confidential memo re: BAFMA meeting.
Kris Menzies, Planner, memo re: Temporary Use Zoning By-law
process.
Don Hanney, 576487 ontario Limited (BAFMA) correspondence and
application for Temporary Use By-law, Pt. Lot 21, Cone. 8
Discussion re: VanAndel zoning Application.
.
COMMUNITY SERVICES:
Deborah Broderick, Parks and Recreation Manager, report re:
Tender No. PR 94-01 Grass cutting, various Locations.
Deborah Broderick, Parks and Recreation Manager, report re:
Tender No. PR 94-02 Grass cutting, Various Locations.
Oro Minor Hockey Auxiliary, correspondence re: Concession
Booth at Arena.
orillia & District Construction Association, correspondence
re: Invitation to Join Orillia and District Construction
Association.
Township of Severn, correspondence re: Coldwater and District
Community Centre Joint Management Proposal and Facility
Renovation/Retrofit Project.
The Orillia Public Library, correspondence re: 1994 Library
Contract.
MOTION NO.1
Moved by Mortson, seconded by Crawford
It is recommended that the agenda for the Committee of the Whole
Meeting held Wednesday, May 11, 1994 be adopted as printed and
circulated with the addition of the following:
4. (f)
7. (h)
(i)
(j)
Mr. Mario Maida re: proposed change in use of
property, Pt. Lot A, Cone. 2 (Oro)
Kris Menzies, Planner, confidential memo re: BAFMA
Meeting.
4:00 p.m.
Kris Menzies, Planner, memo re: Temporary Use Zoning By-
law Process.
Don Hanney, 576487 ontario Limited (BAFMA) correspondence
and application for Temporary Use By-law, Pt. Lot 21,
Cone. 8.
(k)
Discussion re: VanAndel Zoning Application.
Carried.
- 7 -
MOTION NO.2
Moved by Bell, seconded by Crokam
It is recommended that the Aird & Berlis invoice #98921, be
accepted as presented, and further, the Treasurer be authorized to
issue a cheque in the amount of $828.97.
Carried.
MOTION NO.3
Moved by Beard, seconded by Martin
It is recommended that the accounts presented for the period end in
May 11, 1994, in the amount of $552,181.92, plus payroll for the
period ending May 5, 1994, in the amount of $62,759.31 in
accordance with the computer print-out presented to Council, be
approved for payment.
Carried.
MOTION NO.4
Moved by Caldwell, seconded by Bell
It is recommended that the Road expenditures for the period ending
May 11, 1994, be accepted as presented, and further, the Treasurer
be authorized to issue cheques in the amount of $103,013.23.
Carried.
MOTION NO.5
Moved by Caldwell, seconded by Bell
It is recommended that the memo from Gary Cunnington, CAO, re:
Letter of Credit Kade Meadows Subdivision (formerly Orillia Twp.)
be received and adopted.
Carried.
MOTION NO.6
Moved by Dickie, seconded by Mortson
It is recommended that the memo from Darlene Shoebridge, Clerk, re:
Livestock Valuator Remuneration be received and adopted.
Carried.
MOTION NO.7
Moved by Crokam, seconded by Beard
It is recommended that the memo from Darlene Shoebridge, Clerk, re:
Amendment to By-law 94-51, be received and adopted.
Carried.
MOTION NO.8
Moved by Martin, seconded by Caldwell
It is recommended that the memo from Lynda Aiken, Deputy Clerk re:
Business Licensing By-law, be received and Deputy Reeve Dalzieí and
Reeve Caldwell review the information obtained from various
municipalities and report back to Council.
Carried.
- 8 -
MOTION NO.9
Moved by Dalziel, seconded by Mortson
It is recommended that the memo from Lynda Aiken, Deputy Clerk, re
Refund of Licence Fee, Huronia Museum, be received and adopted.
carried.
MOTION NO. 10
Moved by Caldwell, seconded by Bell
It is recommended that the memo from Lynda Aiken, Deputy Clerk, re
Freedom of Information Policy, be received and the policy as
drafted be approved and adopted.
Carried.
MOTION NO. 11
Moved by Dalziel, seconded by Mortson
It is recommended that we do now go In Camera @ 10:50 p.m.
Carried.
MOTION NO. 12
Moved by Bell, seconded by Crokam
It is recommended that we do now Rise and Report from In Camera @
12:35 p.m.
Carried.
MOTION NO. 13
Moved by Crawford, seconded by Mortson
It is recommended that the report from Lynda Aiken, Deputy Clerk,
re: Lottery Licensing Policy, be received and the policy as drafted
be approved and adopted.
Carried.
MOTION NO. 14
Moved by Caldwell, seconded by Bell
It is recommended that we go In-Camera @ 1:20 p.m. to discuss a
personnel matter.
Carried.
MOTION NO. 15
Moved by Bell, seconded by Caldwell
It is recommended that we rise and report from In-Camera @ 1:40
p.m.
Carried.
- 9 -
MOTION NO. 16
Moved by Dalziel, seconded by Crokam
It is recommended that the Confidential memo from Henry Sander,
Treasurer, re: Revenue Clerk Position, be received and adopted.
Carried.
MOTION NO. 17
Moved by Caldwell, seconded by Crokam
It is recommended that the Treasurer be authorized to acquire
further information and particulars from O.M.E.R.S. in regard to
Type 7 Supplementary Retirement Options for any employees who may
be eligible.
Carried.
MOTION NO. 18
Moved by Dalziel, seconded by Mortson
It is recommended that the Confidential memo from Henry Sander,
Treasurer, re: OPA #37 Cost Recovery, be received and adopted.
Carried.
MOTION NO. 19
Moved by Caldwell, seconded by Crokam
It is recommended that the correspondence from Margaret Schuler,
re: Lot 23, Plan 863, be received and acknowledged explaining the
status of Township owned property and further the Fire Chief and
By-law Enforcement Officer be made aware of the apparent
contraventions by the public on Block D, Plan 863, for the
appropriate action.
Carried.
MOTION NO. 20
Moved by Beard, seconded by Crawford
It is recommended that the following members be authorized to
attend the Strategic Planning in Ontario Workshop to be held in
Toronto on May 25th, 1994: Dave Caldwell
Carried.
MOTION NO. 21
Moved by Beard, seconded by Martin
It is recommended that the Motion regarding Costs of Education be
deferred to a later meeting.
Recorded vote requested by Councillor Martin
Deputy Mayor Beard
Councillor Bell
Reeve Caldwell
Councillor Crawford
Councillor Crokam
Deputy Reeve Dalziel
Councillor Martin
Councillor Mortson
Mayor Drury
Yea
Nay
Nay
Yea
Nay
Yea
Yea
Nay
Nay
Defeated.
- 10 -
MOTION NO. 22
Moved by Dalziel, seconded by Caldwell
It is recommended that
WHEREAS the cost of education in Canada has escalated to a point
that Canadians have the highest educational costs in the world.
AND WHEREAS a report recently released shows education in Canada
when directed towards problem solving falls far short of many othe
world countries.
AND WHEREAS expenditures on the other hand grow higher each year,
with respect to operational costs.
AND WHEREAS as responsible Council members we must collectively
seek ways and means to assure more tax monies is directed into
education of the students without increasing the taxes of the tax
payers.
AND WHEREAS Simcoe County's Educational Boards expenditures
directed towards custodial costs in wages, sick leave and benefits
alone, not including materials and transportation costs 14 million
79 thousand five hundred and ninety dollars each year.
AND WHEREAS such money could certainly add a great deal towards
direct educational of students.
AND WHEREAS considerable savings could be realized if such cleanin
cost of our 100 schools were contracted out to private companies.
THEREFORE LET IT BE RESOLVED that the Simcoe County School Board
research the actual costs of such contracts and what savings there
would be in tax dollars.
AND FURTHER a special committee be set up by the Simcoe county to
undertake the same study to confirm such fundings.
AND FURTHER that is such studies show that a worthwhile savings
could be realized that the Simcoe County School Board take
immediate action to institute contract proceedings with private
companies for custodial cleaning of all 100 schools in Simcoe
County.
Recorded vote requested by Councillor Martin
Councillor Mortson
Councillor Martin
Deputy Reeve Dalziel
Councillor Crokam
Councillor Crawford
Reeve Caldwell
Councillor Bell
Deputy Mayor Beard
Mayor Drury
Nay
Yea
Yea
Nay
Nay
Nay
Nay
Yea
Nay
Defeated.
MOTION NO. 23
Moved by Dalziel, seconded by Mortson
It is recommended that the correspondence from R. G. Robinson &
Associates regarding Guthrie Industrial Park (Winfull Properties)
request for reduction in Letter of Credit, be received and the
Treasurer be authorized to make reductions to same for a total
security to be retained in the amount of $443,613.60.
Carried.
- 11 -
MOTION NO. 24
Moved by Mortson, seconded by Dalziel
It is recommended that the correspondence from Warren and Mary
Harris regarding sidewalk or pathway from Shanty Bay School to
Martine Crescent, be received and acknowledged and referred to the
Public Works Administrator to discuss this matter with the County
of Simcoe Engineer and report back to Council, and further a site
visit be planned during the annual Township Roads Tour with the
County Engineer also present.
Carried.
MOTION NO. 25
Moved by Crokam, seconded by Martin
It is recommended that the report from Deborah Broderick, Parks an
Recreation Manager, re: Tender No. PR 94-01 Grass Cutting, various
Locations, be received and adopted.
carried.
MOTION NO. 26
Moved by Dalziel, seconded by Caldwell
It is recommended that the report from Deborah Broderick, Parks an
Recreation Manager, re: Tender No. PR 94-02 Grass cutting, Various
Locations, be received and give contract to the lowest bidder with
understanding of required performance.
Recorded vote requested by Reeve Caldwell
Deputy Mayor Beard
Councillor Bell
Reeve Caldwell
Councillor Crawford
Councillor Crokam
Deputy Reeve Dalziel
Councillor Martin
Councillor Mortson
Mayor Drury
Yea
Yea
Yea
Nay
Nay
Yea
Nay
Nay
Yea
Carried.
MOTION NO. 27
Moved by Caldwell, seconded by Crokam
It is recommended that the correspondence from the Oro Minor Hockey
Auxiliary regarding Tendering of Concession Booth at Arena complex,
be received and the Township of Oro-Medonte will continue to tender
the concession booth at the arena complex as has been historically
practised.
Carried.
MOTION NO. 28
Moved by Mortson, seconded by Crokam
It is recommended that the report from Kris Menzies, Planner,
regarding Designation of Site Plan Control Areas, be received and
all Commercial and Industrial areas be so designated and the
appropriate by-law be presented to Council.
Carried.
l
- 12 -
MOTION NO. 29
Moved by Bell, seconded by Crokam
. ded that the report from Kris Menzies, Planner,
It 1S recommen t L t 15 Cone 9 be
regarding OPA #15 (formerly Medonte) Par 0 , .,
received and adopted. Carried.
MOTION NO. 30
Moved by Caldwell, seconded by Bell
It is recommended that the memo from Kris Menzies, Planner,
re ardin Application P4/93 (Besse Ltd.), ~o~c. 2, pt: Lot 15
(O~o), b~ received and the Ministry of Mun1c1pal Affa1rs Draft Pla
Comments be approved. Carried.
MOTION NO. 31
Moved by Bell, seconded by Caldwell
It is recommended that the report from Kris Menzies, Planner, re:
OPA #33 (Ukrainian Camp), Pt. Lot 24, Cone. 11 (Oro), be received
and adopted.
Carried.
MOTION NO. 32
Moved by Caldwell, seconded by Crokam
It is recommended that we suspend rule 7 of Procedural By-law 94-3
in order to allow the meeting to proceed past the normal
adjournment hour of 4:00 p.m.
Carried.
MOTION NO. 33
Moved by Dalziel, seconded by Mortson
It is recommended that the confidential memo from Kris Menzies,
Planner re: BAFMA meeting be received and forwarded to the Township
Solicitor.
Carried.
MOTION NO. 34
Moved by Mortson, seconded by Dalziel
It is recommended that the memo from Kris Menzies re: BAFMA Zoning
Application be received.
Carried.
MOTION NO. 35
Moved by Bell, seconded by Crokam
It is recommended that the correspondence from Don Hanney, 576487
Ontario Limited (BAFMA) and application for Temporary Use By-law,
Pt. Lot 21, Cone. 8 be received and the applicants be asked to
appear before Council May 18th to discuss the zoning application
process of the Township of Oro-Medonte.
Carried.
l '
- 13 -
MOTION NO. 36
Moved by Bell, seconded by Caldwell
It is recommended that the following correspondence be received an
filed:
5.
6.
7.
8.
(a)
(a)
(a), (f), (g)
(e), (f)
Carried.
MOTION NO. 37
Moved by Martin, seconded by Caldwell
It is recommended that the correspondence from the Orillia &
District Construction Association regarding membership by the
Township of Oro-Medonte to the Association be received and as
Honourary Member, a representative of the Township would be willin
to attend bi-monthly meetings.
Carried.
MOTION NO. 38
Moved by Beard, seconded by Martin
It is recommended that we do now adjourn @ 5:02 p.m.
Carried.
42 . in . / ~bf. "'R"'"
{CLERK DARLEN~ SHOEBRIDG