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06 12 1996 COW Minutes DB CORPORA~ION 01' THB ~WNSRIP 01' ORO-KBDONTB RBGULAR COIIKIftBB OJ' THB 1I1I0LB KBftING R NO. 96-11 WEDNESDAY JUNE 12 1996 9:15 A.M. - COMMITTEE ROOM Present: Mayor Ian Beard Deputy Mayor Murray Martin Councillor Neil Craig Councillor Donald Bell Councillor Ron Sommers 8 Absent: Councillor Walter Dickie Councillor Larry Cotton staff Present: Deborah Broderick, Director, Recreation & community Economic Development, Fred Haughton, Director of Public Works, Paul Eenhoorn, Director, Fire & Emergency services, Andria Leigh, Development Co-ordinator, Jennifer Zieleniewski, Treasurer/ Administrator, Ron Kolbe, Director of Building/planning. Note: Jeff Brydges arrived at 1:00 p.m. Also Present Were: Nick McDonald, Darcy Low, Janet Dryden, Ernie Dryden, John Hare, Hartley Woodside, Jessie Dawson, Chris Jones, Bill Stokes. Mayor Ian Beard chaired the meeting and called the meeting to order @ 9:15 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared. 2. DEPUTATIONS: (a) 9:20 a.m. Deborah Broderick, Director, Recreation & community Economic Development, was present for the opening of Tenders for No. PR 96-2 (Replacement of Existing Arena Boards) and No. PR 96-22 (Supply Ice Resurfacer Machine) as follows 8 Tender #96-23 Aimcon 418 Peter Street North Orillia, ON L3V 5A7 $68,972.11 $ 5,005.00 G.S.T. $ 2,527.89 P.S.T. $76,505.00 Total crystaplex Mississauga $81,396.00 $ 5,697.72 G.S.T. $87,093.72 Total 8 8 , , 2. (b) - 2 - DEPUTATIONS CONTINUED: Tender #96-22 Frank J. Zamboni Company Ltd. P. O. Box 1388 Brantford, ON N3J 5T6 $52,014.50 Resurfice Corporation 25 Oriole Parkway East Elmira, ON N3B 3A9 $48.012.50 10:00 a.m. Chris Jones, Nottawasaga Valley Conservation Authority addressed Council with regard to Land and Water Conservation Program. He provided background information on the framework, the conservation plan, priority areas, types of eligible projects and finances. Mr. Ernie Dryden and Mr. Hartley Woodside provided background information on the formation of Horseshoe Valley Coalition and the mandate of same. The proposed plans for Horseshoe Valley Road regarding future development, the Horseshoe Valley Road specifically and the areas of concern were addressed by the deputation. Council adjourned for luch @ 12:15 p.m. and reconvened @ 1:25 ( c) p.m. 4. (a) (b) (c) (d) ( e) (f) (g) (h) (i) 11:00 a.m. FINANCE. ADMINISTRATION AND FIRE: Nottawasaga Valley Conservation Authority, correspondence re: Land and Water conservation Program Landowner Incentive Guidelines. County of Simcoe, correspondence re: city of Timmins Flood Disaster Fund. City of Timmins, correspondence re: City of Timmins Flood Disaster Fund. Downtown Orillia Management Board, correspondence re: Comprehensive Retain Development Strategy. City of Orillia, correspondence re: Orillia Public Library Board. Jack Anderson, Livestock Valuer Report, re: calf killed by wolves, calf owned by Neil McNiven, Lot 3, Cone. 8 ( Oro). Ron Kolbe, Director of Building/planning Development, re: 1996 OBOA Annual Meeting & Training Sessions. Ron Kolbe, Director of Building/planning Development, re: Dog Tag Revenue - Update. Ron Kolbe, Director of Building/planning Development, re: Smelt Fishing 1996. 4. (j) (k) (I) 5. 8 (a) 6. (a) (b) (c) (d) (e) (f) 7. (a) (b) 8 8. (a) (b) (c) (d) - 3 - FINANCE. ADMINISTRATION AND FIRE CONTINUED: Lynda Aiken, Clerk, report re: Grants/Donations for 1996. Canada Post, correspondence re: The Canada Post corporation Flight for Freedom Awards. Discussion re: County Library. PUBLIC WORKS: Jerry Ball, Road Superintendent, report re: Tender Contracts: 96-04A Slurry Seal, 96-11 Tandem Truck, Cab and Chassis and 96-12 Snow Plow Equipment Sand/Salt Spreader. PLANNING AND DEVELOPMENT: Horseshoe valley Coalition, correspondence re: New Official Plan. Andria Leigh, Development Co-ordinator, report re: Waiving of Minor Variance Application Fee, Cone. 6 Plan M201, Lot 3 (Oro). Andria Leigh, Development Co-ordinator, report re: Policy for Turn Around Time for Building and Zoning Compliance, certificates and Subdivision Compliance. Andria Leigh, Development Co-ordinator, report re: Amending the Tariff of Fees By-law for Processing of Planning Applications. winfull properties Inc., correspondence re: Oro Industrial Park Winfull Properties Inc. The Planning Partnership, correspondence re: Consent Policies. COMMUNITY SERVICE: Oro-Medonte Figure Skating Club, correspondence re: Appreciation for assistance during skating season. Hardwood Hills Cross Country Ski and Mountain Bike Centre, correspondence re: Support Letter - North York Canada Games Bid. ADDENDUM: Deborah Broderick, Director of Recreation & Community Economic Development, Report re: capital-vasey Park Fencing Project re: Allocation of capital Funds. Deborah Broderick, Director of Recreation & Community Economic Development, Report re: Arena Capital - Low Emissivity ceiling. Jennifer Zieleniewski, Treasurer/Administrator, report re: Jarratt Hall Invoice For Siding. Jennifer Zieleniewski, Treasurer/Administrator, report re: Technical Support Person, Fire & Emergency Services (Held In-Camera). 8. (e) (f) (g) (h) 8 (i) 9. (a) (b) - 4 - ADDENDUM: Jennifer Zieleniewski, Treasurer/Administrator, confidential report re: Kim Allen - 6 months Performance Review (Held In- Camera) . Verbal Report re: School Board. Verbal Report re: Carriage Hills (Held In-Camera). Discussion re: Shanty Bay Sidewalks. Personnel Matter (Held In-Camera). IN CAMERA SESSION: Jennifer Zieleniewski, Treasurer/Administrator, report re: Small Claims Court, Business Tax write Off. Discussion re: Township of Severn Appeal. MOTION NO.1 Moved by Bell, seconded by Martin It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, June 12, 1996 be adopted as printed and circulated with the addition of the following: 8. (a) (b) (c) (d) (e) (f) (g) (h) (i) 8 Deborah Broderick, Director of Recreation & community Economic Development, Report re: capital-Vasey Park Fencing Project re: Allocation of Capital Funds. Deborah Broderick, Director of Recreation & Community Economic Development, Report re: Arena Capital - Low Emissivity ceiling. Jennifer Zieleniewski, Treasurer/Administrator, report re: Jarratt Hall Invoice For Siding. Jennifer Zieleniewski, Treasurer/Administrator, confidential report re: Technical support Person, Fire & Emergency Services. (To be held In-Camera). Jennifer Zieleniewski, Treasurer/Administrator, confidential report re: Kim Allen - 6 months Performance Review. (To be held In-Camera). Verbal Report re: School Board. Verbal Report re: Carriage Hills. Councillor craig, Shanty Bay sidewalks. Jennifer Zieleniewski, Treasurer/Administrator, personnel matter. (In-Camera). Carried. MOTION NO.2 Moved by Martin, seconded by Bell It is recommended that the Tenders for PR 96-23 (Replacement of Existing Arena Boards) and No. PR 96-22 (Supply of Ice Machine) be received and Kim Allen, Parks & Recreation Manager review same and report back to council with recommendations. carried. - 5 - MOTION NO.3 Moved by Bell, seconded by Martin It is recommended that the correspondence from Nottawasaga Val Conservation Authority, re: Land and Water Conservation Program Landowner Incentive Guidelines, be received. Carried. MOTION NO.4 8 Moved by Craig, seconded by Bell It is recommended that the correspondence from the County of Simcoe re: City of Timmins Flood Disaster Fund, be received. Carried. MOTION NO.5 Moved by craig, seconded by Bell It is recommended that the correspondence from the City of Timmins re: Flood Disaster Fund, be received. Carried. MOTION NO.6 Moved by Bell, seconded by craig It is recommended that the correspondence from Downtown Orillia Management Board, re: Comprehensive Retail Development Strategy, be received and that the Township of Oro-Medonte agree in principle to participate with the City of Orillia and the Township of Severn in an independent comprehensive Retail Development Study and further that the Director of community Economic Development be the authorized contact for the Township of Oro-Medonte to participate in discussions with regard to same. carried. MOTION NO.7 Moved by Martin, seconded by Bell It is recommended that the correspondence from the city of Orillia, re: Orillia Public Library Board, be received. 8 Carried. MOTION NO.8 Moved by Bell, seconded by Martin It is recommended that the Livestock Valuer Report from Jack Anderson re: calf killed by wolves, calf owned by Neil McNiven, Lot 3, Conc. 8 (formerly Oro), be received and the Treasurer be authorized to make payment in the amount of $600.00 to Neil McNiven. carried. - 6 - MOTION NO.9 Moved by craig, seconded by Bell It is recommended that the report from Ron Kolbe, Director of Building/planning Development, re: 1996 OBOA Annual Meeting & Training Sessions, be received and adopted. carried. MOTION NO. 10 8 Moved by Bell, seconded by Craig It is recommended that the report from Ron Kolbe, Director of Building/Planning Development, re: Dog Tag Revenue - Update, be received. carried. MOTION NO. 11 Moved by Craig, seconded by Bell It is recommended that the report from Ron Kolbe, Director of Building/Planning Development, re: Smelt Fishing 1996, be received and adopted. Carried. MOTION NO. 12 Moved by Bell, seconded by craig It is recommended that the report from Lynda Aiken, Clerk re: Grant~/Donations for 1996, be received and adopted as directed. Recorded vote requested by: councillor Sommers Councillor Bell Councillor craig Deputy Mayor Martin Councillor Sommers Mayor Beard Yea Yea Nay Yea Yea Carried. MOTION NO. 13 Moved by craig, seconded by Bell 8 It is recommended that the correspondence from Canada Post, re: The Canada Post Corporation Flight for Freedom Awards, be received. Carried. MOTION NO. 14 Moved by Bell, seconded by craig It is recommended that the report from Jerry Ball, Road Superintendent, re: Tender Contracts 96-04A Slurry Seal, 96-11 Tandem Truck, Cab and Chassis and 96-12 Snow Plow Equipment Sand/Salt Spreader, be received and the recommendation for Contract 96-04A, Slurry Seal, be adopted. - 7 - Recorded vote requested by: Councillor Sommers Councillor Sommers Deputy Mayor Martin Councillor craig Councillor Bell Mayor Beard Nay Yea Yea Yea Yea Carried. 8 MOTION NO. 15 Moved by Sommers, seconded by Bell It is recommended that the report from Jerry Ball, Road Superintendent re: Tender Contracts 96-04A slurry Seal, 96-11 Tandem Truck, Cab & Chassis and 96-12 Snow Plow Equipment Sand/Salt Spreader, be received and the recommendations for Contract 96-11 Tandem Truck, Cab and Chassis and 96-12 Snow Plow Equipment Sand/Salt Spreader be received and the recommendations be adopted. Carried MOTION NO. 16 Moved by Martin, seconded by craig It is recommended that the correspondence from Horseshoe Valley Coalition, re: New Official Plan, be received. Carried. MOTION NO. 17 Moved by craig, seconded by Martin It is recommended that the report from Andria Leigh, Development Co-ordinator, re: Waiving of Minor Variance Application Fee, Cone. 6 Plan M201, Lot 3, (Oro), be received and adopted. Carried MOTION NO. 18 8 Moved by Craig, seconded by Martin It is recommended that the report from Andria Leigh, Development Co-ordinator, re: Policy for Turn Around Time for Building and Zoning Compliance, Tax certificates and Subdivision Compliance, be received and adopted. Carried MOTION NO. 19 Moved by Martin, seconded by craig It is recommended that the report from Andria Leigh, Development Co-ordinator, re: Amending the Tariff of Fees By-law for Processing of Planning Applications, be received and adopted. - 8 - Recorded vote requested by: Councillor Sommers Councillor Bell Councillor craig Deputy Mayor Martin Councillor Sommers Mayor Beard Yea Yea Yea Nay Yea Carried. MOTION NO. 20 8 Moved by Craig, seconded by Martin It is recommended that the correspondence from winfull Properties Inc., re: Oro Industrial Park Winfull Properties Inc., be received and the placement of the surface course of asphalt and associated shouldering on Holick Road, Winstar Road and the 4th Line Concession Road be postponed for another year until June 1, 1997, and further, the Letter of Credit in the amount of $248,548.00 not be reduced until such time as all outstanding work is completed. Carried. MOTION NO. 21 Moved by Martin, seconded by craig It is recommended that the correspondence from The Planning Partnership, re: Consent Policies, be received and included in the Draft Official Plan. Carried MOTION NO. 22 Moved by Craig, seconded by Martin It is recommended that the correspondence from the Oro-Medonte Figure Skating Club, re: Appreciation for assistance during skating season, be received. Carried MOTION NO. 23 8 Moved by Martin, seconded by craig It is recommended that the correspondence from Hardwood Hills Cross Country Ski and Mountain Bike Centre, re: Support Letter - North York Canada Summer Games Bid, be received and the Administrator draft a letter of support for signature by the Mayor. Carried MOTION NO. 24 Moved by craig, seconded by Martin It is recommended that Deborah Broderick, Director of Recreation & Community Economic Development, Report re: Capital-Vasey Park Fencing Project re: Allocation of Capital Funds be received and adopted. Carried. - 9 - MOTION NO. 25 Moved by craig, seconded by Martin It is recommended that the report from Deborah Broderick, Director of Recreation & Community Economic Development, re: Arena Capital - Low Emissivity Ceiling, be received and adopted. carried. MOTION NO. 26 8 Moved by craig, seconded by Martin It is recommended that the report from Jennifer Zieleniewski, Treasurer/Administrator, re: Jarratt Hall Invoice For siding, be received and adopted. Carried. MOTION NO. 27 Moved by Craig, seconded by Martin It is recommended that the Township of Oro-Medonte support the proposed continuation of school bus service to the Martine Cres. area and further that the Township of Oro-Medonte is considering the installation of a pathway/sidewalk along the Shanty Bay Road/County Road 20. Carried MOTION NO. 28 Moved by Martin, seconded by craig It is recommended that we do now go In Camera @ 2:51 p.m. Carried MOTION NO. 29 Moved by craig, seconded by Martin It is recommended that we do now Rise and Report from In Camera 3:58 p.m. Carried MOTION NO. 30 8 Moved by Bell, seconded by Sommers It is recommended that we suspend rule 21 (d) of Procedural By- law 95-44 in order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m. Carried MOTION NO. 31 Moved by Bell, seconded by Craig It is recommended that Council of the Township of Oro-Medonte support condition #4 as detailed in the Committee of Adjustment decision with regard to Consent File B-8/96. 8 8 . ' - 10 - Recorded vote requested by: Mayor Beard Councillor Sommers Deputy Mayor Martin Councillor Craig Councillor Bell Mayor Beard Nay Yea Yea Yea Yea Carried. MOTION NO. 32 Moved by Martin, seconded by craig It is recommended that the confidential report from Jennifer Zieleniewski, Treasurer/Administrator, re: Technical Support Person, Fire & Emergency Services, be received and adopted. Carried. MOTION NO. 33 Moved by craig, seconded by Martin It is recommended that the confidential report from Deborah Broderick, Director of Recreation and Community Economic Development, re: Kim Allen - 6 month Performance Appraisal, be received and adopted. Recorded vote requested by: councillor Sommers Councillor Bell Councillor craig Deputy Mayor Martin Councillor Sommers Mayor Beard Yea Yea Yea Nay Yea Carried. MOTION NO. 34 Moved by craig, seconded by Martin It is recommended that the confidential report from Jennifer Zieleniewski, Treasurer/Administrator, re: Kim Allen - 6 months Performance Review, be received. Carried MOTION NO. 35 Moved by Craig, seconded by Martin It is recommended that the confidential report from Jennifer zieleniewski, Treasurer/Administrator, re: Small Claims Court Business Tax Write Off, be received and adopted. carried. 8 8 , . - 11 - MOTION NO. 36 Moved by Martin, seconded by Craig It is recommended that WHEREAS a substantial period of time has passed since the County of Simcoe Act, 1993 received Royal Assent; AND WHEREAS the Township of Severn and the former municipalities of Coldwater, Matchedash, and Orillia have received approximatel $372,000 in special transitional assistance grants for restructuring; AND WHEREAS the Township of Severn has previously requested special assistance funding under section 28 of the Act and the Minister has declined any further such assistance grants to date AND WHEREAS neither the former Township of Orillia nor the Township of Severn requested regulations with respect to compensation under section 30 of the Act prior to the decision 0 the Committees of Referees; THEREFORE BE IT RESOLVED that the Township of Oro-Medonte does not support any requests by the Township of Severn or the County of simcoe, on its behalf, under section 28 or section 30 of the Act at this time. Carried MOTION NO. 37 Moved by Martin, seconded by craig It is recommended that WHEREAS the Township of Oro-Medonte is responding to an Appeal by the Township of Severn under section 32 of the County of Simcoe Act, 1993; AND WHEREAS the Order of the Board of Arbitrators with respect t the Appeal requires reports upon which the Township intends to rely to be submitted; THEREFORE BE IT RESOLVED that the Township of Oro-Medonte does authorize the Treasurer, Deputy Treasurer, the Township's Solicitors in this matter, and the Township's Consultants in thi matter to submit reports and such other documents as are deemed appropriate on behalf of the Township for the purposes of the Hearing. AND FURTHER THAT the Deputy Treasurer be authorized to represent the corporation in proceedings relating to the Appeal. Carried MOTION NO. 38 Moved by Martin, seconded by craig It is recommended that we do now adjourn @ 4:10 p.m. Carried MAYOR IAN BEARD