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05 15 1996 Council Minutes 'fD CORPORATIOlI OJ' 'fD 'lOWR8IIIP op oaG-tI:BDOftB COUBCIL DJrIIIBG W1tDRB8DAY, HAY 15, 1911 . '100 P.M. - COUBCIL t!QX8BR8 8BVBNTIBTB KBBTING 1114-111' COUBCIL Council met this evening @ 7:10 p.m. with the following member present: e Mayor Ian Beard Deputy Mayor Murray Martin Councillor Walter Dickie Councillor Don Bell Councillor Neil Craig Councillor Ron Sommers Councillor Larry Cotton staff Present: Jennifer Zieleniewski, Treasurer/Administrator, Fred Haughton, Director, PUblic Works, Jerry Ball, Road Superintendent, Keith Mathieson, Co-ordinator of utility Systems & Construction Projects, Deborah Broderick, Director, Recreation & Community Economic Development, Andria Leigh Development Co-ordinator. Also Present Was: Maurice Truax, Bob Besse, Ed Sheufelt, Bill Haught. Mayor Beard assumed the chair and called the meeting to order, followed by prayer. 1. "DISCLOSURE OF PECUNIARY IIITEREST AND THE THEREOF. - IN ACCORDANCE WITH THE ACT" Councillor Cotton declared a pecuniary interest with Item 7. (g) with respect to Nottawasaga Valley Conservation Authority, re: Georgian Drive Planning Area Stormwater Management Proposal, th nature being Councillor Cotton in his professional capacity a Planner for the Township of springwater. Councillor Cotton lef the room and did not discuss or vote on the matter. 2. DEPUTATIONS: (a) 7:00 p.m. Mr. Ross Harvey, re: Harbourwoo Pump House, Screening of Aqua Store Tank, Loitering and Damage to Tank. (Mr.. Harvey did not attend). e (b) 7:30 p.m. Mr. Fred Haughton, Director of Public Works was present for the opening of tenders and recording of results as follows: contract 96-01 Calcium Chloride Total Amount Pollard Bros. Harrow, Onto $118,557.71 Miller Paving Ltd. Markham, Onto $124,837.33 Da-Lee Dust Control. Stoney Creek, Onto $133,381. 92 - 2 - 2. DEPUTATIONS CONTINUED: Contract 96-03 Gravel Crushina Total Amoun Collingwood Sand & Gravel Collingwood, Onto $35,750.00 Georgian Bay Aggregates, Singhampton, Onto Winter Aggregates Ltd. Singhampton, Onto $40,895.00 e $41,697.00 Dalton Lowe Stayner, Onto $29,773.87 Ken Truax Construction Elmvale, Onto $41,970.54 Robert E. Young Construction Ltd. Ennismore, Onto $62,256.44 Contract 96-04A Slurry Seal Total Amoun Duncor Enterprises Barrie, Onto $110,638.00 Miller Paving Ltd. Markham, Onto $111,643.80 J.A. Robbins Etobicoke, Onto $127,736.60 Contract 96-09 winter Sand Total Amoun South Patrol North Yard Yard Total Yard Total cu.m cu.m cu.m Georgian Bay Aggregates, singhampton $2.96 $5.19 $29,393.97 $5.19 $25,545.18 e Collingwood Sand & Gravel Collingwood $2.92 $3.00 $5.14 $27,134.00 $5.14 $3.55 $27,512.45 $5.50 $23,644.00 $27,549.00 Ken winter Contract 96-10 snowolowina contract Year Hourly StandbY M. Truax Aggregate Hawkestone, Onto 1997 $49.50 $65.00 1998 $49.50 $65.00 1999 $49.50 $65.00 - 3 - Contract 96-10 snowplowinq contract continued: Year Hourly StandbY Orval Hutchinson Oro station, Onto 1997 $55.00 $60.00 1998 $57.00 $60.00 1999 $60.00 $60.00 Murry Miller e Hillsdale, Onto 1997 $80.25 $160.50 1998 $83.46 $176.55 1999 $85.60 $187.25 Bruce Nelles Hawkestone, Onto 1997 $47.62 $58.55 1998 $50.83 $64.74 1999 $54.04 $71. 21 K. J. Beamish King City, Onto 1997 $58.00 $88.00 1998 $59.00 $89.00 1999 $60.00 $90.00 Contract 96-11 Tandem Truck, Cab' Chassis Trade-In Complete Western star & Truck Barrie, Onto $8,000.00 Currie Truck Centre Barrie, Onto $12,500.00 orillia Truck Centre Orillia, Onto $6,500.00 Northland Truck Centre Bracebridge, Onto $6,955.00 $6,955.00 Hanna Motor Sales Co. Collingwood, Onto $3,500.00 e Total Amount $86,207.76 $73,685.91 $96,821.95 $88,030.60 $89,443.44 $83,975.00 contract 96-12 Snow Plow EquiDment , sand/salt sDreader Body Champion Road Machinery Barrie, Onto London Machinery Inc. London, Onto Viking Cives Ltd. Mount Forest, Onto Total Amount $51,025.50 $49,546.60 $46,189.75 $48,267.80 - 4 - 2. DEPUTATIONS CONTINUED: Contract 96-20 civic Address Siqn Blades and Posts siqn Blade Post 1" Post U-Channe Owl-Lite Rentals & Sales Etobicoke, Onto $6.81 $6.34 e Summum Signs Inc. Ottawa, Onto $5.38 $6.21 Trillium Municipal Supply Kitchener, Onto $6.94 $4.91 A. J. Braun Mfg. Ltd. Kitchener, Onto $5.90 Canadian Road Products North York, Onto $8.11 $6.84 $5.30 Barricade Traffic Services Concord, Onto $5.84 Trade Mark Safety $9.36 $7.94 2. DEPUTATIONS CONTINUED: Mrs. Deborah Broderick, Director of Recreation & Communi ty Economic Development, was present for the opening of tenders and recording of results as follows: contract PR 96-20 Wharf ReDair (Hawkestone). Tendered Price In Total Aknor Construction Co. Ltd. orillia, Onto $4,734.75 capella Construction Ltd. Oro station, Onto $5,686.00 e Galcon Marine Ltd. Toronto, Onto $3,434.00 Bill Haught Barrie, Onto $2,942.00 3. RECOGNITION OF ACHIEVEMENTS One minute of silence in memory of Henry Neufeld, a long time employee with the announcement that the new board room will be called the Neufeld Room. - 5 - 4. CONSENT AGENDA e (a) Simcoe County Federation of Agriculture, correspondence re Number of Directors for the ontario Society for the preventio of Cruelty to Animals. Recommendation: Receive and file. (b) Ministry of Municipal Affairs and Housing, correspondence re Approval of Amendment No. 74 to the Official Plan of th Township of Oro-Medonte. Recommendation: Receive and file. (c) Nottawasaga Valley Conservation Authority, correspondence re 1996 Municipal Levy Regulation - Conservation Authorities Act Recommendation: Receive and file. (d) County of Simcoe, Clerk I s Department, correspondence re: Library Steering Committee Report. Recommendation: Receive and file. (e) The Simcoe County Board of Education, Trustee Lynda Murtha, correspondence re: Transferring Grades 7-8 from Moonstone t Coldwater. Recommendation: Receive and file. (f) County of Simcoe, Solid Waste Management, correspondence re: Site Hour Operations. Recommendation: Receive and file. (g) Nottawasaga Valley Conservation Authority, correspondence re: Georgian Drive Planning Area Stormwater Management Proposal. 5. (a) (b) e (c) 6. (a) (b) Recommendation: Receive and file. REPORTS OF MUNICIPAL OFFICERS Deborah Broderick, Director, Recreation & Community Economic1 Development, memo re: Master Parks & Recreation Plan. Paul Eenhoorn, Fire chief, memo re: Proposed Lease Agreement between Township of Oro-Medonte and Madison Telecommunications Inc. Ron Kolbe, Director of Building/Planning Development, report re: Monthly Building Report for April, 1996. COMMUNICATIONS Association of Ontario Road superintendents, correspondence re: 1996 Municipal Trade Show, Meaford, Grey County. Township of Tay, Committee of Adjustment Decisions with Reasons, re: Part of West Halves of Lots 1 and 2, Concession 3, Township of Tay. - 6 - 7. UHFINISHED OR NEW BUSINESS (a) Andria Leigh, Development Co-ordinator, report re: Subdivisio by Consent on County Roads By-law #4206 (revised) and draft correspondence to County Council. (b) Deputy Mayor Martin, memo re: Promotional Video. HOTION NO. 1 e Moved by Bell, seconded by Dickie Be it resolved that the Agenda for the Council Meeting dated Wednesday, May 15, 1996, be adopted as printed and circulated with the addition of the following: 13. (b) Andria Leigh, Development Co-ordinator, report re: Subdivision by Consent on County Roads By-law #4206 (Revised) and the draft correspondence to the county Council. 13. (c) Deputy Mayor Martin, memo re: Promotional video. Carried. MOTION NO. 2 Moved by Dickie, seconded by Bell Be it resolved that the Minutes of the Regular Meeting of Council held on Wednesday, May 1, 1996 be adopted as printed and circulated. Carried. HOTION NO. 3 Moved by Bell, seconded by Martin Be it resolved that the Minutes of the Special Council Meeting held, Wednesday, April 17, 1996 (Piil) be adopted as printed and circulated. Carried. HOTION NO. 4 e Moved by Martin, seconded by Bell Be it resolved that recommendations listed on the Consent Agenda, Item 7, be received and approved. Carried. MOTION NO. 5 Moved by Martin, seconded by Dickie Be it resolved that the memo from Deborah Broderick, Director, Recreation & community Economic Development, re: Master Parks & Recreation Plan, be received. Carried. - 7 - MOTION NO. 6 Moved by Dickie, seconded by Craig Be it resolved that the memo from Paul Eenhoorn, Fire Chief, re: Proposed Lease Agreement between the Township of Oro-Medonte an Madison Telecommunications Inc., be received and adopted. Carried. e MOTION NO. 7 Moved by Bell, seconded by Martin Be it resolved that the report from Ron Kolbe, Director 0 Building/Planning Development, re: Monthly Building Report fo April, 1996, be received. Carried. MOTION NO. 8 Moved by Martin, seconded by Bell Be i t resolved that the correspondence from the Association of Ontario Road Superintendents, re: 1996 Municipal Trade Show, Meaford, Grey County, be received. Carried. HOTION NO. 9 Moved by Dickie, seconded by Bell Be it resolved that the correspondence from the Township of Tay, Committee of Adjustment Decisions with Reasons, re: Part of West Halves of Lots 1 and 2, Concession 3, Township of Tay, be received. Carried. MOTION NO. 10 e Moved by Dickie, seconded by Martin Be it resolved that Report No. 96-09, Committee of the Whole Meeting held May 8, 1996, be received and the recommendations therein adopted. Carried. MOTION NO. 11 Moved by Craig, seconded by Martin Be it resolved that the minutes of the Recreation Advisory Meeting held May 2, 1996, be received. Carried. - 8 - HOT ION NO. 12 Moved by Martin, seconded by Craig Be it resolved that the report from Andria Leigh, Development Co ordinator, re: Subdivision By Consent on County Roads By-law #420 (Revised) and draft correspondence to County Council, be receive and adopted. Carried HOTION NO. 13 e Moved by Craig, seconded by Martin Be it resolved that the memo from Deputy Mayor Martin, re Promotional Video, be received and paYment be paid to Lake Simco Regional Airport. Recorded vote requested by: councillor Sommers Councillor Bell Nay Councillor Cotton Nay Councillor craig Yea Councillor Dickie Nay Deputy Mayor Martin Yea Councillor Sommers Nay Mayor Beard Yea Defeated. HOTION NO. 14 Moved by Dickie, seconded by Bell Be it resolved that the tenders opened by Deborah Broderick Director of Recreation & community Economic Development, fo Contract PR 96-20, be received and Deborah Broderick, review sam and report back to Council with recommendations. Carried. HOTION NO. 15 Moved by Bell, seconded by Dickie Be it resolved that the tenders opened by Fred Haughton, Directo of Public Works, for Contract 96-01, 96-03, 96-04A, 96-09, 96-10 96-11, 96-12 and 96-20, be received and Fred Haughton review sam and report back to Council with recommendations. Carried. e MOTION NO. 16 Moved by Martin, seconded by craig Be it resolved that a By-law to provide for the Erection of Yiel Right-of-Way Signs at Intersections, be introduced and read a firs and second time and numbered By-law No. 96-51. Carried. That By-law 96-51 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. carried. - 9 - MOTION NO. 17 Moved by Craig, seconded by Martin Be it resolved that a By-law to Enter Into a Lease Agreemen Between Telesave Communications for Office Facilities, b introduced and read a first and second time and numbered By-law No. 96-52. Carried. That By-law 96-52 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. e Deferred. HOTION NO. 18 Moved by Craig, seconded by Cotton Be it resolved that a By-law to Rezone East Half of Lot 1, Conc. 8 (Oro) , be introduced and read a first and second time and numbere By-law No. 96-47. carried. That By-law 96-47 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by: Councillor Sommers Councillor Sommers Deputy Mayor Martin Councillor Dickie Councillor Craig Councillor Cotton Councillor Bell Mayor Beard Yea Yea Yea Yea Yea Yea Nay carried. MOTION NO. 19 Moved by Cotton, seconded by Craig Be it resolved that a By-law to Allow a Temporary Use to Allow for Business or Professional Offices, East Half of Lot 1, Conc. 8, (former Township of Oro) , be introduced and read a first and second time and numbered By-law 96-53. carried. e That By-law 96-53 be read a third time and finally passed as amended, be engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by: councillor Sommers Councillor Bell Yea Councillor Cotton Yea Councillor Craig Yea Councillor Dickie Yea Deputy Mayor Martin Yea Councillor Sommers Yea Mayor Beard Nay Carried. - 10 - MOTION NO. 20 Moved by Craig, seconded by Cotton Be it resolved that a By-law to Authorize the Execution 0 Contracts between the Township of Oro-Medonte and the Librar Boards of the City of Barrie, City of Orillia, Township of Severn Town of Midland and the Township of Springwater, be introduced an read a first and second time and numbered By-law 96-54. Carried . That By-law 96-54 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by: Councillor Sommers Councillor Sommers Deputy Mayor Martin Councillor Dickie Councillor craig Councillor Cotton Councillor Bell Mayor Beard Nay Yea Yea Yea Yea Yea Yea Carried HOTION NO. 21 Moved by Cotton, seconded by craig Be it resolved that we do now go In-Camera @ 9:08 p.m. to discus a personnel matter. carried MOTION NO. 22 Moved by craig, seconded by Cotton Be it resolved that we do now Rise and Report from In-Camera 10:00 p.m. Carried. HOTION NO. 23 e Moved by Cotton, seconded by craig Be it resolved that By-law to Confirm the Proceeding of Council, b introduced and read a first and second time and numbered By-law No. 96-55. Carried. That By-law 96-55 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Carried. _ 1.1. - " ~ Mo~ed bY craig, seconded bY cotton Be it resol~ed that "e dO no" adjOurn 1 I/J i .' ,_ I!l.~ ./1.,. v }O.~O~, :t).11l 'B~'D e @ 1.0:01. p.m. ~ ct._1t, L~~ ~:t1t'B1t