03 31 2021 Sp Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, March 31, 2021
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
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Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Director, Development Services; Donna Hewitt, Director, Corporate
Services; Shannon Johnson, Director, Finance/Treasurer; Michelle
Jakobi, Acting Director, Environmental Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Vanessa Cooper, Executive Assistant, CAO and
Mayor & Council; Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above
noted time followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
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Special Council Meeting Minutes —Wednesday, March 31, 2021,
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210331-1
Moved by Scott, Seconded by DeSousa
Be it resolved that the agenda for the Special Council meeting of Wednesday, March 31,
2021 be received and adopted.
Carried.
Motion No. SC210331- 2
Moved by Keane, Seconded by Greenlaw
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC210331-3
Moved by DeSousa, Seconded by Scott
Be it resolved that we do now go in Closed Session at 8:32 a.m. to discuss
Solicitor -client privileges' itig ,ti9R .,#eGt'Rg the Municipality (Skyline Wastewater
Treatment Plant).
Carried.
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Special Council Meeting Minutes —Wednesday, March 31, 2021.
b) Motion to Rise and Report.
Motion No. SC210331-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now Rise at 9:33 a.m. and recess until 9:50 a.m. to Report on the
Closed Session Item 4c) Robin Dunn, CAO re: Solicitor -client privilege (Skyline Wastewater
Treatment Plant).
Carried.
Council consented to strike "Litigation affecting the municipality" from Motion No. SC210331-
3 as read by staff.
c) Robin Dunn, CAO re: Solicitor -client privilege (Skyline Wastewater Treatment
Plant).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Andria
Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services;
Shannon Johnson, Director, Finance/Treasurer; Michelle Jakobi, Acting Director,
Environmental Services; John Mascarin, Aird & Berlis LLP.
Motion No. SC210331-5
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence (two) dated March 26, 2021 from John Mascarin,
Aird & Berlis LLP and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis
LLP re: Solicitor -client privilege (Skyline Wastewater Treatment Plant) be received.
2. That staff proceed as directed by Council.
Carried.
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Special Council Meeting Minutes — Wednesday, March 31, 2021.
7. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC210331-6
Moved by Keane, Seconded by Hough
Be it resolved
1. That the verbal information presented by Robin Dunn, CAO re: Update on COVID-19
Actions be received.
2. That Council endorse waiving the premium rate (greater than 75 m3) for water
consumption for Q1 2021.
3. And Further That staff review and report back on the matter prior to the end of Q2 2021.
Carried.
8. Reports of Municipal Officers for Information Only:
a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-2020 Treasurer's
Statement of Remuneration.
Motion No. SC210331-7
Moved by DeSousa, Seconded by Keane
Be it resolved that the report, as listed under Item #8, Reports of Municipal Officers for
Information Only, be received:
a) F12021-6, Shannon Johnson, Director, Finance/Treasurer re: 2019-2020 Treasurer's
Statement of Remuneration.
Carried.
5. Deputations/Presentations:
a) Presentation, John Naas, Blackline Consulting re: Township of Oro-Medonte Corporate
Strategic Plan.
Motion No. SC210331-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the PowerPoint presentation dated March, 2021 and provided by John
Naas, Sami Issa, and Graham Pressey, Blackline Consulting re: Township of Oro-Medonte
Corporate Strategic Plan be received.
Carried.
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Special Council Meeting Minutes —Wednesday, March 31, 2021.
6. Open Forum:
1► 6no
9. Confirmation By -Law:
a) 2021-040: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, March 31, 2021.
Motion No. SC210331-9
Moved by Veitch, Seconded by Keane
Be it resolved that By -Law No. 2021-040: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, March 31, 2021 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
10.Adjournment:
a) Motion to Adjourn.
Motion No. SC210331-10
Moved by Hough, Seconded by Veitch
Be it resolved that we do now adjourn at 11:17 p.m.
yor, H.S. Hues
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Yvonne Aubichon
Carried.
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