02 23 1994 COW Minutes
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RBGULU. COHKIftBB 01' '.rD DOLB KBftING
NO. '4-3
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':10 A.X. - COHKIftBB R
FBBRUARY 23
Present
Mayor Robert E. Drury
Deputy Mayor Ian Beard
Reeve David Caldwell
Deputy Reeve Norman Dalziel
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor Walter Dickie
Councillor Murray Martin
Councillor Leonard Mortson
Absent:
Councillor Donald Bell
NOTE:
councillor Crawford arrived at the meeting @ 1:00 p.m.
staff Present:
C.A.O. Mr. Gary Cunnington, Ms.
Kris Menzies, Planner, Mr. Rick
Jones, Ms. Celest Phillips, Ms.
Angela Baldwin, Jones Planning
Consultants
Also Present Were:
Mr. Cliff Wall, Mr. Edward Hall,
Mr. William May, Mrs. Shirley
Woodrow, Ms. Christine Lang, Ms.
Karen Sanderson, Mr. Jim Reisch,
Mr. Gord Grant, Ms. Eileen
Anderson, Mr. Derek Anderson.
Mayor Drury chaired the meeting and called the meeting to order @
9:10 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Councillor Crokam declared a pecuniary interest with Item
3(a), being the passing of accounts. The nature being,
Maple Leaf Disposal is owned by a family member. For the
purpose of discussion and resolution on this item,
Councillor Crokam did not participate in the discussion or
resolution.
Mayor Drury and Reeve Caldwell declared a pecuniary interest
with Item 5(b), being correspondence from Aird and Berlis
re: B.A.F.M.A. litigation. The nature being, B.A.F.M.A. has
initiated a lawsuit against the members. For the purpose of
discussion and resolution on this item, Mayor Drury vacated
the chair to Deputy Mayor Beard and the members disclosing
the interest did not participate in the discussion or
resolution.
Mayor Drury and Reeve Caldwell declared a pecuniary interest
with Item 5(c), being correspondence from Aird and Berlis,
being confidential correspondence re: B.A.F.M.A. Inc. The
nature being, B.A.F.M.A. has initiated a lawsuit against the
members. For the purpose of discussion and resolution on
this item, Mayor Drury vacated the chair to Deputy Mayor
Beard and the members disclosing the interest and did not
participa~e in the discussi~ or resolution.
2.
(a)
3.
(a)
PASSING OF ACCOUNTS
- 2 -
Township of Oro-Medonte February 23, 1994;
DEPUTATIONS:
9:15 a.m.
Verbal reports from Members of Council
on various Committees.
DEPUTY REEVE NORM DALZIEL
- attended a planning meeting with
regard to the new planning process
proposed by the Province;
- Mr. Paul Patchell and Deputy Reeve
Dalziel are concerned regarding the lack
of communication from the Parks and
Recreation Committee in Vasey.
COUNCILLOR LEONARD MORTSON
Nottawasaqa Valley Conservation
Authority
- board meeting held in December at
which time it was resolved to reduce the
rebate to municipalities by 3%;
- Annual Meeting to be held February
25th;
- due to restructuring there are now 22
members with 3 provincial appointees;
- will be executive meetings and full
board meetings
- a boardwalk will be built at the
Tiffin Conservation Centre in memory of
the late Harry Adams.
O.P.P. Community policinq Committee
- Constable Robinson has returned to
duty;
- snowmobile thefts have been high
although the overall crime rate is low;
- discussion has occurred at the
Committee regarding the renaming of
concessions that are duplicated with the
restructuring;
- discussion has taken place regarding
the expansion of the emergency numbering
system and implementation of 911;
- Chief Eenhoorn will address the
Committee at a future meeting.
COUNCILLOR MURRAY MARTIN
- attended the ROMA Conference where the
speakers were informative and
clarification of some points is being
made;
- Councillor Martin felt this conference
should be limited to two members
attending.
- 3 -
DEPUTY MAYOR IAN BEARD
- attended an Awards Presentation for
the Orillia Chamber of Commerce;
- the Coldwater Arena has been deemed to
be unsafe and as a result renovation
will occur under the jobsOntario
Program.
COUNCILLOR JOANNE CROKAM
Orillia Chamber of Commerce
- proposed boat ramp fees at Couchiching
Park were not considered appropriate as
usage would be discouraged;
- Chamber of Commerce offered to operate
and manage the ramp although it is
expected that the City will operate for
a year with the fees in place;
- the Chamber is fighting this proposal.
Perch Fesitval
- there are a number of registrations
- the quantity of perch available is
good.
Environmental Committee
- implementing "Adopt a Wetland".
Education Awareness
- developing a waste exchange resources
directory.
Keep Our Waterfront Clean
- working for more recycling facilities
on the waterfront.
Waterfowl Festival
- meeting not held as of todays date.
Shanty Bay Community Centre
- annual meeting to be held March 3rd.
REEVE DAVID CALDWELL
- attended an information meeting with a
Solicitor representing a client in
opposition to O.P.A. No. 39.
Orillia-Barrie-Oro Reqional Airport
Commission
- a flight training school is leasing
approximately 500 sq. ft.;
- there are two prospective clients
interested in leasing hangers.
L
\1
(b) (ii)
(c)
11:10 a.m.
1:00 p.m.
- 4 -
MAYOR ROBERT DRURY
- the Budget has been set at the county
level with a 16% increase; .
- the committees have cut the1r
individual budgets substantially;
- cut backs from the Province resulted
in most of this increase as well as an
increase due to Social Services;
- concern expressed regarding the
inability of family to subsidize
residents in seniors homes;
- there will be a membership vote for
the Union on March 8th.
ROMA
- the speaker from the ontario Municipal
Board had many excellent proposals.
Good Roads Conference
- much discussion on the Provincial
Infrastructure Program.
Western ontario Wardens Conference
- the Welfare Rolls in this area are
decreasing.
Technical Environmental Committee
- this is a new appointment with the
Committee just starting.
Jorden & Jones re: strategic Plan and
MMA Grant Application re: community
Based Strategic Plan;
with the use of overheads, Mr. Jones
presented an overview of a strategic
Plan addressing the purpose, the
necessity for, contents of, and goals of
this document. The implementation of
the process in order to compile
information was highlighted as well as
the various stages necessary to reach
the objective, being the Plan.
Questions and comments from Council were
addressed.
Shanty Bay Ratepayers Association re:
Various Issues;
Ms. Christine Lang, Ms. Karen Sanderson,
Mr. Jim Reisch, Mr. Gord Grant and Ms.
Eileen Anderson attended with regard to
their thoughts on the areas that should
or should not be considered for
development along the boundary with the
City of Barrie. Mr. Reisch indicated
that any thoughts and proposals would
have to be taken back to the ratepayers
in their organization for further
discussion before committing to Council.
Protection of the agricultural land
appeared to be of primary concern with
both Council and those present from the
Shanty Bay area.
(j)
(k)
(I)
6.
(a)
(b)
(c)
(d)
7.
(a)
(b)
(c)
- 5 -
NOTE:
council recessed for lunch at 12:05 p.m. and reconvened
at 12:45 p.m.
5.
FINANCE. ADMINISTRATION AND FIRE:
(a)
Discussion re: Contracting and negotiating new garbage
collection agreement and role of County of Simcoe;
(b)
Aird & Berlis, Township solicitors, correspondence re:
B.A.F.M.A. litigation;
5.
FINANCE. ADMINISTRATION AND FIRE CONT.
(c)
Aird & Berlis, Township solicitors, confidential
correspondence re: B.A.F.M.A. Inc.
(d)
County of Simcoe, County Clerk, correspondence re: 911
Steering Committee;
(e)
Paul Eenhoorn, Fire Chief, report re: Restructuring Fire
Department Office Relocation;
(f)
Darlene Shoebridge, Clerk, memo re:
Renovation;
Reception Area
(g)
Gary Cunnington, Administrator, report re:
Benefits;
Employee
(h)
Gary cunnington, Administrator, report re:
Benefits;
Taxable
(i)
Gary Cunnington, Administrator, report re:
Furnishings;
Committee Room
David White, Solicitor, correspondence re:
Agreement;
Sugarbush Road
Gary Cunnington, Administrator, Confidential report re:
Proposed Job Description, Deborah Broderick (to be held In
Camera) ;
Henry Sander, Treasurer, Confidential report re: Staffing
(to be held In Camera)
PUBLIC WORKS:
ontario Clean Water Agency, correspondence re: Municipal
Assistance Program for Water and Sewage Works;
Fred Haughton, Public Works Administrator, report re: Fuel
Supply - Roads;
Fred Haughton, Public Works Administrator, report re: Dr.
Francis, trees;
Ministry of Transportation, correspondence re: Highway 12,
simcoe Rd 22 to West~ount Drive;
PLANNING AND DEVELOPMENT:
David S. White, Township solicitor, correspondence re: Davie
O.M.B.
Kris Menzies, Planner, report re: OPA #67 - Strachan;
Kris Menzies, Plann&~, report re: Woodlands Development p-
13/88;
(i)
- 6 -
7.
PLANNING AND DEVELOPEMENT CONTINUED:
( d)
Kris Menzies, Planner, memo re: Hastings - MMA Draft Plan
Comments;
(e)
Kris Menzies, Planner, memo re: Johnson (Hawkestone) - MMA
Draft Plan Comments;
(f)
Kris Menzies, Planner, report re: MCI site Plan File No. S-
11/91;
(g)
Andria Darby, Secretary, Committee of Adjustment, report re:
Planning Reports/Committee Decisions, February 9, 1994;
(h)
Andria Darby, Secretary, Committee of Adjustment, report re:
1994 Annual Committee of Adjustment Conference;
Ministry of Natural Resources, correspondence re: Request
for Site Plan Amendment - Licence #3540, Cedarhurst Quarries
& Crushing Limited, pt Lot 23, Conc. 2 (formerly Oro)¡
(j) Kris Menzies, Planner, report re: Van Andel Rezoning (P-
294);
(k) Kris Menzies, Planner, report re: Gadawski Rezoning
(P-14/93);
(I) Kris Menzies, Planner, report re: Hastings MMA Draft Plan
Comments;
8.
(a)
(b)
COMMUNITY SERVICES:
Waterworks, correspondence re: Subsidizing Bass Lake user
fees for swimming lessons;
D. Broderick, Parks & Recreation Supervisor, memo re: Staff
Training - Guelph University, May 1-6.
MOTION NO.1
Moved by Dalziel, seconded by Dickie
It is recommended that the agenda for the Committee of the Whole
Meeting dated February 23, 1994 be adopted as printed and
circulated with the addition of the following:
4.
5.
8.
(b) (ii)
(I)
Ministry of Municipal Affairs, Grant Application
re: Community Based Strategic Plan;
Henry Sander, Treasurer, Confidential report re:
Staffing; (to be held In Camera
D. Broderick, Parks & Recreation Supervisor, memo
re: Staff Training - Guelph University, May 1-6;
(b)
Carried.
MOTION NO.2
Moved by Caldwell, seconded by Beard
It is recommended that the accounts presented for the period
ending February 23, 1994, in the amount of $97,386.21, plus
payroll for the period ending February 17, 1994, in the amount of
$47,346.62 in accordance with the computer print-out presented to
Council, be approved for payment.
Carried.
- 7 -
MOTION NO.3
Moved by Dalziel, seconded by Crokam
It is recommended that the Road Expenditures for the period
ending February 23, 1994, be accepted as presented, and further,
the Treasurer be authorized to issue cheques in the amount of
$33,896.88.
Carried.
MOTION NO.4
Moved by Dalziel, seconded by Crokam
It is recommended that the correspondence from Aird & Berlis,
Township solicitors with regard to B.A.F.M.A. litigation be
received.
Carried.
MOTION NO.5
Moved by Dalziel, seconded by Martin
It is recommended that the confidential correspondence from Aird
& Berlis, Township Solicitors regarding B.A.F.M.A. Inc. be
received.
Carried.
MOTION NO.6
Moved by Caldwell, seconded by Crokam
It is recommended that the correspondence from the County of
Simcoe regarding the establishment of a 911 Steering Committee be
received and that Fire Chief, Paul Eenhoorn be appointed to
represent the Township of Oro-Medonte.
Carried.
MOTION NO.7
Moved by Dalziel, seconded by Dickie
It is recommended that the report from Paul Eenhoorn, Fire Chief
with regard to the Fire Department Office Relocation be received
and referred to the 1994 Budget process.
Carried.
MOTION NO.8
Moved by Beard, seconded by Martin
It is recommended that the memo from Darlene Shoebridge, Clerk
regarding the reception area renovation be received and adopted.
Carried.
MOTION NO.9
Moved by Dalziel, seconded by Caldwell
It is recommended that the report from Gary Cunnington,
Administrator with regard to employee benefits be received and
adopted.
Carried.
- 8 -
MOTION NO. 10
Moved by Caldwell, seconded by Crokam
It is recommended that the report from Gary Cu~nington, .
Administrator regarding employee taxable benef1ts be rece1ved.
Carried.
MOTION NO. 11
Moved by Mortson, seconded by Caldwell
It is recommended that the report from Gary cunningt~n,.
Administrator with regard to the Committee Room Furn1sh1ngs be
received and adopted. Carried.
MOTION NO. 12
Moved by Dalziel, seconded by Dickie
It is recommended that the correspondence from David Whi~e,
Solicitor regarding the sugarbush Road Agreement be rece1ved and
the draft copy of the letter to the three developers in the
sugarbush area be approved.
Carried.
MOTION NO. 13
Moved by Dalziel, seconded by Dickie
It is recommended that the correspondence from the ontario Clean
Water Agency regarding Municipal Assistance Program for Water and
Sewage Works be received.
Carried.
MOTION NO. 14
Moved by Caldwell, seconded by Crokam
It is recommended that the report from Fred Haughton, Public
Works Administrator regarding the current supply of diesel and
gasoline to the roads department be received and adopted with
Part I section d).
Carried.
MOTION NO. 15
Moved by Dalziel, seconded by Dickie
It is recommended that the report from Fred Haughton, Public
Works Administrator regarding trees on Plan 949 (Orillia) be
received and adopted.
Carried.
MOTION NO. 16
Moved by Dalziel, seconded by Dickie
It is recommended that the correspondence from the Ministry of
Transportation with regard to a study to examine improvements to
Highway 12, Simcoe Road 22 to Westmount Drive be received and
that further notification regarding this study be provided to the
Townsnip of Oro-Medonte.
Carried.
- 9 -
MOTION NO. 17
Moved by Dalziel, seconded by Caldwell
It is recommended that we do now go In Camera @ 12:45 p.m.
Carried.
MOTION NO. 18
Moved by Dickie, seconded by Mortson
It is recommended that we do now Rise and Report from In Cameral
@ 12:55 p.m. Carried.
MOTION NO. 19
Moved by Dalziel, seconded by Caldwell
It is recommended that the Confidential Report from Gary
cunnington with regard to the proposed job description be
received and adopted.
Carried.
MOTION NO. 20
Moved by Dalziel, seconded by Caldwell
It is recommended that the Confidential report from Henry Sander,
Treasurer with regard to staffing be received and adopted.
Carried.
MOTION NO. 21
Moved by Crokam, seconded by Dalziel
It is recommended that Council approves of the Strategic Plan
process as presented to Committee by Richard Jones, Planning
Consultants on February 23, 1994.
Recorded vote requested by Mayor Drury
Deputy Mayor Beard
Reeve Caldwell
Councillor Crawford
Councillor Crokam
Deputy Reeve Dalziel
Councillor Dickie
Councillor Martin
Councillor Mortson
Mayor Drury
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 22
Moved by Crawford, seconded by Dalziel
It is recommended that the correspondence from David White,
Solicitor regarding the Davie O.M.B. Appeal be received.
- 10 -
Recorded vote requested by Mayor Drury
Ii
Councillor Mortson
councillor Martin
councillor Dickie
Deputy Reeve Dalziel
Councillor Crokam
Councillor Crawford
Reeve Caldwell
Deputy Mayor Beard
Mayor Drury
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 23
Moved by Mortson, seconded by Dalziel
It is recommended that the report from Kris menzi7s, Planner re:
Official Plan Amendment No. 67 (strachan) be rece1ved.
Carried.
MOTION NO. 24
Moved by Crawford, seconded by Martin
It is recommended that the report from Kris Menzies, Planner re:
Woodlands Development (P-13/88) be received and adopted.
Carried.
MOTION NO. 25
Moved by Caldwell, seconded by Dalziel
It is recommended that the memo from Kris Menzies, Planner with
regard to Ministry of Municipal Affairs Draft Plan Comments
(Johnson-Hawkestone) be received and that the Planner be
authorized to submit the Ministry questionnaire as presented.
Carried.
MOTION NO. 26
Moved by Mortson, seconded by Dalziel
It is recommended that the report from Kris Menzies, Planner
regarding MCI site Plan File No. S-11/91 be received and adopted.
Carried.
MOTION NO. 27
Moved by Caldwell, seconded by Dalziel
It i~ recommend7d that the report from Andria Darby, Secretary
Co~1~tee of AdJustment re: Planning Reports/Committee
Dec1s1ons, February 9, 1994 be received.
Carried.
- 11 -
MOTION NO. 28
Moved by Dalziel, seconded by Crawford
It is recommended that the report from Andria Darby, Secretary
Committee of Adjustment with regard to the 1994 Anual Committee
of Adjustment Conference be received and that Roy Campbell, Ken
Robbins Ron Sommers and Andria Darby be authorized to attend
with th~ cost of the conference for each member and associated
costs to be assumed by the municipality.
Carried.
MOTION NO. 29
Moved by Crokam, seconded by Caldwell
It is recommended that the correspondence from the Ministry of
Natural Resources regarding a Request for site Plan Amendment -
Licence #3540, Cedarhurst Quarries & crushing Limited, Pt. Lot
23, Conc. 2 (Oro) be received and referred to the Township
Planner for a report back to Council.
carried.
MOTION NO. 30
Moved by Caldwell, seconded by Beard
It is recommended that the report from Kris Menzies, Planner with
regard to the Van Andel Rezoning (P-2j94) be received and
adopted.
Defeated
MOTION NO. 31
Moved by Dalziel, seconded by Dickie
It is ~ecommended that the report from Kris Menzies Planner
regard1ng the Gadawski Rezoning (P-14j93) be receiv~d and
adopted.
Carried.
MOTION NO. 32
Moved by Caldwell, seconded by Crokam
I~ ~s recommend7d,that the,report from Kris Menzies, Planner reo
M1n1~trYd of Mun1c1pal Affa1rs Draft Plan Comments (Hastings) be'
rece1ve and adopted.
Carried.
MOTION NO. 33
Moved by palziel, seconded by Beard
It is :ecommen~e~ ~hat the correspondence from Waterworks
re¡ard1~g subs1d1z1ng of Bass Lake user fees be received and
~~ ~~~~cii~ the Parks & Recreation Supervisor for a Report back
Carried.
- 12 -
MOTION NO. 34
Moved by Crokam, seconded by Caldwell
It is recommended that the memo from D. Broderick, Parks &
Recreation Supervisor regarding staff training @ Guelph
University, May 1-6 be received and that Deborah,Broderick be
authorized to attend at a total cost of $647.35 1n accordance
with council seminar & Training policy and further that Robert
Gardner be authorized to attend at a total cost of $625.30 and
further that Robert Gardner receive an advance of $315.00 with
receipts to be submitted upon return.
Carried.
MOTION NO. 35
Moved by Crawford, seconded by Crokam
It is recommended that the Township Planning Director bring
forward an appropriate Zoning By-law for application P-2/94 to
the appropriate Council meeting.
Carried.
MOTION NO. 36
Moved by Dickie, seconded by Mortson
It is recommended that the Township Planning Director be directed
to correspond with M.T.O. requesting information on a shoulder
taper as an ingress and egress for the Van Andel site being
Township file P-2/94
Carried.
MOTION NO. 37
Moved by Caldwell, seconded by Beard
It ~s,recommen~ed t~at the Grant Application from the Ministry of
Mun1c1p~1 Affa1rs w1th regard to a Community Based Strategic Plan
be r7ce7ved and the Clerk be authorized to execute the
subm1ss10n.
Carried.
MOTION NO. 38
Moved by Crokam, seconded by Caldwell
It is recommended that Meryl Drake be hired Part Time
agreed upon rate. at the past
Carried.
MOTION NO. 39
Moved by Crokam, seconded by Caldwell
It is recammenQed that we do
now adjourn @ 3:40 p.m.
Carried.
DEPU Y CLERK LYNDA AIKEN