01 19 1994 COW Minutes
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WllDNBSDAY
JARUUY 11
1114
Present
Mayor Robert E. Drury
Deputy Mayor Ian Beard
Reeve David Caldwell
Deputy Reeve Norman Dalziel
Councillor Donald Bell
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor walter Dickie
Councillor Murray Martin
Absent:
Councillor Leonard Mortson
NOTE:
Mayor Drury arrived at the meeting @ 1:25 p.m.
staff Present:
C.A.O. Mr. Gary Cunnington, Paul
Eenhoorn, Fire Chief, Kris Menzies
Planner, Henry Sander,
Treasurer/Deputy C.A.O.
Also Present Were:
Edward M. Hall, Lorne Van Sinclair
Wayne Neal, Gary Thiess, Anita
Beaton, Ross Bradley, Velma
Bradley, Ron Alderson, Juliana
Hawke, Loreen Rice-Lucas, Jadeen
Henderson, Chris williams.
Deputy Mayor Beard chaired the meeting and called the meeting to
order @ 9:00 a.m. Mayor Drury assumed the chair @ 2:10 p.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Councillor Crokam declared a potential pecuniary interest
with items 5(1) and (m) on the agenda - County of Simcoe re:
Maple Leaf Disposal and Report, G. Cunnington, C.A.O. re:
Garbage Contracts. The nature being the owners of this
company are her sister and brother-in-law. Councillor
Crokam left her chair and did not participate in any
discussion or resolution on the matters.
Prior to dispensing with item 4(b) on the agenda, Councillo
Crawford and Reeve Caldwell declared a pecuniary interest
with same being - Aird & Berlis, Township Solicitors,
deputation re: B.A.F.M.A. The nature being the members are
being sued by the owners of B.A.F.M.A. Councillor Crawford
and Reeve Caldwell left their chairs and the room for the
purpose of any discussion or resolution on the matter.
Upon the arrival at 1:25 p.m. of Mayor Drury, he too
declared a pecuniary interest with item 4(b) of the agenda
for the same nature as stated by the other two members
above. Mayor Drury was not in attendance during the
discussions/deputation.
NOTE:
c)
5.
a)
b)
c)
- 2 -
For clarification purposes, at the conclusion of today's
meeting, councillor Dickie stated he had declared a
pecuniary interest at the January 10, 1994 Council meeting
and that the nature of the interest was that the item
referred to the contracting of certain services of the
S.C.B.E. and for which he has a janitorial business.
2.
PASSING OF ACCOUNTS
a)
b)
c)
Township of Oro as at December 31, 1993;
Township of Medonte as at December 31, 1993;
Township of Oro-Medonte January 19, 1994.
3.
DEPUTATIONS:
a)
Ms. Juliana Hawke, Ms. Loreen Rice-Luca
and Ms. Jadeen Henderson representing
Oro-Medonte Historical Committees and
Councillor Crokam, addressed Council to
present new draft Township logos.
Three variations were presented and
reviewed and suggestions and input from
the members was provided. A final
revised and enhanced draft will be
brought forward for Council approval.
9:30 a.m.
Deputy Mayor Beard thanked that
delegation including the preliminary
work done by Ms. Loreen Rice-Lucas and
extended appreciation to all those
involved.
b)
Mr. Chris William attended in the
absence of Mr. Leo Longo, Township
Solicitor, Aird & Berlis who spoke to
Council regarding the current litigatio
matter between B.A.F.M.A., The Township
of Oro, and respective members of
Council.
(This portion of the meeting was held
In-camera).
11:16 a.m.
Council recessed for lunch at 12:17 p.m. and reconvene
at 12:40 p.m.
2:35 p.m.
Mr. Paul Eenhoorn, Fire Chief addressed
Council requesting authorization to
commence with the relettering of all
Emergency Vehicles to reflect the new
Township name of Oro-Medonte.
Chief Eenhoorn also spoke to item 5(s)
of the agenda, being correspondence from
Orillia Steel Works re: Fire Protection
Services (Forest Home Industrial Park).
FINANCE, ADMINISTRATION AND FIRE:
Impact Equipment Limited, correspondence re: Maplehill
Estates Subdivision, Bidwell Road;
Henry Sander, Treasurer, confidential report re: staffing;
Toronto Dominion Bank, re: Banking resolution;
f)
g)
h)
b)
- 3 -
d)
Bull HN Information Systems Limited, correspondence re: Rol
Numbers and County Restructuring;
Lynda Mungall, confidential memo re: Job Description and
Evaluation;
David White, Solicitor, correspondence re: Forest Home
Industrial Park;
Ron Kolbe, Chief Building Official; memo re: Bev Plummer,
S. Pt. Lot 12, Concession 2, Letter of Credit $5,000.00;
OBO Airport Commission, correspondence re: OBO Regional
Airport Operational Budget 1994;
OBO Airport commission, memo re: OBO Regional Airport
capital Budget;
Bourne, Jenkins & Mulligan, Solicitors, correspondence re:
Eva McCauley, By-Law 1313;
County of Simcoe, Solid Waste Management Department,
correspondence re: Collection Contract;
County of Simcoe, Solid Waste Management Department,
correspondence re: Collection Contract-Maple Leaf Disposal
Gary Cunnington, Chief Administrative Officer, report re:
Garbage Collection Contract;
Allen Quinlan, Treasurer, East Simcoe Plowmen's Association
correspondence re: 1994 Plowing match;
Tom Fendley, Treasurer, pine Ridge ski Club, correspondence
re: Penalty and Interest Charges on Roll #10-061-04 and
#10-059-01;
Gary Cunnington, Chief Administrative Officer, report re:
Library Services;
Gary cunnington, Chief Administrative Officer, verbal repor
re: Labour negotiation status; (To be held In-camera)
Proposed Mission Statement for Township of Oro-Medonte;
Orillia Steel Works re: Fire Protection Services.
e)
f)
g)
h)
i)
j)
k)
1)
m)
n)
0)
p)
q)
r)
s)
6.
PUBLIC WORKS:
a)
Dr. M. L. Francis, correspondence re: Dead Trees, Plan 949,
Lots 10 and 19;
7.
PLANNING AND DEVELOPMENT:
a)
b)
Kris Menzies, Planner, report re: Bravakis Edgar;
City of Barrie, Municipal Works committee, correspondence
re: Sludge Storage Lagoon, Lot 17, Concession 7;
Horseshoe Valley Property Owners Association, correspondenc
re: CPA #39 (Buffalo springs);
Resolution re: Corridor Study and CPA #39;
Copy of correspondence to Ministry of Municipal Affairs fro
Ross W. Bradley re: CPA #67;
Copy of Notice of Request for Referral from Donald R.
MacDonald, re: CPA #67;
ontario Municipal Board, Appointment for Hearing re: CPA
#16, for property formerly in the Township of Medonte and
now in the Township of springwater;
Kris Menzies, Planner, memo re: site Plan Control
co~ttee;
c)
d)
e)
8.
COMMUNITY SERVICES:
a)
Township of Flos, correspondence re: Invoice for work
performed at Flos-Medonte Park;
RaceWorks, correspondence re: Hardwood Hills proposal for
Run/cycle/Run Duathlons;
- 4 -
MOTION NO.1
Moved by Caldwell, seconded by Bell
It is recommended that the Agenda for the Committee of the Whole
Meeting dated January 19, 1994 be adopted as printed and
circulated with the addition of the following:
1.
Item 4(c) 2:30 p.m. Mr. Paul Eenhoorn, Fire Chief re:
Relettering of emergency vehicles.
2.
Item 5(s) Orillia Steel Works re:
Fire Protection Services
Carried.
MOTION NO.2
Moved by Dickie, seconded by Crawford
It is recommended that the memo from Ron Kolbe, Chief Building
Official regarding Letter of Credit, Bev Plummer, and temporary
agreement be received and the treasurer be authorized to release
the Letter of Credit in the amount of $5,000.00 as all condition
of the agreement to which they applied to Lot 12, Concession 2
have been completed.
Carried.
MOTION NO.3
Moved by Caldwell, seconded by Martin
It is recommended that the Budget submitted by the Oro Barrie
Orillia Regional Airport for 1994 Operational as well as Capital
be received and referred to Oro-Medonte Budget.
Carried.
MOTION NO.4
Moved by Bell, seconded by Crokam
It is recommended that the correspondence from Bourne, Jenkins &
Mulligan regarding conveyance of land former Township of Medonte,
re: Nannia street and Augusta Street, Registered Plan 132, be
received and the appropriate By-law to provide for such
conveyance be presented to Council at the next available date.
Carried.
MOTION NO.5
Moved by Dalziel, seconded by Bell
It is recommended that the correspondence from Michele Gouett,
Solid Waste Management Co-ordinator, County of simcoe, regarding
garbage collection contract former area of Orillia Township, be
received and the Administrator be authorized to commence
negotiations with Mid-Ontario Disposal to ensure this area is
under contract until such time as the County and the Township of
Oro-Medonte implement a new municipal wide collection.
Carried.
MOTION NO.6
Moved by Martin, seconded by Caldwell
It is recommended that the correspondence from Michele Gouett,
Solid Waste Management Co-ordinator, County of Simcoe, regarding
garbage collection contract - Maple Leaf Disposal, of the former
Township of Medonte and now in the Township of Severn be received
and the Administrator be directed to make such arrangements as
are necessary to accommodate the new contracts of the Township of
Severn as of March 1, 1994.
Carried.
- 5 -
MOTION NO.7
Moved by Dickie, seconded by Crawford
It is recommended that the report from Gary Cunnington, Chief
Administrative Officer, re: Garbage Collection Contract, Maple
Leaf Disposal as provided currently within the Township of
Medonte and to include portions of Flos and Vespra Township be
received and the recommendations contained therein be adopted.
Carried.
MOTION NO.8
Moved by Dickie, seconded by Crawford
It is recommended that the correspondence from Allen Quinlan, re
Simcoe Plowmen's Association in request for financial
contributions to 1994 Plowing Match be received and acknowledged
and referred to 1994 budget.
carried.
MOTION NO.9
Moved by Bell, seconded by Caldwell
It is recommended that the correspondence from Tom Fendley,
Treasurer of pine Ridge Ski Club, be received and the Treasurer
be authorized to process a cancellation of penalty and interest
on outstanding accounts as a result of exceptionary
circumstances.
Carried.
MOTION NO. 10
Moved by Dickie, seconded by Dalziel
It is recommended that the report from Gary Cunnington,
Administrator, regarding 1994 Library Services, be received and
adopted.
Carried.
MOTION NO. 11
Moved by Crokam, seconded by Dalziel
It is recommended that the following Mission Statement and
Council's Shared Values be adopted by the Township of Oro-
Medonte; to be reviewed and revisited by September 30, 1994.
Mission
The Township of Oro-Medonte is committed to leadership and
planned growth while being sensitive to the needs and aspiration
of the people within our community. Council and staff strive to
provide quality services at a reasonable cost.
Council's Shared Values
striving for a fair compromise for the benefit of the community
as a whole.
Openness of Council - approachable
Good communications (in & out)
Respect for each other: Respect for each other's opinion and the
right to have different opinions.
Agree to disagree
Trust
Commitment
Confidentiality.
Respect confidentiality of in-camera issues
Carried.
- 6 -
MOTION NO. 12
Moved by Caldwell, seconded by Bell
It is recommended that the copy of the correspondence from M.L.
Francis to Reeve Bill Gowanlock, former Township of Orillia,
regarding trees on road allowance, Lots 18 and 19 , Plan 949, be
received and referred to the Public Works Administrator for
investigation and report back to Council.
Carried.
MOTION NO. 13
Moved by Bell, seconded by Crokam
It is recommended we do now go In Camera @ 11:16 a.m. with
Solicitor, Chris williams
carried.
MOTION NO. 14
Moved by Dickie, seconded by Dalziel
It is recommended we do now Rise and Report from In Camera @
12:16 p.m.
Carried.
MOTION NO. 15
Moved by Bell, seconded by Caldwell
It is recommended we do now go In Camera @ 12:49 p.m. with Henry
Sander, Treasurer/Deputy C.A.O. to discuss various personnel
matters.
Carried.
MOTION NO. 16
Moved by Bell, seconded by Caldwell
It is recommended we do now Rise and Report from In Camera @
2:03 p.m.
Carried.
MOTION NO. 17
Moved by Crawford, seconded by Dickie
It is recommended that the correspondence from Impact Equipment
Limited re: Maplehill Estates Subdivision, Bidwell Road, Notice
of Claim for Lien be received and referred to Township Solicitor
David S. White for report back to Council, and further, the
Treasurer not release any securities in the form of Letter of
Credit which may have been authorized previous to this date.
Carried.
MOTION NO. 18
Moved by Dalziel, seconded by Dickie
It is recommended that the confidential report from Henry Sander,
Treasurer, regarding treasury staffing be received and adopted,
based upon a one year contract term.
carried.
- 7 -
MOTION NO. 19
Moved by Caldwell, seconded by Bell
It is recommended that the confidential memo from Lynda Mungall
regarding Job Description as amended and Evaluation be received
and the recommendations contained therein be adopted.
Carried.
MOTION NO. 20
Moved by Caldwell, seconded by Crokam
It is recommended that Gary Cunnington, C.A.O. be appointed to
the Township of Oro-Medonte Labour Relations Negotiating
Committee and further the Committee proceed according to
direction provided during the In-camera discussions of this date
Carried.
MOTION NO. 21
Moved by Crokam, seconded by Bell
It is recommended that the accounts presented for the period
ending Wednesday, January 19, 1994, in the amount of $149,005.73
plus payroll for the period ending Thursday, December 23, 1993,
in the amount of $40,548.89, plus payroll for period ending
Friday, December 31, 1993, in the amount of $22,849.94, plus
payroll for the period ending Thursday, January 6, 1994, in the
amount of $22,032.39, in accordance with the computer print-out
presented to Council, be approved for payment.
Carried.
MOTION NO. 22
Moved by Caldwell, seconded by Bell
It is recommended that the Road Expenditures for the period
ending Wednesday, January 19, 1994, be accepted as presented, an
further the Treasurer be authorized to issue cheques in the
amount of $90,096.84.
Carried.
MOTION NO. 23
Moved by Crawford, seconded by Dickie
It is recommended that the banking resolution required of the
Toronto Dominion Bank be accepted and approved.
Carried.
MOTION NO. 24
Moved by Crokam, seconded by Caldwell
It is recommended that the correspondence from Bull HN
Information Systems regarding Roll Numbers and County
Restructuring be received and the treasury department be
authorized to purchase utility software at a cost of $1,500.00.
Carried.
MOTION NO. 25
Moved by Crawford, seconded by Dalziel
It is recommended that the Fire Chief be authorized to have all
Fire Emergency. Vehicles relettered to reflect the new Township
name at a estimated total cost of $3,000.00 and further this cost
- 8 -
be allocated as a Restructuring Expense and attributed from the
Transition Funding provided by the Province.
Carried.
MOTION NO. 26
Moved by
Dickie, seconded by Crawford
It is recommended that the correspondence from Orillia steel
Works Inc. regarding Fire Protection Services be received and
acknowledged and the Fire Chief and Administrator confirm in
writing with Mr. Hill on the position of the Township of Oro-
Medonte in this regard and respond to the general inquiries made
in the correspondence.
Carried
MOTION NO. 27
Moved by Martin, seconded by Caldwell
It is recommended that the report from Kris Menzies, Planner,
regarding Bravakis Edgar proposed development (Pt. Lot 10,
Concession 5) be received.
Carried.
MOTION NO. 28
Moved by Dalziel, seconded by Dickie
It is recommended that the following be appointed to the
Technical Steering Committee established by the City of Barrie
for the proposed expansion to sewage storage lagoons located on
Lot 17, Concession 7 (Oro) as representatives of Oro-Medonte:
1)
2)
Fred Haughton, P.S.A. with alternate being C.A.O., Gary
Cunnington;
Reeve David Caldwell.
and further that R. G. Robinson & Associates be apprised of the
meetings and authorized to attend if necessary.
Carried.
MOTION NO. 29
Moved by Dickie, seconded by Crawford
It is recommended that the correspondence from Horseshoe Valley
Property Owners Association regarding Official Plan Amendment #3
(Buffalo Springs) be received and acknowledged.
carried.
MOTION NO. 30
Moved by Martin, seconded by Beard
It is recommended that:
WHEREAS the former Townships of Oro and Medonte are on record as
having opposing views on the Corridor Study presently before the
ontario Municipal Board,
AND WHEREAS the Council of Oro-Medonte has not debated the issue
of the Corridor study,
AND WHEREAS the part of Amendment 39 referring to the Corridor
study has never been subject to a separate and distinct public
meeting,
AND WHEREAS the Corridor Study refers only to one side of the
County Road 22, and does not consider or address the north side
of Simcoe Road 22.
- 9 -
AND WHEREAS the total ecosystem of the Oro Moraine has not been
considered in this study,
THEREFORE be it resolved that the Council of Oro-Medonte request
that the Ontario Municipal Board adjourn this matter until the
Council of Oro-Medonte can establish a common municipal position
on this matter.
Tabled to wednesday, February 16, 1994 council Meeting
MOTION NO. 31
Moved by Caldwell, seconded by Bell
It is recommended that we suspend rule 21(d) of Procedural By-Ia
94-38 in order to allow the meeting to proceed past the normal
adjournment hour of 4:00 p.m.
Carried.
MOTION NO. 32
Moved by Caldwell, seconded by Crokam
It is recommended that the copies of correspondence to the
Ministry of Municipal Affairs from Ross W. Bradley and Donald R.
MacDonald re: Request for Referral of O.P.A. No. 67 (Strachan) b
received.
Carried.
MOTION NO. 33
Moved by Bell, seconded by Caldwell
It is recommended that the memo from Kris Menzies, Planner, re:
appointment to the site Plan Control Committee be received and
the following member of Council be appointed:
(1)
(2)
Councillor Murray Martin
Councillor Walter Dickie
Carried.
MOTION NO. 34
Moved by Dickie, seconded by Crawford
It is recommended that the correspondence from the Township of
Flos re: Works performed at the Flos-Medonte Park in the amount
of $2,312.36 be received and approved and that the Treasurer be
authorized to make transfer from the Parkland Reserve Fund to
cover such invoice retroactive to 1993.
Carried.
MOTION NO. 35
Moved by Caldwell, seconded by Dalziel
It is recommended that we do now go In Camera @ 4:40 p.m.
Carried.
MOTION NO. 36
Moved by Caldwell, seconded by Bell
It is recommended that we do now rise and report from In Camera @
4:55 p.m.
Carried.
- 10 -
". MOTION NO. 37
Moved by Martin, seconded by Crokam
It is recommended that the correspondence from RaceWorks re:
Proposed Run/Cycle/Run Duathlon to be held on May 15th and
September 4th, 1994 be received and the Township of Oro-Medonte
have no objection to such event by this organization using the
Townships roads, provided that the Municipality is named as an
insured party on the liability insurance. And further that the
Public Services Administrator be so advised.
Carried
MOTION NO. 38
Moved by Caldwell, seconded by Bell
It is recommended that the following members of Council and staf
be authorized to attend a meeting with the City of Orillia on
Tuesday, February 1st, 1994 at 7:30 p.m. to discuss a report
prepared by the City regarding urban recreational services
utilized by rural residents:
( 1)
(2)
(3)
(4)
(5)
Gary Cunnington, C.A.O.
Mayor Robert Drury
Deputy Mayor Ian Beard
Councillor Crawford
Deputy Reeve Dalziel
Carried.
MOTION NO. 39
Moved by Crawford, seconded by Dickie
It is recommended that the following correspondence be received
and filed:
5. (f)
7. (g)
David White re: Forest Home Industrial Park
OMB re: CPA #16 (Medonte)
Carried.
MOTION NO. 40
Moved by Bell, seconded by Crokam
It is recommended that Reeve David Caldwell be authorized to be
member of the Resolutions Committee for AMO for the year 1994 an
he be provided with renumeration and expenses associated to same.
Carried.
MOTION NO. 41
Moved by Dickie, seconded by Crawford
It is recommended that Councillor Joanne Crokam be authorized to
attend to AMO - ROMA Conference February 6-9, 1994 in Councillor
Dickie's absence.
Carried.
MOTION NO. 42
Moved by Caldwell, seconded by Bell
It is recommended that the next Committee of the Whole meeting b
rescheduled to Thursday, February 10, 1994 @ 1:00 p.m.
Carried.
MOTION NO. 43
Moved by Dalziel, seconded by Crokam
It is recommended we do
~ ti?~
~YOR ROBERT E. D Y
now adjourn @ 5:08 p.m.
Carried.
AÁh-Â.i'./~(;Þ6¿ ~1r '
~LERK DARLENE SHOEBRIDG