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12 14 1994 Council Minutes , II . 1 ,\ I HB COItPORA~IOR 01' HB 'f01OJ8B:IP 01' oaO-KBDON'lB COV1lC:IL Dft:ING 1fBDNBSDAY. DBCDBD 14. 1114 '7100 P.K. - COUNC:tL CDlIBBR8 PIRST HEITING 1114-1117 COUNC:IL The following members of Council were present: Mayor Ian Beard Deputy Mayor Murray Martin Councillor Walter Dickie Councillor Donald Bell Councillor Neil Craig Councillor Larry Cotton Councillor Ron Sommers Mr. Gary Cunnington, Administrator, Fre Haughton, Public Works Administrator Ross Cotton, Dave Black, Norm Shelswell, Bill McHardy, Katherine J. McHardy, Car Bryan, Norman Roe, Marjorie Roe, Jea Crawford, Alastair Crawford, Allan Ball, Gord Hill, Shirley Woodrow, Ted Beaton. Mayor Ian Beard assumed the chair and opened the meeting wit prayer. staff Present: Also Present Were: 1. "DISCLOSURE OF PECUNIARY INTEREST AND THEREOF - IN ACCORDANCE WITH THE ACT": Councillor Larry Cotton declared an interest with item 9. (e) bein correspondence from Millsplan re: Georgian Drive Secondary Plan. The nature being Councillor Cotton acted in Staff capacity with Springwater with regard to this matter. Councillor Cotton left the dias and did not participate in any discussion or vote on the matter. Councillor Ron Sommers declared a pecuniary interest with item 3. (a) being passing of account for invoice #1007 in the amount of $96.30, payable to R. Sommers Construction. The nature being Councillor Sommers performed the work at the arena. Councillor Sommers did not participate in any discussion or vote on the matter. Later in the meeting, Deputy Mayor Martin declared a pecuniary interest with item 10.(a) being Minutes of the Committee of the Whole Meeting held December 7, 1994 and the amendment to reflect that Deputy Mayor Martin was a signing officer in the company that purchased the 1976 rescue van. Deputy Mayor Martin left the dias and did not participate in any discussion or vote on the matter. 2. DEPUTATIONS: (a) 7:15 p.m. Applications for Assessment Reductions under Section 441 and 442 of the Municipal Act, as recommended by the Ministry of Revenue (Assessment Office). Mr. Fred Haughton, Public Works Administrator spoke to Council concerning various reports and matters on the agenda namely: (1) Roads Garage (South Yard) Addition. (2) Harbourwood Water System, Class Environmental Assessment. (b) 7:30 p.m. ., - 2 - 2. DEPUTATIONS CONTINUED: NOTE: The agenda had schedule presentation of long service awar to Road Employee Mr. William Duncan, however, Mr. Duncan was unable t attend and will be deferred to future meeting. 3. PASSING OF ACCOUNTS (a) (b) Township of Oro-Medonte General Accounts, December 14, 1994. Township of Oro-Medonte Road Accounts, December 14, 1994. 4. CONSENT AGENDA CORRESPONDENCE: Martin Walsh, Livestock Valuer Report, re: 2 lambs killed b wolves, lambs owned by V. T. Moore, Lot 7, Conc. 13 (Medonte). Recommendation: Receive and the Treasurer be authorized t make compensation to V. T. Moore, in the amount of $300.00. (b) Ernest Bidwell, Livestock Valuer Report, re: ewe killed by wolves, ewe owned by Gordon Wagar, Lot 8, Conc. 6 (Oro). (a) Recommendation: Receive and the Treasurer be authorized to make compensation to Gordon Wagar, in the amount of $150.00. (c) Ernest Bidwell, Livestock Valuer Report, re: lamb killed by wolves, lamb owned by Gordon Wagar, Lot 8, Conc. 6 (Oro). Recommendation: Receive and the Treasurer be authorized to make compensation to Gordon Wagar, in the amount of $100.00. (d) Ministry of Natural Resources, correspondence re: Cistern Disposal. Recommendation: Receive and provide to Public Works Administrator for his information. (e) Richard Jones, Planning Consultants, correspondence re: Planning Consulting Services - 1995. Recommendation: Receive. (f) Oro Township Horticultural Society, correspondence re: Request for 1995 Grant and use of Town Hall in 1995. Recommendation: Receive and refer to budget and further the Parks and Recreation Manager to confirm hall rental request. 5. REPORTS OF MUNICIPAL OFFICERS: (a) Fred Haughton, Public Works Administrator, report re: Tender results, Roads Garage Addition (South Yard) Infrastructure project. (b) Henry Sander, Treasurer, memo re: Commercial Garbage Charge. (c) Gary Cunnington, C.A.O., confidential memo re: Deputy Chief Administrative Officer. (d) Gary Cunnington, C.A.O., confidential memo re: Treasurer. (e) Ron Kolbe, Chief Building Official, Building Department Report for November, 1994. ,,, 5. (f) 6. (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) - 3 - REPORTS OF MUNICIPAL OFFICERS CONTINUED: Deborah Broderick, Parks and Recreation Manager, memo re: Linda Richardson, Probationary Period. COMMUNICATIONS: Rural ontario Municipal Association, correspondence re: '95 ROMA Conference, Feb 5-8/95. ontario Good Roads Association, correspondence re: 1995 Annual Conference, Feb 19-22/95. Association of Municipalities of Ontario, correspondence re: 1995 Municipal Councillor Orientation Seminars. Township of Springwater, correspondence re: Springwater Public Library Services 1994 Contract. MillsPlan consulting Services, correspondence re: Hydrogeology and Stormwater Management Georgian Drive Secondary Plan - Barrie. R. G. Robinson and Associates (Barrie) Ltd., correspondence re: Horseshoe Highlands - Phase I. R. G. Robinson and Associates (Barrie) Ltd., correspondence re: Horseshoe Highlands - Phase I. R. G. Robinson and Associates (Barrie) Ltd., correspondence re: Sugarbush Phase III (stage III). R. G. Robinson and Associates (Barrie) Ltd., correspondence re: Horseshoe Highlands Phase I (4th Line of Oro Portion Only). County of Simcoe, Solid Waste Management Department, memo re: circulation of Environmental Services Committee Reports and By-laws. R. G. Robinson and Associates, correspondence re: Harbourwood Water System, Class Environmental Assessment. (I) R. G. Robinson and Associates, correspondence re: Garage Tender. MOTION NO. 1 Moved by Martin, seconded by Bell, Be it resolved that the Agenda for the Council Meeting dated Wednesday, December 14, 1994 be adopted as printed and circulated (with the addition of the following): 8 (f) 9 (k) 9 (l) Deborah Broderick, Parks and Recreation Manager, memo re: Linda Richardson, Probationary Period. R. G. Robinson & Associates re: Harbourwood Water System, Class Environmental Assessment R. G. Robinson & Associates re: Roads Garage Design-Build Project. Carried. - 4 - MOTION NO. 2 Moved by craig, seconded by Cotton, Be it resolved that the Minutes of the Regular Meeting of Council held on Wednesday, November 30, 1994 be adopted as printed an circulated. carried. MOTION NO. 3 Moved by Dickie, seconded by Bell, Be it resolved that the Minutes of the Special public Meeting of council held Wednesday, November 30, 1994 (McCuaig), Pt. Lot 20, Conc. 3, (formerly Oro) be adopted as printed and circulated. carried. MOTION NO. 4 Moved by Bell, seconded by Martin, Be it resolved that the accounts presented for the period ending December 14, 1994, in the amount of $200,266.45, plus payroll for the period ending November 25, 1994, in the amount of $229,397.17 in accordance with the computer print-out presented to council, be approved for payment. Carried. MOTION NO. 5 Moved by Dickie, seconded by Martin, Be it resolved that the Road Expenditures for the period ending December 14, 1994, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $26,125.64 . carried. MOTION NO. 6 Moved by Sommers, seconded by craig, Be it resolved that the Minutes of the Special Public Meeting of Council held Wednesday, November 30, 1994 (Hedbern Development Corp), Block 47, Plan M-5l0, Conc. 1, (formerly Flos) be adopted as printed and circulated. carried. MOTION NO. 7 Moved by Cotton, seconded by Sommers, Be it resolved that the recommendations listed on the Consent Agenda Item No. 6 be received and approved. carried. MOTION NO. 8 Moved by Bell, seconded by Dickie, Be it resolved that the memo from Henry Sander, Treasurer, re: Commercial Garbage Charge be received and adopted. Carried. MOTION NO. 9 - 5 - Moved by craig, seconded by Cotton, Be it resolved that the following applications under section 44 and 442 of the Municipal Act, R.S.O., 1990, as amended, presente to Council and recommended by the Assessors of the Simcoe Count Assessment Office (Ministry of Revenue) be accepted and further th appropriate tax adjustments be applied: 1994 ORO-MEDONTE SECTION 442'S November 1994-00002 1994-00007 1994-00008 1994-00048 1994-00052 1994-00062 1994-00063 030 012 14000 0000, John Hazlett, Concession 1 Eas Part Lot 11. Since the building on this propert was razed by fire in 1993, it is recommended tha taxes from January 1 to December 31, 1994 b cancelled based on the residential publi assessment of 1,215. 010 008 13800 0040, Stephen Loftus, T/A Russell' variety, Concession 5 South Part Lot 26. Sinc tenant 0040 ceased to carryon business at thi location September 20, 1994, it is recommended tha taxes based on the business separate assessment 0 30,480 be cancelled from September 20 to Decembe 31, 1994. 010 010 41900 0001, 960913 ontario Inc., T/A Subwa Sandwiches & Salads, Plan 1441 Part Lot 1 Lot 2 51R8560 Part 2. since tenant 0001 ceased to carr on business as of September 28, 1994, it is recommended that business taxes based on th business public assessment of $32,100 be cancelle from September 28 to December 31, 1994. 010 008 21500 0000, Ursula Hanikat, Part Lot 28 Concession 5. Since building on this property was demolished in September 27, 1994, it is recommende that taxes from September 27 to December 31, 1994 be cancelled based on the residential public assessment of 71,000. 010 010 19900 0001, John orofino, T/A Country Fresh Meat & Grocery, Plan 626 Lot 225. Since business ceased on tenant 0001 as of September 1, 1994 it is recommended that business separate assessment of 6,000 be cancelled from September 1 to December 31, 1994. 010 003 29600 0000, Walker Industries Holding Limited (York Sand and Gravel Limited), Concession 7 Part Lots 10, 11. Since the tenant 0001 ceased to carryon business at this location on January 1, 1994. We recommend that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public based on the occupant assessment of 83,800 from January 1 to December 31, 1994. 010 003 29600 0001, Seeley & Arnill Aggregates Ltd., Concession 7 Part Lots 10, 11. Since tenant 0001 ceased to carryon business as of January 1, 1994 it is recommended that business taxes be cancelled based on the business public assessment of 25,140 from January 1 to December 31, 1994. - 6 - 1994 ORO-MEDONTE SECTION 442'S November 24, 1994 1994-00064 1994-00066 1994-00067 1994-00068 1994-00069 1994-00071 1994-00073 1994-00000 010 004 01400 0000, Graydon & Elizabeth May, Concession 9 Part Lot 15, 16. Since the Pool 0 the property was demolished in 199~, the ow~er,i therefore entitled to a cancellat~on of bu~ld1n taxes from January 1 to December 31, 1994 based 0 the residential public assessment of 4,000. 010 009 34800 0000, Lois C. Moffat, Concession 7 Plan 967 Part Lot 58. since the cottage on th property was demolished in 1994, the owner is therefore entitled to a cancellation of buildin taxes from May 1 to December 31, 1994 based on th residential separate assessment of 32,000. 010 009 38300 0000, A. Hughes, Concession 7 Plan 755 Lot 13. Since the house and garage on the above property were demolished in March 1994, the owner is therefore entitled to a cancellation of building taxes from March 15 to December 31, 1994 based on the residential separate assessment of 40,000. 010 009 75200 0000, Walter Huber (Estate), concession 9 Plan 875 Lot 1. Since the cottage on the above property was demolished June 1, 1994 the owner is therefore entitled to a cancellation of building taxes from June 1 to December 31, 1994 based on the residential public assessment of $19,000. 010 007 02000 0015, Eleven Auto Parts Ltd., Concession 2 Part Lot A. Since the tenant 00151 ceased to carryon business at this location as of July 1, 1994 it is recommended that business taxes based on the business public assessment of 32,975\ be cancelled from July 1 to December 31, 1994. 010 007 02000 0016, Eleven Auto Parts Ltd. (Shared Parking) , Concession 2 Part Lot A. Since the tenant 0016 ceased to carryon business at this location as of July 1, 1994 it is recommended that business taxes based on the business public assessment of 595 be cancelled from July 1 to December 31, 1994. 010 007 02000 0000, 972560 ontario Ltd. (Eleven Auto Parts Ltd.), Concession 2 Part Lot A. Since the tenants 0015 and 0016 ceased to carryon business at this location as of July 1, 1994 it is recommended that taxes to the owner be cancelled on a conversion of rates from commercial public to residential public of 46,350 (43,970 + 2,380) from July 1 to December 31, 1994. 010 003 27596 0001, B J Roth Realty Ltd. T/A Century 21, 6th Line, Plan M367 Part Blk 88. Request for cancellation of business taxes on tenant 0001 based on business public assessment of 21,000 for January 1 to December 31, 1994 was sent to the Regional Assessment Office. There is no recommendation for taxes to be cancelled for 1994; that is, the assessor considers Century 21 to be carrying on a business from the premises. I ' - 7 - 1994 ORO-MEDONTE SECTION 441'S November 30, 1994 1994-00000 030 012 26132 0003, Wiles Transport (1989) Limited, Plan 1719 Lot 4. Business ceased to exist. 1994-00000 030 012 26200 0001, Wiles Transport 1989 Limited, Plan 1720 Part Lot 15. Business ceased to exist. 1993 MEDONTE SECTION 442'S 1 December 1994 1993-00000 020 006 11600 0000, Allan Malcolm Ball, Concession 14 North Part Lot 14. Since the building on this property was demolished October 12, 1993, it is recommended that taxes be cancelled based on the residential public assessment of 650 from October 12 to December 31, 1993. 1993 ORILLIA SECTION 442'S 1 December 1994 1993-00000 030 012 14000 0000, John Hazlett, Concession 1 East Part Lot 19. Since the building was razed by fire December 29, 1993, it is recommended that taxes be cancelled based on the residential public assessment of 1,215 from December 29 to December 31, 1993. Carried. MOTION NO. 10 Moved by Martin, seconded by Bell, Be it resolved that the confidential memo from Gary Cunnington, C.A.O., re: Deputy Chief Administrative Officer be received and adopted. Carried. MOTION NO. 11 Moved by Martin, seconded by Dickie, Be it resolved that the report from Ron Kolbe, CBO, re: Building Department Report for November 1994,in the amount of $1,276,840.00 be received. Carried. MOTION NO. 12 Moved by Sommers, seconded by craig, Be it resolved that the memo from Deborah Broderick, Parks and Recreation Manager re: Linda Richardson Probationary Period be received and adopted. Carried. - 8 - MOTION NO. 13 Moved by Bell, seconded by Dickie, Be it resolved that the report from Fred Haughton, Public Works Administrator, re: Tender results, Roads Garage Addition (South Yard) Infrastructure project, be received and the contract be awarded to Allandale construction Limited at a ~ost of $430,330:00 plus associated engineering , architectural, sept~c system expans~on and miscellaneous expenses. Recorded vote requested by councillor Dickie councillor Bell Yea councillor cotton Yea Councillor craig Yea councillor Dickie Yea Deputy Mayor Martin Yea Councillor Sommers Yea Mayor Beard Yea Carried. MOTION NO. 14 Moved by cotton, seconded by Craig, Be it resolved that the correspondence from R. G. Robinson & Associates re: Harbourwood Water System Class Environmental Assessment be received and a second Open House be scheduled for January, 1995 for location of the reservoir as proposed on the plan attached. carried. MOTION NO. 15 Moved by craig, seconded by Cotton, Be it resolved that the correspondence from Rural ontario Municipal Association re: '95 ROMA Conference, Feb 5-8/95 be received and the following members of Council be authorized to attend: Walter Dickie, Murray Martin. Carried. MOTION NO. 16 Moved by Martin, seconded by Dickie, Be it resolved that the correspondence from the ontario Good Roads Association, re: 1995 Annual Conference, Feb 19-22/95 be received and the following members of Council and staff be authorized to attend: Don Bell, Ron Sommers, Fred Haughton, Gerry Ball. Carried. MOTION NO. 17 Moved by Martin, seconded by Bell, Be it resolved that the correspondence from the Association of Municipalities of Ontario re: 1995 Municipal Councillor Orientation Seminar, be received and the following members of Council be authorized to attend: Larry Cotton, Ron Sommers, Alternate Walter Dickie. Carried. - 9 - MOTION NO. 18 Moved by craig, seconded by Sommers, Be it resol ved that the correspondence from the Township of springwater, re: springwater Public Library services 1994 contract, be received and compensation be made for the 123 users at a total cost of $2,460.00. carried. MOTION NO. 19 Moved by Dickie, seconded by Martin, Be it resolved that the correspondence from MillsPlan Consulting Services, re: Hydrogeology and stormwater Management Georgian Drive Secondary Plan - Barrie, be received and the foll~wing attend t~e meeting on December 21, 1994 @ 1:30 p.m. represent~ng the Townsh1p of Oro-Medonte: R. G. Robinson and Associates and Deputy Mayor Martin, Councillor craig and Mayor Beard. carried. MOTION NO. 20 Moved by cotton, seconded by Sommers, Be it resolved that the correspondence from R. G. Robinson and Associates (Barrie) Ltd., re: Horseshoe Highlands - Phase I, be received and the certificate of Substantial Completion and Acceptance (aboveground Works for Internal Subdivision) be approved and issued. Carried. MOTION NO. 21 Moved by Dickie, seconded by Martin, Be it resolved that the correspondence from R. G. Robinson and Associates (Barrie) Ltd., re: Horseshoe Highlands - Phase I, be recei ved and the Letter of Credit be reduced to a total amount retained of $34,000.00. Carried. MOTION NO. 22 Moved by craig, seconded by Sommers, Be it resolved that the correspondence from R. G. Robinson and Associates (Barrie) Ltd., re: sugarbush Phase III (stage III), be received and the Certificate of Substantial completion and Acceptance (aboveground works) be approved and issued. Carried. MOTION NO. 23 Moved by Bell, seconded by Dickie, Be it resolved that the correspondence from R. G. Robinson and Associates (Barrie) Ltd., re: Horseshoe Highlands Phase I (4th Line of Oro Portion only), be received and the appropriate By-law be prepared to authorize the issuance of Certificate of Maintenance and Final Acceptance. carried. , . - 10 - MOTION NO. 24 Moved by Cotton, seconded by Sommers, Be it resolved that the correspondence from the County of Simcoe Solid Waste Management Department, re: circulation of Environmental Services Committee Reports and By-laws, b~ recei~ed and th~ County be advised that Township representat~ves w~ll prov~de the municipality with any pertinent information. Carried. MOTION NO. 25 Moved by Martin, seconded by Bell, Be it resolved that the correspondence from R. G. Associates re: Roads Garage Design/Build be received. Robinson & Carried. MOTION NO. 26 Moved by Dickie, seconded by Bell, Be i t resolved that the Minutes of the committee of the Whole Meeting held December 7, 1994, be received and the recommendations contained therein be adopted with the exception of Motion No. 7 which in addition shall state "and that R. G. Robinson and Associates be directed to proceed with a second Open House in order to conform to the requirements of the Environmental Assessment process". And further, an amendment to reflect that Deputy Mayor Martin was a signing officer in the company that purchased the 1976 rescue van. Recorded vote requested by Walter Dickie Councillor Sommers Councillor Dickie Councillor craig Councillor cotton Councillor Bell Mayor Beard Yea Yea Yea Yea Yea Yea Carried. MOTION NO. 27 Moved by Sommers, seconded by Craig, Be it resolved that the Minutes of the Recreation Advisory Committee Meeting held November 3, 1994 be received and the recommendations contained therein be taken under advisement. Carried. MOTION NO. 28 Moved by Martin, seconded by Bell, Be it resolved that the Minutes of the Health and Safety Committee Meeting held November 28, 1994 be received and the recommendations contained therein be received and the Chief Administrative Officer provide a report to Council outlining options that may be available. Carried. I ' I . . - 11 - MOTION NO. 29 Moved by Martin, seconded by Dickie, Be it resolved that $180,000.00 be transfe~red to the Roads Capita Reserve (GLB1-L51-L602) being the Townsh~p's share of the Roads Garage Infrastructure project. Carried. MOTION NO. 30 Moved by Craig, seconded by cotton, Be it resolved that a By-law to authorize the Promissory Note be introduced and read a first and numbered By-law No. 94-155. Use of a Grid second time and Carried. That By-law No. 94-155 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 31 Moved by Bell, seconded by Martin, Be it resolved that a By-law to Confirm the Proceedings of Council, be introduced and read a first and second time and numbered By-law No. 94-156. Carried. That By-law No. 94-156 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 32 Moved by Cotton, seconded by Sommers, Be it resolved that the confidential memo from Gary Cunnington, C.A.O., re: Treasurer, be received and deferred to the Committee of the Whole Meeting December 21, 1994. Carried. MOTION NO. 32 Moved by Cotton, seconded by Sommers, Be it resolved that we do now adjourn @ 9:23 p.m. Carried. ~ffJ MAYOR IAN BEARD L3 ~ ~ , ,..,. (\, .' ' ,~/G(.A ti..,.. ~ . 1('.",;)( ^ ,d c:pe' ,.. ~LERK DARLENE SHOEBR:IDGE "