04 27 1994 COW Minutes
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HB CORPORA'l'ZON 01' HB 'l'O1INSHZP 01' ORO-KBDOlft'B
UGULn COHKZftBB 01' 'l'HB DOLB KBB'l'ZNG
UPOR
NO. 94-8
WBDNBSDA Y
APRZL 2'1
1994
9100 A.H. - COHKZftBB ROOM
Present:
Mayor Robert E. Drury arrived
Deputy Mayor Ian Beard
Reeve David Caldwell
Deputy Reeve Norman Dalziel
Councillor Walter Dickie
councillor Murray Martin
Councillor Leonard Mortson
Councillor Donald Bell
Councillor Alastair Crawford
Councillor Joanne Crokam
@ 1:30 p.m.
staff Present:
C.A.O. Gary Cunnington, Deborah Broderick
Parks and Recreation Manager, Henry
Sander, Treasurer, Jeff Brydges, Deputy
Treasurer, Fred Haughton, Public Works
Administrator, Kris Menzies, Planner.
Also Present Were:
Doug Henderson, Bob Adams, George Davis,
Shirley Woodrow, Brent Duffy, Doug Holmes
Janine Kilburn, Stephen Straughan,
Garfield Dunlop, Ray Sharpe, David White.
Deputy Mayor Beard chaired the meeting and called the meeting to
order @ 9:00 a.m. Upon the arrival of Mayor Drury @ 1:30 p.m. he
then assumed the chair.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Councillor Crawford and Reeve Caldwell declared a pecuniary
interest with Item 3 the General Accounts, #600 to Aird & Berlis
for legal services respecting the B.A.F.M.A. litigation. The
nature being the members are personally being sued by this
Corporation. They did not vote or participate in the resolution 0
the matter.
Mayor Drury, Reeve Caldwell and Councillor Crawford also declared
pecuniary interest with the addition to the agenda, Item 7 (k),
discussion on Scottish Festival. The nature of the conflict being
the proposed event is to occur from lands owned by B.A.F.M.A. for
which this Corporation is involved in personal litigation against
the members. Mayor Drury vacated the chair to Deputy Mayor Beard
and he along with the two members left the table and did not
participate in the discussion.
2. PASSING OF ACCOUNTS
(a) Township of Oro-Medonte April 27, 1994;
3. DEPUTATIONS:
(a)
9:00 a.m.
Deborah Broderick, Parks and
Recreation Manager re: Opening of
Tenders.
(1)
Memorial Park Concession Booth,
Tender P-94-03.
CONTRACT NO.
94-01
94-02
- 2 -
(2)
Grass cutting
Tender PR-94-01 various Locations
Tender PR-94-02 various Locations
CONTRACTOR
McIntyre Property
Services Ltd. utopia
The Yard Keepers,
Minesing
Ron Burton & Sons,
Warminster
outdoor Management
Tree & Turf Specialists
orillia
Garden-All Services,
Coldwater
Jeff White Property
Maintenance, Barrie
S. J. Landscape, Egbert
CUT
TRIM
$530.00
$685.00
$524.00
$621. 00
$283.86
$293.18
$292.50
$495.00
$830.00
$985.00
$481.41
$248.00
$567.10
$301.00
Cory Andrews, Hawkestone $716.90
Robert McCuaig
George Hess, Barrie
Robert Adams, Barrie
Rob Fly, Barrie
$695.50
$408.74
$856.00
$930.90
$599.20
$522.16
$782.17
$1,470.00
$1,730.00
McIntyre Property (incomplete tender soccer field)
Services, Utopia $45.00 $55.00
Alexander Maudsley,
Barrie
The Yard Keepers,
Minesing
outdoor Management
Tree & Surf Specialists
Steve Halburt, Orillia
Imperial Contracting,
Barrie
Garden-All Services,
Coldwater
Ron Burton, Warminster
J. S. Landscape, Egbert
$278.72
$320.82
$293.00
$334.00
$240.00
$300.00
$455.00
$520.00
$1,120.00
$1,365.00
$279.90
$391. 00
$335..94
$487.00
Doug Henderson, Lawncare,
Shanty Bay $499.00
Robert Adams, Barrie
M. Stringer
Shanty Bay
$599.00
$531. 79
$551. 00
$648.42
$655.00
Cory Andrews, Hawkestone $786.45
$904.15
- 3 -
CONTRACT NO.
CONTRACTOR
CUT
TRIM
94-02
(b)
(c)
(d)
(e)
Robert McCuaig,
Shanty Bay
$658.05
$284.00
$898.80
$355.00
George Davis, Barrie
P. R. Beckwith,
Hawkestone
$502.00
$626.00
9:40 a.m.
Mr. Brent Duffy and Mr. Doug Holmes,
BDO Dunwoody Ward Mallett, Township
Auditors addressed Council to Revie
Financial Statements for year endin
Dec. 31, 1993 for the Townships of
Medonte and Oro respectfully.
11:30 a.m.
Mr. Fred Haughton, Public Works
Administrator spoke to Council re:
Roads Supplementary Request, M.T.O.
and various agenda reports and
communications.
1:30 p.m.
Mr. Stephen Straughan, Director of
Special Projects, Mr. Garfield
Dunlop, Reeve, Mr. Phil Sled, Deputy
Reeve, from the Township of Severn
and Mr. Ray Sharpe, Manager,
Coldwater & District Community Centr
addressed Council regarding Capital
Contribution, Coldwater Community
Centre. The Township of Severn and
the community Centre Board will be
tendering for renovation and retrofi
to the complex under the Federal
Infrastructure Program at a cost of
approximately $400,000.00 and were
requesting financial contribution
from the Township of Oro-Medonte. I
addition, they had proposed a annual
capital reserve contribution formula
based on 10% of the total electors x
$2.00 per capita (Oro-Medonte share
being $3,246.00).
2:00 p.m.
Ms. Janine Kilburn, Transition Co-
ordinator, County of Simcoe spoke to
Council re: Joint Planning. Ms.
Kilburn advised that the County of
Simcoe Official Plan will have
provisions for fringement areas
surrounding urban areas and this
process could address the intent of
Section 33. of the County of Simcoe
Act, 1993. Additionally, those
municipalities abutting the cities 0
Barrie and Orillia may still enter
into Joint Planning Area Agreements
as has just recently been done by th
Town of Innisfil and the City of
Barrie.
- 4 -
(f)
Mr. David white, Township Solicitor
re: Georgian Drive (Barrie).
3:15 p.m.
(This portion of the meeting was he
In-camera) .
council recessed for lunch at 12:10 p.m. and reconvened
at 12:50 p.m.
Councillor Crokam left the meeting at 3:30 p.m. and Councillor
Walter Dickie left the meeting at 4:45 p.m.
Note:
4.
6.
(a)
(b)
(c)
7.
(a)
(b)
(c)
(d)
(e)
FINANCE, ADMINISTRATION AND FIRE:
(a)
County of Simcoe, Solid Waste Management Dept. correspondence
re: Installation of County Monitoring Well on Township Road
Allowance.
(b)
Gary Cunnington, Chief Administrative Officer, Confidential
memo re: Pay Equity Settlement.
(c)
Gary Cunnington, Chief Administrative Officer, memo re:
Waste/Blue Box Tender.
(d)
(e)
Lynda Aiken, Deputy Clerk re: Bingo Licences.
Proposal for bingo operation by Anishnabek Gaming Enterprises
from Pt. Lot 21, Conc. 7 (Fuda Site).
(f)
(g)
(h)
Statement of Allocation, D.C.A. as at December 31, 1993 (Oro)
Oro-Barrie-Orillia Airport correspondence.
Accounts.
PUBLIC WORKS:
Oro Agricultural Society, correspondence re: Oro World's Fair
and request for garage facilities.
Fred Haughton, Public Works Administrator, report re:
Horseshoe Valley Development and Sled Property.
Fred Haughton, Public Works Administrator, report re:
Supplementary Funding, M.T.O.
PLANNING AND DEVELOPMENT:
Russell, Christie, Miller, Koughan, correspondence re: 677603
Ontario Ltd. request for OPA, Part of West Half of Lot 21,
Conc. 12 (formerly Oro).
David S. White, Township Solicitor, Confidential
correspondence re: Barrie Georgian Secondary Plan and Draft
Agreement.
David S. White, Township Solicitor, Confidential
correspondence re: Georgian Secondary Plan and City of Barrie.
Kris Menzies, Planner, memo re: Van Andel Application, P 2/94.
Kris Menzies, Planner, memo re: Part Lot 1, Cone. 1, (Car
storage Compound).
(h)
( i)
(j)
(k)
8.
(a)
(b)
- 5 -
(f)
Kris Menzies, Planner, memo re: Nahorney and Plummer Board
Hearings.
Shanty Bay Ratepayers Association Inc. correspondence re:
Joint Planning area and various issues.
(g)
Draft Agreement re: Joint Planning between Township of Oro-
Medonte and City of Barrie.
Town of Innisfil re: Copy of Agreement between City of Barri
and Town of Innisfil re: Planning issues.
Copy of correspondence to David S. White f:om Georgian Glen
Development Limited re: Barrie Georgian Drlve Secondary Plan.
Scottish Festival discussion.
COMMUNITY SERVICES:
Township of Severn, correspondence re: Coldwater and Distric
Community Centre Management Board.
Recommendation re: financial contribution, Memorial Service,
African Episcopal Methodist Church.
MOTION NO.1
Moved by Caldwell, seconded by Bell
It is recommended that the agenda for the Committee of the Whole
Meeting held Wednesday, April 27, 1994 be adopted as printed and
circulated with the addition of the following:
8.
7.
5. (f)
7. (k)
5. (g)
5. (h)
(b)
Recommendation re: financial contribution, Memorial
Service, African Episcopal Methodist Church.
(j)
Copy of correspondence to David S. White from Georgian
Glen Development Limited re: Barrie Georgian Drive
Secondary Plan.
Statement of Allocation, D.C.A. as at December 31, 1993
(Oro) .
Scottish Festival Discussion
Oro Barrie Orillia Airport correspondence.
Accounts.
Carried.
MOTION NO.2
Moved by Dalziel, seconded by Mortson
It is recommended that the tenders submitted for grass cutting, PR
94-01 and PR-94-02 be received and referred to Deborah Broderick
. ,
Parks and Recreatlon Manager for review and report back to Council
MOTION NO.3
Carried.
Moved by Bell, seconded by Dickie
It is recommended that the accounts presented for the period endin
April 27, 1994, in the amount of $178,430.43, plus payroll for the
period ending April 27, 1994, in the amount of $41,973.93 in
accordance with the computer print-out presented to Council, be
approved for payment.
Carried.
I '
- 6 -
MOTION NO.4
Moved by Dickie, seconded by Bell
It is recommended that the Road Expenditures for the period endin
April 27, 1994, be accepted as presented, and further, the
Treasurer be authorized to issue cheques in the amount of
$17,546.09.
Carried.
MOTION NO.5
Moved by Caldwell, seconded by Bell
It is recommended that the correspondence from Solid Waste
Management Dept., County of Simcoe regarding installation of a
monitoring well on Township Road Allowance between Lots 10 and 11,
Concession 6 be received and the Township of Oro-Medonte have no
objection to the installation of bore hole for monitoring purposes
adjacent to County Landfill Site No. 11 and further that the
appropriate By-law and Agreement authorizing same be presented to
Council for execution.
Carried.
MOTION NO.6
Moved by Dalziel, seconded by Mortson
It is recommended that the report from Gary Cunnington, C.A.O.,
regarding proposed Waste/Blue Box tender be received and the
recommendations contained therein be approved.
Recorded vote requested by Reeve Caldwell
Councillor Bell
Reeve Caldwell
Councillor Crawford
Councillor Crokam
Deputy Reeve Dalziel
Councillor Dickie
Councillor Martin
Councillor Mortson
Deputy Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO.7
Moved by Crokam, seconded by Mortson
It is recommended that the proposal for a Bingo operation to be
located on Part of Lot 21, Conc. 7 by Anishnabek Gaming Enterprise
be received and prior to proceeding with the public notice
requirements that the applicant provide the licencing officer with
additional information to be incorporated into the proposal in
accordance with the Ministry of Consumer and Commercial Relation
criteria and procedures.
Carried.
- 7 -
MOTION NO.8
Moved by Crawford, seconded by Caldwell
It is recommended that the report from Fred Haughton, Public Works
Administrator, regarding Supplementary Funding M.T.O., be received
and the Treasurer be authorized to make application to the Ministr
of Transportation in the amount of $424,100.00 for the following
projects:
1. 4th Line (Oro) - 15/16 Sideroad to Highway 11.
2. 9th Line (Medonte) - County Road 22 to 400.
3. Ward Ave. Bass Lake (Oro).
Carried.
MOTION NO.9
Moved by Dickie, seconded by Mortson
It is recommended that the report from Fred Haughton, Public Works
Administrator, regarding the Horseshoe Valley development and
drainage concerns from the owners of Pt. Lot 3, Conc. 5, be
received and the Township Engineers, R. G. Robinson & Associates b
authorized to proceed with implementing drainage control
construction to rectify this problem at the expense of Horseshoe
Valley Corporation, in the event that Horseshoe Valley Corporation
does not resolve the matter within 30 days or as set out in the
Agreement, from being notified by the Township Engineers.
Carried.
MOTION NO. 10
Moved by Dalziel, seconded by Caldwell
It is recommended that the request from the Oro Agricultural
Society for use of Oro Township roads garage facilities during the
Oro World's Fair event to be held September 16th and 17th, 1994 be
received and approved and the Public Works Administrator be
authorized to make necessary arrangements.
Carried.
MOTION NO. 11
~oved by Bell, seconded by Crokam
It is recommended that the memo from Kris Menzies, Planner,
r7garding Van Andel Applic~tion P2/94, proposed baker, Part Lot 9,
Conc. 14 (Medonte) be recelved and the appropriate By-law be
presented to Council for their consideration.
Carried.
MOTION NO. 12
Moved by Crawford, seconded by Martin
It is recommended that the memo from Kris Menzies Planner
regarding Zoning By-law contravention, Pt. Lot 1,'conc. 1 (oro) be
received and approved.
Carried.
- 8 -
MOTION NO. 13
Moved by Caldwell, seconded by Crawford
It is recommended that the Township of Oro-Medonte support the
endeavours of the local History Committee in arranging for a
Memorial Service to be held at the African Episcopal Methodist
Church and that the Township will provide funding for off-setting
expenditures associated to the event in an amount not to exceed
$250.00.
Carried.
MOTION NO. 14
Moved by Caldwell, seconded by Crawford
It is recommended that the correspondence from the Township of
Severn regarding participation in the Coldwater and District
Community Centre Management Board and request for financial
contribution be received and referred to 1994 budget deliberations
Recorded vote requested by Reeve Caldwell
Councillor Mortson
Councillor Martin
Councillor Dickie
Deputy Reeve Dalziel
Councillor Crokam
Councillor Crawford
Reeve Caldwell
Councillor Bell
Deputy Mayor Beard
Mayor Drury
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 15
Moved by Beard, seconded by Bell
It is recommended that the Draft Joint Planning Agreement between
the Township of Oro-Medonte and the City of Barrie be received and
the ,Planner ,and C.A.O. in~orporate amendments such as reciprocal
notlce requlrements and clrculation area be defined and present
same to Council for consideration.
Recorded vote requested by Mayor Drury
Deputy Mayor Beard
Councillor Bell
Reeve Caldwell
Councillor Crawford
Councillor Crokam
Deputy Reeve Dalziel
Councillor Dickie
Councillor Martin
Councillor Mortson
Mayor Drury
Yea
Yea
Nay
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 16
Moved by Crokam, seconded by Caldwell
It is recommended that we do now go In Camera @ 3:15 p.m.
Carried.
- 9 -
MOTION NO. 17
Moved by Mortson, seconded by Caldwell
It is recommended that we do now Rise and Report from In Camera @
4:25 p.m.
carried.
MOTION NO. 18
Moved by Dalziel, seconded by Mortson
It is recommended that we suspend rule 7 of Procedural By-law 94-
in order to allow the meeting to proceed past the normal
adjournment hour of 4:00 p.m.
Carried.
MOTION NO. 19
Moved by Dalziel, seconded by Crawford
It is recommended that the Confidential memo from Gary Cunnington,
C.A.O., regarding a Pay Equity Settlement be received and adopted.
Carried.
MOTION NO. 20
Moved by Martin, seconded by Bell
It is recommended that a Special Committee of the Whole Meeting be
held on Monday, May 2, 1994 @ 1:00 p.m. to discuss personnel
matters and preliminary budget.
Carried.
MOTION NO. 21
Moved by Mortson, seconded by Dalziel
It is recommended that the Confidential correspondence from
Township solicitor, David S. White, regarding Barrie Georgian Driv
Secondary Plan and Draft Agreement be received and the solicitor b
directed to correspond with Mr. Fred Scharf, Georgian Glen
Developments and ascertain the location of lands which may be
transferred and any provisions for ownership pertaining to drainag
maintenance.
Carried.
MOTION NO. 22
Moved by Dickie, seconded by Caldwell
It is recommended that the correspondence from the Oro-Barrie-
Orillia Regional Airport Commission re: Budget be received and
referred to next Special Committee of the Whole Meeting.
Carried.
.
. .
- 10 -
MOTION NO. 23
Moved by Beard, seconded by Martin
It is recommended that Council authorize the following members an
staff to assist Township Solicitor, David S. White in negotiation
concerning Georgian Drive Secondary Plan and associated drainage
concerns:
C.A.O., Gary cunnington
Mayor Robert Drury
Deputy Mayor Ian Beard
carried.
MOTION NO. 26
Moved by Bell, seconded by Caldwell
It is recommended that the following correspondence be received an
filed:
5. (e), (f)
7. (a), (c), (f), (i), (j)
Carried.
MOTION NO. 25
Moved by Dalziel, seconded by Mortson
It is recommended that the correspondence from the Shanty Bay
Ratepayers Association be received and acknowledged, and copy of
amended draft Joint Planning Area Agreement be forwarded once
completed by staff, seeking comments prior to finalization by
Council.
Carried.
MOTION NO. 26
Moved by Dalziel, seconded by Mortson
It is recommended that we do now adjourn @ 4:55 p.m.
Carried.
fi/' ¿ ~--
~OR ROBERT É. DRU'
)"); d../ R ,U. / J.:Þ.oe. ~ d~
~ERK DARLENE SHOEBRIDGE