03 10 2021 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Meeting
Township of Wednesday, March 10, 2021
9:00 a.m. - Closed Session
Proud Heretuge,Exciting Future Open Session immediately following Closed
Session
Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte
facilities including the Administration Centre were closed to the public. We will
continue to offer services online and over the telephone.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency. Protocols
have been established to advise how to participate in the public portions of these
meetings. Please visit the following links for additional information:
To Request to Participate in Open Forum, complete the form and review the Protocols
for Public Participation at the following links:
o Request for Public Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
Page 1 of 198
Council Meeting Agenda - March 10, 2021
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
6 - 19 a) Motion to Adopt the Agenda.
[Addenda]
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing
Update).
d) Robin Dunn, CAO re: Labour relations/employee negotiations
(Compensation).
5. Minutes of Council and Committees:
20 - 28 a) Minutes of Special Council meeting held on Tuesday, February 16;
Wednesday, February 17; and Friday, February 19, 2021 .
29 - 43 b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
6. Recognition of Achievements:
44 a) Correspondence dated February 11 , 2021 from Andy Koopmans, Executive
Director, Association of Municipal Managers, Clerks and Treasurers of
Ontario (AMCTO) re: Shannon Johnson - Graduate of AMCTO's Diploma in
Municipal Administration.
Page 2 of 198
Council Meeting Agenda - March 10, 2021
7. Public Meetings/Hearings:
45 - 89 a) 10:00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Planner
re: Consent Applications 2021-B-03, 2021-B-04, 2021-B-06 and 2021-B-07;
and Minor Variance Applications 2021-A-11 and 2021-A-12 by Winfull
Properties Ltd., 4, 6, 8, 20, 22, 24 Winstar Road.
8. Deputations/Presentations:
None.
9. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2017-165 for additional
information.
10. Reports of Municipal Officers for Action:
90 - 92 a) FES2021-2, Donny Adamson, Deputy Chief re: Supply and Delivery of Three
(3) 2021 Pickup Trucks.
93 - 100 b) DS2021-033, Andria Leigh, Director, Development Services re: Draft Plan of
Subdivision Application 2018-SUB-02 (East Oro Estates), Part of Lot 16,
Con. 11 (Oro) Township of Oro-Medonte [Refer to Items 17c) and g)].
101 - 103 c) OCS2021-4, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2021-04, Guiderail Installation — Various Locations.
104 - 106 d) OCS2021-5, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2021-002 Microsurfacing.
107 - 113 e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2021-01 Road Rehabilitation.
114 - 116 f) OCS2021-7, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS2021-007 Line 2 South Culvert Replacement.
117 - 122 g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Projects re:
Speed Limit Review — Various Locations.
123 - 131 h) OCS2021-9, Shawn Binns, Director, Operations and Community Services re:
Highway 12 and Warminster Sideroad Intersection Review.
132 - 136 i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purchase
Township Land.
137 - 139 j) CS2021-6, Yvonne Aubichon, Clerk re: Joint Integrity Commissioner
Agreement Extension.
11. Reports of Municipal Officers for Information Only:
140 - 144 a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Page 3 of 198
Council Meeting Agenda - March 10, 2021
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
145 b) Councillor Scott re: Skyline Water & Wastewater.
13. Announcements:
14. Consent Agenda:
146 - 147 a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte, 2021 Oro-Medonte Citizen of the Year and
Ontario Senior of the Year Nomination Notice, Deadline Friday, March
12, 2021 .
2. Joint News Release dated February 23, 2021 from City of Orillia,
Township of Oro-Medonte, Township of Ramara, Township of Severn
re: Have your Say in the Development of the Couchiching Community
Safety and Well-Being Plan.
148 - 156 b) Minutes of Lake Simcoe Region Conservation Authority meeting dated
Friday, January 22, 2021.
Staff Recommendation: Receive for Information Only.
157 - 163 c) Minutes of Nottawasaga Valley Conservation Authority meetings dated
Friday, January 22, 2021 .
Staff Recommendation: Receive for Information Only.
164 - 167 d) Minutes of Barrie Public Library Board meeting held on Thursday, January
28, 2021.
Staff Recommendation: Receive for Information Only.
168 - 169 e) Correspondence received February 16, 2021 from MP Doug Shipley, Barrie-
Springwater-Oro-Medonte re: Request for Support, National 3-Digit Suicide
Prevention Hotline to Canada.
Staff Recommendation: Receive, Support, Advise under the Mayor's
Signature.
170 - 172 f) Correspondence dated March 4, 2021 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing (MMAH) re: 2021 COVID-19 Recovery
Funding for Municipalities Program.
Staff Recommendation: Receive and Proceed as Outlined.
Page 4 of 198
Council Meeting Agenda - March 10, 2021
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By-Laws:
173 - 175 a) 2021-019: A By-law to authorize the Sale of Surplus Land described as (a
part of) Block D, Plan M-92 now described as Part 1, Block D, Plan 51 R-
42705, (Geographic Township of Medonte), now in the Township of Oro-
Medonte, County of Simcoe, (1 Georgian Drive) [From February 10, 2021
Council Meeting — Minor revision (51 R-42805 to 51 R-42705) for
Housekeeping Purposes].
176 b) 2021-025: A By-law to Appoint An Auditor and to Repeal By-Law 2019-082.
177 c) 2021-028: A By-law to Name, Establish and Assume Highways Within the
Township of Oro-Medonte (Line 11 North, being Part 3, Plan 51 R-14950, PIN
58547-0123 (LT)).
178 d) 2021-031: A By-law to Appoint a Treasurer and to Repeal By-law No. 2017-
058.
179 e) 2021-032: A By-law to Appoint a Deputy Treasurer and Repeal By-law 2020-
113.
180 - 195 f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medonte to
Authorize the Borrowing Upon Amortization Debentures in the Principal
Amount of $6,500,000.00 Towards the Cost of Road Work and Bridge Work.
196 - 197 g) 2021-034: A By-law to remove the Holding symbol on lands described as
follows: Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100, Township
of Oro-Medonte, County of Simcoe, PIN 58547-0168 (LT), Roll # 4346-010-
004-22701.
18. Closed Session Items (Unfinished Items):
19. Confirmation By-Law:
198 a) 2021-035: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, March 10, 2021.
20. Adjournment:
a) Motion to Adjourn.
Page 5 of 198
2.a) Motion to Adopt the Agenda.
From: Samantha Douglas <samj_douglas@hotmail.com>
Sent: March 6, 2021 6.13 PM
To: Agenda comment <Agendacomment@oro-medonte.ca>
Cc: . Council <Council@oro-medonte.ca>
Subject: Agenda item 10h
Council Members,
I am 100% in favour of having pedestrian lights at hwy 12 in Warminster approved-agenda item 10h.
I have seen first hand many times how unsafe they are as they stand. Cars do not stop for
pedestrians.
It's unfortunate that MTO will not change these lights. Please Oro-Medonte approve these lights
before someone is hurt, or killed.
Yours Sincerely,
Samantha Horne
Warminster resident
Get Outlook for Android
Page 6 of 198
2.a) Motion to Adopt the Agenda.
From: Sonya Bell <sonya.romanko@gmail.com>
Sent: March 6, 2021 6:46 PM
To:Agenda comment<Agendacomment@oro-medonte.ca>; . Council <Council@oro-medonte.ca>
Subject:Agenda Item#10 h)for March 10th Mtg
To Oro-Medonte council,
I live in Warminster, my kids go to the schoo,l we like to go to Danny McHugh park, but we have to
drive there because those pedestrian lights are not safe. We definitely need these lights to get traffic
to stop completely to ensure safe passage.
I support the installation of an IPC Traffic Light on HWY 12 and WSR.
warm regards,
Sonya Bell
11 Robbins DR
Warminster
Page 7 of 198
2.a) Motion to Adopt the Agenda.
From:Jeff Bell <bellsracing@gmail.com>
Sent: March 6, 2021 6:48 PM
To:Agenda comment<Agendacomment@oro-medonte.ca>; . Council <Council@oro-medonte.ca>
Subject: Fwd: Agenda Item #10 h) for March 10th Mtg
To Oro-Medonte council,
I live in Warminster, my kids go to the schoo,l we like to go to Danny McHugh park, but we have to
drive there because those pedestrian lights are not safe. We definitely need these lights to get traffic
to stop completely to ensure safe passage.
I support the installation of an IPC Traffic Light on HWY 12 and WSR.
warm regards,
Jeff Bell
11 Robbins DR
Warminster
Page 8 of 198
2.a) Motion to Adopt the Agenda.
-----Original Message-----
From- Marianne Overland <marianneoverland@gmail.com>
Sent: March 7, 2021 8.47 AM
To: Agenda comment <Agendacomment@oro-medonte.ca>
Cc: . Council <Council@oro-medonte.ca>
Subject: Agenda Item #10 h
Dear Council,
We moved to Warminster two years ago and at that time we couldn't understand why there wasn't a
stop light at Hwy 12 and Warminster Side Road. The traffic has only increased. As an Oro-Medonte
tax payer I ask that Council approve 2021 funding for the design and installation of the Integrated
Pedestrian Signal upgrade.
Respectfully,
Marianne and Lyle Overland
Sent from my iPad
Page 9 of 198
2.a) Motion to Adopt the Agenda.
-----Original Message-----
From- Julie McCrackin <getmccrackin@hotmail.com>
Sent: March 7, 2021 9.05 AM
To: Agenda comment <Agendacomment@oro-medonte.ca>
Cc: . Council <Council@oro-medonte.ca>
Subject: Agenda item 10h
Dear Council,
I would like to express my support of a traffic light installation at Warminster Sideroad and Highway
12 West at the corner of Warminster Elementary School. Please consider this expense in the budget
allocation in 2021 for the safety of the children and people in our community.
Thank you,
Julie McCrackin
Page 10 of 198
2.a) Motion to Adopt the Agenda.
From: Kevin Horne <tmkmechanical@hotmail.com>
Sent: March 8, 2021 7.52 AM
To: . Council <Council@oro-medonte.ca>; Agenda comment <Agendacomment@oro-medonte.ca>
Subject: Agenda item 10h
Dear Council Members,
I am a long standing resident of the town of Warminster. My 2 older children went to Warminster
elementary and are now in college and university. My youngest still attends Warminster elementary. I
have seen this issue grow larger over the years, with seemingly more traffic every day.1 will not allow
my daughter to cross the highway at the crosswalk without an adult with her as it is still too
dangerous. Most drivers do not pay attention enough and will drive right through it. I have seen first
hand many times how unsafe they are as they stand. Cars do not stop for pedestrians. I am 100% in
favour of having lights at hwy 12 in Warminster approved-agenda item 10h.
It's unfortunate that MTO will not change these lights. Please Oro-Medonte approve these lights
before someone is hurt, or killed.
Yours Sincerely,
Kevin
Warminster resident
Page 11 of 198
2.a) Motion to Adopt the Agenda.
From: kristindawnvh <kristindawnvh@hotmail.com>
Sent: March 6, 2021 6.01 PM
To: Agenda comment <Agendacomment@oro-medonte.ca>
Subject: To council @Oro-Medonte.ca
To council
Iv been a resident in Warminster for 7 years now. The cross walk at high way 12 has become of great
concern.
I have 3 children that I'm afraid to cross the highway with because no body stops. The lights can not
be seen.
We actually drive to the school in order to not cross it. I'm that afraid of one of my children being hit.
Please please consider re doing this cross walk for the safety of the entire rapidly growing
community.
Thank you kindly,
Kristin Vandenheuvel
Page 12 of 198
2.a) Motion to Adopt the Agenda.
From: Christina Catling <ccatling89@live.ca>
Sent: March 8, 2021 12.34 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Mayor and Members of Council
To whom it may concern,
I am a motorist who travels this route occasionally to visit a family member and would like to formally
request my support to a stoplight installation to protect our children.
Thank you,
Christina Catling
Christina Catling Children's Ministry Director
Page 13 of 198
2.a) Motion to Adopt the Agenda.
From: Hillary Handy <hillaryhandy@gmail.com>
Sent: March 8, 2021 1.38 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Re: Agenda Item # 10h) for March 10th
Hello Mayor and Members of Council,
Firstly, many thanks for the quick action on your part to seeing to this matter of the Warminster PXO
and the request for the installation of an IPC. I know this has been YEARS in the making, so your
prompt reply to move this lengthy process forward is greatly appreciated!
I would just like to state that, in my opinion, and understanding of the metrics and collection process,
the assessment of the MTO presents some confounding variables in the data collection (such as
reduced traffic due to pandemic restrictions, for one, as well as temporary police presence reducing
incidents and the temporary signage to tell people to comply, which was lacking initially). And despite
the findings of a "96% compliance rate", it doesn't account for the MANY near misses of individuals
being almost struck, such those who walk across the highway to work for their commute. If
interviewed for 5 minutes, certain individuals could tell you the many incidents they were nearly
struck. Ask ANYONE on ANY DAY and they will account for non-compliance of drivers when the PXO
lights are flashing (that is, if they can even see them). There is COUNTLESS anecdotal evidence to
substantiate the claim for the need for an IPC.
4% non-compliance is still 4% too much of a risk of someone being killed, when the solution is so
blatantly obvious and easily rectified. It is evident that the MTO is willing to wipe their hands of this
and pass the bill to the Township, which is completely irresponsible and quite frankly, a disservice to
the people who drive and walk across THEIR highway. I am confident our Township won't be so
flippant in dismissing the lives of its people. One person's life is worth more than the $200, 000 price
tag. Any one of the children who attend Warminster Elementary School is worth more than $200,000.
If not installed for the one, then why not for the many who benefit from having safe access across a
provincial highway. Let's stop talking about this and put a plan into action that can avoid a priceless,
irreversible mistake.
With great thanks,
Hillary Handy Warminster
Page 14 of 198
2.a) Motion to Adopt the Agenda.
-----Original Message-----
From- Andrea Ducharme <andreawotsch@rogers.com>
Sent: March 8, 2021 2.53 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Re: Highway 12 pedestrian crossing
Mayor and Members of Council,
My name is Andrea Ducharme and my husband and I are residents of Warminster. We have 3
children, one of which attends Warminster ES.
The debate around the crossing on highway 12 has been going on for a while, but again my concerns
are heightened! The big billboard type signs and camera have been removed and since then, drivers
are again not stopping.
It is an accident waiting to happen! And unfortunately I am afraid someone's child will die before we
are being taken seriously.
I watch that crossing whenever my schedule permits and it is downright frightening how many cars
blow right through the flashing lights. I have stood there myself, waving my arms at traffic and they
still don't stop. I have sat in my car by the side of the road on Warminster Rd and honked my horn at
drivers and they don't stop.
With the new subdivision going in off Demont Dr as well as families who already live on that side of
the highway, there NEEDS to be a traffic light at that intersection to keep our children safe.
Do we really need to wait for somebody to get killed before this gets taken seriously?
Thank you for your time in reading this.
Andrea & David Ducharme
Page 15 of 198
2.a) Motion to Adopt the Agenda.
From: Jim Butticci <jimbutticci@rogers.com>
Sent: March 8, 2021 7.36 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Cc: Alison Stoneman <astoneman5619@rogers.com>
Subject: Mayor and Members of Council re: Agenda Item #10 - H (Crossing Signals Hwy. 12 at
Warminster Sideroad) and spelling of Conder Drive
Re: Agenda Item #10 - H (Crossing Signals Hwy. 12 at Warminster Sideroad) and spelling of Conder
Drive
Per the above noted agenda item, I wish to express my support for the Township to design and install
better warning signals and features to enhance pedestrian and road user safety, including a return of
a triangular-shaped, overhead illuminated warning sign.
The replacement pedestrian crosswalk LED lights are not in a driver's line of sight if the driver is
concentrating on the field of vision from curb to curb in this area of widened pavement. Further,
roadside-mounted LED lights by their design do not give off enough heat to self-clear after a winter
storm or road snow-clearing experience.
For what's worth, the location and spacing of the usual road side speed limit, intersection and
pedestrian crossing signs should be re-evaluated and moved accordingly to enhance driver
recognition and safety on inward bound traffic to the Warminster Sideroad intersection on Highway
12.
As a separate matter, could the Township inform Google Maps, Garmin, Mapquest, Waze and other
related geographic information software owners/operators to correct and adopt the spelling of Conder
Drive? It's rather disconcerting when vehicle and GPS mapping systems do not recognize our
address for a number of reasons including driver directions and parcel deliveries. Alternatively, MTO
and Canada Post could be instructed by the Township to officially change the name of the street in
their records and signage to conform with the spelling of bird of prey (Condor) for consistency.
Thank you.
Jim Butticci and Alison Stoneman
26 Conder Drive,
Coldwater, ON
LOK 1 EO
705-326-1404
Page 16 of 198
2.a) Motion to Adopt the Agenda.
From: Becky Thomson <becky189@hotmail.com>
Sent: March 8, 2021 5.43 PM
To: Agenda comment <Agendacomment@oro-medonte.ca>
Cc: . Council <Council@oro-medonte.ca>
Subject: Agenda item # 10 IPC Traffic light
Hello Council
I am writing you about Agenda # 10 on the Warminster IPC Traffic light that is needed for the safety
of our children, families and community.
I have 4 children that attend Warminster Elementary school. My children use this crosswalk and I am
terrified every time my children leave for school then again at dismissal to come home. I have
witnessed vehicles make no effort to stop. I have witnessed my 5 year old be 2 steps away from
being hit by a vehicle flying through our small community and not even slow down almost hitting my
child. My oldest child literally waves at vehicles shouting for them to stop while the lights and voice
activation is signalling her to cross the road. My children have had to press the button multiple times
until vehicles finally decide to stop and let them cross.
I have educated my children on how dangerous that crosswalk is and have prepped them for their
safety because we can't count on vehicles to follow the rules of the road and watch out for our babies
but without the proper lights to make these vehicles stop we are counting the days before a tragedy
happens. Without proper lights and crosswalk it's not a matter of if a child/person will be hit but when.
A horrific tragedy does not need to happen before our community can be made safe for our children.
Please help in keeping our community, children and families safe.
Thank you
Becky
Page 17 of 198
2.a) Motion to Adopt the Agenda.
From: Victoria-Lynn Cartwright <victorialynncartwright@gmail.com>
Sent: March 8, 2021 5.55 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Re: Agenda Item #10 H) for March10th Mtg (resubmitting )
Good afternoon / Evening, Mayor and Members of Council
I support the installation of an IPC Traffic Light on Hwy 12 and WSR.
As a driver in that area to visit my cousins, nephews, nieces and family that section of the road
concerns me deeply for the safety of them, their friends and the rest of the community.
Cars travelling at high speed along Hwy 12 and many community members need to walk across that
stretch. With the current set up - it is also confusing as it appears there are lights but there is not ,
so you slow down but don't need to which can cause another reaction with the cars travelling behind
you .
Again, I support the installation of an IPC Traffic Light on Hwy 12 and WSR, for the safety of the
community and the travellers who go along Hwy 12.
Thank you
Vikki-Lynn Cartwright
Page 18 of 198
2.a) Motion to Adopt the Agenda.
From: Darlene Connick <darleneconnick@live.com>
Sent: March 8, 2021 7.03 PM
To: Teeter, Janette <jteeter@oro-medonte.ca>
Subject: Fwd: agenda item 10 h
To The Mayor and Council of Oro-Medonte Twsp.
From: Darlene Connick <darleneconnick(a)live.com>
Sent: Saturday, March 6, 2021, 9.15 p.m.
To: agendacomment@oro-medonte.council@oro-medonte.ca
Subject: agenda item 10 h
I have lived in Warminster for over 35 years the crossing at Warminster Sideroad and Hwy 12 has
always been a huge concern. I have no problem backing the installation of proper lights at that corner
even if it means increased taxes to support it. The safety of our citizens and children is far more
important then money. Thank you Darlene Connick 9 Richelieu Rd Warminster.
Page 19 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
The Township of Oro-Medonte
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(w4a_ 'ItPi Electronic Meeting
Proud Heritage,Exciting Future
Tuesday, February 16, 2021 9:04 a.m.
Wednesday, February 17, 2021 10:02 a.m.
Friday, February 19, 2021 9:01 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Shannon Johnson,
Manager, Finance/Deputy Treasurer; Michelle Jakobi, Acting Director,
Environmental Services; Justin Metras, Manager, Infrastructure and
Capital Projects; Karla Musso-Garcia, Manager, Operations; Jenny
Legget, Public Relations Officer/Communications; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager,
Information Technology (IT); Jason Scharapenko, Information Technology
Technician (IT); Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
Tuesday, February 16, 2021
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above
noted times.
Page 1 of 9
Page 20 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210216/17/19-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Special Council meeting of Tuesday, February 16,
2021 ; Wednesday, February 17, 2021; and Friday, February 19, 2021 be received and
adopted.
Carried.
Motion No. SC2 1 02 1 6/1 7&9-2
Moved by Veitch, Seconded by Hough
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 9
Page 21 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
4. Open Forum:
Tuesday, February 16, 2021 None.
Wednesday, February 17, 2021 None.
Friday, February 19, 2021 None.
5. Reports of Municipal Officers and Members of Council for Action:
AIEW
a) Robin Dunn, CAO and Senior Management Team re: 2021 Budget Presentations and
Deliberations.
Budget presentations were provided by Senior Management and staff on Tuesday, February
16, 2021 .
Motion No. SC210216/17/19-3
Moved by Hough, Seconded by DeSous%a114*
Be it resolved that we do now recess at 4.56 p.m. and reconvene on Wednesday, February
17, 2021 at 10.00 a.m.
Carried.
Wednesday, February 17, 2021
Budget presentations were provided by Senior Management and staff on Wednesday,
February 17, 2021.
Motion No. SC2 1 02 1 6/1 7/1 9-4
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now recess at 4.31 p.m. and reconvene on Friday, February 19,
2021 at 9.00 a.m.
Carried.
Page 3 of 9
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5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
Friday, February 19, 2021
5. Reports of Municipal Officers and Members of Council for Action:
e) Councillor Scott re: Traffic Safety Task Force.
Councillor Scott provided a PowerPoint presentation regarding this matter on behalf of
the Task Force..
Motion No. SC210216/17/19-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the correspondence presented by Councillor Scott re: Traffic Safety Task
Force/Specialized Fleet Vehicle be received and supported by Council.
2. And that an allocation of $19,000 be included in the 2021-2022 budget; with expenditures
funded as follows: $1,000 from each Councillor's expense allocation for a total of$7,000
and the remaining balance of $12,000 be funded from the equipment reserve.
Carried.
Recorded Vote Requested by Councillor Sco
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa " Yea "
Councillor Greenlaw Nay
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea "
Page 4 of 9
Page 23 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
Andria Leigh, Director Development Services presented a spreadsheet "2021-2022
Environmental Initiatives Summary".
Motion No. SC210216/17/19-6
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the 2021 SSEA budget request be approved as follows:
a. SSEA Municipal Share in the amount of $108,006 less the 2020 credit of
$ 9,095;
b. Municipal Drinking Water Source Protection Risk Management Services in the
amount of $ 5,340 (+HST);
c. Tree Distribution $ 0 (in kind time from Township);
d. For a total of $104,251 .
2. And that the 2021 budget request for Sustainable Severn Sound in the amount of
$ 11,155 (+HST) not be approved but be allocated to a Township reserve towards
the Bass Lake Water Quality Survey to be completed in 2023.
3. That the 2022 SSEA budget request be approved as follows:
a. SSEA Municipal Share in the amount of $112,424;
b. Municipal Drinking Water Source Protection Risk Management Services in the
amount of $ 5,442 (+HST);
c. Tree Distribution $ 0 (in kind time from Township);
d. For a total of $117,866.
4. And that the 2022 budget request for Sustainable Severn Sound in the amount of
$ 11,365 (+HST) not be approved.
Carried.
Page 5 of 9
Page 24 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
d) Mayor H.S. Hughes, correspondence received February 8, 2021 from Chair Mayor
Foxton, Top Aggregate Producing Municipalities of Ontario (TAPMO) re: Request for
Financial Support, Aggregate Properties Assessment.
Motion No. SC210216/17/19-7
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence received February 8, 2021 from Chair Mayor Foxton, Top
Aggregate Producing Municipalities of Ontario (TAPMO) and presented by Mayor
H.S. Hughes, re: Request for Financial Support, Aggregate Properties Assessment
be received.
2. That the request for financial support in the amount of $2,100, as outlined in the
correspondence dated February 8, 2021, be included in Council expenditures to be
funded from aggregate royalties.
3. That TAPMO be advised of Oro-Medonte's support under the Mayor's signature.
Carried.
Motion No. SC210216/17/19-8
AWL
Moved by Scott, Seconded by Keane
Be it resolved
1. That the 2021 budget request from the Oro-Medonte Chamber of Commerce in the
amount of $15,000.00 be approved.
2. That an allocation of$15,000.00 for 2022 be considered in conjunction with a Q4
report from Corporate Services in consultation with the Oro-Medonte Chamber of
Commerce and the Council representative.
3. That the Oro-Medonte Chamber of Commerce be advised of Council's decision
under the Mayor's signature.
Carried.
Page 6 of 9
Page 25 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
c) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Capital Facilities.
Motion No. SC210216/17/19-9
Moved by Greenlaw, Seconded by Scott
Be it resolved
1 . That the two (2) memorandum correspondence dated February 19, 2021 and
presented by Hugh Murray, Director, Fire & Emergency Services/Fire Chief; re:
Capital Facilities, Replacement Fire and Emergency Station East Oro and
Expansion of Fire Headquarters (Station 3) be received and adopted.
2. That staff be directed to proceed with implementation of the replacement station, in
accordance with Council's direction regarding project scope.
3. And that staff report back to Council in early Q4 2021 regarding refined scope of the
fire headquarters expansion project.
4. And that steering committee(s) or task force be established with respect to the
Replacement Facility and Headquarters Expansion Project.
Sikh, 'IW Carried.
b) OCS2021-1, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update).
406, h
Mayor H.S. Hughes stated, if no changes were suggested by Members of Council on
the following three consolidated motions, the said motions would be voted on
collectively.
Motion No. SC210216/17/19-10
Moved by Veitch, Seconded by DeSousa
Be it resolved X 1%
1. That the following items, as identified in the Capital budget materials presented by
Shawn Binns, Director Operations & Community Services, be included in the 2021-
2022 budget: Horseshoe Valley Green Gym replacement; Lohuaru Trail Extension;
Pickleball Courts and Trail Works;
2. That no work will be initiated on these projects until such time as the Parks Master
Plan is complete and prior to occupancy by the Simcoe County District School
Board at the Horseshoe Valley Community Centre site;
3. And that staff bring back a report to Council seeking direction on these items at that
time.
Page 7 of 9
Page 26 of 198
5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
Moved by DeSousa, Seconded by Hough
Be it resolved
1 . That the design works for the Danny McHugh Park washroom, as identified in the
Capital budget materials presented by Shawn Binns, Director Operations &
Community Services, be received as included in the 2021-2022 budget;
2. That following the completion of these design works, project scoping and costing
estimates, that staff report back to Council seeking direction on next steps.
Moved by Keane and Seconded by Scott
Be it resolved AAK
1. That staff be directed to investigate potential grant opportunities to support the Oro-
African Church;
2. And that staff report back to Council by the end of Q2 2021 seeking further
direction.
Carried.
Mark DesLauriers, Chief Financial Officer/Treasurer presented a spreadsheet "Recap
on Development Charges 2021-2025
Motion No. SC210216/17/19-11
Moved by Veitch, Seconded by Hough
Be it resolved that OCS2021-01, Shawn Binns, Director, Operations and Community
Services re: Horseshoe Valley Community Centre Partnership Update be received and
be advanced to the Regular Council meeting of February 24, 2021 for ratification.
NN Carried.
Motion No. SC210216/17/19-12
Moved by Hough, Seconded by Veitch
Be it resolved
1. That the presentations presented by Robin Dunn, CAO and Senior Management
Team re: 2021-2022 Budget Presentations and Deliberations be received.
2. And that a motion for ratification be brought forward to the Regular Council meeting
of February 24, 2021.
Carried.
Page 8 of 9
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5.a) Minutes of Special Council meeting held on Tuesday, February 16, We...
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021 ; Friday, February 19, 2021 .
6. Confirmation By-Law:
a) 2021-023: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, February 16, 2021; Wednesday, February 17, 2021; and Friday,
February 19, 2021 .
Motion No. SC210216/17/19-13
Moved by DeSousa, Seconded by Scott
Be it resolved that By-Law No. 2021-023: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, February 16, 2021; Wednesday, February 17,
2021 ; and Friday, February 19, 2021 be read a first, second and third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC210216/17/19-14
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 1.57 p.m.
Carried.
Mayor, H.S. Hughes. Clerk, Yvonne Aubichon
Page 9 of 9
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
The Township of Oro-Medonte
T Council Meeting Minutes
Township of
to Electronic Meeting
Proud Heritage,Exciting Future
Wednesday, February 24, 2021 9:01 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane (left at 3.22 p.m.)
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Hugh Murray, Director, Fire &
Emergency Services/Fire Chief; Tamara Obee, Manager, Human Resources,
Health & Safety; Michelle Jakobi, Acting Director, Environmental Services; Justin
Metras, Manager, Infrastructure and Capital Projects; Karla Musso-Garcia,
Manager, Operations; Derek Witlib, Manager, Planning Services; David Saunders,
Manager, Development Engineering; Jennifer Whitley, Coordinator, Economic
Development/Communications; Jennifer Barrick, Environmental Services
Technologist, Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Harold
Saynard, Manager, Information Technology; Patrick Howse and Jason
charapenko, Information Technology Technicians (IT)
All Council and staff participated via ZOOM platform.
'4� -A
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above
noted time followed by a moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
Page 1 of 15
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210224-1
Moved by Greenlaw, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, February 24, 2021 be
received and adopted, as amended, to:
• Waive the provisions of the Procedural By-law No. 2017-165 in order to add as Item 14h)
Correspondence dated February 23, 2021 from Nicola Mitchinson, Mitchinson Planning
& Development Consultants Inc. re: Forest Heights — Line 6 North Intersection
Alignment;
• To Withdraw Item 17a);
• And that correspondence received February 22, 2021 re Item 10a), as outlined on the
agenda, be received.
Carried.
Motion No. C210224-2
Moved by DeSousa , Seconded by Veitch
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
Page 2 of 15
Page 30 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
3. Disclosure of Pecuniary Interest:
Mayor H.S. Hughes declared a conflict of interest with respect to Item 8b) Presentation by
Jennifer Whitley, Coordinator, Economic Development/Communications; Jamie Cook,
Managing Partner and Director, Land Economics, Watson & Associates Economists Ltd; and
Justine Giancola, Associate, Dillon Consulting Limited re: Employment Land Strategy as the
study involves property that he personally owns.. Mayor H.S. Hughes exited his seat and did
not participate in the discussion or vote on this item.
Councillor Keane declared a conflict of interest with respect to Item 8f) OCS2021-2, Justin
Metras, Manager, Infrastructure and Capital Projects re: Supply and Delivery of (2) Two
Tandem Plow/Dump Combination Trucks as the owner/operator of this business is a very
close neighbour, and they know each other well. Councillor Keane exited her seat and did
not participate in the discussion or vote on this item.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210224-3
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 9.05 a.m. to discuss
• Solicitor-client privilege (Line 6);
• Acquisition/disposition of land (46 Red Oak Crescent);
• Labour relations/employee negotiations (Staffing).
Carried.
b) Motion to Rise and Report.
Motion No. C210224-4
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 9.45 a.m. and Recess until 10.00 a.m. at which time
we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Line 6);
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (46 Red
Oak Crescent);
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
Carried.
Page 3 of 15
Page 31 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (46
Red Oak Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services;
Michelle Jakobi, Acting Director, Environmental Services; Jason Scharapenko,
Information Technology Technician (IT).
Motion No. C210224-5
Moved by Veitch, Seconded by Scott Ah4k
Be it resolved
1. That Confidential Report CS2021-5, Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of land (46 Red Oak Crescent) be received and adopted.
2. That Council retain 46 Red Oak Crescent (Block 103, Registered Plan 51 M-696).
3. And that the applicant be notified of Council's decision under the Director, Corporate
Services' signature.
Carried.
c) Andria Leigh, Director, Development Services re: Solicitor-client privilege (Line 6).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Derek Witlib, Manager, Planning Services; David Saunders,
Manager, Development Engineering; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. C210224-6
WIL
Moved by Hough, Seconded by Keane
Be it resolved
1. That Confidential Report DS2021-25, Andria Leigh, Director, Development Services
re: Solicitor-client privilege (Line 6) be received and adopted.
2. That staff proceed as directed by Council.
Carried.
Page 4 of 15
Page 32 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
e) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director
Corporate Services; Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. C210224-7
Moved by Keane, Seconded by Hough
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing) be received.
Carried.
5. Minutes of Council and Committees.
a) Minutes of Council meeting held on Wednesday, February 10, 2021.
b) Minutes of Special Council meeting held on Friday, February 12, 2021 .
Motion No. C210224-8
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that the draft minutes of the 4
a) Council meeting held on Wednesday, February 10, 2021 ;
b) Special Council meeting held on Friday, February 12, 2021
be received and adopted as printed and circulated.
V%%k 11 Carried.
6. Recognition of Achievements:
None. 'W
7. Public Meetings:
None.
Page 5 of 15
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
8. Deputations/Presentations:
a) Presentation by John Daly, Director, Statutory Services/County Clerk, County of Simcoe
and Pam Fettes, Director, Legislative Services/Clerk, Township of Clearview re:
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) [Refer to Item
14b)].
Motion No. C210224-9
Moved by Veitch, Seconded by DeSousa A&
Be it resolved that the presentation by John Daly, Director, Statutory Services/County Clerk,
County of Simcoe and Pam Fettes, Director, Legislative Services/Clerk, Township of
Clearview re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) be
received.
OF 'X Carried.
b) Presentation by Jennifer Whitley, Coordinator, Economic Development/
Communications; Jamie Cook, Managing Partner and Director, Land Economics,
Watson & Associates Economists Ltd; and Justine Giancola, Associate, Dillon
Consulting Limited re: Employment Land Strategy.
Mayor H.S. Hughes declared a conflict of interest with respect to Item 8b) Presentation
by Jennifer Whitley, Coordinator, Economic Development/Communications; Jamie
Cook, Managing Partner and Director, Land Economics, Watson & Associates
Economists Ltd; and Justine Giancola, Associate, Dillon Consulting Limited re:
Employment Land Strategy as the study involves property that he personally owns..
Mayor H.S. Hughes exited his seat and did not participate in the discussion or vote on
this item.
l"O"q%h6, 'IV
Deputy Mayor assumed the Chair.
Motion No. C210224-10
Moved by DeSousa, Seconded by Keane
Be it resolved lqmumw
1. That the presentation provided by Jamie Cook, Managing Partner and Director,
Land Economics, Watson & Associates Economists Ltd; Justine Giancola,
Associate, Dillon Consulting Limited; and Jennifer Whitley, Coordinator, Economic
Development/ Communications re: Employment Land Strategy be received and
adopted.
2. That the Employment Land Strategy and associated recommendations be used to
inform future plans, policy direction and decisions.
Carried.
Mayor H.S. Hughes assumed the Chair.
Page 6 of 15
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) OCS2021-1 , Shawn Binns, Director, Recreation and Community Services re:
Horseshoe Valley Community Centre Partnership Update.
A PowerPoint presentation was provided.
Motion No. C210224-11
Moved by Keane, Seconded by Scott
Be it resolved
1. That the PowerPoint presentation presented by Shawn Binns, Director, Operations
and Community Services be received.
2. That OCS2021-01 , Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update be received and adopted.
3. That Council approve the project scope as outlined in Option 2 which includes the
following components: full size gymnasium, programming space, Township service
accommodations and considerations for future phasing.
4. That Council approve funding of $7,050,000 for Option 2 as follows:
a. $4.4M from development charges, $2.15M from debt issuance and $500,000 from
the parkland reserve,
5. That the estimated annual operating costs of $259,000 (2020 $) for the facility be
included in the 2023 budget.
6. That staff continue to advance and finalize the ownership and operating agreements
with the Simcoe County District School Board for Council's consideration.
7. That staff be authorized to commence the necessary site works (tree removal etc.).
8. That, updated communications be shared through the Township website and social
media platforms as well as through a virtual information session.
9. And that a community outreach be undertaken to seek proposals for naming the new
Township facility.
Unanimously Carried.
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Page 35 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
b) F12021-5, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2021/2022
Budget - Excluded Expenses (to be distributed).
Motion No. C210224-12
Moved by Greenlaw, Seconded by Veitch
Be it resolved that F12021-05, Mark DesLauriers, Chief Financial Officer/Treasurer re:
2021/2022 Budget - Excluded Expenses be received and adopted.
Carried.
c) Robin Dunn, CAO and Senior Management Team re: 2021-2022 Budget
Deliberations/ Ratification.
Mark DesLauriers, Chief Financial Officer/Treasurer presented spreadsheets.
Motion No. C210224-13 1,�e N
Moved by Scott, Seconded by DeSousa
Be it resolved that the 2021-2022 Operating, Capital, and Reserve Budgets as
amended, effective February 24, 2021 be received and adopted to achieve an overall
tax increase for 2021 of 1.99%, and reflect a 3.93% tax increase for the Township share
in 2022, with the overall tax increase being determined for 2022 when County and
Provincial increases are determined later in the year.
Unanimously Carried.
d) F12021-3, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2019 Draft
Consolidated Financial Statements.
Motion No. C210224-14
Moved by DeSousa, Seconded by Keane
Be it resolved
1. That F12021-3, Mark DesLauriers, Chief Financial Officer/Treasurer re: 2019 Draft
Consolidated Financial Statements be received and adopted.
2. That Council approve the draft consolidated financial statements of the Corporation of the
Township of Oro-Medonte for the fiscal year ended December 31 , 2019.
3. That Council authorize staff to publish the final audited consolidated financial statements
for the fiscal year ended December 31 , 2019 upon receiving the Independent Auditors'
Report.
Carried.
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
e) Shawn Binns, Director, Operations and Community Services re: 2021-2022 Grant
Subsidy Applications.
Motion No. C210224-15
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the correspondence packages presented by Shawn Binns, Director, Operations and
Community Services re: 2021-2022 Grant Subsidy Applications be received.
2. That the 2021-2022 Grant/Subsidy requests be approved as directed by Council and
summarized below:
User Group Amount Approved
2021 / 2022
A Barrie Area Physician Recruitment $4,000.
B Born to Read c/o Orillia Public Library 0
C I Coldwater & District Agricultural Society $500.
D Copeland Forest Friends Association $750.
E Edgar Community Hall $2,500.
F Mariposa House Hospice $12,500
G Orillia & Area Physician Recruitment $4,000.
H Orillia & District Arts Council 0
1 Oro Agricultural Society Grant - $500.
2021 Subsidy- $1,015.
2022 Subsidy - TBD
J Oro Horticultural Society Grant - $2,000.
2021 Subsidy - $2,739.
2022 Subsidy - $2,800.
K Oro Station Community Hall $3,000.
L Rugby Community Hall $2,500.
M Shanty Bay Firefighters 2021/2022 Subsidy - $400.
3. The applicants be advised of Council's decision under the Mayor's / Director, Operations
and Community Services' signature accordingly.
Carried.
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
f) OCS2021-2, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and
Delivery of (2) Two Tandem Plow/Dump Combination Trucks.
Councillor Keane declared a conflict of interest with respect to Item 8f) OCS2021-2, Justin
Metras, Manager, Infrastructure and Capital Projects re: Supply and Delivery of (2) Two
Tandem Plow/Dump Combination Trucks as the owner/operator of this business is a very
close neighbour, and they know each other well. Councillor Keane exited her seat and did
not participate in the discussion or vote on this item.
Motion No. C210224-16
Moved by Greenlaw, Seconded by Hough
Be it resolved
1. That OCS2021-2, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply
and Delivery of (2) Two Tandem Plow/Dump Combination Trucks be received and
adopted.
2. That RFP OCS 2021-003 Supply and Delivery of Two Tandem Plow/Dump Combination
Trucks be awarded to B & I Complete Truck Centre, in the amount of $658,178.00 plus
HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
g) OCS2021-3, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply and
Delivery of Eight (8) 2021 Pick-Up Trucks.
GEL qv
Motion No. C210224-17 4kkx
Moved by Keane, Seconded by Greenlaw
Be it resolved
1 . That OCS2021-3, Justin Metras, Manager, Infrastructure and Capital Projects re: Supply
and Delivery of Eight (8) 2021 Pick-Up Trucks be received and adopted;
2. That Request for Quotation OCS 2021-05 Supply and delivery of eight (8) Pick-up Trucks
be awarded to Thor Motors in the amount of $317,227.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Operations and Community
Services' signature.
Carried.
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5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
11.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) ES2021-1 , Jennifer Barrick, Environmental Services Technologist re: 2020 Drinking
Water Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
Motion No. C210224-18
Moved by Hough, Seconded by Veitch
Be it resolved that the reports, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
Aik
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) ES2021-1, Jennifer Barrick, Environmental Services Technologist re: 2020 Drinking
Water Compliance Reports for Township of Oro-Medonte Drinking Water Systems.
Carried.
12.Reports of Members of Council:
IdL
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies. &vr-,qq%
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Veitch and Scott.
I%L -4%
13.Announcements:
The following members of Council provided Announcements: Mayor H.S. Hughes.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1 . Township of Oro-Medonte Snowman Contest, Open January 15, 2021 to February
28, 2021 .
2. Township of Oro-Medonte, 2021 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 12, 2021.
b) Correspondence dated February 5, 2021 from County of Simcoe re: Recommendation to
Endorse Resolution from Township of Clearview Regarding Municipal Freedom of
Information and Protection of Privacy Act (MFIPPA), Time for Change.
Staff Recommendation: Receive, Support, Advise under the Mayor's Signature.
Page 11 of 15
Page 39 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
c) Correspondence dated February 2, 2021 from Laura Donaldson, Project Manager,
McIntosh Perry Consulting Engineers Ltd., re: Notice of Study Commencement (G.W.P.
2494-15-00 & GWP 2129-18-00) Design-Build Ready and Class Environmental
Assessment Study for Interchange Reconfiguration/Reconstruction at Highway 11/12
(Coldwater Road) and Highway 11/12/ (Old Barrie Road).
Staff Recommendation: Receive for Information Only.
d) County of Simcoe, Notice of Study Commencement, re: Transportation Master Plan
Update.
Staff Recommendation: Receive for Information Only.
AMEW
e) Correspondence dated February 5, 2021 from Jeff Yurek, Minister, Ministry of the
Environment, Conservation and Parks (MECP) re: 2021 Rural Ontario Municipal
Association (ROMA) Conference.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated February 17, 2021 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Consulting on Growing Size of the Greenbelt.
Staff Recommendation: Receive for Information Only.
g) Orillia Matters Article re: Lake Simcoe Regional Airport (LSRA) re: County's Significant
Investment Propel's Lake Simcoe Regional Airport Forward.
Staff Recommendation: Receive for Information Only.
Motion No. C21024-1��'
Moved by Scott, Seconded by Keane
Be it resolved that Item 14b) be pulled from the consent agenda and voted on separately.
14b) Correspondence dated February 5, 2021 from County of Simcoe re:
Recommendation to Endorse Resolution from Township of Clearview Regarding
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Time
for Change.
Received, Supported, Advised under the Mayor's Signature.
Carried Unanimously.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa Yea
Councillor Greenlaw Yea
Deputy Mayor Hough Yea
Councillor Keane Yea
Mayor H.S. Hughes Yea
Councillor Keane left the meeting at this time.
Page 12 of 15
Page 40 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
Motion No. C210224-20
Moved by Veitch, Seconded by DeSousa
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed, with the exception of Item
14b) which was pulled and voted on separately.
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte Snowman Contest, Open January 15, 2021 to
February 28, 2021 .
2. Township of Oro-Medonte, 2021 Oro-Medonte Citizen of the Year and Ontario
Senior of the Year Nomination Notice, Deadline Friday, March 12, 2021.
c) Correspondence dated February 2, 2021 from Laura Donaldson, Project Manager,
McIntosh Perry Consulting Engineers Ltd., re: Notice of Study Commencement
(G.W.P. 2494-15-00 & GWP 2129-18-00) Design-Build Ready and Class
Environmental Assessment Study for Interchange Reconfiguration/Reconstruction at
Highway 11/12 (Coldwater Road) and Highway 11/12/ (Old Barrie Road).
Received for Information Only_Cqq� 1%
d) County of Simcoe, Notice of Study Commencement, re: Transportation Master Plan
Update. -,qq% —
Received for Information Only. %OF
e) Correspondence dated February 5, 2021 from Jeff Yurek, Minister, Ministry of the
Environment, Conservation and Parks (MECP) re: 2021 Rural Ontario Municipal
Association (ROMA) Conference.
Received for Information Only.
f) Correspondence dated February 17, 2021 from Steve Clark, Minister, Ministry of
Municipal Affairs and Housing re: Consulting on Growing Size of the Greenbelt.
Received for Information Only.
g) Orillia Matters Article re: Lake Simcoe Regional Airport (LSRA) re: County's
Significant Investment Propel's Lake Simcoe Regional Airport Forward.
Received for Information Only.
h) Correspondence dated February 23, 2021 from Nicola Mitchinson, Mitchinson
Planning & Development Consultants Inc. re: Forest Heights - Line 6 North
Intersection Alignment.
Received for Information Only.
Carried.
Page 13 of 15
Page 41 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
15.Communications/Petitions:
None.
16.Notice of Motions:
None.
17.By-Laws: 41t
a) 2021-025: A By-law to Appoint An Auditor and to Repeal By-Law 2019-082 (to be
distributed) - Withdrawn.
b) 2021-026: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte (Windfields Drive West, being Blocks 5 and 6, Plan 51 R-14304, PIN
58557-0027 (LT) and PIN 58557-0063 (LT)).
Motion No. C210224-21
Moved by Hough, Seconded b7Greenlaw
Be it resolved that Ajr�
b) 2021-026: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte (Windfields Drive West, being Blocks 5 and 6, Plan 51 R-14304, PIN 58557-
0027 (LT) and PIN 58557-0063 (LT))
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
Page 14 of 15
Page 42 of 198
5.b) Minutes of Council meeting held on Wednesday, February 24, 2021 .
Council Meeting Minutes — Wednesday, February 24, 2021 .
19.Confirmation By-Law:
a) 2021-027: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 24, 2021.
Motion No. C210224-22
Moved by Greenlaw, Seconded by Scott
Be it resolved that By-Law No. 2021-027: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, February 24, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210224-23
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now adjourn at 3.32 p.
Carried.
Mayor, H.S. Hughes Clerk, Yvonne Aubichon
Page 15 of 15
Page 43 of 198
6.a) Correspondence dated February 11 , 2021 from Andy Koopmans, Executiv...
... AMCTO
000 THE MUNICIPAL. EXPERTS
February 11, 2021
Attention: Harry Hughes
Mayor
Township of Oro-Medonte
148 Line 7 S.
Oro-Medonte, ON LOL 2EO
Re: Shannon Johnson -Graduate of AMCTO's Diploma in Municipal Administration
Dear Mayor Hughes:
On behalf of the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), [ am
extremely pleased to announce that Shannon Johnson has successfully graduated from the
Association's Diploma in Municipal Administration. We believe that this is a tremendous
accomplishment and should be regarded with pride by your municipality.
Founded in 1938, with a membership of more than 2,200 municipal professionals across the province,
AMCTO is proud to be the largest municipal professional association in Ontario, with the mandate to
provide high quality education and professional development programs in order to foster municipal
excellence in the province.
The Diploma in Municipal Administration is one of our career development programs that are designed
to provide an academic foundation specifically for Ontario's municipal professionals. Graduates of this
Diploma Program are informed professionals with a comprehensive understanding of the complex and
rapidly evolving municipal environment, who can immediately implement their knowledge and thus,
have an integrated and positive impact on any municipal corporation.
To graduate from this diploma, Shannon Johnson has successfully completed the four elements:
Municipal Administration Program
• Municipal Accounting and Finance Program
• Municipal Law Program, and
• Employment Law and Human Resources Program for Municipalities
We hope that you, and your colleagues on Council, will join us in congratulating Shannon Johnson on
this significant achievement.
Sincerely,
Andy Koopmans, CPA, CMA, CMO
Executive Director
AMCTO(ASSOCIATION OF MUNICIPAL MANAGERS, CLERKS AND TREASURERS OF ONTARIO)
2680 Skymark Avenue, Suite 610, Mississauga, Ontario L4W 51-6
Tel: (905) 602-4294 Fax: (905) 602-4295 F-mail: amcto@amcto.com Web:wvPage44cof 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
1 ownship o f
Report 0
Proud Heritruge, Exciting Feature
Report No. To: Council Prepared By:
DS2021-032 Andy Karaiskakis, Senior
Planner
Meeting Date: Subject: Motion #
March 10, 2021 Consent Applications
2021-B-03, 2021-B-04, 2021-13-
Roll #: 06 and 2021-B-07 R.M.S. File #:
4346-010-008-10798 Minor Variance Applications D10-59092
4346-010-008-10796 2021-A-11 and 2021-A-12 by D10-59093
4346-010-008-10794 Winfull Properties Ltd. D10-59095
4346-010-008-10782 4, 6, 8, 20, 22, 24 Winstar D10-59096
4346-010-008-10780 Road D13-59142
4346-010-008-10778 D13-
Recommendation(s): Requires Action For Information Only
It is recommended-
1. That Report No. DS2021-032 be received and adopted.
2. That the Development Services Committee grant provisional consent to
Application 2021-B-03 by Winfull Properties Ltd. to permit the creation of a new
industrial lot having a lot frontage of 35.54 metres (116.60 feet), a lot depth of
199.03 metres (652.98 feet) and an area of 0.712 hectares (1.759 acres) subject
to the conditions as outlined in Report No. DS2021-032.
3. The conditions for Application 2021-B-03 are as follows:
a) That the applicant signs the Township's Memorandum of Understanding
(MOU) by which the applicant acknowledges the requirements and timing of
matters that may include: payment of development charges, payment of cash
in lieu of parkland, detailed design of a building or septic system, engineered
lot grading, and water and sanitary servicing, on either the vacant severed or
retained parcel;
b) That the applicant pay to the Municipality a fee of $500.00 as a parkland
contribution for each industrial lot to be created as cash-in-lieu of a parkland
contribution pursuant to By-law 2006-50 under the authority of subsection
53(13) of the Planning Act, R.S.O. 1990 c. P. 13;
c) That one copy of a Registered Reference Plan of the severed lands prepared
by an Ontario Land Surveyor be submitted to the Committee Secretary-
Treasurer;
Development Services March 10,2021
Report No. DS2021-032 Page 1 of 20
Page 45 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
d) That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
e) That the applicant obtain final approval of Minor Variance Application 2021-
A-11; and,
f) That all municipal taxes be paid to the Township of Oro-Medonte.
4. That the Development Services Committee grant provisional consent to
Application 2021-B-04 by Winfull Properties Ltd. to permit the creation of a new
industrial lot having a lot frontage of 35.54 metres (116.60 feet), a lot depth of
199. 45 metres (654.36 feet) and an area of 0.709 hectares (1.751 acres) subject
to the conditions as outlined in Report No. DS2021-032.
5. The conditions for Application 2021-B-04 are as follows:
a) That the applicant signs the Township's Memorandum of Understanding
(MOU) by which the applicant acknowledges the requirements and timing of
matters that may include: payment of development charges, payment of cash
in lieu of parkland, detailed design of a building or septic system, engineered
lot grading, and water and sanitary servicing, on either the vacant severed or
retained parcel;
b) That the applicant obtain approval of Consent Application 2021-B-03 for the
purpose of a new lot creation;
c) That the applicant obtain final approval of Minor Variance Application 2021-
A-11 ;
d) That the applicant pay to the Municipality a fee of $500.00 as a parkland
contribution for each industrial lot to be created as cash-in-lieu of a parkland
contribution pursuant to By-law 2006-50 under the authority of subsection
53(13) of the Planning Act, R.S.O. 1990 c. P. 13;
e) That one copy of a Registered Reference Plan of the severed lands prepared
by an Ontario Land Surveyor be submitted to the Committee Secretary-
Treasurer;
f) That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality; and,
g) That all municipal taxes be paid to the Township of Oro-Medonte.
6. That the Development Services Committee grant provisional consent to
Application 2021-B-06 by Winfull Properties Ltd. to permit a boundary adjustment
having a lot frontage of 3.5 metres (11.4 feet), a lot depth of 202.4 metres (664.1
feet) and a lot area of 708.4 square metres (7,626.1 square feet) to be added to
the property located at 20 Winstar Road, subject to the conditions as outlined in
Report No. DS2021-032.
7. The conditions for Application 2021-B-06 are as follows:
a) That the severed lands with an area of 708.4 square metres (7,626.1 square
feet) be merged in title with the abutting property to the east, described as
Concession 5, Part Lot 21 & 22 (Oro), Part 20 on Reference Plan 51 R-
19930, municipally known as 20 Winstar Road, and that the provisions of
Development Services March 10,2021
Report No. DS2021-032 Page 2 of 20
Page 46 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Section 50(3) and 50(5) of the Planning Act apply to any subsequent
conveyance of, or other transaction involving, the identical subject parcel of
land. Therefore, once the subject parcel of land has been conveyed to the
owner of the abutting parcel (being 20 Winstar Road), the subject parcel and
the said abutting parcel shall merge in title and become one parcel of land. A
solicitor's written undertaking shall be provided to the Secretary-Treasurer
indicating that the necessary steps will be taken to: 1) implement the
conveyance and merger; 2) consolidate the severed and benefitting parcels
to one Property Identification Number; and 3) alter the benefitting parcel, if it
was created pursuant to Sections 50 or 53 of the Planning Act, so that it is
not the identical parcel of land;
b) That one copy of a Registered Reference Plan of the severed lands prepared
by an Ontario Land Surveyor be submitted to the Committee Secretary-
Treasurer;
c) That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
d) That the applicant obtain final approval of Minor Variance Application 2021-
A-12; and,
e) That all municipal taxes be paid to the Township of Oro-Medonte.
8. That the Development Services Committee grant provisional consent to
Application 2021-B-07 by Winfull Properties Ltd. to permit the creation of a new
industrial lot having a lot frontage of 27.63 metres (90.64 feet), a lot depth of
186.22 metres (610.95 feet) and an area of 0.919 hectares (2.270 acres)
together with an access easement with a width of 9 metres (29.5 feet) and an
area of approximately 266.7 sq.m. (2,871.5 sq.ft.) over the severed lands to
provide access to the retained lands subject to the conditions as outlined in
Report No. DS2021-032.
9. The conditions for Application 2021-B-07 are as follows:
a) That the applicant signs the Township's Memorandum of Understanding
(MOU) by which the applicant acknowledges the requirements and timing of
matters that may include: payment of development charges, payment of cash
in lieu of parkland, detailed design of a building or septic system, engineered
lot grading, and water and sanitary servicing, on either the vacant severed or
retained parcel;
b) That the applicant obtain final approval of Minor Variance Application 2021-
A-12;
c) That the applicant pay to the Municipality a fee of $500.00 as a parkland
contribution for each industrial lot to be created as cash-in-lieu of a parkland
contribution pursuant to By-law 2006-50 under the authority of subsection
53(13) of the Planning Act, R.S.O. 1990 c. P. 13;
d) That one copy of a Registered Reference Plan of the severed lands and for
the easement be prepared by an Ontario Land Surveyor be submitted to the
Committee Secretary-Treasurer;
Development Services March 10,2021
Report No. DS2021-032 Page 3 of 20
Page 47 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
e) That the applicant's solicitor prepare and submit a copy of the proposed
conveyances for the parcel severed and for the easement, for review by the
Municipality; and,
f) That all municipal taxes be paid to the Township of Oro-Medonte.
10. That Minor Variance Application 2021-A-11 by Winfull Properties Ltd. specifically
to permit a reduced lot frontage of 35.54 metres (116.60 feet) on lands
municipally known as 4, 6, 8 Winstar Road, Township of Oro-Medonte, be
approved subject to the conditions as outlined in Report DS2021-032.
11 . The conditions for Application 2021-A-11 are as follows:
a) That notwithstanding Section 4.0, Table B3, the proposed severed and
retained lots shall otherwise comply with all other applicable provisions of the
Zoning By-law.
12. That Minor Variance Application 2021-A-12 by Winfull Properties Ltd. specifically
to permit a reduced lot frontage of 39.25 metres (128.7 feet) for 20 Winstar Road,
27.63 metres (90.64 feet) for 22 Winstar Road and 0.0 metres (0.0 feet) for 24
Winstar Road, and to permit construction of a building on a lot that does not front
on an assumed public street for 24 Winstar Road, Township of Oro-Medonte, be
approved subject to the conditions as outlined in Report DS2021-032.
13. The conditions for Application 2021-A-12 are as follows:
a) That notwithstanding Section 4.0, Table B3 and Section 5.10, the proposed
severed and retained lots shall otherwise comply with all other applicable
provisions of the Zoning By-law.
14. And that the applicants be advised of the Development Services Committee's
decision under the Secretary-Treasurer's signature.
Background:
The lands subject to Consent Applications 2021-B-03, B-04, B-06, B-07 and Minor
Variance Applications 2021-A-11, A-12 are located in the Winstar Road business park
located on the east side of Line 4 South, south of Highway 11 (refer to Schedules 1 and
2). This business park was established in 1989 through a development process
referred to as "subdivision by reference plan". This process required the developer to
deposit a reference plan indicating how the block of land will be subdivided/developed
and would require the developer to convey roads, utility easements (if required) and
other lands required by the municipality as a condition of planning approval. The
developer would register a Transfer from itself to itself which sets out separate
descriptions in schedules for all of the potential new parcels, including any appurtenant
(together with) easements and any servient (subject to) easements, all referring to the
reference plan.
The lot development of Winstar Road as laid out in Reference Plan 51 R-19930 are
shown on Township mapping as being separate lots having individual roll numbers and
Development Services March 10,2021
Report No. DS2021-032 Page 4 of 20
Page 48 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
municipal addresses. However, any subsequent transfers/conveyances of any "lots" to
a third party within this Plan would require a Planning Act (severance) approval. The
current owner, Winfull Properties Ltd., intends to convey six (6) lots in this Plan to Deck
Source Inc., a company that imports oil stain, decants them and sells them to building
supply outlets and other log home builders. As a result, the applicant has applied for
the following Consent Applications to facilitate the conveyance to Deck Source Inc.:
1) 2021-B-03: To sever one (1) new industrial lot.
Lands to be Severed (4 Winstar Lands to be Retained (6 & 8
Rd - Parts 12 & 23 on Applicant's Winstar Rd - Parts 13, 14, 24, 25 on
Sketch): Applicant's Sketch):
Frontage: 35.54 m (116.60 ft.) 71 .08 m (233.20 ft.)
Depth: 199.03 m 652.98 ft. 200.32 m 657.21 ft.
Area: 0.712 ha (1 .759 ac.) 1.42 ha (3.51 ac.)
Use: Industrial Industrial
2) 2021-B-04: To sever one (1) new industrial lot.
Lands to be Severed (6 Winstar Lands to be Retained (8 Winstar
Rd - Parts 13 & 24 on Applicant's Rd - Parts 14 & 25 on Applicant's
Sketch): Sketch):
Frontage: 35.54 m 116.60 ft. 35.54 m 116.60 ft.
Depth: 199.45 m (654.36 ft.) 200.32 m (657.21 ft.)
Area: 0.709 ha 1 .751 ac. 0.714 ha 1 .764 ac.
Use: Industrial Industrial
3) 2021-B-06: Consent for a boundary adjustment:
Lands to be added to 20 Winstar Total Merged Lands (20 Winstar
Road (Part 31 on Applicant's Road - Parts 20 and 31 on
Sketch): Applicant's Sketch):
Frontage: 3.5 m (11 .4 ft.) 39.25 m (128.77 ft.)
Depth: 202.4 m 664.1 ft. 202.4 m 664.1 ft.
Area: 708.4 sq.m. (7,626.1 sq.ft.) 0.737 ha (1 .821 ac.)
Use: Industrial Industrial
No new lots are proposed as a result of the lot addition
4) 2021-B-07: To sever one (1) new industrial lot and for an access easement.
Lands to be Severed Easement over Lands to be Retained
(22 Winstar Rd - Part Severed Lands to (24 Winstar Rd - Part
21 on Applicant's Provide Access to 22 on Applicant's
Sketch): Retained Lands: Sketch):
Frontage: 27.63 m (90.64 ft.) *Width 6.0 m (19.6 ft.) 0.0 m (0.0 ft.)
Development Services March 10,2021
Report No. DS2021-032 Page 5 of 20
Page 49 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Depth: 186.22 m (610.95 ft.) Length 25.3 m (83.0 203.43 m (667.42 ft.)
ft.)
Area: 0.919 ha (2.270 ac.) Approx. 176.6 sq.m. 0.948 ha (2.342 ac.)
(1,901 .46 sq.ft.)
Use: Industrial Access/Driveway Industrial
*Based on comments received, the width of the proposed easement has been increased
from 6 metres to 9 metres.
Minor Variance Application Purpose: In conjunction with related Consent Applications
2021-B-03, 2021-B-04, 2021-B-06, 2021-B-07, the applicants are seeking relief to the
following sections of Zoning By-law 97-95:
1) 2021-A-11: Relief from the minimum lot frontage for 4, 6, 8 Winstar Road:
Table B3 — Economic Development ED Lot Frontage
Required. Proposed:
40 metres 131.2 feet 35.54 metres 116.60 feet
2) 2021-A-12: Relief from the minimum lot frontage for 20, 22, 24 Winstar Road and to
permit a lot to have frontage on an unassumed public road for 24 Winstar Road:
Table B3 — Economic Development (ED) Lot Frontage
Required: Proposed:
40 metres (131.2 feet) 39.25 metres (128.7 feet) - 20 Winstar Road
27.63 metres (90.64 feet) — 22 Winstar Road
0.0 metres (0.0 feet) — 24 Winstar Road
Section 5.10 — Frontage on a Public Street — 24 Winstar Road
Required: Proposed:
No person shall erect any building or To construct a building on a lot that does not
structure on a lot unless the lot abuts front on an assumed public street.
or fronts on a street which is
assumed by a public authority for
maintenance purposes
The sketch reflecting the above noted applications are shown on Schedule 3.
Policies, Legislation and Analysis:
Provincial Policy Statement (PPS)
The Provincial Policy Statement (2020) (PPS) provides policy direction on matters of
Provincial interest related to land use planning and development. The intent of the PPS
is to build strong and healthy communities while at the same time, promoting efficient
land use and development patterns. Planning Staff have reviewed the subject Consent
and Minor Variance Applications with respect to the intent of the PPS. Specifically, the
Development Services March 10,2021
Report No. DS2021-032 Page 6 of 20
Page 50 of 198
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policies pertaining to Employment, Employment Areas were reviewed. Section 1.3.2.1
of the PPS states that, "planning authorities shall plan for, protect and preserve
employment areas for current and future uses and ensure that the necessary
infrastructure is provided to support current and projected needs."
The subject lands are located in an established industrial employment area which is
intended to be the focus of industrial employment opportunities and to maximize the use
of existing infrastructure. In Planning Staff's opinion, the proposed land use (industrial)
and the proposed lot sizes and dimensions are consistent with the range of lot sizes
already existing within this industrial employment area, are capable of being privately
services for sewage and water (existing developed lots in this employment area are
serviced in this manner) and the development can be accommodated by the existing
local road network. Therefore, Planning Staff are of the opinion that the applications are
consistent with the PPS.
A Place to Grow — Growth Plan for the Greater Golden Horseshoe
The Growth Plan for the Greater Golden Horseshoe provides a long-term plan to
manage growth and protect the natural environment. The subject applications have
been reviewed by Planning Staff with respect to the Growth Plan policies. Section 2.2.1
of the Growth Plan contains policies for "Managing Growth", and states that "Population
and employment growth will be accommodated by — a) directing a significant portion of
new growth to the built-up areas of the community through intensification". The Growth
Plan contains specific policies pertaining to preserving, protecting employment areas.
Section 2.2.5 states that economic development and competitiveness will be promoted
by:
a) making more efficient use of existing employment areas and vacant and
underutilized employment lands are increasing employment densities;
b) ensuring the availability of sufficient land, in appropriate locations, for a
variety of employment to accommodate forecasted employment growth to the
horizon of this Plan;
c) planning to better connect areas with high employment densities to transit;
and,
d) integrating and aligning land use planning and economic development goals
and strategies to retain and attract investment and employment.
Since the proposed variances pertain to industrial lots within an employment area, the
proposed development is considered to maintain the general intent of the Province's
Growth Plan.
County of Simcoe Official Plan
The subject lands are designated Rural in the County of Simcoe's Official Plan. The
Rural designation permits rural industrial uses subject to the criteria outlined in 3.7.5 of
the County's Official Plan. The Rural designation is silent in respect to new lot creation
for industrial uses and therefore, Staff refer to the General Development Policies.
Specifically, Section 3.3.2 states that, "subdivision of land by plan of subdivision or
consent, or plans of condominium, are permitted only for the land uses permitted in the
Development Services March 10,2021
Report No. DS2021-032 Page 7 of 20
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Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
designation or that maintain the intent of the Plan's objectives and policies." Further,
Section 3.3.7 discourages lot creation in close proximity to settlement area boundaries;
however, the policy then states that where a rural employment area exists, the Rural
policies shall apply. In this regard, the Rural policies are silent in respect to Rural
Employment Area industrial lot creations. Therefore, on the basis that these lands are
designated Industrial in the Township's Official Plan and zoned Economic Development
in the Townships Zoning By-law, and both permit Industrial Uses, it is the opinion of
Planning Staff that the applications generally conform to the County of Simcoe's Official
Plan. As of the preparation of this report, Development Services Staff has not received
comments from the County. The members of the Committee should have regard to any
County comments that may be received.
Township of Oro-Medonte Official Plan
The subject property is designated Industrial in the Township's Official Plan (refer to
Schedule 4). Section C8 of the Official Plan contains the policies for the Industrial
Designation; more particularly Section C8.4 outlines the policies pertaining to the form
of development within the Industrial Designation. Specifically, the Official Plan policies
states:
"It is intended that development within the Industrial designation will occur by way
of Plan of Subdivision/Condominium to ensure that servicing and access for the
whole parcel can be dealt with before development occur.... new lots for
industrial use can be created by consent or by other means in a Registered
Plan/Condominium that existed on the date that this plan was adopted by Council
if issues relating to servicing and access have already been dealt with when the
parcel was originally development and/or approved for development."
The subject property is located in an employment area that was intended to develop in
accordance with Reference Plan 51 R-19930 (refer to Schedule 5), in the former
Township of Oro. The applicant is proposing to develop the lots shown on the
Reference Plan noted as Parts 12, 13, 14, 20, 21 and 22. The lots are proposed to be
serviced by private septic systems and private wells and will have access from Winstar
Road. Therefore, Staff is of the opinion that the Consent Applications meet the policies
outlined above and shall be considered under Section D2.2 New Lots by Consent,
General Development Policies of the Official Plan. The following comments below
address the criteria outlined in Section D2.2.1:
a) Fronts on and will be directly accessed by a public road that is maintained on a
year round basis:
Planning Staff comment: Conforms. The severed and retained parcels would front onto
Winstar Road, which is maintained year-round by the Township. 24 Winstar Road is
proposed to be access through an easement over 22 Winstar Road to gain access to
Winstar Road.
b) Does not have direct access to a Provincial Highway or County Road, unless the
Province or the County supports the request;
Development Services March 10,2021
Report No. DS2021-032 Page 8 of 20
Page 52 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Planning Staff comment: Conforms. The subject lands do not have access to a
Provincial Highway or County Road.
c) Will not cause a traffic hazard;
Planning Staff comment: Conforms. No traffic concerns have been identified by
Operations Staff. The applicant will be required to obtain an entrance permit for the
severed and retained lands.
d) Has adequate size and frontage for the proposed use in accordance with the
Comprehensive Zoning By-law and is compatible with adjacent uses;
Planning Staff comment: Conforms. Subject to approval of Minor Variance Applications
2021-A-11 and 2021-A-12, 4, 6, 8, 20, 22, 24 Winstar Road would comply with the
Zoning By-law. The applicant is seeking relief from the Zoning By-law to permit reduced
lot frontages for these lots and to permit the development of 24 Winstar Road through
an easement over 22 Winstar Road. The proposed industrial uses are permitted within
the Economic Development (ED) Zone and would be compatible with the adjacent
industrial uses along Winstar Road and Line 4 South.
e) Can be serviced with an appropriate water supply and means of sewage
disposal;
Planning Staff comment: Conforms. Any future buildings on the subject lands would be
serviced by private individual on-site services (well and septic system).
f) Will not have a negative impact on the drainage patterns in the area;
Planning Staff comment: Conforms. The severed and retained lands appear to have
sufficient area to accommodate any on-site grading to ensure that drainage patterns will
not be negatively impacted. Site Plan Approval will be required to facilitate any
development on these lands which would ensure proper grading, storm drainage and
maintenance in regard to surface water. This will be reviewed by the Township's
Manager of Development Engineering at the time of submission.
g) Will not restrict the development of the retained lands or other parcels of land,
particularly as it relates to the provision of access, if they are designated for
development by this Plan;
Planning Staff comment: Conforms. The Consent applications are not proposing any
changes to the existing and permitted industrial uses on the severed and retained lands.
Additionally, development of and access to the retained lands or other parcels will not
be restricted.
h) Will not have a negative impact on the features and functions of any ecological
feature in the area;
Development Services March 10,2021
Report No. DS2021-032 Page 9 of 20
Page 53 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Planning Staff comment: Conforms. As previously noted, the subject properties are
zoned Economic Development (ED) and contain no natural heritage features.
i) Will not have a negative impact on the quality and quantity of groundwater
available for other uses in the area;
Planning Staff comment: Conforms. The applicant will be required to obtain Site Plan
Approval to meet all requirements for septic system installation and private water
supply. No groundwater concerns have been identified by the Township and agencies in
their review of this application.
j) Will conform to Section 51(24) of the Planning Act, as amended. Provisional
consent may be granted subject to appropriate conditions of approval for the
severed and/or retained lot.
Planning Staff comments: Conforms. The Consent applications have been reviewed in
context to Section 51(24) of the Planning Act and it is Staff's opinion that the
applications conform, the lots may be created through Consent, and a Plan of
Subdivision is not required.
On the basis of the analysis of the applications in relation to the Township's Official
Plan, as outlined above, it is the opinion of Planning Staff that the applications conform
to the policies of the Township's Official Plan.
Township of Oro-Medonte Zoning By-law No. 97-95, as amended
The subject lands are zoned `Economic Development (ED)' in the Township's Zoning
By-law 97-95, as amended (refer to Schedule 6). Subject to approval of Minor Variance
Applications 2021-A-11 and 2021-A-12, the severed and retained parcels would comply
with the Zoning By-law. The applicant is seeking relief from the Zoning By-law to permit
reduced lot frontages and to permit the development of 24 Winstar Road through an
easement over 22 Winstar Road. These variances will be examined in more detail in the
following sections.
Planning Act, R.S.O. 1990, c.P.13
Section 3(5) of the Planning Act states that all decisions in respect of the exercise of
any authority that affects a planning matter shall be consistent with provincial policy
statements and shall conform with or shall not conflict with the provincial plans that are
in effect on the date of the decision.
Section 45(1) of the Planning Act establishes a four-fold test for a minor variance which
requires consideration of: (1) whether the variance is minor; (2) whether the variance is
desirable for the appropriate development or use of the land, building or structure; (3)
whether the general purpose and intent of the zoning by-law is maintained; and (4)
whether the general purpose and intent of the Official Plan is maintained. A variance
must meet all four of these tests. Planning Staff has reviewed these applications against
these four tests as follows:
Development Services March 10,2021
Report No. DS2021-032 Page 10 of 20
Page 54 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Do the variances conform to the general intent and purpose of the Official Plan?
The subject lands are designated Industrial in the Township's Official Plan. Pursuant to
the policies of the Plan, permitted uses within this designation are manufacturing,
assembly, processing, fabrication, storage and/or warehousing uses and research
establishments, amongst others.
Therefore, based on the above, the requested variances pertaining to Consent
Applications 2021-B-03, B-04, B-06 and B-07 are considered to conform to the general
intent and purpose of the Official Plan.
Do the variances conform to the general intent and purpose of the Zoning By-law?
As described above, the subject lands are zoned Economic Development (ED) in the
Township's Zoning By-law 97-95, as amended. Table B3 in the Township's Zoning By-
law requires a minimum lot frontage of 40.0 metres (131 .2 feet) and Section 5.10
requires a lot to abut or front on a street which is assumed by a public authority for
maintenance purposes. The applicant is proposing lot frontages of 35.54 metres
(116.60 feet) for 4, 6, 8 Winstar Road and lot frontages of 39.25 metres (128.7 feet),
27.63 metres (90.64 feet) and 0.0 metres (0.0 feet) for 20, 22 and 24 Winstar Road,
respectively. The Zoning By-law's minimum lot frontage requirement is intended to
ensure that there is adequate space on the lot to fit a building, well, septic system,
parking/loading areas and driveway, with appropriate setbacks to the neighbouring
buildings, as well as to achieve a rural industrial character comprised of relatively large
lots. The creation of an access easement in favour of 24 Winstar Road would not
detract from the rural industrial character of this area and it is Planning Staff's opinion
that the general intent of the lot frontage provision has been maintained. Planning Staff,
in consultation with the Chief Building Official, Manager of Operations and Manager of
Development Engineering, is satisfied that that the proposed lot creation will be able to
support the future industrial development on these lots, which will also be subject to Site
Plan Approval when the applicant is ready to proceed with development of these lots.
On the basis of the preceding, Planning Staff are satisfied that the proposed variances
conform to the general intent and purpose of the Zoning By-law.
Are the variances desirable for the appropriate development of the lots?
Planning Staff does not expect the proposed lot frontage or the proposed easement to
access 24 Winstar Road without frontage on a public assumed street to standout, look
out of place or detract from the character of this industrial employment area. Upon site
visit, Planning Staff noted that the proposed variances for reduced lot frontages and for
an access easement for 24 Winstar Road are not out of character for the area. All of
the lots will be able to functionally accommodate the range of industrial uses for which
they are intended. It is noted that four (4) properties on the north side of Winstar Road
have reduced frontages and 26 Winstar Road has a driveway access connecting its
property with the Winstar Road cul-de-sac.
Development Services March 10,2021
Report No. DS2021-032 Page 11 of 20
Page 55 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Based on the above, Planning Staff is satisfied that the proposed development would be
considered desirable for the appropriate development of the lots.
Are the variances minor?
The question of the minor nature of the variance relates to its scale and impact. In
Planning Staff's opinion, the requested variances are minor in nature as the severed
and retained lands would remain large enough to be privately serviced, and any future
development of these lands are not anticipated to have any adverse impact on the
neighbouring industrial properties or the industrial area in general.
As the proposed variances are considered to conform to the general intent of the Official
Plan, to meet the general intent of the Zoning By-law, to be appropriate for the desirable
development of the lot and are not anticipated to have an adverse effect on the
character of the surrounding area, the variances are considered to be minor.
Financial / Legal Implications / Risk Management:
Potential financial and legal implications should the decision of Council be appealed to
the Local Planning Appeal Tribunal (LPAT) and Council chooses to defend its decision.
Policies/Legislation:
• Planning Act, R.S.O. 1990, c.P.13
• Provincial Policy Statement, 2020
• A Place to Grow, Growth Plan for the Greater Golden Horseshoe 2019
• County of Simcoe Official Plan
• Oro-Medonte Official Plan
• Oro-Medonte Zoning By-law No. 97-95, as amended
Corporate Strategic Goals:
Planning Staff is of the opinion that these applications are consistent with the following
Strategic Goal of the Township:
Balanced Growth:
• Ensure land use planning policies manage change and promote economic
activity that does not negatively impact the Township's natural heritage features
and attributes.
Consultations:
Notice of these applications were circulated to the public and to various review agencies
and Township departments. Public notice signs were also posted on the subject lands.
As of the preparation of this report, the following comments have been received:
Development Services March 10,2021
Report No. DS2021-032 Page 12 of 20
Page 56 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
• Development Engineering — no objection to the applications. The following
comment is made regarding the easement in favour of Part 22 across Part 21: the
easement delineated across Part 21 — 22 Winstar Road in favour of Part 22 — 24
Winstar Road, shall be a minimum of 9.0 metres in width to accommodate an
Industrial, Commercial, Institutional (I.C.I.) Driveway Entrance as per the Township
of Oro-Medonte Development Engineering Policies, Process and Design
Standards Section 3.21 — 3.21 .11 (Driveways and Parking Areas/Lots) that
requires Driveway Entrances to be a minimum of 9.0 metres and a maximum of
12.0 metres.
• Building — Building Division has no concern with the proposed provided the sizing
of the easement meets Township development standards in order to allow proper
emergency services access.
• Operation & Community Services — no objections.
Attachments:
Schedule 1: Location Map
Schedule 2: Aerial Map
Schedule 3: Severance Sketches
Schedule 4: Township Official Plan
Schedule 5: Reference Plan 51 R-19930
Schedule 6: Township Zoning By-law
Conclusion:
Based on Planning Staff's analysis of these applications, it is recommended that
Consent Applications 2021-B-03, 2021-B-04, 2021-B-06 and 2021-B-07 be approved,
specifically to permit the creation of three (3) new industrial lots, for a boundary
adjustment and for an access easement on lands municipally known as 4, 6, 20 and 22
Winstar Road, and that Minor Variance Applications 2021-A-11 and 2021-A-12 be
approved, specifically to permit severed and retained lots to have a minimum lot
frontage of 35.54 metres (116.60 feet) for 4, 6, 8 Winstar Road, a minimum lot frontage
of 39.25 metres (128.7 feet), 27.63 metres (90.64 feet) and 0.0 metres (0.0 feet) for 20,
22 and 24 Winstar Road, respectively, and to construct a building on a lot that does not
front on an assumed public street for 24 Winstar Road, as the Consent applications
meet Section 51(24) of the Planning Act and the Minor Variance applications meets the
four tests set out in Section 45 of the Planning Act, and all the applications conform and
are consistent with applicable Provincial, County and Township land use policies and
represent good planning.
Respectfully submitted:
Andy Karaiskakis, RPP, Senior Planner
Development Services March 10,2021
Report No. DS2021-032 Page 13 of 20
Page 57 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
Approvals: Date:
Derek Witlib, Manager, Planning Services March 5, 2021
Andria Leigh, Director, Development Services March 5, 2021
Development Services March 10,2021
Report No. DS2021-032 Page 14 of 20
Page 58 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
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File Number 2021-B-03,04,06,07 4, I i 1 1 1
Development Services March 10,2021
Report No. DS2021-032 Page 15 of 20
Page 59 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
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Aerial Photo
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File Number:2021-B-03/04/06107 N I i
Development Services March 10,2021
Report No. DS2021-032 Page 16 of 20
Page 60 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
PART 25 'j I
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20 22 24
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Lands to be added and subject to
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Schedule 3
Severance Sketches
C �`, I- ff. c�!o,�t�
File Number 2021-B-0 310 410 610 7 Proud Heritage,F.xcithr q Future
Development Services March 10,2021
Report No. DS2021-032 Page 17 of 20
Page 61 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
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Schedule 4
Township Official Plan - Land Use
C.Osubject Lands
Township of
Agricultural =Commercial
Industrial Proud Heritage,Exciting Future
0 200 m
File Number:2021-B-0 310 410 6/0 7 , 1 1 1 11 I
Development Services March 10,2021
Report No. DS2021-032 Page 18 of 20
Page 62 of 198
Ta) 10-00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan
PART 257 PART PART 8
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Development Services March 10,2021
Report No. DS2021-032 Page 19 of 20
Page 63 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
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File Number 2021-8-0 310 410 610 7 ti I I I 1 1
Development Services March 10,2021
Report No. DS2021-032 Page 20 of 20
Page 64 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
From: McCartney, Garry<gmccartney@oro-medonte.ca>
Sent: Wednesday, February 24, 2021 3:25 PM
To: Saunders, David <dsaunders@oro-medonte.ca>; Falconi, Teresa <tfalconi@oro-medonte.ca>
Cc: Witlib, Derek<dwitlib@oro-medonte.ca>; Karaiskakis, Andy<aKaraiskakis@oro-medonte.ca>;
Metras,Justin <jmetras@oro-medonte.ca>
Subject: RE: Notice of Public Hearing- Council Meeting March 10, 2021 (2021-13-03, 2021-13-04, 2021-13-
06, 2021-13-07, 2021-A-11 & 2021-A-12) Winfull Properties Inc.
Good afternoon,
Building Division has no concern with the proposed provided the sizing of the easement
meets township development standards as noted below in order to allow proper
emergency services access.
Thank you,
Garry McCartney
Chief Building Official
Township of Oro-Medonte
Page 65 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
From: Saunders, David<dsaunders@oro-medonte.ca>
Sent: Wednesday, February 24, 2021 2:58 PM
To: Falconi,Teresa <tfalconi@oro-medonte.ca>
Cc:Witlib, Derek<dwitlib@oro-medonte.ca>; Karaiskakis, Andy<aKaraiskakis@oro-medonte.ca>;
Metras,Justin <jmetras@oro-medonte.ca>; McCartney, Garry<gmccartney@oro-medonte.ca>
Subject: RE: Notice of Public Hearing-Council Meeting March 10, 2021 (2021-B-03, 2021-B-04, 2021-13-
06, 2021-B-07, 2021-A-11 & 2021-A-12)Winfull Properties Inc.
Teresa
Development Engineering has No Objection to the above noted Applications.
The following Comment is made regarding the Easement in favour of Part 22 across
Part 21:
• The one item requiring adjustment is as follows:
o The Easement delineated across Part 21 — 22 Windstar Road in favour of
Part 22 — 24 Windstar Road shall be a minimum of 9.0 metres in width
to accommodate an I.C.I. Driveway Entrance as per the Township of Oro
Medonte Development Engineering Policies, Process and Design Standards
Section 3.21 — 3.21.11 (Driveways and Parking Area / Lots) that requires
Driveway Entrances to be a Minimum of 9.0 metres and a Maximum of 12.0
metres
Re: 2021-B-07 and 2021-A-12.
I am available to provide further detail or clarity regarding the above noted Comment.
Stay Healthy !
David Saunders
Manager, Development Engineering
Township of Oro-Medonte
Page 66 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
From: Metras,Justin <jmetras@oro-medonte.ca>
Sent: Wednesday, February 24, 2021 12:03 PM
To: Falconi, Teresa <tfalconi@oro-medonte.ca>
Subject: RE: Notice of Public Hearing- Council Meeting March 10, 2021 (2021-13-03, 2021-13-04, 2021-13-
06, 2021-13-07, 2021-A-11 & 2021-A-12) Winfull Properties Inc.
Teresa
Operations has no objections to this application.
Regards
Justin
Justin Metras
Manager, Infrastructure and Capital Projects
Township of Oro-Medonte
Page 67 of 198
Ta) 10.00 a.m. Public Hearing, DS2021 ch 10 2 1 Co ndI
77' AiaP�� er1 ��ieP
c.o,ENBRIDGE' Enbridge Gas In
500 Consumers Road
North York,Ontario M2J 1 P8
Canada
March 8, 2021
Andy Karaiskakis, RPP
Senior Planner
Township of Oro-Medonte
Planning Department
148 Line 7 South
Oro-Medonte, ON LOL 2EO
Dear Andy,
Re: Consent Applications, Minor Variance Applications
Winfull Properties Inc.
4 Winstar Road, 6 Winstar Road, 8 Winstar Road, 20 Winstar Road, 22 Winstar Road,
24 Winstar Road
Township of Oro-Medonte
File No.: 2021-B-03, 2021-B-04, 2021-B-06, 2021-B-07, 2021-A-11 & 2021-A-12
Enbridge Gas Inc. does not object to the proposed application(s) however, we reserve the right
to amend or remove development conditions.
In the event that easement(s) are required to service this development, and any future adjacent
developments, the applicant will provide the easement(s) to Enbridge Gas Inc. at no cost.
It is the responsibility of the applicant to verify the existing gas servicing does not encroach on
more than one property when subdividing or severing an existing land parcel. For more details
contact SalesArea50(a)Enbridge.com.
Sincerely,
Q
Casey O'Neil
Sr Analyst Municipal Planning
Long Range Distribution Planning
ENBRIDGE GAS INC.
TEL:416-495-5180
500 Consumers Rd. North York, Ontario, M2J 1 P8
enbridge.com
Safety.Integrity. Respect.
Page 68 of 198
Ta) 10.00 a.m. Public Hearing, DS2021-32, Andy Karaiskakis, Senior Plan...
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Page 89 of 198
10.a) FES2021-2, Donny Adamson, Deputy Chief re: Supply and Delivery of ...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
FES 2021-02 Council Donny Adamson
Meeting Date: Subject: Motion #
March 10, 2021
Supply and delivery of three
Roll #: (3) 2021 pickup trucks R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1. That Report No. FES 2021 - 02 be received and adopted;
2. That Request for Quotation FES 2021-05 Supply and delivery of three (3) Pick-
up Trucks be awarded to Thor Motors in the amount of$115,877.00 plus HST.
3. That the Director, Fire & Emergency Services / Fire Chief be authorized to
execute the appropriate agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Director, Fire & Emergency
Services / Fire Chief signature.
Background:
The approved 2021 Capital Budget included provisions for the replacement of two (2)
half ton pick-up trucks and one (1) three quarter ton pick-up truck with a budget
allocation of $ 165,000.
Analysis:
Seven (7) local dealers were contacted to submit quotations for the pick-up trucks with
Three (3) quotations being received back.
Fire and Emergency Services March 10, 2021
Report No. FES 2021 -02 Page 1 of 3
Page 90 of 198
10.a) FES2021-2, Donny Adamson, Deputy Chief re: Supply and Delivery of ...
Financial / Legal Implications / Risk Management:
The results for FES 2021-05 Supply and Delivery of three (3) Pick ups are as follows:
NAME OF BIDDER '/2 Ton Crew cab with 6 3/4 Ton Crew Cab Total
1/2" box with 6 1/2" box
(2 trucks) (1 Truck)
Paul Sadlon $35,322.00 $42,160.00 $112,804.00
Thor Motors $38,195.00 $39,487.00 $115,877.00
New Roads $43,484.66 Nothing Submitted $86,696.32
Thor Motors offers an earlier delivery date for the vehicles by approximately 5 weeks in
addition to maintaining continuity within the fleet of fire vehicles for training and
maintenance purposes.
It is recommended that the tender from Thor Motors be accepted as a low tender
despite not being the lowest bidder in amount of $115,877.00 plus HST.
Their quotation best suited the department needs of the Township based on delivery
dates being approximately 11 weeks from date of award and emergency equipment
compatibility.
In addition to the vehicle purchase price there is a requirement for aftermarket
accessories such as floor mats, tray liners, storage accessories, lighting and corporate
logos and identification. These accessories will be added post purchase and will be
delivered within the approved budget allocations.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Fire and Emergency Services March 10, 2021
Report No. FES 2021 -02 Page 2 of 3
Page 91 of 198
10.a) FES2021-2, Donny Adamson, Deputy Chief re: Supply and Delivery of ...
Consultations:
Director, Fire & Emergency Services / Fire Chief
Attachments:
None
Conclusion:
The results of the Request for Quotation reflects competitive market pricing to address
the approved 2021 Fire and Emergency Services fleet needs within the 2021 approved
budget allocations.
Respectfully submitted:
Donny Adamson, Deputy Fire Chief
Approvals: Date
Hugh Murray, Director, Fire & Emergency Services / Fire Chief March 1, 2021
Robin Dunn, CAO March 5, 2021
Fire and Emergency Services March 10, 2021
Report No. FES 2021 -02 Page 3 of 3
Page 92 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re: Draft...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
DS2021-033 Council Andria Leigh, Director,
Development Services
Meeting Date: Subject: Motion #
March 10, 2021
Draft Plan of Subdivision
Roll #: Application 2018-SUB-02 R.M.S. File #:
010-004-22701 (East Oro Estates) D12 55687
Part of Lot 16, Con. 11 (Oro)
Township of Oro-Medonte
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. DS2021-033 be received and adopted.
2. That By-law 2021-028 to establish and assume the road widening into Line 11
North be brought forward for Council's consideration;
3. That By-law 2021-034 to remove the Holding Provision applying to a portion of
the lands in the East Oro Estates subdivision development being proposed Lot
10 on the draft M-plan be brought forward for Council's consideration;
4. That the Township of Oro-Medonte enter into a Subdivision Agreement with
1157391 Ontario Inc. (A.N.T. Homes) for the East Oro Estates development;
5. That the Clerk bring forward the By-law for Council's consideration to enter into a
Subdivision Agreement with 1157391 Ontario Inc. (A.N.T. Homes);
6. And that the applicant be advised of Council's decision under the Director,
Development Services signature.
Background:
1157391 Ontario Inc. received draft plan approval for a 10 lot residential development
known as East Oro Estates in the East Oro Settlement Area, west of Line 11 North and
south of the 15/16 Side Road East, as identified on the location map included as
Schedule 1 to this report. The proposed development has access from Line 11 North
through a new cul-de-sac (Eagle Way Court) and the proposed single detached
residential lots would be serviced by individual wells and private individual on-site septic
systems. A copy of the unregistered plan of subdivision (draft M-Plan) is contained in
Schedule 2 of this report.
Development Services March 10, 2021
Report No. DS2021-033 Page 1 of 8
Page 93 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re. Draft...
The lands were granted Draft Plan Approval by Council in September 2019 and contain
sixty (60) draft plan conditions which are required to be fulfilled in order to proceed to
final registration. The property is zoned Residential One Exception 248 Holding
(R1*248(H)) with the Holding Provision intended to remain in place until the
development receives Substantial Completion of the Works following registration.
On October 7, 2020, Council approved a report and by-law (By-law No. 2020-100)
authorizing a Pre-Servicing Agreement and on April 29, 2020, the required street naming
by-law (By-law No. 2020-048) was passed by Council. Securities for the pre-servicing
works in the amount of$128,800 were required by the Township to reduce the risk to the
Township for the completion of these works in the event the development does not
proceed to subdivision registration. Given the amount of work the developer has already
completed on the lands through the approval of the pre-servicing agreement, the
additional securities required with the subdivision agreement are in the amount of
$274,991.91 to proceed to registration of the development and ensure the works are
completed with limited financial risk to the Township prior to assumption.
Where a developer requests to construct a model home in advance of final approval
and registration of a subdivision, the Township requires the developer to enter into a
Model Home Agreement prior to issuance of a Zoning Certificate and a building permit.
The Model Home Agreement addresses matters that include:
1. Prohibiting residential occupancy of the model home before final approval and
registration of the subdivision;
2. The developer's responsibility for the provision of safe and adequate access to the
model home;
3. The developer's acknowledgement that services may not be available to the model
home;
4. The Developer's responsibility to ensure that the position and finished floor elevation
of the model home conforms to the final grading and lot line setbacks of the
approved engineering drawings for the subdivision;
5. The provision of a $20,000 security by the developer to guarantee compliance with
the agreement; and
6. The provision of $5,000,000 liability insurance and indemnification of the Township.
A model home agreement was executed through By-law 2020-114 on October 28, 2020
with all the above conditions satisfied. It is the intent of the developer through that
agreement to construct the model home on Lot 10 as shown on Schedule 2. As noted
above the property is currently subject to a Holding provision and in order for the
developer to proceed with the Model Home in accordance with the executed agreement,
the Holding Provision is required to be lifted specifically for this lot. By-law 2021-034
has been drafted and staff are recommending approval at this time. In the event that
the subdivision does not proceed to final registration one dwelling is permitted on a lot
and therefore the model home would comply with the Township's Zoning By-law should
the development not be registered, thereby limiting the risk to the Township.
Development Services March 10, 2021
Report No. DS2021-033 Page 2 of 8
Page 94 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re: Draft...
Analysis:
The developer applied to enter into a subdivision agreement with the Township and
proceed with the final approval and registration of the development.
As noted above there are 60 draft plan conditions which are required to be fulfilled in
order to proceed to final registration before September 4, 2022. The developer has
been actively working to fulfill the conditions and obtaining the necessary agency
clearances to proceed to the final registration of the subdivision.
The developer has been actively completing the pre-servicing works in accordance with
the approved engineering plans and approved permits for these works from the Ministry
of the Environment, Conservation and Parks (MOECP).
The development will be serviced with individual wells and private septic systems. All
the lots will have frontage on the internal road.
The Township's engineering consultant (Jones Consulting) approved the engineering
drawings, Final Stormwater Management Report and Stormwater Management Facility
Operation and Maintenance Manual on February 2, 2021. MOECP has issued the
Environmental Compliance Approval for the stormwater management works on June
30, 2020.
Township staff is currently working with the developer's consultant and the required
agencies to obtain clearance letters for each of the 60 draft plan conditions, the majority
of the outstanding ones would be satisfied through the inclusion of language in the
subdivision agreement that will be registered on title.
The Developer will be providing cash in lieu of parkland in the amount of $20,000, as
identified in the Subdivision Agreement.
As Council is aware, the Township is the final approval authority for plans of
subdivision, which has been delegated to the Director, Development Services, and for
completion of the subdivision registration process. With the completion of the
subdivision agreement and compliance with the requirements of Section 1.1 of the
Subdivision Agreement, final approval and registration of the subdivision can then
proceed forward.
As noted above, the Holding provision remains on the zoning of the property until such
time as the Certificate of Substantial Completion (Municipal Underground Services) has
been issued by the Township in accordance with Section 8.1 of the Subdivision
Agreement. At that time, the necessary by-law to remove the Holding provision will be
brought forward for Council's approval, thus allowing the Developer to apply for Building
Permits once the development has been serviced and the plan is registered. The
exception in this development relates to Lot 10 which has previously obtained
permissions for the construction of a model home (By-law 2020-114) and is subject to
Development Services March 10, 2021
Report No. DS2021-033 Page 3 of 8
Page 95 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re. Draft...
By-law 2021-034 that staff are recommending to Council be approved to allow for the
model home construction in accordance with the executed agreement.
The draft plan conditions require the developer to have an Ontario Land Surveyor (OLS)
prepare the Draft Plan of Subdivision (M-Plan) that is utilized for the final approval and
registration of the subdivision. Through the OLS preparation of this M-Plan and their
registry search it was determined that the road widening on Line 11 North, being PIN
58547-0123) as shown on Schedule 3 was transferred to the Township in 2017.
However no by-law has since been brought forward to establish this as a public
highway; which is necessary to provide the development access to an assumed public
highway. On this basis, By-law 2021-028 has been drafted and staff are recommending
that Council enact this by-law which would then be registered on title establishing and
assuming this road widening as part of the Township road system.
Financial / Legal Implications / Risk Management:
Addressed through the detailed provisions contained within the Subdivision Agreement
provisions and the required Insurance Certificate during construction and subdivision
development or as discussed previously in this report related to the Holding provision,
pre-servicing, and model home.
Policies/Legislation:
• Planning Act, R.S.O. 1990, c. P.13
• Provincial Policy Statement, 2020
• A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2019
• Lake Simcoe Protection Plan
• County of Simcoe Official Plan
• Township of Oro-Medonte Official Plan
• Township of Oro-Medonte Zoning By-law No. 97-95, as amended
Corporate Strategic Goals:
In 2016, Council adopted the Township's Strategic Plan. The following Goals of the Plan
are relevant to this application:
Balanced Growth:
• Ensure land use planning policies manage change and promote economic
activity that does not negatively impact the Township's natural heritage features
and attributes.
Staff are of the opinion that the proposed removal of hold, establishment of the road
widening as a public highway, and future subdivision registration are consistent with the
Strategic Plan.
Development Services March 10, 2021
Report No. DS2021-033 Page 4 of 8
Page 96 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re: Draft...
Consultations:
Manager, Planning Services
Manager, Development Engineering
Developer's Consultant
Agencies
Attachments:
Schedule 1 — Location Map
Schedule 2 — Plan of Subdivision
Schedule 3 — Property Index Map
Conclusion:
On the basis of the completion of the draft plan conditions and obtaining the required
agency clearances, it is recommended that the Township enter into the Subdivision
Agreement with 11557391 Ontario Inc. for the East Oro Estates subdivision
development and that the appropriate by-law be brought forward at a future Council
meeting for consideration.
The By-law to Removal the Holding Provision associated with proposed Lot 10 is
considered appropriate on the basis of the executed model home agreement and the
receipt of the required securities.
The by-law to establish and assume the existing road widening along Line 11 North
which is under the Township's ownership is considered appropriate and necessary in
order to allow for the development to proceed forward and have access to a public
highway.
On this basis staff are recommending that By-laws 2021-028 and 2021-034 be brought
forward and enacted by Council.
Respectfully submitted:
Andria Leigh, Director, Development Services
Approvals: Date
Robin Dunn, CAO March 5, 2021
Development Services March 10, 2021
Report No. DS2021-033 Page 5 of 8
Page 97 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re. Draft...
Schedule 1 : Location Map
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® Subject Lands
Development Services March 10, 2021
Report No. DS2021-033 Page 6 of 8
Page 98 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re. Draft...
Schedule 2: Draft M-Plan
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Development Services March 10, 2021
Report No. DS2021-033 Page 7 of 8
Page 99 of 198
10.b) DS2021-033, Andria Leigh, Director, Development Services re. Draft...
Schedule 3 —Property Index Map
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SIMCOE(No.51)
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Development Services March 10, 2021
Report No. DS2021-033 Page 8 of 8
Page 100 of 198
10.c) OCS2021-4, Justin Metras, Manager, Infrastructure and Capital Proj...
township o f
Report 0
Proud Heritage, Exciting Future
Report No. To: Prepared by:
OCS 2021-04 Council Justin Metras
Meeting Date: Subject: Motion #
March 10, 2021
Award of Tender OCS 2021-04
Roll #: R.M.S. File #:
Guiderail Installation —
Various Locations
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . That Report No. OCS 2021 - 04 be received and adopted;
2. That Tender OCS 2021-04 Guiderail Installation — Various Locations be
awarded to Borall Fencing and Guiderail Ltd. in the amount of $137,837.70
plus HST;
3. That the Director, Operations and Community Services be authorized to
execute the appropriate agreements on behalf of the Township;
4. And that the bidders be thanked and notified under the Director, Operations
and Community Services signature.
Background:
The two locations for planned guiderail installations/replacement for 2021 are as
follows:
Part A - Structure BO-14, Line 1 South, approximately 1 km south of Hwy 11
Part B - Structure BX04 —20/21 Sideroad — Hwy 93 to Line 1 North
An advertisement for Tender OCS 2021-04 Guiderail Installation— Various Locations
was posted on the Township website and advertised on the Biddingo (E-procurement
portal) website.
Operations and Community Services March 10, 2021
Report No. OSC2021-04 Page 1 of 3
Page 101 of 198
10.c) OCS2021-4, Justin Metras, Manager, Infrastructure and Capital Proj...
One (1) tender package were received prior to the tender closing.
No additional tenders were received after the advertised closing date and time.
Analysis:
The results of the tender opening for "OCS 2021-04 Guiderail Installation — Various
Locations" are as follows.-
BIDDER PART A PART B TOTAL
Borall Fencing and
Guiderail Ltd. $73,182.75 $64,654.95 $137,837.70
Financial I Legal Implications I Risk Management:
The 2021 budget allocation for Guiderail Installation is $125,000
NAME OF BIDDER Total
Borall Fencing and Guiderail Ltd. $137,837.70
1 .76% HST $2425.94
Total $140,263.64
Based on the approved budget, a negative variance of $15,263.64 will exist, but will be
managed within the total budget allocations for the 2021 Pavement Management
Program as outlined in Report OCS 2021-06.
Policies/Legislation:
Purchasing and Tendering By-law
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Consultations:
Director, Operations and Community Services.
Manager, Operations
Operations and Community Services March 10, 2021
Report No. OSC2021-04 Page 2 of 3
Page 102 of 198
10.c) OCS2021-4, Justin Metras, Manager, Infrastructure and Capital Proj...
Conclusion:
The results of tender OCS 2021-04 Guiderail Installation — Various Locations reflects
competitive market pricing which has come in over the total project budgeted amounts.
The variance will be managed within the overall 2021 Pavement Management Program
approved budget as outlined further in Report OCS2021-06.
It is recommended that tender OCS 2021-04 Guiderail Installation —Various Locations
be awarded to Borall Fencing and Guiderail Constructor Ltd.
Respectfully submitted:
Justin Metras, C.E.T., CRS-I
Manager, Infrastructure and Capital Projects
Approved Date
Shawn Binns, March 1, 2021
Director, Operations & Community Services
Robin Dunn, CAO March 5, 2021
Operations and Community Services March 10, 2021
Report No. OSC2021-04 Page 3 of 3
Page 103 of 198
10.d) OCS2021-5, Justin Metras, Manager, Infrastructure and Capital Proj...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
OCS 2021-05 Council Justin Metras
Meeting Date: Subject: Motion #
March 10, 2021 1. Award of tender OCS
2021-002
Roll #: Microsurfacing R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2021-05 be received and adopted;
2. That Tender OCS 2021-02 Microsurfacing — Various Locations be awarded to
Duncor Enterprises in the amount of $144,399.00 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background:
Tender OCS2021-02 Microsurfacing —Various Locations
Tender OCS 2021-02 Microsurfacing— Various Locations was issued by invitation, as
there are only two contractors in Ontario that perform this type of work.
The tenders were opened at the Administration Centre on Thursday, February 4, 2021,
at 2:00 p.m.
Two tender packages were received prior to the tender closing for OCS 2021-02
Microsurfacing —Various Locations.
No additional tenders were received after the advertised closing date and time.
Operations and Community Services March 10, 2021
Report No. OCS 2021-05 Page 1 of 3
Page 104 of 198
10.d) OCS2021-5, Justin Metras, Manager, Infrastructure and Capital Proj...
The approved 2021 capital budget includes an allocation of $200,000 for Road
Resurfacing (Microsurfacing) on the following road segment:
- Part A— Line 4 North, Hwy 11 to 15/16 Sideroad — double treatment
This year, a double application of microsurfacing is proposed in lieu of the standard
practice of a single application. The single application is performing reasonably well,
however, a double application is believed to provide greater benefits in optimizing the
lifecycle.
Analysis:
The results of tender "OCS 2021-02 Microsurfacing— Various Locations"are as
follows:
NAME OF BIDDER
Duncor Enterprises $144,399.00
Miller Paving Limited $201,576,00
Both submissions met the mandatory tender requirements, and as such, it is
recommended that Duncor Enterprises be awarded Tender OCS 2021-02
Microsurfacing —Various Locations.
Financial / Legal Implications / Risk Management:
NAME OF BIDDER Total
Duncor Enterprises $144,399.00
1 .76% HST $2541 .42
3% Contingency $5500.00
Total $152,440.42
As Tender OCS 2021-02 is a quantity based contract, there is a risk of unforeseen
elements that may increase the cost. The market pricing has come in under the
estimated project costs resulting in favourable variance to budget. Further, risks will be
mitigated by a 3% contingency allocation and will be managed as part of the overall
pavement management program to avoid project cost overruns.
The anticipated favorable variance of $47,559.58 will be applied to the 2021 road
rehabilitation award as outlined in report OCS 2021-06.
Operations and Community Services March 10, 2021
Report No. OCS 2021-05 Page 2 of 3
Page 105 of 198
10.d) OCS2021-5, Justin Metras, Manager, Infrastructure and Capital Proj...
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Enhanced Communication and Customer Service
Consultations
Director, Operations and Community Services
Manager, Operations
Attachments:
None
Conclusion:
The results of tender OCS 2021-02 Microsurfacing— Various Locations reflects
competitive market pricing which has come in under the total project budgeted amounts
and should be awarded to Duncor Enterprises.
Respectfully Submitted:
Justin Metras, CET, CRS-I
Manager, Infrastructure and Capital Projects
Approvals: Date
Shawn Binns, Director, March 1 , 2021
Operations and Community Services
Robin Dunn, CAO March 4, 2021
Operations and Community Services March 10, 2021
Report No. OCS 2021-05 Page 3 of 3
Page 106 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
OCS 2021-06 Council Justin Metras
Meeting Date: Subject: Motion #
March 10, 2021 Award of tender OCS 2021-01
Road Rehabilitation
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2021-06 be received and adopted;
2. That Tender OCS 2021-01 Road Rehabilitation — Various Locations be awarded
to Georgian Paving Limited in the amount of $4,557,832.60 plus HST;
3. That Council approve completing the following additional projects as part of the
2021 Roads Construction Capital Program:
a. Line 5 South, Ridge Road to Lakeshore Road and Line 9 South, Ridge
Road to Lakeshore Road totaling $363,675 plus HST be approved and
funded from the approved 2021 Capital Roads Construction Budget and
form part of tender contract OCS2021-01 with Georgian Paving Limited;
4. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
5. That staff report back on the progress of the 2021 Pavement Management
Program through the corporate monthly project update report;
6. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background:
Tender OCS2021-01 Road Rehabilitation —Various Locations
An advertisement for Tender OCS 2021-01 Road Rehabilitation — Various Locations
was posted on the Township website, and advertised on the Biddingo (Government
Contract Portal) website. The Tenders were opened at the Administration Centre on
Thursday, February 11 , 2021 , at 2:00 p.m.
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 1 of 6
Page 107 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
Four tender packages were received prior to the tender closing. No additional tenders
were received after the advertised closing date and time.
The tender was broken into nineteen parts:
Part `A' - General
Part `B' — Line 9 North - Mount Saint Louis Road to Moonstone Road
Part `C' — Medonte Hills Subdivision -Alpine Drive, Valleyview, Glacier, Slalom,
Moon Stone Cres, Snowshoe Trail
Part `D' — Line 12 - Mt. St. Louis Road to Highway 12
Part `E' — Warminster Side Road - Line 12 to Line 13
Part `F' — Line 7 - Horseshoe Valley Road to 700m South of Bass Lake Side Road
Part `G' — 15/16 Sideroad - Line 6 to Line 7
Part `H' — Bass Lake Side Road - Line 13 to Line 14
Part `I' — Shanty Bay - Melissa Crescent, William Street, Gowan Road, Steele
Road, Spencer Trail, Graham Street
Part `J' — Robin Crest Subdivision Moonstone - 8th Line, Duncan Drive, Agnes
Street, Moon Cres, Ellen Drive
Part `K' — Maplewood Parkway and Blueridge Crescent
Part `L' — Line 10 - Ridge Road to Lakeshore Road
Part `M' - Line 3 Dip Repair— 1.2km North of Ridge Road
Part `N' - Woodland Drive Road Raise - Cross Culvert at #803 to #763
Part `O' —2020 Asphalt Patches
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 2 of 6
Page 108 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
Provisional Roads
Four projects were identified as provisional subject to pricing and funds available within
the 2021 road construction budget allocation. These projects were identified based on
need and were not identified in the 2021 or 2022 road construction capital allocations.
Part `P' - Springhome Road - Rail Trail Drive to Lakeshore Road
Part `Q' - Rail Trail Drive - Springhome Road to End
Part `R' - Line 9 South - Ridge Road to Lakeshore Road
Part `S' — Line 5 South — Ridge Road to Lakeshore Road
The approved 2021 capital budget includes an allocation of $5,215,000
Analysis:
The results for the top 3 bidders of the tender "OCS 2021-01 Road Rehabilitation —
Various Locations"are as follows:
LOCATION Georgian Coco Paving Duivenvoorden
Part A—General $200,600.00 $295,782.99 $208,975.18
(Insurance, bonding, traffic protection.)
Part B - Line 9 N - MSLR to $547,248.20 $570,553.89 $610,702.00
Moonstone Rd.
Part C— Medonte Hills Subdivision $587,142.80 $211 ,806.32 $701,648.50
Part D— Line 12 N, MSLR to Hwy 12 $372,941.20 $370,947.39 $430,223.50
Part E—WMSR— Line 13 to Line 12 $216,551.30 $222,071.40 $245,488.40
Part F—Line 7 BLSR to HVR $622,663.65 $622,120.57 $653,240.45
Part G— 15/16 SR—Line 7 to Line 6 $200,141.20 $195,549.78 $211,843.00
Part H— BLSR—Line 13 to Line 14 $232,745.40 $234,301.06 $250,191.85
Part I —Shanty Bay Subdivision $354,744.00 $362,729.38 $422,152.50
Part J— Robincrest Subdivision $415,090.80 $398,674.42 $501,832.40
Part K—Maplewood Parkway $261,561.75 $259,064.16 $283,285.35
Part L— Line 10 S—Ridge Road to $289,345.50 $282,672.59 $299,669.45
Lakeshore Road
Part M— Line 3 dip repair $54,058.75 $46,130.96 $44,577.90
Part N—Woodland Dr. road raise $73,358.00 $65,422.71 $73,398.85
Part O—Asphalt patches $129,640.00 $107,831 .50 $96,327.00
Totals* $4,557,832.60 $4,570,110.40 $5,033,516.30
Excludes the four provisional project amounts
All of the submissions met the mandatory tender requirements.
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 3 of 6
Page 109 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
Based on a review of tender requirements, it is recommended that Georgian Paving
Limited be awarded Tender OCS 2021-01 .
2021 PAVEMENT MANAGEMENT PROGRAM FINANCIAL SUMMARY
Tendered Internal Anticipated
HST Contingency Geotechnical
Projects 2020 Budget Contract 1.76/0 o 2.5/o o Consulting
distributed Project Variance
Price labour Cost
Road Rehabilitation $ 5,215,000 $4,557,833 $80,218 $ 115,000 $ 52,253 $ 20,000 $4,825,303 $ 389,697
Microsurfacing $ 200,000 $ 144,399 $ 2,541 $ 5,500 $ 4,750 $ 157,190 $ 42,810
"Cracksealing $ 40,000 $ 34,750 $ 612 $ 1,200 $ 36,562 $ 3,438
Line 9 South $ - $ 239,833 $ 4,221 $ - $ - $ 244,054 $ (244,054)
Line 5 South $ - $ 123,842 $ 2,180 $ - $ - $ 126,022 $ 126,022
IPS design $ 40,000 $ 704 $ 40,704 $ (40,704)
Guiderail variance $ (16,000)
Subtotal $ 5,455,000 $4,736,982 $83,371 $ 121,700 $ 57,003 $ 20,000 $5,019,055 $ 9,165
'Two year contract approved in 2020.
As part of the tender, four additional road segments were added as provisional projects
and the pricing are not included in the tender totals.
Currently, the 2021 Pavement Management Program is tracking a favorable variance of
$435,945.00.
Given the needs of the Township's road network it is recommended that the anticipated
variance of$435,945 be used to address the following project in 2021.
- Part `R' - Line 9 South, Ridge Road to Lakeshore Road -$239,833.00
- Part `S' - Line 5 South, Ridge Road to Lakeshore Road - $123,842.00
Advancing the additional provisional projects in 2021 will provide for additional projects
to be undertaken in the Township's 5-year Roads Capital Program in future years
should the recommended projects advance in 2021.
There is a negative variance identified in Report OSC 2021-04 Guiderail Installation -
Variance Locations of $16,000 that will be managed within the overall Pavement
Management Program budget.
It is further recommended that the remaining funds be used for the design of the
Intersection Pedestrian Signal (IPS) at the intersection of Warminster Sideroad and Hwy
12. The cost of this design is approximately $40,000 see Report OCS2021-09.
A communication plan will also be implemented with these projects containing the
following elements:
a) Detailed communications to residents who will be impacted by the rehabilitation
projects (construction notices).
b) Reports back to Council in the monthly project update.
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 4 of 6
Page 110 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
Financial / Legal Implications / Risk Management:
As Tender OCS 2021-01 is a quantity based contract, there is a risk of unforeseen
elements that may increase the cost. The market pricing has come in under the
estimated project costs resulting in favorable variance to budget. Further, risks will be
mitigated by a 2.5% contingency allocation and will be managed as part of the overall
pavement management program to avoid project cost overruns.
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Enhanced Communication and Customer Service
Consultations
Director, Operations and Community Services
Manager, Operations
Attachments:
1) Location Map of additional recommended Road Rehabilitation projects.
Conclusion:
The results of tender OCS 2021-01 Road Rehabilitation — Various Locations reflects
competitive market pricing which has come in under the total project budgeted amounts.
Given the pricing on the 2021 Road Rehabilitation program, two additional projects have
been recommended to be completed in 2021 to address priority needs across the
Township's road network.
Respectfully Submitted:
Justin Metras, CET, CRS-I
Manager, Infrastructure and Capital Projects
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 5 of 6
Page 111 of 198
10.e) OCS2021-6, Justin Metras, Manager, Infrastructure and Capital Proj...
Approvals: Date
Shawn Binns, March 3, 2021
Director, Operations and Community Services
Robin Dunn, CAO March 4, 2021
Operations and Community Services March 10, 2021
Report No. OCS 2021-06 Page 6 of 6
Page 112 of 198
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10.f) OCS2021-7, Justin Metras, Manager, Infrastructure and Capital Proj...
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Report
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Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
OCS 2021-07 Council Justin Metras
Meeting Date: Subject: Motion #
March 10, 2021
Award of tender OCS 2021-
Roll #: 007 — Line 2 South Culvert R.M.S. File #:
Replacement
Recommendation(s): Requires Action For Information Only
It is recommended that:
1 . Report No. OCS2021-07 be received and adopted;
2. That Tender OCS 2021-007— Line 2 South Culvert Replacement be awarded to
B&J Contracting in the amount of $404,085.50 plus HST;
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreements on behalf of the Township;
4. And that the Bidders be thanked and notified under the Director, Operations and
Community Services signature.
Background:
The Line 2 South Culvert is a 1 .05m diameter corrugated steel culvert that is
approximately 8.0 m long. The structure is located on Line 2 South, approximately
2.4km south of Hwy 11, near Shanty Bay.
The culvert has been identified for replacement based on the inadequate culvert length,
resulting in very steep (almost vertical) embankments and the conveyance capacity of
the culvert. The culvert is undersized and causes flooding upstream of the culvert during
the spring runoff and storms.
An advertisement for Tender OCS 2021-007 Line 2 South Culvert Replacement was
posted on the Township website, and advertised on the Biddingo (Government Contract
Portal) website. The Tenders were opened at the Administration Centre on Thursday,
February 18, 2021 at 2:00 p.m.
Fifteen (15) tender packages were received prior to the tender closing. No additional
tenders were received after the advertised closing date and time.
Operations and Community Services March 10, 2021
Report No. OCS 2021-07 Page 1 of 3
Page 114 of 198
10.f) OCS2021-7, Justin Metras, Manager, Infrastructure and Capital Proj...
Analysis:
The results of the tender "OCS 2021-007 Line 2 South Culvert Replacement" ranged
from $404,085.50 to $607,079.64. The top five are as follows:
B&J Contracting Arnott Ratcliffe Dufferin
Ltd Construction Excavating Four Brothers Construction
$ 404,085.50 $417,674.00 $426,825.30 $428,168.25 $433,000.00
All fifteen (15) submissions met the mandatory tender requirements.
Staff and the project consultant, R.J. Burnside have undertaken a review of the
submissions and are recommending that Tender OCS 2021-007 be awarded to B&J
Contracting.
A communication plan has been established for the project and will contain the following
elements:
a) Detailed communications to residents who will be impacted by the work
(construction notices);
b) Reports back to Council in monthly project reporting.
Financial / Legal Implications / Risk Management:
NAME OF BIDDER
B&J Contracting $404,085.30
Contract Administration $25,000
HST (1.76) non- recoverable $7551.90
$436,637.20
Geotechnical $5,000
Contingency allocations $50,000
TOTAL $491,637.20
The approved 2021 capital budget allocation for this project is $700,000 which is
planned to be funded from a debenture. The market pricing has come in under the
project budget resulting in projected positive variance of $208,362.80.
Operations and Community Services March 10, 2021
Report No. OCS 2021-07 Page 2 of 3
Page 115 of 198
10.f) OCS2021-7, Justin Metras, Manager, Infrastructure and Capital Proj...
Policies/Legislation:
Purchasing and Tendering Procedures
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Enhanced Communication and Customer Service
Consultations
Director, Operations and Community Service
Attachments:
None
Conclusion:
The results of tender OCS 2021-007, Line 2 South Culvert Replacement reflects
competitive market pricing which has come in under the approved 2021 capital budget
allocation.
Respectfully Submitted:
Justin Metras, CET, CRS-I
Manager, Infrastructure and Capital Projects
Approvals: Date
Shawn Binns, March 1, 2021
Director, Operations and Community Services
Robin Dunn, CAO March 5, 2021
Operations and Community Services March 10, 2021
Report No. OCS 2021-07 Page 3 of 3
Page 116 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
1 ownship o f
Report
R r 0
Proud Heritruge, Exciting Feature
Report No. To: Prepared By:
OCS 2021-08 Council Justin Metras
Meeting Date: Subject: Motion #
March 10 , 2021 Speed Limit Review—Various
Locations
Roll #: R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. Report No. OCS 2021-08 be received and adopted;
2. The speed limit on the specified road sections be amended as outlined in Report
OCS2021-08;
3. The Clerk bring forward the amended By-law for Councils consideration;
4. Staff continue to work with the Ontario Provincial Police to facilitate proactive speed
enforcement in priority locations.
5. The Traffic Safety Task Force continue to target and monitor proactive road safety
initiatives.
Background:
The Ontario Highway Traffic Act (HTA) as amended authorizes the Council of a
Municipality to pass By-laws to prescribe a lower rate of speed for motor vehicles on a
highway or portion of a highway under its jurisdiction.
By-law 2020-069 authorizes a decrease in the speed limit for multiple roads within the
Township. This By-law was last reviewed in October 2020 through Report OCS2020-17.
The Road Network Plan has provided a comprehensive review of speed limits and will
include recommendations for roads standards and policy to govern road safety as the
Township continues to grow and evolve. The roads standards and policy component of
the Road Network Plan is targeted for completion by the end of the June 2021.
Staff Report OCS2020-10 identified 16 additional road segments for future review. This
review also included the previous recommendation from report OCS 2017-029 related to
Line 11 North.
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 1 of 6
Page 117 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
Line 8 North from Bass Lake Sideroad to Horseshoe Valley Road has also been included
in the review to reflect the recommendations for speed reduction emanating from the
Traffic Impact Study associated with the Braestone (formerly Buffalo Springs
Development) Line 8 North entrance.
This report will provide a summary of these additional locations and outline specific
recommendations to amend the By-law to decrease speed limits.
Analysis:
Throughout August 25t" and 27th, 2020, 72-hour traffic counts with speed data was
collected at the 16 locations throughout the Township. These locations were identified
by formal requests for speed reduction by residents and by Township staff as areas of
concern with respect to travel speed.
The Transportation Association of Canada (TAC) Canadian Guidelines for Establishing
Posted Speed Limits provides a means of evaluating speed limits in consideration of the
road classification, function, physical characteristics and condition of any given road
section. The intent of the guidelines is to enhance road safety through credible posted
speed limits that match the expectation of drivers for a given road and its surrounding
environment. The TAC guidelines consider the following criteria in establishing
appropriate speed limits:
❑ road classification;
❑ roadside environment;
❑ number of lanes;
❑ horizontal and vertical geometry;
❑ lane width;
❑ roadside hazards;
❑ other road users (eg. pedestrians, cyclists);
❑ road surface;
❑ number of intersecting streets;
❑ driveway access; and
❑ on-street parking.
When conducting a speed limit review, common industry practice is to establish the 85th
percentile speed as a starting point in determining whether the existing speed limit is
appropriate. The 85th percentile speed is the speed at or below which 85% of motorists
operate their vehicle on any given road. The 85th percentile concept is based on the
theory that the large majority of drivers:
❑ are reasonable and prudent;
❑ do not want to be involved in a motor vehicle accident; and
❑ desire to reach their destination in the shortest possible time
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 2 of 6
Page 118 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
Based on these assumptions, the 85th percentile speed (which represents the large
majority) observed under good conditions (i.e. favourable weather and visibility) may be
considered as the maximum safe speed for that location.
The speed limit and 85th percentile speed should be relatively comparable - thus
indicating that the function and physical characteristics of the road are properly
communicated, understood and respected by motorists. Ideally, the 85th percentile
speed should be A±10 km/h of the speed limit. It is noted that the 85th percentile is a
useful tool to inform selection of an appropriate speed limit; however, it is to be considered
in the context of various factors.
A summary of the speed assessment for each road section is provided below. Where the
TAC assessment recommends an increase or decrease of 10 km/h, but the 85th
percentile suggests that the existing speed limit is appropriate, a recommendation to
maintain the existing speed limit has been made. The recommendations include
considerations for TAC, the 85t" percentile, the speed limit of adjacent road segments
and application of other safety recommendations where applicable.
The results of the supplementary speed limits was reviewed by the newly formed Traffic
Safety Task Force and will be subject to further review following any changes to determine
if additional recommendations are required.
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 3 of 6
Page 119 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
SUPPLEMENTARY TRAVEL SPEED REVIEW
%of
Posted vehicles ,h
Speed Peerage over> 85 Recommended Speed limits on Additional
Road Segment Limit vehicles current percentile speed(km/h) adjacent roads comments Recommendations
(km/h) per day posted (km/h)
speed limit
Bass Lake Sideroad- o West 80 km/h Speed limit lowered
Line 13 North to Line 14 80 km/h 2777vpd 10/0 78 km/h 60 km/h East 60 km/h already Council Targeted enforcement
North
Bidwell Road-Line 1 West 50 km/h Influenced by 50
North to Line 2 North 80 km/h 597vpd 9% 75 km/h 60 km/h East 50 km/h km/h speed limit None
west of Line 1
Dunn's Line-Hwy 12 to 80 km/h 543vpd 31% 87 km/h 80 km/h(No North 80 km/h None None
Foxmead Road change) East 80 km/h
Mount St.Louis Rd- 80 km/h(No West 80 km/h
Line 12 North to Scarlett 80 km/h 1060vpd 2% 70 km/h change) East 80 km/h None None
Line
Mount St.Louis Rd.- o West 80 km/h 2 sharp horizontal Added 40 km/h advisory
Line 8 North to Line 9 80 km/h 1309vpd 2/0 70 km/h 80 km/h East 80 km/h curves speed tab at curves
North
Pine Ridge Trail- Speed limit typical
Horseshoe Valley Road 50 km/h 578vpd 7% 46 km/h 50 km/h(No 50 km/h all of a local road None
to end change) around serving a
residential area
Line 2 North-30/31 Designated cycling
Sideroad to Old Barrie 80 km/h 746 vpd 40% 91 km/h 70 km/h North 80 km/h route drove the Targeted enforcement
Road South 80 km/h reduction in speed
limit
Line 5 North - Bass North 80 km/h gravel,Limited
Lake Sideroad to 80 km/h 543 vpd 7% 74 km/h 60 km/h South 80 km/h maintainence, None
Horseshoe Valley Road closed in winter
Line 5 North - Bass 80 km/h(No North 80 km/h
Lake Sideroad to Old 80 km/h 859vpd 40% 87 k,m/h change) South 80 km/h one None
Barrie Road
Line 7 North Vertical alignment,
Moonstone Road to end 80 km/h 181vpd <1% 62 km/h 60 km/h South 50krn/h narrow lanes drove none
of road speed reduction
Line 9 North - 70 km/h(No North 80 km/h
Horseshoe Valley Road 70 km/h 2626vpd 21% 62 km/h change) HVR 80 km/h None None
to end of road
Vertical alignment,
Line 10 North - Bass North 80km/h average lanes and
Lake Sideroad to 80 km/h 1607vpd 64% 97 km/h 70 km/h South 40 km/h signed cycling route Targeted enforcement
Horseshoe Valley Road drove the speed
reduction
Line 11 North - Bass North 80 km/h 60 krn/h from HVR
Lake Sideroad to 80 km/h 841 vpd 25% 86 km/h 80 km/h South 80 km/h to Braestone Golf Targeted enforcement
Braestone golf course Club
Line 11 North Speed Limit lower
Horseshoe Valley Road 60 km/h 841 vpd 25% 86 km/h 60 km/h North 80 km/h by Council to 60 Targeted enforcement
to Braestone golf course South 80 km/h km/h to address
sightline issues
Line 12 North - Mount South 70 km/h 50 km/h MSLR to
St. Louis Road to 80 km/h 653 vpd 30% 87 km/h 80 km/h(No Mid 50 km/h Quayles brewery, None
Warminister Sideroad change) North 80 km/h 80km/h south to
WMSR
Line 15 North Bass Lake Increase to North 40 km/h Boundary Road
Sideroad to Old Barrie 60 km/h 8692 vpd 85% 79 km/h 70km/h South 60 km/h under control of the None
Road City of Orillia
Line 15 North - Old Increase to 70 North 60 km/h Boundary Road
Barrie Road to Hwy 11 60 km/h 5860vpd 71% 81 km/h km/h South 50krNh under control of the None
City of Orillia
Line 8 North - Lowering the speed limit was recommended
Horseshoe Valley Road 80km/h 60 km/h North 80km/h in the Traffic Impact Study as part of the
to Bass lake Sideroad South 50 km/h Braestone Subdivision upon opening of the
Line 8 entrance
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 4 of 6
Page 120 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
The data collection on travel speeds has revealed the prevalence of excess travel speeds
throughout the Township. A concern that is consistently shared by many residents across
the Township. Lowering speed limits alone will not address this issue. Rather, a holistic
approach is required. An optimal program consists of establishing appropriate speed
limits, proactive speed enforcement, community education, roadside safety (road design,
signage, line painting, hazard mitigation etc.) and traffic calming in certain circumstances.
The Township will continue to work with the Ontario Provincial Police and the Traffic
Safety Task Force in collecting and sharing data for proactive speed enforcement in "hot
spots" and problematic areas. In addition, dynamic speed control signs were approved in
the 2021 budget. The purchase of a specialized fleet vehicle was also approved by
Council at the February 24t" meeting. Both of these new tools will be deployed across the
Township's 615 km road network.
As part of the Road Network Plan, a program for the review of speed limits across the
Township has been established to ensure appropriate and consistent application.
Residents have raised safety concerns with the intersection of Bass Lake Sideroad and
Line 15 North. This intersection is a boundary intersection with the City of Orillia.
Staff have contacted City of Orillia staff to coordinate a review of this intersection.
This will be addressed in a separate report to Council once this analysis has been
completed and reviewed by the Traffic Safety Task Force
Financial / Legal Implications / Risk Management:
The cost of new signage will be addressed through the 2021 Operations signs budget
allocation and prioritized accordingly.
Following the reduction in speed limits, travel speeds will be reassessed within 6-12
months to determine if any additional considerations are required.
The Operations Department will continue to review roadside safety requirements and
prioritize requirements in annual business plans.
Staff will continue to work with the OPP on targeted enforcement and community
education relating to travel speeds and community safety.
Policies/Legislation:
Ontario Highway Traffic Act
Corporate Strategic Goals:
Continuous Improvement and Fiscal Responsibility
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 5 of 6
Page 121 of 198
10.g) OCS2021-8, Justin Metras, Manager, Infrastructure and Capital Proj...
Balanced Growth
Inclusive, Healthy Community
Consultations
Director, Operations and Community Services
Tatham Engineering
Traffic Safety Task Force
Conclusion:
Report OCS2021-08 has provided a summary of the speed limit review conducted and
has outlined specific recommendations to amend By-law 2020-069 to decrease speed
limits. Speed limit adjustments will continue to be monitored and additional measures
developed through the Traffic Safety Task Force.
Respectfully submitted:
Justin Metras C.E.T, CRS-I
Manager, Infrastructure and Capital Projects
Approvals: Date:
Shawn Binns, March 3, 2021
Director, Operations &Community Services
Robin Dunn, CAO March 5, 2021
Operations and Community Services March 10, 2021
Report No. OCS 2021-08 Page 6 of 6
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10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
I ownshi 0
Report
Proud Heritage, Exciting Future
Report No. To: Prepared By:
OCS2021-09 Council Shawn Binns
Meeting Date: Subject: Motion #
March 10, 2021
Highway 12 and Warminster
Roll #: Sideroad Intersection Review R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended that:
1. That Report No. OCS 2021-09 be received and adopted.
2. Staff prepare the required Bylaw and justification to MTO to amend regulations to
expand the community safety zone within the Warminster settlement area.
3. Staff continue to work with the Traffic Safety Task Force and Ontario Provincial
Police on targeted speed reduction at the Hwy 12 and Warminster Sideroad
intersection.
4. That Council approve the design of the Integrated Pedestrian Signal (IPS) signal
upgrade to be completed in 2021 and funded from the approved road construction
budget allocation.
5. That the Township of Oro-Medonte meet with the Township of Springwater, the
Ministry of Transportation and Local Members of Provincial Parliament to address
the provincial responsibility for the upgrades.
6. And that staff report back to Council once updated information is available.
Background:
Highway 12 and Warminster Sideroad is a stop-controlled 4-legged intersection located in the
Warminster settlement area. As this intersection is part of a Provincial highway, it is under the
jurisdiction of the Ontario Ministry of Transportation (MTO). In 2017, a pedestrian crossover
(PXO) was installed to replace the school crossing at the east side of the intersection. Since
the new installation, there have been numerous concerns raised by residents that motorists
are unable to see the smaller warning signs and lights, giving pedestrians a false sense of
security at the crossing.
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 123 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
These signs are located on poles at the edges of the roads as opposed to the much larger
overhead signs that were there previously.
Since this time and in response to these concerns, the MTO installed temporary variable
message boards in advance of the new signals to warn motorists of the new PXO and have
attempted to increase awareness through education and targeted communications. Despite
these measures, along with targeted enforcement from the Ontario Provincial Police (OPP),
the issues continued to persist along with concerns being expressed by residents.
At the September 23, 2020 meeting of Council, Councillor DeSousa presented concerns
raised from the community. Council passed Motion No.C200923-19 requesting that the
Ministry of Transportation conduct a safety audit of the intersection and that the Township's
concerns be shared with local Members of Parliament and SCDSB Trustee.
In October 2020, the MTO initiated an operational safety review in response to concerns
raised with the unsignalized intersection and pedestrian crossover.
Analysis:
The MTO review was completed and received by the Township in January 2021. The following
highlights the executive summary:
Executive Summary
"An operational and safety review of the Highway 12 and Warminster Sideroad intersection
has been conducted in response to concerns associated with the un-signalized intersection
and pedestrian crossover.
The review consisted of collecting and assessing traffic data related to the existing conditions,
the pedestrian crossover operation, vehicle operating speeds and speed limits, and traffic
control requirements for the intersection. Based on the findings, a number of
opportunities/recommendations for safety and operational improvements were identified and
are summarized in the attached table.
Highway 12 and Warminster Sideroad is a stop-controlled 4-legged intersection in Warminster.
In 2017, a pedestrian crossover was installed to replace the school crossing at the east side
of the intersection. Warminster is built-up with several businesses, in addition to the
Warminster Elementary school. The school is located in the south-west quadrant of the
intersection, as detailed in the figure below.
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 124 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
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Highway 12 & Warminster Sideroad Intersection
Highway 12 through Warminster has an annual average daily traffic volume of 10,500 of which
4% is commercial vehicles. The regulatory speed limit approaching the intersection is 60 km/h
on Highway 12 and 50 km/h on Warminster Sideroad.
A review of the existing signage along Highway 12 was conducted, and some signing
improvements were identified. The Ministry will undertake these changes in the spring once
the ground has thawed.
A critical component of the study was collecting data related to the PXO operation. The
Ministry installed a portable camera between October 5th, 2020 and November 30th, 2020
which allowed regular monitoring of the Warminster Sideroad intersection and the pedestrian
crossover (PXO).
Observations using the camera indicate the vast majority of motorists are stopping and
yielding to pedestrians when the PXO is active. The observed compliance rate while the
CCTV camera was deployed was 96%. A percentage of non-conformance with traffic control
devices should be expected, whether due to aggressive or distracted driving, and even driver
misunderstanding of the rules of the road.
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 125 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
Speed studies were conducted along Highway 12 through Warminster to determine if there
was excessive speeding. The speed study results indicate motorists are reducing their speeds
through the community. Travelling westbound, the average speed is 82 km/h approaching
Warminster and drops to 67.5 km/h at the intersection; while travelling eastbound, the
average speed is 94 km/h approaching Warminster and drops to 69 km/h at the intersection.
Although motorists are not in compliance with the 60 km/h speed limit, we would typically
expect to see motorists driving a reasonable level above the speed limit in the absence of
continuous or automated enforcement. In Warminster, motorists are reducing their speeds
which suggests they are scanning their driving environment, are aware of the speed limit, and
can further reduce their speed if necessary.
Several opportunities were identified to improve speed compliance beyond enforcement by
the Ontario Provincial Police.
Designating Highway 12 through Warminster as a Community Safety Zone can increase
driver awareness and assist in speed compliance. Traffic related offences committed within
the zone would be subject to increased fines. The implementation of a community safety zone
on a provincial highway requires the municipality to initiate the request therefore this is an
opportunity that the municipality can pursue. An amendment to Ontario Regulation 510/99
Community Safety Zones under the Highway Traffic Act (HTA) is required before the zone
can be implemented.
Radar speed signs or Speed Display Devices (SDD) can be a tool to reduce vehicle speeds
in Warminster. The operating speeds of motorists are displayed visually which provides an
active reminder to comply with the posted speed limit. The Ministry does not use/deploy radar
speed signs but allows municipalities to install under encroachment permit. Hence, this is a
municipal initiative. If the Township wishes to pursue SDD, the Ministry recommends the
signs be installed temporarily near the beginning of the school year and after holiday breaks,
no longer than two weeks at a time to maintain their effectiveness on driver behaviour.
The suitability of the posted speed limit through Warminster was assessed in accordance with
the Transportation Association of Canada (TAC) methodology for speed zoning. Based on
this analysis, the Ministry is recommending lowering the speed limit from 60 km/h to 50 km/h
for a 550 metre stretch of Highway 12, including the school area, PXO and Warminster
Sideroad intersection. The Ministry is responsible for the regulatory HTA changes associated
with the speed limit change. Consultation with key stakeholders is required prior to initiating
any speed limit change.
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 126 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
The collision history for the Highway 12 and Warminster Sideroad intersection was reviewed
for the 5-year period of 2015-2019. The Ministry identified 4 collisions at the intersection in
this timeframe including three that would be classified as preventable with traffic signals. The
low number and low severity of collisions does not support the need for traffic signals at the
intersection.
Finally, the Highway 12 and Warminster Sideroad intersection was reviewed in terms of
technical justification or warrants for a set of full traffic signals at the intersection, pedestrian
signals, and pedestrian crossover. This was done in accordance with the approaches set out
in the Ontario Traffic Manuals (OTM) to ensure consistency with other similar situations
across the province. Based upon the OTM requirements, neither a full set of traffic signals
nor an IPS is warranted. The intersection is warranted for a PXO based on the connectivity
aspect of the PXO warrant.
As previously discussed with the Township, although an Integrated Pedestrian Signal (IPS)
is not warranted, the Ministry is open to the opportunity for the municipality to upgrade the
PXO to an IPS. If Oro-Medonte wishes to pursue this option, they would be responsible for
the design and construction, including all costs associated with the upgrade."
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 127 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
Summary of Opportunities to Improve Safety
Type of Recommendation/Opportunity Lead Role Level of Difficulty to
Improvement implement and/ or
comments
Signing Modify/replace various signs including: MTO Easy.
- Install School Area signs in both
directions on Highway 12. Could proceed in
School crossing signs should be spring after ground has
removed. thawed.
- Install missing Warminster
Road guide signs (advance and
turn off) on Highway 12
eastbound.
- Replace Warminster Road
guide signs on Highway 12
westbound due to age and poor
reflectivity
- Relocate Highway 12
eastbound regulatory speed
limit sign (60 km/h). Currently it
is partially blocking the
Pedestrian Crossing Ahead
sign.
Upgrade PXO - Upgrade the PXO to an Oro-Medonte More Challenging
Intersection Pedestrian Signal
(I PS). Requires procurement
- Considered a municipal and oversight of design
initiative consultant and
construction contractor
plus financial
commitment.
Modify speed - Reduce speed limit to 50 km/h MTO Moderate.
limit through for approximately 550 metres
town incorporating PXO, school area Requires stakeholder
and Warminster Sideroad consultation and HTA
intersection. regulatory amendment.
- Keep 60 km/h speed limit for
remainder of speed zone
through Warminster (west of
intersection).
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 128 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
Improve There are opportunities to improve Oro-Medonte Moderate.
Speed limit speed limit compliance beyond OPP
compliance enforcement. Both would be municipal Community Safety
initiatives: Zone requires
- Initiate a community safety regulatory amendment
zone. Traffic related offences as well as signs to be
committed within the zone are posted.
subject to increased fines.
- Implement Speed Display SDD could be a quick
Devices (SDD) on temporary win if the Township
basis at strategic times. currently has the signs
and is familiar with
their use and
Enforcement Engage OPP as a partner in highway OPP Moderate.
safety:
- Provide enforcement of PXO Requires OPP
and speed limit compliance, as resources which may
resources and priorities permit. not always be available
- Support further safety initiatives
(community safety zone, speed
limit reduction, education, etc).
Education Information on use of PXOs is available MTO Easy.
in various ways:
- Electronic message signs Information is readily
(PVMSs) on the highway can available but requires
raise awareness of the PXO road users to be
and alert drivers of the need to responsible for
stop educating themselves
- Ministry website, driver training on the rules of the road
materials are readily available and following those
- PXO Brochure has been rules.
developed with rules of the road
and tips for pedestrians, drivers
and cyclists.
Opportunities for Township led improvements
Speed limit compliance
Community Safety Zone
As indicated, the Township can advance a regulatory amendment to have sections of
Warminster Sideroad from the new residential developments to the school designated
as a community safety zone. Further, the Township can work with the Ministry to have
this designation extended onto Highway 12 through the Warminster settlement area.
This would provide the benefit of education, enhanced fines and the possibility of photo
radar use with new HTA amendment.
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 129 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
Recommended Action: Staff prepare the required Bylaw and justification to MTO to
amend regulations to expand the community safety zone within the Warminster
settlement area.
Speed limit compliance
As part of the 2021 Budget Council approved dynamic radar signs and a modified police
vehicle to support traffic safety initiatives. Further, staff continue to work with the Ontario
Provincial Police to provide targeted enforcement in "hot spots" including Highway 12
and Warminster Sideroad.
Recommended Action: Staff continue to work with the Traffic Safety Task Force and
Ontario Provincial Police on targeted speed reduction at the Highway 12 and
Warminster Sideroad intersection.
Upgrade PXO
The MTO has advised that the Township could consider upgrading the PXO to an
Integrated Pedestrian Signal (two way control of Highway 12). This would be considered
a Municipal initiative and would have to be completed at the Township's expense. This
would need to be completed to Ministry standards and would cost approximately
$40,000 for design/engineering and $150,000 — $200,000 for construction.
Recommended Action:
It is recommended that the Township undertake the requisite design work to upgrade
the signal in 2021 . As this was not approved in the 2021-2022 budget due to timing, it is
recommended that this be an adjustment to the approved 2021-22 budget as outlined in
report OCS2021-06 to be funded from the approved 2021 road construction capital
budget and managed within this allocation. Following the design, additional work will
need to be undertaken to review how the construction of the intersection could be
funded and who should fund this work. It should also be noted that the Township of
Springwater is in a similar situation with a PXO located at Highway. 93 in Hillsdale. They
are currently in the process of upgrading the signal due to the same safety concerns. It
is recommended that the Township work with Springwater in advocating for MTO
funding to address accountability and the issues that appear to be prevalent with the
PXO design and report back to Council for further direction, once updated information is
available.
Financial / Legal Implications / Risk Management:
Should the Township wish to upgrade the PXO to an IPS, the costs to the municipality
are approximately the following:
- Design of IPS $40,000 (funded from 2021 approved Roads Construction Budget).
- Construction of IPS $150,000 to $200,000 (To be determined).
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 130 of 198
10.h) OCS2021-9, Shawn Binns, Director, Operations and Community Service...
The additional Township led safety improvement initiatives would be funded from within
operating funding envelopes.
Policies/Legislation:
Ontario Highway Traffic Act
Corporate Strategic Goals:
Balanced Growth
Inclusive, Healthy Community
Continuous Improvement and Fiscal Responsibility
Consultations:
Ontario Ministry of Transportation
Township of Oro-Medonte Traffic Safety Task Force
Conclusion:
The MTO has conducted a safety review of the Highway 12 and Warminster Sideroad in
response to the Township's request. The report has identified a number of
opportunities for both the Ministry and Township to improve the safety of the
intersection and concluded that an upgrade to the signal does not meet MTO warrants.
However, the Township could work with the MTO to upgrade the signal to an IPS at its
expense.
Given the prevalence of the concerns at this intersection and the forecasted growth in
Warminster, it is recommended that the Township undertake the requisite design work
in 2021 within the approved capital road construction budget allocation.
As this should be a responsibility of the MTO, it is recommended that the Township
coordinate with the Township of Springwater to advocate for the Ministry to address the
deficiencies which appear to be inherent in the PXO design/application and report back
to Council once updated information is available.
Shawn Binns, PBDM, MBA
Director, Operations and Community Services
Approvals: Date
Robin Dunn, CAO March 5, 2021
Operations and Community Services March 10, 2021
Report No. OCS 2021-09
Page 131 of 198
10.i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purch...
Report Township of
Proud Heritrage, Exciting Future
Report No. To: Prepared By:
CS2021-04 Council Yvonne Aubichon
Meeting Date: Subject: Motion #
March 10, 2021 Deferral of Requests to
Purchase Township Land
Roll #: N/A R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That Report No. CS2021-04 as presented by Yvonne Aubichon, Clerk be
received and adopted;
2. That all new requests to purchase Township land be deferred pending:
• completion of a revised framework and processes pertaining to the sale of
Township land;
• updated background studies including the Parks Master Plan and Drainage
Study are completed; and
• Until the 2022 post-Election legislative requirements are fulfilled in 2023.
Background:
The Township on a fairly regular basis receives requests from individuals regarding their
interest to acquire/purchase Township lands. These requests are governed through By-
law 2012-112 the Township's By-law to Establish a Policy with respect to the Sale and
Other Disposition of Land and received and coordinated through the Clerk's Division.
Requests to purchase Township land are an involved process that can take anywhere
from 6 months to one year to complete. The Corporate Services Department normally
deals with requests to purchase Township land as time permits in relation to other
required legislative duties. Allocating the time to process these requests is difficult
under normal circumstances, as unforeseen matters take priority on a regular basis.
Some requests to purchase surplus land involve extensive historical research, reviewing
or obtaining legal opinions, sometimes consisting of review of very large background
files, etc., in addition to the regular components inherent in the declaration of surplus
and sale of municipal land procedures.
Corporate Services March 10, 2021
Report No. CS2021-04 Page 1 of 5
Page 132 of 198
10.i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purch...
The Clerk's Division is primarily driven by a very cyclical workflow, inherent in pre and
post Committee and Council meeting cycles, response timelines required in processing
Freedom of Information (FOI) requests under the Municipal Freedom of Information and
Protection of Privacy Act (MFIPPA) especially the magnitude received by the Township
each year etc. These cyclical processes leave little time remaining for additional tasks
or projects. However, the allocation of time for surplus land requests, depending on the
number and the complexity of the requests, while challenging, have generally been
achievable under normal circumstances with the exception of an election year.
Like many others around the world, the COVID-19 Pandemic found the Corporate
Service's Department having to pivot and focus on revising policies, procedures and
processes, both from a Corporate wide and Departmental perspective to ensure
customer service levels and business continuity were maintained. Given the Township
remains in a declared emergency through the pandemic, these revisions still remain in
every aspect of our Departmental practices; such as, but not limited to customer service
responses, commissioning, FOI requests, OMAFRA wildlife claims, records
management, electronic meetings, electronic meeting registrations, etc. and therefore
have delayed other important initiatives; such as, the Corporate surplus land inventory.
With this current state, staff are recommending at this time that all new requests to
purchase Township lands be deferred. This deferral of requests to purchase Township
land has cross purposes and the reasons for this recommendation are discussed later
in this report.
Analysis:
The recommendation to defer all new requests to purchase Township lands is based on
the following that currently influence the current process and outcomes:
1: Completion of a revised framework and process pertaining to sale of Township land:
Currently when a request is received, staff are required to report back to Council with a
comprehensive staff report regardless of whether the staff recommendation is to retain
or to sell the land.
The overall current process requires staff to be reactive to requests to purchase
Township land, whereas completion of a comprehensive framework including a surplus
land inventory, would allow Council and staff to determine potential surplus land
opportunities and provide access to this information for public review. This could
potentially realize economies of scale through purposeful grouped title searches,
greater disposal of surplus land via tender process (minimum bid requirement) or
individual request, survey and legal costs, and create efficiencies through availability of
more comprehensive information.
Staff requires the time to review existing processes, to determine greater efficiencies
such as, but not limited to those noted above; allowing staff to be more proactive versus
Corporate Services March 10, 2021
Report No. CS2021-04 Page 2 of 5
Page 133 of 198
10.i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purch...
reactive to the sale of land process and ensure best practices to generate potential
revenue and reduce liability.
2. Updating of background studies that influence staff recommendations on potential
Township land sales
In many instances, when requests to purchase Township lands are circulated for review
to the various Township departments, there are issues raised by staff which require
further study or would be informed through comprehensive reviews that are underway
or scheduled (such as the Parks Master Plan, Stormwater Drainage Study) and would
form part of the analysis provided by the respective Departments. Without these
comprehensive studies being complete and available, staff are not able to provide a
thorough review of the request resulting in a recommendation to retain until these
reviews are complete.
Currently when a request is received and referred back to staff for a report, an
administration fee of $350 must be paid by the application prior to staff commencing the
process. This ensures cost recovery prior to the preliminary work being undertaken;
such as internal and external circulations, research etc. However, in the absence of the
necessary reference material/background studies i.e. Drainage Study or Parks Master
Plan, staff are sometimes unable to complete a comprehensive assessment and
therefore must recommend to retain the land until these reference studies or framework
policies can be completed. This negatively impacts our customer service standards, as
it results in the applicant receiving a negative response after paying the $350 non-
refundable fee or the request is held in abeyance for an undermined period of time; 2-3
years until the reference material/studies are complete. Unfortunately, despite the long
wait, the potential recommendation may still be to retain the land, depending on the
study results.
3: Time required for election preparation and post-election legislative requirements.
Election preparation starts for the Clerk's Department in the year prior to the election
(2021 for the 2022 election). In addition, in the first and second quarter of this year
(2021), the Clerk's Division will also be playing leadership roles in the Ward Boundary
and Council Composition Review currently underway and the much needed Records
Management Digitization System approved recently in the 2021-22 Budget.
Upon completion of the Ward Boundary and Council Composition Review, Clerk's staff
will immediately commence with election preparation resulting in staff having even less
time to allocate to the Surplus Land Requests. In fact, election preparation is underway
as the area Clerk's have already commenced meetings on a monthly basis to discuss
the 2022 election changes, service delivery options, etc.
It has been the practice of the Township of Oro-Medonte to defer all requests for
surplus land until after the election; once all post-election legislative requirements have
been fulfilled.
Corporate Services March 10, 2021
Report No. CS2021-04 Page 3 of 5
Page 134 of 198
10.i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purch...
Therefore in accordance with this previous practice, staff are respectfully recommending
that all requests to purchase surplus land be immediately placed in abeyance pending
completion of the updated framework and processes; finalization of the updated and
background studies pertaining to Township land; and until after the 2022 post-election
legislative requirements are fulfilled.
As outlined in the Corporate Services 2021-22 Budget presentation, 2020 was an
exceptional year for surplus land sales with revenue totaling $880,524.38. However
there are other land sale requests that were recommended for retention due to the
absence of the above-mentioned framework or outstanding studies (Parks Master Plan).
The Clerk's Division will continue to process the existing requests to purchase Township
land that are currently in que following receipt of this direction from Council; but will
advise any further requesters of the deferral timelines. It is not yet determined if the
requests currently in que will be recommended to Council for consideration to sell or
retain.
Financial / Legal Implications / Risk Management:
Impact loss of potential revenue until framework is complete
Policies/Legislation:
By-law No. 2012-112 Sale and Other Disposition of Land
Corporate Strategic Goals:
Continuous Improvement & Fiscal Responsibility
Inclusive, Healthy Community
Consultations:
Shawn Binns, Director, Operations and Community Services
Previous practice
Attachments:
None
Conclusion:
Staff are recommending that new Requests to Purchase Township Land be deferred
immediately pending completion of the necessary framework and process review,
background studies and post-election 2023 to permit the much needed time for the
Corporate Services March 10, 2021
Report No. CS2021-04 Page 4 of 5
Page 135 of 198
10.i) CS2021-4, Yvonne Aubichon, Clerk re: Deferral of Requests to Purch...
Clerk's staff to concentrate on priority projects and preparation for the 2022 municipal
election.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services March 2, 2020
Robin Dunn, CAO March 5, 2021
Corporate Services March 10, 2021
Report No. CS2021-04 Page 5 of 5
Page 136 of 198
10.j) CS2021-6, Yvonne Aubichon, Clerk re: Joint Integrity Commissioner ...
Report Township of
Proud Heritrage, Exciting Future
Report No. To: Prepared By:
CS2021-06 Council Yvonne Aubichon
Meeting Date: Subject: Motion #
March 10, 2021 Joint Integrity Commissioner
Agreement Extension
Roll #: N/A R.M.S. File #:
Recommendation(s): Requires Action For Information Only
It is recommended:
1 . That CS2021-06 Joint Integrity Commissioner Agreement Extension Report
presented by Yvonne Aubichon, Clerk be received and adopted;
2. That the existing joint agreement for integrity commissioner services with
Principles Integrity be extended for a further two years, to expire December 31,
2023.
3. That staff be authorized to execute the necessary extension memorandum;
4. That the County and Principles Integrity be notified of the approved extension
under the Clerk's signature.
Background:
On December 13, 2017 upon completion of a Request for Proposal by the County, the
Township of Oro-Medonte Council adopted By-law 2017-162 to appoint Principles
Integrity, through its principals Jeffrey A. Abrams and Janice Atwood-Petkovski, as the
Township of Oro-Medonte's Integrity Commissioners (IC), pursuant to the requirements
in the Municipal Act. This service agreement through the County was set to expire on
March 31 , 2021 .
The County polled member municipalities to determine interest in an extension of the
agreement to December 31 , 2023. The consensus among parties to the agreement was
to request an extension of the contract.
Corporate Services March 10, 2021
Report No. CS2021-06 Page 1 of 3
Page 137 of 198
10 J) CS2021-6, Yvonne Aubichon, Clerk re: Joint Integrity Commissioner ...
Analysis:
As noted above, Principles Integrity is operated by its two principals Jeffrey Abrams and
Janice Atwood—Petkovski, two experienced lawyers, with over 30 years of experience
each in a variety of Ontario municipalities. Each have practiced as municipal lawyers and
governance experts.
The County has indicated that Principles Integrity are in favour of extending the
agreement based on current terms and conditions. The annual retainer per participating
municipality is set at $1,000. Consistent with the current arrangement, the retainer will be
covered by the County. All fees related to investigations and training would be the
responsibility of the municipality utilizing the services of the IC. The hourly rate for
Principles Integrity is $230 plus mileage (when applicable) being $.52 per km. There is
no adjustment in hourly rates requested from that quoted in 2017.
A change in the provider of integrity commissioner services would require an RFP to be
issued, and a new agreement would need to be completed and adopted by March 31,
2021 .
Staff are satisfied with the level of services that Principles Integrity has provided over the
past three (3) plus years and feel the rates are reasonable, particularly given the County
of Simcoe is absorbing the annual retainer fee. Providing that Council Members are
satisfied with the respective service, staff recommends extension of the County of
Simcoe Joint Integrity Commissioner Agreement with Principles Integrity to December
31 , 2023.
Financial / Legal Implications / Risk Management:
While the cost of this service remained within the approved operating budget allocation
for 2020, the municipality has no control or ability to manage the volume of Integrity
Commissioner activity and/or subsequent cost.
Policies/Legislation:
By-law No. 2017-162
Corporate Strategic Goals:
Continuous Improvement & Fiscal Responsibility
Inclusive, Healthy Community
Corporate Services March 10, 2021
Report No. CS2021-06 Page 2 of 3
Page 138 of 198
10.j) CS2021-6, Yvonne Aubichon, Clerk re: Joint Integrity Commissioner ...
Consultations:
County of Simcoe
Deputy Clerk
Attachments:
N/A
Conclusion:
As noted above, staff are recommending an extension memorandum of the existing
agreement for Integrity Commissioner Services be executed.
Respectfully submitted:
Yvonne Aubichon, Clerk
Approvals: Date
Donna Hewitt, Director Corporate Services March 1 , 2020
Robin Dunn, CAO March 4, 2021
Corporate Services March 10, 2021
Report No. CS2021-06 Page 3 of 3
Page 139 of 198
O
Dunn, CAO re- U pdd On COV|D-19 Actions.
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Page14O of 198
11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions.
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Page 141 of 198
11 .a) Robin Dunn, CAO re: Update on COVID-19 Actions.
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Page 142 of 198
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Page 143 of 198
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Page 144 of 198
12.b) Councillor Scott re: Skyline Water & Wastewater .
Verbal Matters
--� (Section 13.3 of Township's
0 Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: F§hawn Scott
Item Number/Name: Skyline Water & Wastewater
Meeting Date: 10t" March 2021 — Regular Council
Motion No.:
Type of Meeting: �X Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes
• Request that staff provide an update at a future Council meeting:
- As I raised during the budget deliberations, I have concerns that the Township of
Oro-Medonte is administering the financial aspects of a private entity, in relation to
the Skyline Water & Wastewater services
- Is there value and benefit for the Township of Oro-Medonte to continue to administer
the invoicing and collection of the Skyline private service provision.
Page 145 of 198
14.a) Announcements of Interest to the Public: Township of
Oro-Medonte,...
Who Makes a Real Difference in Your Community?
The Township of Oro-Medonte I&J
NW
is currently accepting nominations for a resident you Tr)f
believe has the greatest impact on improving the quality
Yrarrd Hrrilr{qr. E.rriliug Frarurr
of community life in Oro-Medonte.
Please submit a completed Nomination Application form (one name) (available on the website or at the
Township Administration Office) outlining, in detail, the reasons for the nomination. Additional letters of
support and material are very helpful and may be attached.
Select the applicable box on the Nomination Application for the Oro-Medonte Citizen of the Year or
Ontario Senior of the Year Award or Both!
Oro-Medonte Citizen of the Year— One Individual
The Oro-Medonte Citizen of the Year Award honours a resident's volunteer efforts that benefits the
quality of life in the Township and demonstrates:
- Commitment / contribution to community service;
- Support and leadership for a lasting quality of community life;
- Significant volunteer involvement with associations, charities, societies and institutes;
- Outreach and assistance to those in need;
- Optimistic and inspiring role model with a desire to make a positive impact.
Ontario Senior of the Year— One Individual
The Ontario Senior of the Year Award gives each municipality in Ontario the opportunity to honour one
outstanding local senior.
Recipients must be over 65 years old and are people who have made their communities better places to
live. Achievements in many fields would qualify, for example in:
- Arts/Literature;
- Community Service/Volunteerism;
- Education; Environment/Science;
- Fitness/Recreation/Sport Humanitarian Activities; and/or
- Keeping History Alive.
The submission deadline for both awards is Friday, March 12, 2021.
Nominations must be signed by the nominator and will be accepted at the Township Administration
Centre, by mail, email or fax to the Clerk's Department, Township of Oro-Medonte, 148 Line 7 South,
Oro-Medonte, ON LOL 2EO.
Nominees must be a resident of Oro-Medonte.
Page 146 of 198
14.a) Announcements f Interest to the Public: Township of
--- o Oro-Medonte,...
TOlA1MSFlL 0 TO WNSHIP OF ��ivnshiP of
ORILLIA n,�,,�� ,Ex, RAMARA SEVERN NEWS RELEASE
Have your say in the development of the
Couchiching Community Safety and Well-Being Plan
For immediate release (Feb. 23, 2021)—The City of Orillia, in partnership with the Townships of Oro-
Medonte, Ramara and Severn, are launching an online survey to help inform the development of the joint
Couchiching Community Safety and Well-Being Plan(CSWB Plan).
The CSWB Plan has prioritized four areas of risk facing the community, which are mental health and
addictions, preventable mortality, access to services, and employment. The focus of this survey is to
obtain feedback from residents on perceived or experienced challenges, obstacles, and gaps
associated with addressing and/or accessing support systems for these four priority areas of risk.
"Our municipalities have come together in an effort to take a proactive approach to identify solutions to
social challenges and to improve the overall quality of life for our residents," said Orillia Mayor Steve
Clarke. "This is the logical next step following our Canadian Index of Well-being project and we strongly
encourage residents from all the participating municipalities to have their say by taking this short survey
so we can better understand the challenges and experiences of residents."
The goal of the collaborative CSWB Plan is to introduce sustainable strategies that will help residents
feel safe and create a sense of belonging, as well as provide access to services where individuals and
families are able to meet their needs for education, health care, food, housing, income, and social and
cultural expression.
The survey is available at surveymonkey.com/r/CouchichingGMG and will be available until 12 p.m. on
Monday, March 22, 2021. The survey can also be accessed online at each of the participating
municipal websites.
The City of Orillia is a city of 31,000 people in the heart of Orillia & Lake Country on the shores ofLake
Couchiching and Lake Simcoe. Visit our website at orillia.ca.
-30-
Karie Warnar Jennifer Ruff
Avail Consulting Director of Business Development and
(705) 717-9687 Communications
karie(d)-avai1.cons ulting 705-325-8929
705-238-9209 (cell)
Kristine Preston jruff(a-)-orillia.ca
Assistant Clerk/Executive Director of the Orillia Police
Services Board
705-325-2125
kpreston(a-)-orillia.ca
Page 147 of 198
14.b) Minutes of Lake Simcoe Region Conservation Authority meeting dated...
laLake Simcoe Region
conservation authority
70th Annual General Meeting
Board of Directors' Meeting No. BOD-01-21
Friday, January 22, 2021
Held virtually via Zoom
Meeting Minutes
LSRCA Board Members Present
Regional Chairman W. Emmerson (Chair), Councillor P. Ferragine Councillor (Vice Chair),
Councillor K. Aylwin, Mayor D. Barton, Mayor B. Drew, Councillor A. Eek, Councillor K.
Ferdinands, Councillor W. Gaertner, Councillor R. Greenlaw, Mayor V. Hackson, Councillor S.
Harrison-McIntyre, Mayor M. Quirk, Councillor C. Riepma, Regional Councillor T. Vegh,
Councillor A. Waters
LSRCA Board Members Absent
Township of Brock, Township of Ramara, Councillor E. Yeo
LSRCA Staff Present
D. Andrews, L. Aspden, S. Auger, R. Baldwin, T. Barnett, M. Bessey, K. Biddie, A Brown, M.
Brown, C. Byron, D. Campbell,J. Chan, K. Cheney, K. Christensen, C. Connell, M. Critch, A Cullen,
C. Currie, P. Davies, M. Dennis, J. Doyley, P. Du, D. Eldon, C. Eves, X. Fei, T. Fleischaker, J.
Gerrard, B. Ginn, E. Green, E. Groves, L. Grzywniak, N. Hamley, S. Ingott, M. Kaushal, B. Kemp,
K. Kennedy, N. Knight, G. Learning, K. Lillie, J. Lim, B. Longstaff, G. MacMillan, M. Maertens, S.
McKinnon, L. McLean,J. Milner, K. Nesbitt, E. O'Connor, N. O'Dell, G. Peat, B. Piotrowski, D.
Price, M. Quattromini, S. Rawski, K. Read, M. Rosato, D. Ruggle, R. Sadowska, S. Shahlaee, C.
Sharp, P. Shuttleworth, T. Stanford, T. Stevenson, P. Strong, L. Tafreshi, C. Taylor, P. Thase, B.
Thompson, K. Toffan, F. Tonto, S. Troan, K. Vickers, M. Wilson, R. Wilson, K. Yemm, K. Zeppieri
Guests in Attendance
D. Conzelmann, F. D'Aquila-Kelly, L. Dollin, M. Geist, J. Fallis, S. Hahn, K. Kelly, A. Khanjin, D.
Kostopoulos, T. Krsul, S. Kurtz, J. Mackey, D. Marks, L. Mirabella, D. Nadorozny, M. Nordstrom,
J. Olah, J. Pinsent,J. Powell, J. Ricci, D. Schaefer, D. Schulte, M. Seeley, K. Sipos, W. Van Berkel,
G. Wood
Page 148 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtlii'nrXugArgq dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 2 of 9
I. Chair's Welcome and Introductions
Chair Emmerson welcomed everyone to the 70th Annual General meeting of the Lake Simcoe
Region Conservation Authority and recognized a number of guests in attendance.
Roll Call —2020 Board Members
The 2020 Board Members introduced themselves and stated which municipality they represent.
II. Declarations of Pecuniary Interest and Conflict of Interest
None noted for the meeting.
Ill, Approval of Agenda
Moved by: V. Hackson
Seconded by: B. Drew
BOD-001-21 Resolved That the content of the Agenda for the Lake Simcoe
Region Conservation Authority's 70th Annual General Meeting held on Friday,
January 22, 2021 be approved as presented. Carried
IV.Adoption of Minutes
a) Board of Directors
Moved by: P. Ferragine
Seconded by: C. Riepma
BOD-002-21 Resolved That the minutes of the Board of Directors Meeting No.
BOD-14-20 held on Friday, December 18, 2020 be approved as circulated. Carried
V. Greetings
Chair Emmerson called upon a few guests to bring greetings on behalf of their respective
organizations. The Honourable Deb Schulte, Federal Member of Parliament King-Vaughan and
Minister of Seniors, brought greetings on behalf of the Government of Canada. Parliamentary
Assistant to the Minister of Environment, Conservation and Parks and Member of Provincial
Parliament Barrie-Innisfil Andrea Khanjin brought greetings on behalf of the Province of
Ontario. Debbi Conzelmann, President of the Lake Simcoe Conservation Foundation Board of
Directors, brought greetings on behalf of the Foundation Board. A former CAO of the Authority,
Gayle Wood, brought greetings on behalf of the International Joint Commission's Great Lakes
Water Quality Board.
Page 149 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtiii'nrXugArg9 dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 3 of 9
VI. Presentations
a) 2020 Year in Review
Chair Emmerson was pleased to welcome the Authority's new Chief Administrative Officer, Rob
Baldwin, to his first meeting as the CAO. CAO Baldwin introduced the Authority's Executive
Leadership Team and reviewed the 2020 accomplishments, noting how pleased he is with how
well staff adapted to the COVID-19 challenges and continued to care for the lake. CAO Baldwin
shared a video showcasing the Authority's 2020 highlights and accomplishments. To view this
video, please click this link: 2020, A Year in Review
b) Lake Simcoe Tributary Health
Manager, Environmental Science and Monitoring, David Lembcke provided a presentation on
the health of the Lake Simcoe tributaries, sharing some of the work the Authority does to
assess the health of the lake and its tributaries. A healthy tributary is one that meets a variety
of users and uses, it is resilient and can recover from natural disturbances such as floods, as
well as human disturbances. Good water quality and a diversity of species are also indications.
An important metric is the fish population, and monitoring efforts find fish in almost all
tributaries in the watershed. Focus is placed on the Brook Trout, as they require cold clean
water and can be found in head waters of creeks, and populations are fairly stable. Benthic
invertebrates (bugs, etc.) are another good indicator of tributary health, and this population is
rated as fair in the watershed. Natural stream flow is also monitored and tells us about lake
health. One of the oldest metrics is water quality itself, which is monitored quite frequently.
Phosphorus continues to be a main stressor; however, declining trends are being seen. Chloride
is also a stressor that our attention has been focused on in more recent years.
The physical structure of the tributaries is also an important component of maintaining health,
and there are many restoration efforts that can address these impacted areas. Overall, the
tributaries are in good shape but have many stressors. It is important that the monitoring and
restoration work being done by the Authority continues to keep our lake and tributaries healthy
into the future.
To view this presentation, please click this link: Lake Simcoe Tributary Health
c) Conservation Lands—2020 Highlights and Trends
General Manager, Conservation Lands, Brian Kemp provided a presentation on conservation
area enhancements, greenspace trends, and future planned enhancements. With thanks to the
Conservation Lands team and a number of funders, he advised that conservation area
enhancements were carried out at a number of Authority properties in 2020, including
Thornton Bales Conservation Area, Durham Region Forest in Uxbridge, Pangman Springs
Page 150 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtlii'nrXugArq1q dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 4 of 9
Conservation Area in Wh itch urch-Stouffville, Beaver River Wetlands Conservation Area in the
Township of Brock, as well as a number of watershed wide property maintenance projects. GM
Kemp also advised that visitation at the Authority's conservation areas has been at an all-time
high in 2020, with an estimated 270,000 visitors at our most popular properties versus 189,000
in 2019. He went on to overview trends and opportunities, noting that the value of parks as it
relates to public health is high on the list, as well as the demand for more naturalized spaces,
and community gatherings in park settings. A number of enhancements are planned for 2021 at
Authority properties, including Scanlon Creek Conservation Area, Rogers Reservoir
Conservation Area, Durham Region Forest Main Tract, as well as watershed wide maintenance
projects.
To view this presentation, please click this link: Conservation Areas 2020 Highlights
d) Restoration Services—Top 10 Project of 2020
Manager, Restoration Services, Christa Sharp provided a presentation on restoration highlights
and accomplishments, noting that although 2020 was a very different year to be completing
stewardship, outreach and restoration projects, a great deal was accomplished. A total of 56
projects in 13 categories, with a total cost of$4.6 million paid for by the landowners and many
different funding partners. Amazing results have been achieved, and over 65 projects are
already in progress for 2021. The 10 projects highlighted include three low impact development
projects, three wetland projects, two grassland and meadow enhancement projects, one large
agricultural surface runoff project, and one enhancing wildlife habitat project.
To view these restoration projects, please click this link: Top-10-Restoration-Projects-2020
Moved by: M. Quirk
Seconded by: D. Barton
BOD-003-21 Resolved That the presentations, Items VI. (a-d) be received for
information. Carried
V11.2020 Business is Concluded
Chair Emmerson will conclude the Year 2020 business and deemed the Chair vacant.
Moved by: K. Ferdinands
Seconded by: S. Harrison-McIntyre
BOD-004-21 Resolved That the Board of Directors conclude the business of 2020;
and
Further That the Chair be declared vacant. Carried
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14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtiii'nrXugArqI9 dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 5 of 9
Vlll, 2021 Business
The 2021 Business portion of the meeting was called to order by the Authority's Chief
Administrative Officer, Rob Baldwin.
Roll Call —2021 Board Members
As there is no change in Board members from 2020 to 2021, a roll call was not conducted.
IX. Election of Officers
CAO Baldwin conducted the election of officers and outlined the general rules for election. He
noted that positions are required for Chair and Vice Chair for 2021 and must be appointed
members of the Board of Directors.
A. Election of Officers — 2021
i. Chair of the Authority
Regional Chairman and CEO Wayne Emmerson was nominated for the position of Chair by
Councillor Ken Ferdinands. Nominations were called for three times. No further nominations
were put forward.
Moved by: V. Hackson
Seconded by: D. Barton
BOD-005-21 Resolved that the nominations for the position of Chair be
closed. Carried
Regional Chairman and CEO Wayne Emmerson accepted the nomination for the position of
Chair, and CAO Baldwin offered congratulations to Regional Chairman Wayne Emmerson as the
2021 Chair.
ii. Vice Chair of the Authority
Councillor Peter Ferragine was nominated for the position of Vice Chair by Mayor Bobbie Drew.
Nominations were called for three times and no further nominations were put forward.
Moved by: K. Ferdinands
Seconded by: A. Waters
BOD-006-21 Resolved that the nominations for the position of Vice Chair be
closed. Carried
Councillor Ferragine accepted the nomination, and CAO Baldwin congratulated Councillor
Ferragine as the 2021 Vice Chair.
Page 152 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtlii'nrXugArq19 dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 6 of 9
Chair Emmerson chaired the meeting from this point forward.
B. Appointment of the Regulations Sub-committee for 2021
CAO Baldwin explained that in the event of a Hearing by the Board of Directors, a Regulations
Sub-Committee is formed in order to review the circumstances of the Hearing and report to the
Board. This sub-committee normally consists of the Chair, the Vice Chair, and the Member
representing the local municipality in which the application under Ontario Regulation 179/06 is
received.
Moved by: T. Vegh
Seconded by: C. Riepma
BOD-007-21 Resolved that the Chair and Vice Chair, along with the Member
representing the local municipality in which the application under Ontario
Regulation 179/06 is received, shall be members of the sub-committee to review
applications and report to the Board of Directors. Carried
C. Appointment to Conservation Ontario for 2021
CAO Baldwin explained it is the practice of LSRCA to request the Chair, or his/her designate, and
the Chief Administrative Officer to represent LSRCA on Conservation Ontario's Council.
Moved by: A. Eek
Seconded by: R. Greenlaw
BOD-008-21 Resolved that the 2021 Chair, or his/her designate, be appointed as
the Authority's voting delegate to Conservation Ontario; and
Further that the Chief Administrative Officer be the alternate delegate. Carried
D. Appointment to the Lake Simcoe Conservation Foundation Board of
Directors for 2021
CAO Baldwin explained that the responsibilities of the Chair and Vice Chair include serving on
the Lake Simcoe Conservation Foundation Board of Directors or appointing a designate. Chair
Emmerson appointed Regional Councillor Tom Vegh to be his designate on the Foundation
Board of Directors, and Regional Councillor Vegh accepted.
Moved by: V. Hackson
Seconded by: S. Harrison-McIntyre
Page 153 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtiii'nrXugArqIq dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 7 of 9
BOD-009-21 Resolved that the Vice Chair, Councillor Peter Ferragine and
Regional Councillor Tom Vegh be appointed to the Lake Simcoe Conservation
Foundation for 2021. Carried
E. Appointment of Solicitors for 2021
CAO Baldwin explained that the Authority wishes to continue utilizing the services of five (5)
legal firms of: Stiver Vale for general administrative advice and land management; Hicks
Morley for employment and labour related matters; Hill Hunter Losell for floodplain
regulation advice; Barriston LLP for general administrative and regulations advice; and Beard
Winter for floodplain regulation advice and litigation.
Moved by: B. Drew
Seconded by: P. Ferragine
BOD-010-21 Resolved that Stiver Vale, Hicks Morley, Hill Hunter Losell, Barriston
and Beard Winter be appointed as Lake Simcoe Region Conservation Authority's
legal firms for 2021. Carried
X. Signing Officers for 2021
CAO Baldwin explained that each year the Authority appoints four signing officers: namely, the
Chair and the Vice Chair, along with the Chief Administrative Officer and the General Manager,
Corporate and Financial Services.
Moved by: D. Barton
Seconded by: M. Quirk
BOD-011-21 Resolved that an account in the name of Lake Simcoe Region
Conservation Authority (hereinafter called the "Organization") be kept at the
Bank of Nova Scotia (hereinafter called the "Bank"; and
Further that the Authority's Chair, Vice Chair, the Chief Administrative
Officer/Secretary-Treasurer, and the General Manager, Corporate and Financial
Services/CFO, or any two of them are hereby authorized to sign, make, draw,
accept, endorse and deliver cheques, promissory notes, bills of exchange, orders
for the payment of money and such agreements and instruments as may be
necessary or useful in connection with the operation of the said account; and
Further that any one of the above-mentioned officers is hereby authorized for
and in the name of the Organization to endorse and transfer to the Bank for
deposit or discount with or collection by the Bank (but for the credit of the
Page 154 of 198
14.b) Minutes of Lake Simcoe RegiPneqlomnc%qrfreag og,Io uth9rtiii'nrXugArg9 dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting - January 22, 2021
Minutes - Page 8 of 9
Organization only) cheques, promissory notes, bills of exchange, orders for the
payment of money and other instruments, to arrange, settle, balance and certify
all books and accounts with the Bank and to sign receipts for vouchers. Carried
XI, Borrowing Resolution
CAO Baldwin noted that the borrowing resolution authorizes the Authority to borrow an
amount up to $500,000.
Moved by: D. Barton
Seconded by: A. Waters
BOD-012-21 Resolved that signing officers for the Lake Simcoe Region
Conservation Authority be empowered to borrow up to $500,000 on an
Operating Loan Agreement, as required, for administration and/or capital
expenditures. Carried
XII,Section 28 Permits - Authorized Signatories
Under Section 28 of the Conservation Authorities Act, the Authority issues permits to
landowners around the watershed.
Moved by: A. Eek
Seconded by: S. Harrison-McIntyre
BOD-013-21 Resolved that the Chief Administrative Officer, the General
Manager, Planning, Development and Restoration Services, the Director of
Regulations, the Director of Engineering, and the Director of Planning are
delegated approval authority to sign and issue permits under S.28 of the
Conservation Authorities Act. Carried
XIII. Meeting Schedule
The Board approved Staff Report No. 01-21-BOD, which outlined the Board of Director's 2021
meeting schedule.
Moved by: T. Vegh
Seconded by: C. Riepma
BOD-014-21 Resolved that Staff Report No. 01-21-BOD regarding the 2021 Board
of Directors' meeting schedule be approved. Carried
Page 155 of 198
14.b) Minutes of Lake Simcoe Reg iPnkeqq1pc%grffej�gjo qt%tli Yn IrXu pAi 9 dated...
Lake Simcoe Region Board of Directors' Meeting BOD-01-21
conservation authority 70th Annual General Meeting -January 22, 2021
Minutes- Page 9 of 9
XIV. Closing Remarks
Vice Chair Ferragine and Chair Emmerson thanked the Board of Directors for their trust and
confidence in them, and both noted they look forward to serving in their respective roles.
XV. Adjournment
Moved by: V. Hackson
Seconded by: S. Harrison-McIntyre
BOD-015-21 Resolved that the meeting be adjourned @ 11:40 a.m. Carried
,54 L
7'-.c
7
Regional Chairman Wayne Emmerson, Chair Rob Baldwin, Chief Administrative Officer
Page 156 of 198
14.c) Minutes of Nottawasaga Valley Conservation Authority meetings date...
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Nottawasaga Valley Conservation Authority
01-21-BOD
PION quo MINUTES
January 22, 2021
9:00 a.m. - 12:00 p.m.
Virtual Meeting Via WebEx
Present:
Councillor Keith White, Chair Essa (Township)
Councillor Gail Little Amaranth (Township)
Arrived 9:15 a.m.
Councillor Mariane Mcleod, Vice-Chair Collingwood (Town)
Councillor Margaret Mercer Melancthon (Township)
Deputy Mayor Bob Meadows Adjala-Tosorontio (Township)
Councillor George Watson, Past Chair Wasaga Beach (Town)
Councillor Thom Paterson Clearview (Township)
Councillor Andrea Matrosovs Blue Mountains (Town)
Councillor Ralph Manketlow Mono (Town)
Councillor Dane Nielsen Grey Highlands (Municipality)
Councillor Donna Jebb New Tecumseth (Town)
Arrived 10:02 a.m.
Councillor Shirley Boxem Mulmur (Township)
Councillor Rob Nicol Innisfil (Town)
Councillor Cathy Keane Oro-Medonte (Township)
Mayor Don Allen Springwater (Township)
Councillor Gary Harvey Barrie (City)
Councillor Raj Sandhu Bradford West Gwillimbury (Town)
Councillor Walter Benotto Shelburne (Town)
Staff:
Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed
Management Services; Byron Wesson, Director Conservation Services; Sheryl
Flannagan, Director Corporate Services; Haleigh Ferguson, Executive
Administrator/Recorder
1. CALL TO ORDER
RES: 01-21
Moved by: Mayor Don Allen Seconded by: Cllr. Gary Harvey
RESOLVED THAT: Doug Hevenor, Chief Administrative Officer be appointed
as Chair, Pro Tern until the election of the 2021 Officers.
Carried;
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14.c) Minutes of Nottawasaga Valley Conservation Authority meetings date...
2. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST
None declared.
3. MOTION TO ADOPT AGENDA
RES: 02-21
Moved by: Cllr. Raj Sandhu Seconded by: Cllr. Walter Benotto
RESOLVED THAT: the Agenda for the Board of Directors 61st Annual
General Meeting #01-21-BOD dated January 22, 2021 be approved.
Carried;
4. ANNOUCEMENTS
Greetings from: Sandie Macdonald, Mayor, Essa Township;
Sonya Skinner, Chief Administrative Officer, Town of Collingwood; and
Paul McQueen, Mayor, Municipality of Grey Highlands.
5. ELECTIONS OF NVCA OFFICERS
Doug Hevenor, CAO will review the election procedures with the Board
members.
6. APPOINTMENT OF SCRUITINEERS
RES: 03-21
Moved by: Cllr. Gail Little Seconded by: Cllr. Margaret Mercer
RESOLVED THAT: Sheryl Flannagan, Director Corporate Services and
Haleigh Ferguson, Executive Administrator be appointed as Scrutineers for
the duration of the NVCA 2021 elections; and
FURTHER THAT: the survey and ballots be deleted/destroyed after the
election process.
Carried;
7. ELECTION OF BOARD OF DIRECTORS CHAIR, VICE-CHAIR AND 2nd
VICE-CHAIR
a. CONDUCT ELECTION OF CHAIR
1st call mover: Cllr. Shirley Boxem
2n6 call mover: Cllr. Walter Benotto
3r6 call mover: Cllr. Cathy Keane
Cllr. Mariane McLeod, Cllr. Keith White, and Cllr. Gary Harvey were
nominated as Chair.
b. CONDUCT ELECTION OF VICE-CHAIR
1st call mover: Cllr. Gary Harvey
2n6 call mover: Cllr. Shirley Boxem
3r6 call mover: None declared
Page 158 of 198
14.c) Minutes of Nottawasaga Valley Conservation Authority meetings date...
Cllr. Keith White and Cllr. Gail Little were nominated as Vice-Chair.
C. APPOINTED NVCA OFFICERS
RES: 04-21
Moved by: Deputy Mayor Bob Meadows Seconded by: Cllr. Thom Paterson
RESOLVED THAT: the Board of Directors has elected and/or appointed for
the year 2021 Nottawasaga Valley Conservation Authority officers as follows:
Chair: Cllr. Mariane McLeod
Vice-Chair: Cllr. Gail Little
Carried;
S. ACKNOWLEDGEMENTS
Elected Officers of the NVCA. The newly elected Chair will conduct the
remainder of the meeting.
9. 2021 BORROWING RESOLUTION
RES: OS-21
Moved by: Cllr. George Watson Seconded by: Andrea Matrosovs
RESOLVED THAT: for the fiscal year 2021, the Nottawasaga Valley
Conservation Authority borrow, as required on credit, up to $500,000 for its
purposes until payment to the Authority of grants from the Province of
Ontario, and levies from its member municipalities are received.
Carried;
10. APPOINTMENT OF 2021 AUTHORITY SOLICITORS
RES: 06-21
Moved by: Cllr. Ralph Manktelow Seconded by: Cllr. Dane Nielsen
RESOLVED THAT: the firms of Hicks Morley Hamilton Stewart Storie LLP, be
appointed for Human Resources legal advice, as required for 2021; and
FURTHER THAT: Hill Hunter Losell Law Firm LLP, Beard Winter LLP, and
Barriston Law be appointed to conduct the legal business of the Authority for
2021.
Carried;
11. APPOINTMENT OF 2021 AUTHORITY AUDITORS
Res: 07-21
Moved by: Cllr. Donna Jebb Seconded by: Cllr. Shirley Boxem
RESOLVED THAT: the firm KPMG LLP be appointed to conduct the auditing
functions of the Nottawasaga Valley Conservation Authority for 2021.
Carried;
12. APPOINTMENT OF NVCA REPRESENTATIVE TO CONSERVATION
ONTARIO COUNCIL
RES: 08-21
Moved by: Cllr. Cathy Keane Seconded by: Mayor Don Allen
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14.c) Minutes of Nottawasaga Valley Conservation Authority meetings date...
RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on
the Conservation Ontario Council for the year of 2021; and
FURTHER THAT: the Vice-Chair and Chief Administrative Officer be
appointed as alternates.
Carried;
13. APPOINTMENT OF NVCA BOARD REPRESENTATIVES TO THE NVCA
AGRICULTURAL ADVISORY COMMITTEE
RES: 09-21
Moved by: Cllr. Gary Harvey Seconded by: Cllr. Raj Sandhu
RESOLVED THAT: the following Board members be appointed to the NVCA
Agricultural Advisory Committee for 2021:
1) Cllr. Donna Jebb
2) Cllr. Dane Nielsen
3) Cllr. Gail Little
Carried;
14. FREEDOM OF INFORMATION AND PRIVACY ACT
RES: 10-21
Moved by: Cllr. Gail Little Seconded by: Cllr. Walter Benotto
WHEREAS: members of the Board of the Nottawasaga Valley Conservation
Authority may designate an individual to act as Head of the Authority for
purposes of the Municipal Freedom of Information of Privacy Act, R.S.O.
1990, c. M.56, s. 3(1); 2002 C. 17, Schedule. F, Table; therefore BE IT
RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be
designated as Head of the Authority for purposes of the Act.
Carried;
15. ADJOURN
RES: 11-21
Moved by: Cllr. Donna Jebb Seconded by: Cllr. Margaret Mercer
RESOLVED THAT: the Board of Directors adjourn at 10:42 a.m. to meet
again on February 26, 2021 or at the call of the Chair.
Carried;
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Nottawasaga Valley Conservation Authority
10-20-BOD
PION quo MINUTES
January 22, 2021
9:00 a.m. - 12:00 p.m.
Virtual Meeting Via WebEx
Present:
Councillor Keith White, Chair Essa (Township)
Councillor Gail Little Amaranth (Township)
Arrived 9:15 a.m.
Councillor Mariane Mcleod, Vice-Chair Collingwood (Town)
Councillor Margaret Mercer Melancthon (Township)
Deputy Mayor Bob Meadows Adjala-Tosorontio (Township)
Councillor George Watson, Past Chair Wasaga Beach (Town)
Councillor Thom Paterson Clearview (Township)
Councillor Andrea Matrosovs Blue Mountains (Town)
Councillor Ralph Manketlow Mono (Town)
Councillor Dane Nielsen Grey Highlands (Municipality)
Councillor Donna Jebb New Tecumseth (Town)
Arrived 10:02 a.m.
Councillor Shirley Boxem Mulmur (Township)
Councillor Rob Nicol Innisfil (Town)
Councillor Cathy Keane Oro-Medonte (Township)
Mayor Don Allen Springwater (Township)
Councillor Gary Harvey Barrie (City)
Councillor Raj Sandhu Bradford West Gwillimbury (Town)
Councillor Walter Benotto Shelburne (Town)
Staff:
Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed
Management Services; Byron Wesson, Director Conservation Services; Sheryl
Flannagan, Director Corporate Services; Haleigh Ferguson, Executive
Administrator/Recorder
1. CALL TO ORDER
Chair White called the meeting to order at 9:00 a.m.
2. DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST
None declared.
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3. MOTION TO ADOPT AGENDA
RES: 74-20
Moved by: Cllr. Walter Benotto Seconded by: Cllr. Margaret Mercer
RESOLVED THAT: the agenda for the Board of Directors Meeting #10-20-
BOD dated January 22, 2021 be approved.
Carried;
4. ANNOUNCEMENTS
There were no announcements for this meeting.
5. PRESENTATIONS
a. 2020 ACCOMPLISHMENTS Councillor Keith White, NVCA Chair will present a
video focusing on NVCA's 2020 accomplishments.
b. GUEST SPEAKER Dianne Saxe, 2015-2019, Environmental Commissioner of
Ontario "Why Wetlands Matter"
6. DEPUTATIONS
There are no deputations for this meeting.
7. DELEGATIONS
There are no delegations for this meeting.
S. HEARINGS
There are no hearings for this meeting.
9. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Board Members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS
REQUIRING SEPARATE DISCUSSION
RES: 75-20
Moved by: Deputy Mayor Bob Meadows Seconded by: Cllr. George Watson
RESOLVED THAT: agenda item number(s), was identified as requiring
separate discussion, be referred for discussion under Agenda Item #9; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the consent list not referred for separate
discussion, and for which conflict has been declared, are deemed not to have
been voted on or discussed by the individual making the declaration.
Carried;
Page 162 of 198
14.c) Minutes of Nottawasaga Valley Conservation Authority meetings date...
11. CONSENT LIST
a. Adoption of Minutes
i. RES: 76-20
Moved by: Cllr. Andrea Matrosovs Seconded by: Cllr. Ralph Manktelow
RESOLVED THAT: the minutes of the Board of Directors Meeting 09-20-BOD
dated December 11, 2020 be approved.
Carried;
b. Correspondence
i. Resolution dated December 22, 2020 written by Tammy Fowkes, Deputy
Clerk, Town of Amherstburg regarding Bill 229 - Schedule 6.
C. Staff Reports
i. Staff Report No. 53-10-20-BOD from Communication Coordinator regarding
Communications Report - November 30, 2020 - January 8, 2021.
Approved by Consent.
Moved by: Cllr. Dane Nielsen Seconded by: Cllr. Shirley Boxem
RESOLVED THAT: Staff Report No. 53-10-20-BOD regarding NVCA
Communications - November 30, 2020 - January 8, 2021, be received.
Carried;
12. OTHER BUSINESS
None declared.
13. ADJOURN TO BOARD OF DIRECTORS 2021 ANNUAL GENERAL
MEETING AND ELECTIONS
RES: 77-20
Moved by: Cllr. Rob Nicol Seconded by: Cllr. Cathy Keane
RESOLVED THAT: this meeting adjourn at 9:59 a.m. and the position of
Chair be declared vacant.
Carried;
Page 163 of 198
14.d) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
BOARD MEETING : #21 -01
DATE: THURSDAY, JANUARY 28 , 2021 , 7 :OOPM
LOCATION : VIRTUAL MEETING VIA ZOOM
A. Mitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor), R. Munro, M.
• Rao, A. Wiggins, J. Martin, K. Aylwin (Councillor)
• L. Jessop, K. Barratt, C. Vanderkruys, A. Schroeder, J. Little
• - T. Clarke
• - K. Bouffard
1. Call to Order and Welcome
The meeting was called to order at 7:04pm
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations
There were no delegations.
5. Board Development— Board Self-Evaluation and 2021 Development Plans
https://hub.barrielibrary.ca/content/l 3274/development-2021
The Board prioritized development topics including: a Strategic Plan refresher
(February), understanding the audit and financial statements (April) and effective
Board meetings (May).
Consent Agenda
6. Board Meeting Minutes
7. CEO's Report
8. Measures of Overall Performance
9. Financial Progress Report
10.Pandemic Response Report
Page 164 of 198
14.d) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
11.Content Strategy/Collections Report
12.Deferred Items
a. City/Library Service and Financial Efficiencies
b. Monthly Expenditures for the Personnel & Finance Committee
Agenda
13.Items held from the Consent Agenda
The Board briefly discussed fundraising expenses on the Financial Progress Report.
The Board gave Library administration a directive to continue updating the Pandemic
Response Report and provide a look ahead of plans and a staffing update from the report
for the Board.
Motion #21-01 AYLWIN - MUNRO
THAT the consent agenda for Board meeting #21-01 dated Thursday, January
28, 2021, be adopted as amended. CARRIED
14.Budget Presentation to Council Update
City Council made two amendments to the Library's budget. The Board will need to
approve an amended budget at the February meeting.
The budget for the Holly Library will be tracked separately.
The Board gave Library administration a directive to communicate monthly on the surplus
for Holly.
15.Report of the Chair—Verbal Report
The Chair commented that the Board is doing a great job at achieving the Board priorities
set out on the Board look ahead.
16.Board Committees
16.1 Community & Governance Committee
16.1.1 Policy Revisions (By-Laws for the Regulation of the
Business of the Board, Foundational Principles Policy, Core
Values Policy)
When the new Bylaw policy comes into effect, it will change the procedural
guidelines we follow from Modern Parliamentary Procedures to Robert's Rules of
Order. An additional change to highlight is referring to in-camera meetings will
change to closed meetings.
Page 165 of 198
14.d) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
Each committee should look at their Terms of Reference to see if any changes
need to be made.
Motion #21-02 RAO - MUNRO
THAT the Barrie Public Library Board approve revisions to the
Bylaws for the Regulation of the Business of the Board
(Formerly Constitution & Procedural Bylaw) and approve the
new Core Values and Foundational Principles as
recommended by the Community & Governance Committee.
CARRIED
16.2 Personnel & Finance Committee
There is a committee meeting February 16t" to review the procurement policy
and the appendix for the credit card policy.
The finance department migration will be added to the deferred items list.
Committees should set their meeting dates for the year.
There will be a meeting to review a new diversity & inclusion policy. The CEO
would like to have some Board development around this as well.
17.In-Camera
Public Libraries Act— Section 16.1(4) (d) labour relations or employee negotiations and
(b) personal matters about an identifiable individual
Motion #21-03 MUNRO - AYLWIN
THAT the Barrie Public Library Board conduct a Closed meeting as the subject
matter being considered concerns labour relations or employee
negotiations and personal matters about an identifiable individual (Public
Libraries Act Section 16.1(4)(b)(d)). CARRIED
This portion of the meeting was held in-camera.
17.1 In-Camera Board Meeting Minutes
17.2 Healthy Living Allowance — Deferred from November 2020
17.3 CEO Performance Evaluation
17.4 CEO Goals/Workplan
Rise and report
Page 166 of 198
14.d) Minutes of Barrie Public Library Board meeting held on Thursday, J14 ...
Barrie Public
LIBRARY
BOARD MINUTES
Motion #21-04 RAO - MARTIN
THAT the Minutes of in camera Board Meeting #20-07 dated Thursday,
November 26, 2020 be adopted. CARRIED
Motion #21-05 SAURO - RAO
THAT the Barrie Public Library Board approve the amendment to
the Administrative Exempt Staff Policy. CARRIED
Motion #21-06 SAURO - RAO
THAT the Barrie Public Library Board accept the CEO 2021
Goals/Work Plan
A motion was passed in -camera for item 17.3
18.Date of Next Board Meeting
Thursday, February 25, 2021 7:00pm, Virtual Meeting
19.Adjournment
The meeting was adjourned at 10:05pm
Page 167 of 198
14.e) Correspondence received February 16, 2021 from MP Doug Shipley, Ba...
Constituency Office Ottawa Office
48 Alliance Blvd, Unit 104 229 Wellington St
Barrie, ON Ottawa, ON
L4M5K3 K1AOH9
705-728-2596 613-992-0718
doug.shipley@parl.gc.car www.dougshipleymp.ca
Doug Shipley, M.P.
Barrie— Springwater—Oro-Medonte
Mayor Harry Hughes& Council
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, Ontario
LOL 2E0
Dear Mayor Hughes and Council,
On December 11', 2020,the House of Commons passed a motion introduced by Conservative MP Todd
Doherty,through unanimous consent,to bring a national 3-digit suicide prevention hotline line to Canada.
That,given that the alarming rate of suicide in Canada constitutes a national
health crisis,the House call on the government to take immediate action,in
collaboration with our provinces,to establish a national suicide prevention
hotline that consolidates all suicide crisis numbers into one easy to remember
three-digit(988)hot-line that is accessible to all Canadians.
We're asking all municipalities across Canada to consider passing a motion similar,to the one below. In
order to make 988 a reality,we must continue to put pressure on the government and the Canadian Radio-
television and Telecommunications Commission(CRTC).
Personally,you can support the cause by signing our electronic petition at:
hops://petitions.ourcommons.ca/en/Petition/Details?Petition=e-2772
The past year has been a challenging year. Lives and livelihoods have been lost. We have begun to see the
devastating impacts that COVID has had,through isolation, on the mental health of Canadians. The rates
of suicide continue to rise.As elected officials and as leaders, and especially during this period of
difficulty as a nation, Canadians are counting on all of us to make a difference.
Please consider passing this motion as soon as possible.
Sincerely,
MP Doug Shipley
Barrie-Springwater-Oro-Medonte
Page 168 of 198
14.e) Correspondence received February 16, 2021 from MP Doug Shipley, Ba...
Draft motion:
Support for 988 Crisis Line
WHEREAS the Federal government has passed a motion to adopt 988,a National three-digit suicide
and crisis hotline;
AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention
services by 200 per cent;
AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit
number and go through directories or be placed on hold;
AND WHEREAS in 2022 the United States will have in place a national 988 crisis hotline;
AND WHEREAS the Township of Oro-Medonte Council recognizes that it is a significant and important
initiative to ensure critical barriers are removed to those in a crisis and seeking help;
NOW THEREFORE BE IT RESOLVED THAT the Township of Oro-Medonte Council endorses this
988 crisis line initiative;
and that Staff be directed to send a letter indicating such support to the local MP,MPP,Federal Minister
of Health,the CRTC and local area municipalities to indicate our support.
Page 169 of 198
14.f) Correspondence dated March 4, 2021 from Steve Clark, Minister, Min...
Ministry of Ministere des
Municipal Affairs Affaires municipales '}!�
and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 1711 Floor 777, rue Bay, 17e etage
Toronto ON M7A2J3 Toronto ON M7A2J3
Tel.:416 585-7000 Tel. :416 585-7000 Ontario
234-2021-1005
March 4, 2021
Mayor Harry Hughes
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte ON LOL 2EO
Dear Mayor Hughes:
Ontario has heard directly from the municipal sector that operating impacts due to the
pandemic will continue in 2021 . In order to respond to municipal need and to further
strengthen our communities, we are now investing an additional $500 million to help
municipalities respond to ongoing and unprecedented 2021 COVID-19 operating
pressures. While the actual extent of municipal impacts for 2021 are uncertain at this
time, the province expects that this funding will help municipalities continue to deliver
the high-quality local services that residents and business rely on, as well as help
municipalities proceed with planned capital projects in 2021.
I am pleased to inform you that the Government of Ontario has committed financial
support to the Township of Oro-Medonte through the 2021 COVID-19 Recovery
Funding for Municipalities program in order to support your COVID-19 operating costs
and pressures. All municipalities in Ontario are eligible for this program and the level of
funding is based on the proportion of COVID-19 cases in the Public Health Unit for your
respective municipality during the period of January 1, 2021 to February 18, 2021 . I
have reviewed the eligibility criteria for provincial assistance under the program and
have determined that accordingly, your municipality will receive $370,708.00, subject to
your municipality returning a copy of this letter, signed by your municipal treasurer, to
the ministry by March 31, 2021 . You will receive these funds in two equal instalments —
one instalment on or before May 1 , 2021 and the other on or before November 1 , 2021.
Please note that your municipality is accountable for using this funding for the purpose
of addressing your priority COVID-19 operating costs and pressures. If the amount of
the funding your municipality receives exceeds your 2021 COVID-19 operating costs
and pressures, the province's expectation is that your municipality will place the excess
1
Page 170 of 198
14.f) Correspondence dated March 4, 2021 from Steve Clark, Minister, Min...
funding into a reserve fund to be accessed to support any future COVID-19 operating
costs and pressures.
The province realizes that municipalities are facing financial impacts due to the COVID-
19 pandemic and that in some instances, this provincial funding will not be sufficient to
cover all municipal operating impacts due to COVID-19. The province expects
municipalities to do their part by continuing to find efficiencies in their operating services
and using existing reserves and reserve funds that have been specifically put aside for
such unforeseen circumstances.
Your municipality will be expected to provide two report backs on your COVID-19
operating impacts and the use of these funds as follows:
1 . An interim report in June 2021 , which will include:
a) Use of funds provided last year under the Safe Restart Agreement —
Operating funding stream; and
b) 2021 estimated COVID-19 operating impacts and how your municipality
plans to use the funding under the 2021 program.
2. A final report back in Spring 2022.
We had previously indicated that Safe Restart Agreement reporting would be expected
in March 2021 . However, we have decided to streamline this reporting and the new
2021 COVID-19 Recovery Funding for Municipalities program. The template for this
report back will be provided by the ministry with more details to follow in the coming
months. While the province expects your municipality to complete this report, your
second instalment under the 2021 COVID-19 Recovery Funding for Municipalities
program is not contingent on the province receiving your interim report.
At this time, I am requesting that your municipal treasurer sign the
acknowledgement below and return the signed copy to the ministry by email to:
Municipal.Programs(a-)ontario.ca. If the province has not received your letter on or
before March 31, 2021, you will not be eligible for this program and your
municipality's allocation will not be paid. In order to allow for processing time,
please provide your signed letter to the ministry on or before March 24, 2021.
Our government continues to stand with our municipal partners as we have throughout
the pandemic, advocating for funding for communities from the federal government to
support local economic recovery. Communities may need more COVID-19 related
operating funding in the coming year, and we will continue to advocate on your behalf to
the federal government. I encourage you to contact your local Member of Parliament to
seek further federal support in order to help municipalities deal with their operating
impacts due to COVID-19.
2
Page 171 of 198
14.f) Correspondence dated March 4, 2021 from Steve Clark, Minister, Min...
The government thanks all 444 Ontario municipal heads of council for their support
throughout the pandemic and our ongoing partnership in Ontario's economic recovery.
Sincerely,
C �
O"
Steve Clark
Minister of Municipal Affairs and Housing
c. Municipal Treasurer and Municipal CAO
By signing below, I acknowledge that the allocation of $370,708.00 is provided to the
Township of Oro-Medonte for the expected purpose of assisting with COVID-19 costs
and pressures and that the province expects any funds not required for this purpose in
2021 will be put into a reserve fund to support potential COVID-19 costs and pressures
in 2022. I further acknowledge that the Township of Oro-Medonte is expected to
report back to the province on 2021 COVID-19 costs and pressures and the use of this
funding.
Name:
Title:
Signature:
Date:
3
Page 172 of 198
17.a) 2021-019: A By-law to authorize the Sale of Surplus Land described...
The Corporation of the Township of Oro-Medonte
By-Law No. 2021-019
A By-law to authorize the Sale of Surplus Land described as
(a part of) Block D, Plan M-92 now described as Part 1, Block D, Plan 51R-42705,
(Geographic Township of Medonte), now in the Township of Oro-Medonte,
County of Simcoe, (1 Georgian Drive)
Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes
a Council of a municipality to sell or otherwise dispose of land in accordance with policies
adopted and maintained by the municipality in respect thereof;
And Whereas Council enacted By-Law No. 2012-112 on the 6th day of June, 2012, Being a
By-law to Establish a Policy with respect to the Sale and Other Disposition of Land;
And Whereas Council has determined that the said lands are not required for municipal
purposes, and has by Resolution No. C201014-04 directed staff to proceed with the sale of
land and by this by-law do now declare (a portion of)the land described as Part of Block D
Plan M-92, now described as Part 1, Block D, Plan 51 R-42705, (Geographic Township of
Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive)
described in Schedule"A" attached hereto, to be surplus to the needs of the municipality;
And Whereas pursuant to By-law 2012-112, the Clerk of the Township of Oro-Medonte did
cause a Notice of the proposed by-law to sell Part of Block D Plan M-92, now described as
Part 1, Block D, Plan 51R-42705, (Geographic Township of Medonte), now in the Township
of Oro-Medonte, County of Simcoe (1 Georgian Drive)to be published in a newspaper of
local circulation, a copy of which is attached as Schedule"B" and forms part of this by-law;
And Whereas the proposed by-law came before Council of The Corporation of The
Township of Oro-Medonte for consideration at its meeting on the 10th day of February
2021, and at that time Council received no notice of objection to the proposed sale of land;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. Authorization of Sale and Sale Price Consideration—In accordance with By-law 2012-
112, Council in its sole discretion may utilize any method it authorizes to effect the
sale of land. Council does hereby authorize the sale of Part of Block D Plan M-92,
now described as Part 1, Block D, Plan 51R-42705, (Geographic Township of
Medonte), now in the Township of Oro-Medonte,County of Simcoe(1 Georgian Drive)
to Mr. Murray and Ms. Myriam Smith, the abutting property owners of 1 Georgian
Drive.
2. Sale Price and Consideration — In accordance with By-law 2012-112, Council shall
have the absolute discretion to determine the sale price of land. Council hereby sets
the sale price for (the portion of) land described as Part of Block D Plan M-92, now
described as Part 1, Block D, Plan 51 R-42705, (Geographic Township of Medonte),
now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive)at$1.29/
sq ft.
3. Execution of Documents — The Mayor and Clerk are hereby authorized to sign all
documents to carry out the intent of this By-law.
By-Law Read a First, Second and Third time, and Passed this 10th day of March,
2021.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk,Yvonne Aubichon
11
Page 173 of 198
17.a) 2021-019: A By-law to authorize the Sale of Surplus Land described...
Schedule"A"
to By-law No. 2021-019 for
The Corporation of the Township of Oro-Medonte
(a portion of)the land described as Part of Block D Plan M-92, now described as Part 1,
Block D, Plan 51 R-42705, (Geographic Township of Medonte), now in the Township of
Oro-Medonte, County of Simcoe (1 Georgian Drive)
2
Page 174 of 198
17.a) 2021-019- A By-law to authorize the Sale of Surplus Land described...
Schedule "B"
to By-law No. 2021-019 for
The Corporation of the Township of Oro-Medonte
� k-�~ Notice of Proposed
Township of Sale of Land By-Laws
Proud Heritage,Exciting Future
Take Notice that the Township of Oro-Medonte proposes to pass By-laws to authorize the Sale of
Original Road Allowance and Surplus Lands, in the Township of Oro-Medonte, County of Simcoe,
more particularly described in Schedule"A" and "B" hereto.
And Further Take Notice that the proposed By-Laws will come before the Council of the
Township of Oro-Medonte at its regular meeting to be held on the 10t" of February, 2021 at 10:00
am. Any person who claims their land will be prejudicially affected by the proposed sales may
comment on the proposed sales by submitting a Public Participation Request Form through the
following link on the Township of Oro-Medonte website
hhtps://surveV.somcoe.ca/surveys/deputation-form or provide the undersigned with written
comments no later than 12:00 noon on Monday, February 1st, 2021.
Yvonne Aubichon, Clerk, Township of Oro-Medonte
148 Line 7 South, Oro-Medonte, ON LOL 2EO Fax: (705)487-0133
Dated at the Township of Oro-Medonte this 7t" Day of January, 2021.
Schedule "A"
Part 1, Plan 51 R-42705 (Part of BLK D, Plan M-92), (Geographic Township of Medonte), now in
the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive)
'Amonob, low,
f °N °"
I`- 7
to..o�cr aualaart
-_--- —^
I I I 1 I �---_--
j
I A I I tr I p�ppA,l qp4 I
I I 1
3�
Page 175 of 198
17.b) 2021-025: A By-law to Appoint An Auditor and to Repeal By-Law 2019...
The Corporation of the Township of Oro- Medonte
By -Law No. 2021-025
A By-law to Appoint An Auditor and to Repeal By-Law 2019-082
Whereas Section 296(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that a municipality shall appoint an auditor licensed under the Public
Accounting Act, 2004 who is responsible for, (a) annually auditing the accounts
and transactions of the municipality and its local boards and expressing an opinion
on the financial statements of these bodies based on the audit; and (b) performing
duties required by the municipality or local board;
Whereas Section 296(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
stipulates that an auditor of a municipality shall not be appointed for a term
exceeding five years;
Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to appoint a municipal auditor for the fiscal years 2020, 2021, and 2022;
And Whereas Baker Tilly KDN LLP, have confirmed availability to undertake the
municipal financial audit for a three year term;
Now Therefore be it resolved that the Council of the Corporation of the Township
of Oro-Medonte hereby enacts as follows:
1. That Baker Tilly KDN LLP be appointed as municipal auditor for fiscal years
2020, 2021 and 2022.
3. That By-Law No. 2019-082 is hereby repealed;
4. And that this by-law shall come into force and take effect on the final passing
thereof.
low
By-Law Read a First, Second and Third time, and Passed this 10t"day of
March,2021.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 176 of 198
17.c) 2021-028, A By-law to Name, Establish and Assume Highways Within t...
The Corporation of the Township of Oro-Medonte
By-Law No. 2021-028
A By-law to Name, Establish and Assume Highways
Within the Township of Oro-Medonte
(Line 11 North, being Part 3, Plan 51R-14950, PIN 58547-0123 (LT))
Whereas the Municipal Act, 2001, Section 31, permits the council of every
municipality to pass by-laws for establishing and laying out highways;
And Whereas the Corporation of the Township of Oro-Medonte is the owner of a
road widening block which is described as Part 3, Plan 51 R-14950, Township of
Oro-Medonte;
And Whereas said road widening block separates portions of Line 11 North, which
has been assumed as a public highway, from Eagle Way Court in the abutting draft
plan of subdivision (2018-SUB-02); qwF 'lob
And Whereas it is now deemed expedient to establish and designate Part 3, Plan
51 R-14950, Township of Oro-Medonte for use as a public highway;
Now Therefore, the Council of the Township of Oro-Medonte hereby enacts as
follows: NhudW
1. That Part 3, Plan 51 R-14950 is hereby named, established and assumed for
use as a public highway for the Corporation of the Township of Oro-Medonte.
2. That this by-law shall come into force and take effect on the final passing
thereof. Ic A Vr ",qq*
By-law read a First, Second and Third time, and Passed this 10t"day of March,
2021.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes*q
Clerk, Yvonne Aubichon
Page 177 of 198
17.d) 2021-031 : A By-law to Appoint a Treasurer and to Repeal By-law No....
The Corporation of the Township of Oro-Medonte
By-law No. 2021-031
A By-law to Appoint a Treasurer
And to Repeal By-law No. 2017-058
Whereas Section 286(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that a Municipality shall appoint a Treasurer who is responsible for handling all
of the financial affairs of the Municipality on behalf of and in the manner directed by the
Council of the Municipality;
And Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that it is the role of Council to ensure that administrative policies, practices and
procedures and controllership policies, practices and procedures are in place to
implement the decisions of Council; and to maintain the financial integrity of the
Municipality;
And Whereas the Council of The Corporation of the Township of Oro-Medonte does
now find it expedient to appoint a Treasurer IMF
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Shannon Johnson be appointed Treasurer of The Corporation of the
Township of Oro-Medonte;
2. That such duties and responsibilities associated with this appointment be carried
out in accordance with legislation and as provided within the respective job
description;
3. That By-law No. 2017-058 is hereby repealed in its entirety;
4. And That this by-law shall come into force and take effect on March 10, 2021.
By-law read a First, Second and Third time, and Passed this 10t" day of March,
2021.
x -% N
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 178 of 198
17.e) 2021-032, A By-law to Appoint a Deputy Treasurer and Repeal By-law...
The Corporation of the Township of Oro-Medonte
By-law No. 2021-032
A By-law to Appoint a Deputy Treasurer and Repeal By-law 2020-113
Whereas Section 286(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended
provides that a Municipality may appoint Deputy Treasurers who have all the powers
and duties of the Treasurer under this and any other Act;
Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that it is the role of Council to ensure that administrative policies, practices and
procedures are in place to implement the decisions of Council; and to maintain the
financial integrity of the Municipality;
Whereas Section 386(2) Part XI Sale of Land for Tax Arrears of the Municipal Act,
2001, S.O. 2001, c.25, as amended provides that the Treasurer may, in writing,
delegate any power or duty granted to or vested in the Treasurer under this Part to any
officer or employee of the Municipality;
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
expedient to appoint a Deputy Treasurer;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That Derek Hnatiuk be appointed Deputy Treasurer of The Corporation of the
Township of Oro-Medonte;
2. That such duties and responsibilities associated with this appointment be carried
out in accordance with legislation and as provided for within the respective job
description;
3. That the Deputy Treasurer hereby assumes all duties and powers granted to or
vested in the Treasurer pursuant to Part XI Sale of Land for Tax Arrears of the
Municipal Act, 2001 S.O. 2001, c.25, as amended, as delegated in writing by the
Treasurer;
4. That By-law No. 2020-113 is hereby repealed in its entirety;
5. And that this by-law shall come into force and take effect on March 10, 2021.
By-Law Read a First, Second and Third time, and Passed this 10t" day of March,
2021.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 179 of 198
17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
Document # 12A (DB)
DEBENTURE BY-LAW—AMORTIZER—SEMI ANNUAL — STRAIGHT TO DEBENTURE
Single-Tier
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NUMBER 2021-033
A BY-LAW OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE TO
AUTHORIZE THE BORROWING UPON AMORTIZING DEBENTURES IN THE PRINCIPAL
AMOUNT OF $6,500,000.00 TOWARDS THE COST OF ROAD WORK AND BRIDGE WORK
WHEREAS subsection 401 (1) of the Municipal Act, 2001, as amended (the
"Act") provides that a municipality may incur a debt for municipal purposes, whether by
borrowing money or in any other way, and may issue debentures and prescribed financial
instruments and enter prescribed financial agreements for or in relation to the debt;
WHEREAS subsection 408 (2.1) of the Act provides that a municipality may issue
a debenture or other financial instrument for long-term borrowing only to provide financing for
a capital work;
WHEREAS the Council of The Corporation of The Township of Oro-Medonte (the
"Municipality") has passed the By-law(s) enumerated in column (1) of Schedule "A" attached
hereto and forming part of this By-law to authorize the capital work(s) described in column (2)
of Schedule "A" (the "Capital Work(s)"), to authorize the long-term borrowing from Ontario
Infrastructure and Lands Corporation ("OILC") in respect of the Capital Work(s) and to confirm,
ratify and approve the execution by the Treasurer of the application to OILC for financing the
Capital Work (the "Application") and the submission by such authorized official of the
Application; and to execute and deliver to OILC the rate offer letter agreement in respect of
such long-term borrowing for the Capital Work(s);
WHEREAS before authorizing the Capital Work(s) and before authorizing any
additional cost amount and any additional debenture authority in respect thereof (if any) the
Council of the Municipality had its Treasurer calculate an updated limit in respect of its most
recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs
and Housing in accordance with the applicable regulation and, prior to the Council of the
Municipality authorizing the Capital Work(s), each such additional cost amount and each such
additional debenture authority (if any) the Treasurer determined that the estimated annual
amount payable in respect of the Capital Work(s), each such additional cost amount and each
such additional debenture authority (if any) would not cause the Municipality to exceed the
updated limit and that the approval of the Capital Work(s), each such additional cost amount
and each such additional debenture authority (if any) by the Local Planning Appeal Tribunal
pursuant to such regulation was not required;
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WHEREAS the Municipality has submitted the Application to OILC and the
Application has been approved;
AND WHEREAS to provide long-term financing for the Capital Work(s) it is now
deemed to be expedient to borrow money by the issue of amortizing debentures in the
aggregate principal amount of $6,500,000.00 dated March 15, 2021 and maturing on March
15, 2031, and payable in semi-annual instalments of combined principal and interest on the
fifteenth day of September and on the fifteenth day of March in each of the years 2021 to 2031,
both inclusive on the terms hereinafter set forth;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE ENACTS AS FOLLOWS:
1 . THAT for the Capital Work(s), the borrowing upon the credit of the Municipality at
large of the aggregate principal amount of$6,500,000.00 and the issue of amortizing
debentures therefor to be repaid in semi-annual instalments of combined principal
and interest as hereinafter set forth, are hereby authorized.
2. THAT the Mayor and the Treasurer of the Municipality are hereby authorized to cause
any number of amortizing debentures to be issued for such amounts of money as
may be required for the Capital Work(s) in definitive form, not exceeding in total the
said aggregate principal amount of $6,500,000.00 (the "Debentures"). The
Debentures shall bear the Municipality's municipal seal and the signatures of Mayor
and the Treasurer of the Municipality, all in accordance with the provisions of the Act.
The municipal seal of the Municipality and the signatures referred to in this section
may be printed, lithographed, engraved or otherwise mechanically reproduced. The
Debentures are sufficiently signed if they bear the required signatures and each
person signing has the authority to do so on the date he or she signs.
3. THAT the Debentures shall be in fully registered form as one or more certificates in
the aggregate principal amount of $6,500,000.00, in the name of OILC, or as OILC
may otherwise direct, substantially in the form attached as Schedule "B" hereto and
forming part of this By-law with provision for payment of principal and interest (other
than in respect of the final payment of principal and outstanding interest on maturity
upon presentation and surrender) by pre-authorized debit in respect of such principal
and interest to the credit of such registered holder on such terms as to which the
registered holder and the Municipality may agree.
4. THAT in accordance with the provisions of section 25 of the Ontario Infrastructure
and Lands Corporation Act, 2011, as amended from time to time hereafter, the
Municipality is hereby authorized to agree in writing with OILC that the Minister of
Finance is entitled, without notice to the Municipality, to deduct from money
appropriated by the Legislative Assembly of Ontario for payment to the Municipality,
amounts not exceeding any amounts that the Municipality fails to pay OILC on
account of any unpaid indebtedness of the Municipality to OILC under the Debentures
and to pay such amounts to OILC from the Consolidated Revenue Fund.
5. THAT the Debentures shall all be dated March 15, 2021 , and as to both principal and
interest shall be expressed and be payable in lawful money of Canada. The
Debentures shall bear interest at the rate of 1 .91% per annum and mature during a
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
period of 10 year(s) years from the date thereof payable semi-annually in arrears as
described in this section. The Debentures shall be paid in full by March 15, 2031 and
be payable in equal semi-annual instalments of combined principal and interest on
the fifteenth day of September and on the fifteenth of March in each of the years 2021
to 2031 , both inclusive, save and except for the last instalment which may vary slightly
from the preceding equal instalments, as set forth in Schedule "C" attached hereto
and forming part of this By-law ("Schedule "C").
6. THAT payments in respect of principal of and interest on the Debentures shall be
made only on a day, other than Saturday or Sunday, on which banking institutions in
Toronto, Ontario, Canada and the Municipality are not authorized or obligated by law
or executive order to be closed (a "Business Day") and if any date for payment is not
a Business Day, payment shall be made on the next following Toronto Business Day.
7. THAT interest shall be payable to the date of maturity of the Debentures and on
default shall be payable on any overdue amounts both before and after default and
judgment at a rate per annum equal to the greater of the rate specified on the
Schedule as attached to and forming part of the Debentures for such amounts plus
200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated
on a daily basis from the date such amounts become overdue for so long as such
amounts remain overdue and the Municipality shall pay to the registered holders any
and all costs incurred by the registered holders as a result of the overdue payment.
Any amounts payable by the Municipality as interest on overdue principal or interest
and all costs incurred by the registered holders as a result of the overdue payment in
respect of the Debentures shall be paid out of current revenue. Whenever it is
necessary to compute any amount of interest in respect of the Debentures for a period
of less than one full year, other than with respect to regular semi-annual interest
payments, such interest shall be calculated on the basis of the actual number of days
in the period and a year of 365 days or 366 days as appropriate.
"Prime Rate" means, on any day, the annual rate of interest which is the arithmetic
mean of the prime rates announced from time to time by the following five major
Canadian Schedule I banks, as of the issue date of the Debentures: Royal Bank of
Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of
Montreal; and The Toronto-Dominion Bank (the "Reference Banks") as their
reference rates in effect on such day for Canadian dollar commercial loans made in
Canada. If fewer than five of the Reference Banks quote a prime rate on such days,
the "Prime Rate" shall be the arithmetic mean of the rates quoted by those Reference
Banks.
8. THAT in each year in which a payment of equal semi-annual instalments of combined
principal and interest becomes due in respect of the Capital Work(s) including the last
`non-equal' instalment, there shall be raised as part of the Municipality's general levy
the amounts of principal and interest payable by the Municipality in each year as set
out in Schedule "C" to the extent that the amounts have not been provided for by any
other available source including other taxes or fees or charges imposed on persons
or property by a by-law of any municipality.
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
9. THAT the Debentures may contain any provision for their registration thereof
authorized by any statute relating to municipal debentures in force at the time of the
issue thereof.
10. THAT the Municipality shall maintain a registry in respect of the Debentures in which
shall be recorded the names and the addresses of the registered holders and
particulars of the Debentures held by them respectively and in which particulars of
the cancellations, exchanges, substitutions and transfers of Debentures, may be
recorded and the Municipality is authorized to use electronic, magnetic or other media
for records of or related to the Debentures or for copies of them.
11 . THAT the Municipality shall not be bound to see to the execution of any trust affecting
the ownership of any Debenture or be affected by notice of any equity that may be
subsisting in respect thereof. The Municipality shall deem and treat registered
holders of the Debentures as the absolute owners thereof for all purposes whatsoever
notwithstanding any notice to the contrary and all payments to or to the order of
registered holders shall be valid and effectual to discharge the liability of the
Municipality on the Debentures to the extent of the amount or amounts so paid. When
a Debenture is registered in more than one name, the principal of and interest from
time to time payable on such Debenture shall be paid to or to the order of all the joint
registered holders thereof, failing written instructions to the contrary from all such joint
registered holders, and such payment shall constitute a valid discharge to the
Municipality. In the case of the death of one or more joint registered holders, despite
the foregoing provisions of this section, the principal of and interest on any
Debentures registered in their names may be paid to the survivor or survivors of such
holders and such payment shall constitute a valid discharge to the Municipality.
12. THAT the Debentures will be transferable or exchangeable at the office of the
Treasurer of the Municipality upon presentation for such purpose accompanied by an
instrument of transfer or exchange in a form approved by the Municipality and which
form is in accordance with the prevailing Canadian transfer legislation and practices,
executed by the registered holder thereof or such holder's duly authorized attorney
or legal personal representative, whereupon and upon registration of such transfer or
exchange and cancellation of the Debenture or Debentures presented, the Mayor and
the Treasurer shall issue and deliver a new Debenture or Debentures of an equal
aggregate principal amount in any authorized denomination or denominations as
directed by the transferor, in the case of a transfer or as directed by the registered
holder in the case of an exchange.
13. THAT the Mayor and the Treasurer shall issue and deliver new Debentures in
exchange or substitution for Debentures outstanding on the registry with the same
maturity and of like form which have become mutilated, defaced, lost, subject to a
mysterious or unexplainable disappearance, stolen or destroyed, provided that the
applicant therefor shall have: (a) paid such costs as may have been incurred in
connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost,
mysteriously or unexplainably missing, stolen or destroyed)furnished the Municipality
with such evidence (including evidence as to the certificate number of the Debenture
in question) and an indemnity in respect thereof satisfactory to the Municipality in its
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
discretion; and (c) surrendered to the Municipality any mutilated or defaced
Debentures in respect of which new Debentures are to be issued in substitution.
14. THAT the Debentures issued upon any registration of transfer or exchange or in
substitution for any Debentures or part thereof shall carry all the rights to interest if
any, accrued and unpaid which were carried by such Debentures or part thereof and
shall be so dated and shall bear the same maturity date and, subject to the provisions
of this By-law, shall be subject to the same terms and conditions as the Debentures
in respect of which the transfer, exchange or substitution is effected.
15. THAT the cost of all transfers and exchanges, including the printing of authorized
denominations of the new Debentures, shall be borne by the Municipality. When any
of the Debentures are surrendered for transfer or exchange the Treasurer of the
Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures
surrendered for exchange; (b) in the case of an exchange, certify the cancellation and
destruction in the registry; (c) enter in the registry particulars of the new Debenture or
Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry
particulars of the registered holder as directed by the transferor.
16. THAT reasonable fees in respect of the Debentures, in the normal course of business,
other than reasonable fees for the substitution of a new Debenture or new Debentures
for any of the Debentures that are mutilated, defaced, lost, mysteriously or
unexplainably missing, stolen or destroyed and for the replacement of any of the
principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously
or unexplainably missing, stolen or destroyed may be imposed by the Municipality.
When new Debentures are issued in substitution in these circumstances the
Municipality shall: (a) treat as cancelled and destroyed the Debentures in respect of
which new Debentures will be issued in substitution; (b) certify the deemed
cancellation and destruction in the registry; (c) enter in the registry particulars of the
new Debentures issued in substitution; and (d) make a notation of any indemnities
provided.
17. THAT except as otherwise expressly provided herein, any notice required to be given
to a registered holder of one or more of the Debentures will be sufficiently given if a
copy of such notice is mailed or otherwise delivered to the registered address of such
registered holder.
18. THAT the Mayor and the Treasurer are hereby authorized to cause the Debentures
to be issued, one or more of the Clerk and Treasurer are hereby authorized to
generally do all things and to execute all other documents and other papers in the
name of the Municipality in order to carry out the issue of the Debentures and the
Treasurer is authorized to affix the Municipality's municipal seal to any of such
documents and papers.
19. THAT the money received by the Municipality from the sale of the Debentures to
OILC, including any premium, and any earnings derived from the investment of that
money, after providing for the expenses related to their issue, if any, shall be
apportioned and applied to the Capital Work(s) and to no other purpose except as
permitted by the Act.
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
20. THAT subject to the Municipality's statement of investment policies and goals, the
applicable legislation and the terms and conditions of the Debentures, the Municipality
may, if not in default under the Debentures, at any time purchase any of the
Debentures in the open market or by tender or by private contract at any price and on
such terms and conditions (including, without limitation, the manner by which any
tender offer may be communicated or accepted and the persons to whom it may be
addressed) as the Municipality may in its discretion determine.
21 . AND THAT this By-law takes effect on the day of passing.
Read a first and second time this 10th day of March, 2021.
Read a third time and finally passed this 10th day of March, 2021.
H.S. Hughes Yvonne Aubichon
Mayor Clerk
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Schedule "A" to By-law Number 2021-033
(1) (2) (3) (4) (5) (6)
Approved
Amount to be Amount of Amount of Term of
By-law Project Financed Debentures Debentures Years of
Description Through the Previously to be Issued Debentures
Issue of Issued
Debentures
Road work $4,000,000.00 $0.00
2021-013 $6,500,000.00 10 year(s)
Bridge work $0.00
$2,500,000.00
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
Schedule "B" to By-law Number 2021-033
No. 2021-033 1 $6,500,000.00
CANADA
Province of Ontario
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
FULLY REGISTERED 1.91% AMORTIZING DEBENTURE
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (the "Municipality"), for
value received, hereby promises to pay to
ONTARIO INFRASTRUCTURE AND LANDS CORPORATION ("OILC")
or registered assigns, subject to the Conditions attached hereto which form part hereof (the
"Conditions"), upon presentation and surrender of this debenture (or as otherwise agreed to
by the Municipality and OILC) by the maturity date of this debenture (March 15, 2031), the
principal amount of
SIX MILLION FIVE HUNDRED THOUSAND DOLLARS
----------------------------------- ($6,500,000.00) ---------------------------------
by equal semi-annual instalments of combined principal and interest on the fifteenth day of
September and on the fifteenth day of March in each of the years 2021 to 2031, both inclusive,
save and except for the last instalment which may vary slightly from the preceding equal
instalments, in the amounts set forth in the attached Amortizing Debenture Schedule (the
"Amortization Schedule") and subject to late payment interest charges pursuant to the
Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until
the maturity date of this debenture, in like money in semi-annual payments from the closing
date (March 15, 2021), or from the last date on which interest has been paid on this debenture,
whichever is later, at the rate of 1 .91% per annum, in arrears, on the specified dates, as set
forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate
set out in the Amortization Schedule both before and after default and judgment. The payments
of principal and interest and the outstanding amount of principal in each year are shown in the
Amortization Schedule.
The Municipality, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation
Act, 2011 (the "OILC Act, 2011") hereby irrevocably agrees that the Minister of Finance is
entitled, without notice to the Municipality, to deduct from money appropriated by the Legislative
Assembly of Ontario for payment to the Municipality, amounts not exceeding any amounts that
the Municipality fails to pay OILC on account of any unpaid indebtedness under this debenture,
and to pay such amounts to OILC from the Consolidated Revenue Fund.
This debenture is subject to the Conditions.
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
DATED at The Corporation of The Township of Oro-Medonte as at the 15th day of March,
2021.
IN TESTIMONY WHEREOF and under the authority of By-law Number 2021-033 of the
Municipality duly passed on the 10th day of March, 2021 (the "By-law"), this debenture is
sealed with the municipal seal of the Municipality and signed by the Mayor and by the
Treasurer thereof.
Date of Registration: March 15, 2021 .
(Seal)
H.S. Hughes, Mayor Shannon Johnson, Treasurer
OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to
section 25 of the OILC Act, 2011 as described in this debenture.
Ontario Infrastructure and Lands Corporation
by: by:
Authorized Signing Officer Authorized Signing Officer
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17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
LEGAL OPINION
We have examined the By-law of the Municipality authorizing the issue of amortizing
debentures in the aggregate principal amount of $6,500,000.00 dated March 15,
2021 and maturing on March 15, 2031 payable in equal semi-annual instalments of
combined principal and interest on the fifteenth day of September and on the
fifteenth day of March in each of the years 2021 to 2031, both inclusive, save and
except for the last instalment which may vary slightly from the preceding equal
instalments as set out in Schedule "C" to the By-law.
In our opinion, the By-law has been properly passed and is within the legal powers
of the Municipality. The debenture issued under the By-law in the within form (the
"Debenture") is the direct, general, unsecured and unsubordinated obligation of the
Municipality. The Debenture is enforceable against the Municipality subject to the
special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting
municipalities under the Municipal Affairs Act. This opinion is subject to and
incorporates all the assumptions, qualifications and limitations set out in our opinion
letter.
March 15, 2021
Russell, Christie, LLP [no signature required]
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CONDITIONS OF THE DEBENTURE
Form, Denomination, and Ranking of the Debenture
1 . The debentures issued pursuant to the By-law (collectively the "Debentures" and
individually a "Debenture") are issuable as fully registered Debentures without coupons.
2. The Debentures are direct, general, unsecured and unsubordinated obligations of the
Municipality. The Debentures rank concurrently and equally in respect of payment of
principal and interest with all other debentures of the Municipality except for the
availability of money in a sinking or retirement fund for a particular issue of debentures.
3. This Debenture is one fully registered Debenture registered in the name of OILC and
held by OILC.
Registration
4. The Municipality shall maintain at its designated office a registry in respect of the
Debentures in which shall be recorded the names and the addresses of the registered
holders and particulars of the Debentures held by them respectively and in which
particulars of cancellations, exchanges, substitutions and transfers of Debentures, may
be recorded and the Municipality is authorized to use electronic, magnetic or other media
for records of or related to the Debentures or for copies of them.
Title
5. The Municipality shall not be bound to see to the execution of any trust affecting the
ownership of any Debenture or be affected by notice of any equity that may be subsisting
in respect thereof. The Municipality shall deem and treat registered holders of
Debentures, including this Debenture, as the absolute owners thereof for all purposes
whatsoever notwithstanding any notice to the contrary and all payments to or to the
order of registered holders shall be valid and effectual to discharge the liability of the
Municipality on the Debentures to the extent of the amount or amounts so paid. Where
a Debenture is registered in more than one name, the principal of and interest from time
to time payable on such Debenture shall be paid to or to the order of all the joint
registered holders thereof, failing written instructions to the contrary from all such joint
registered holders, and such payment shall constitute a valid discharge to the
Municipality. In the case of the death of one or more joint registered holders, despite
the foregoing provisions of this section, the principal of and interest on any Debentures
registered in their names may be paid to the survivor or survivors of such holders and
such payment shall constitute a valid discharge to the Municipality.
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Payments of Principal and Interest
6. The record date for purposes of payment of principal of and interest on the Debentures
is as of 5.00 p.m. on the sixteenth calendar day preceding any Payment Date including
the maturity date. Principal of and interest on the Debentures are payable by the
Municipality to the persons registered as holders in the registry on the relevant record
date. The Municipality shall not be required to register any transfer, exchange or
substitution of Debentures during the period from any record date to the corresponding
Payment Date.
7. The Municipality shall make all payments in respect of equal semi-annual instalments
of combined principal and interest including the last `non-equal' instalment on the
Debentures on the Payment Dates commencing on September 15, 2021 and ending on
March 15, 2031 as set out in Schedule "C" to the By-law, by pre-authorized debit in
respect of such interest and principal to the credit of the registered holder on such terms
as the Municipality and the registered holder may agree.
8. The Municipality shall pay to the registered holder interest on any overdue amount of
principal or interest in respect of any Debenture, both before and after default and
judgment, at a rate per annum equal to the greater of the rate specified on the
Amortization Schedule as attached to and forming part of the Debenture for such amount
plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated
on a daily basis from the date such amount becomes overdue for so long as such
amount remains overdue and the Municipality shall pay to the registered holder any and
all costs incurred by the registered holder as a result of the overdue payment.
9. Whenever it is necessary to compute any amount of interest in respect of the
Debentures for a period of less than one full year, other than with respect to regular
semi-annual interest payments, such interest shall be calculated on the basis of the
actual number of days in the period and a year of 365 days or 366 days as appropriate.
10. Payments in respect of principal of and interest on the Debentures shall be made only
on a day, other than Saturday or Sunday, on which banking institutions in Toronto,
Ontario, Canada and the Municipality are not authorized or obligated by law or executive
order to be closed (a "Business Day"), and if any date for payment is not a Business
Day, payment shall be made on the next following Business Day as noted on the
Amortization Schedule.
11. The Debentures are transferable or exchangeable at the office of the Treasurer of the
Municipality upon presentation for such purpose accompanied by an instrument of
transfer or exchange in a form approved by the Municipality and which form is in
accordance with the prevailing Canadian transfer legislation and practices, executed by
the registered holder thereof or such holder's duly authorized attorney or legal personal
representative, whereupon and upon registration of such transfer or exchange and
cancellation of the Debenture or Debentures presented, a new Debenture or Debentures
of an equal aggregate principal amount in any authorized denomination or
denominations will be delivered as directed by the transferor, in the case of a transfer or
as directed by the registered holder in the case of an exchange.
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12. The Municipality shall issue and deliver Debentures in exchange for or in substitution
for Debentures outstanding on the registry with the same maturity and of like form in the
event of a mutilation, defacement, loss, mysterious or unexplainable disappearance,
theft or destruction, provided that the applicant therefor shall have: (a) paid such costs
as may have been incurred in connection therewith; (b) (in the case of a mutilated,
defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture)
furnished the Municipality with such evidence (including evidence as to the certificate
number of the Debenture in question) and an indemnity in respect thereof satisfactory
to the Municipality in its discretion; and (c) surrendered to the Municipality any mutilated
or defaced Debentures in respect of which new Debentures are to be issued in
substitution.
13. The Debentures issued upon any registration of transfer or exchange or in substitution
for any Debentures or part thereof shall carry all the rights to interest if any, accrued and
unpaid which were carried by such Debentures or part thereof and shall be so dated
and shall bear the same maturity date and, subject to the provisions of the By-law, shall
be subject to the same terms and conditions as the Debentures in respect of which the
transfer, exchange or substitution is effected.
14. The cost of all transfers and exchanges, including the printing of authorized
denominations of the new Debentures, shall be borne by the Municipality. When any of
the Debentures are surrendered for transfer or exchange the Treasurer of the
Municipality shall: (a) in the case of an exchange, cancel and destroy the Debentures
surrendered for exchange; (b) in the case of an exchange, certify the cancellation and
destruction in the registry; (c) enter in the registry particulars of the new Debenture or
Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry
particulars of the registered holder as directed by the transferor.
15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of
the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing,
stolen or destroyed and for the replacement of mutilated, defaced, lost, mysteriously or
unexplainably missing, stolen or destroyed principal and interest cheques (if any) may
be imposed by the Municipality. When new Debentures are issued in substitution in
these circumstances the Municipality shall: (a) treat as cancelled and destroyed the
Debentures in respect of which new Debentures will be issued in substitution; (b) certify
the deemed cancellation and destruction in the registry; (c) enter in the registry
particulars of the new Debentures issued in substitution; and (d) make a notation of any
indemnities provided.
16. If OILC elects to terminate its obligations under the rate offer agreement entered into
between the Municipality and OILC, or if the Municipality fails to meet and pay any of its
debts or liabilities when due, or uses all or any portion of the proceeds of any Debenture
for any purpose other than for a Capital Work(s) as authorized in the By-Law, the
Municipality shall pay to OILC the Make-Whole Amount on account of the losses that it
will incur as a result of the early repayment or early termination.
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Notices
17. Except as otherwise expressly provided herein, any notice required to be given to a
registered holder of one or more of the Debentures will be sufficiently given if a copy of
such notice is mailed or otherwise delivered to the registered address of such registered
holder. If the Municipality or any registered holder is required to give any notice in
connection with the Debentures on or before any day and that day is not a Business
Day (as defined in section 10 of these Conditions) then such notice may be given on the
next following Business Day.
Time
18. Unless otherwise expressly provided herein, any reference herein to a time shall be
considered to be a reference to Toronto time.
Governing Law
19. The Debentures are governed by and shall be construed in accordance with the laws of
the Province of Ontario and the federal laws of Canada applicable in Ontario.
Definitions:
(a) "Prime Rate" means, on any day, the annual rate of interest which is the arithmetic
mean of the prime rates announced from time to time by the following five major
Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of
Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of
Montreal; and The Toronto-Dominion Bank (the "Reference Banks") as their reference
rates in effect on such day for Canadian dollar commercial loans made in Canada. If
fewer than five of the Reference Banks quote a prime rate on such days, the "Prime
Rate" shall be the arithmetic mean of the rates quoted by those Reference Banks.
(b) "Make-Whole Amount" means the amount determined by OILC as of the date of
prepayment of the Debenture, by which (i) the present value of the remaining future
scheduled payments of principal and interest under the Debenture to be repaid from the
prepayment date until maturity of the Debenture discounted at the Ontario Yield exceeds
(ii) the principal amount under the Debenture being repaid provided that the Make-
Whole Amount shall never be less than zero.
(c) "Ontario Yield" means the yield to maturity on the date of prepayment of the Debenture,
assuming semi-annual compounding, which a non-prepayable Debenture made by the
Province of Ontario would have if advanced on the date of prepayment of the Debenture,
assuming the same principal amount as the Debenture and with a maturity date which
is the same as the remaining term to maturity of the Debenture to be repaid minus 100
basis points.
Page 193 of 1 Wf 21
17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Schedule "C" to By-law Number 2021-033
[OILC Repayment Schedule to be Inserted]
Page 194 of 1 Wf 21
17.f) 2021-033: A By-Law of The Corporation of the Township of Oro-Medon...
LOAN AMORTIZATION SCHEDULE
Name.....:The Corporation of The Township of Oro-Medonte
Principal: $6,500,000.00
Rate.....: 1.91%
Term.....: 120 months
Matures..: 03/15/2031
Pay# Date Amount Due Principal Due Interest Due Rem. Principal
---------------------------------------------------------------------------------------------------
109/15/2021 358,569.67 296,494.67 62,075.00 6,203,505.33
2 03/15/2022 358,569.67 299,326.19 59,243.48 5,904,179.14
3 09/15/2022 358,569.67 302,184.76 56,384.91 5,601,994.38
4 03/15/2023 358,569.67 305,070.62 53,499.05 5,296,923.76
5 09/15/2023 358,569.67 307,984.05 50,585.62 4,988,939.71
6 03/15/2024 358,569.67 310,925.30 47,644.37 4,678,014.41
7 09/15/2024 358,569.67 313,894.63 44,675.04 4,364,119.78
8 03/15/2025 358,569.67 316,892.33 41,677.34 4,047,227.45
9 09/15/2025 358,569.67 319,918.65 38,651.02 3,727,308.80
10 03/15/2026 358,569.67 322,973.87 35,595.80 3,404,334.93
1109/15/2026 358,569.67 326,058.27 32,511.40 3,078,276.66
12 03/15/2027 358,569.67 329,172.13 29,397.54 2,749,104.53
13 09/15/2027 358,569.67 332,315.72 26,253.95 2,416,788.81
14 03/15/2028 358,569.67 335,489.34 23,080.33 2,081,299.47
15 09/15/2028 358,569.67 338,693.26 19,876.41 1,742,606.21
16 03/15/2029 358,569.67 341,927.78 16,641.89 1,400,678.43
17 09/15/2029 358,569.67 345,193.19 13,376.48 1,055,485.24
18 03/15/2030 358,569.67 348,489.79 10,079.88 706,995.45
19 09/15/2030 358,569.67 351,817.86 6,751.81 355,177.59
20 03/15/2031 358,569.54 355,177.59 3,391.95 0.00
--------------------------------------------------------------------------------------------------
7,171,393.27 6,500,000.00 671,393.27
Page 195 of 198
17.g) 2021-034: A By-law to remove the Holding symbol on lands described...
The Corporation of The Township of Oro-Medonte
By-Law No. 2021-034
A By-law to remove the Holding symbol
On lands described as follows:
Part of Lot 16, Concession 11 Oro Part 1 Plan 51 R-41100
Township of Oro-Medonte, County of Simcoe, PIN 58547-0168(LT)
Roll #4346-010-004-22701
Whereas the Council of the Corporation of the Township of Oro-Medonte is empowered
to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning
Act, R.S.O. 1990, c.P.13.
And Whereas Council deems it appropriate to remove the Holding provision applying to
the subject lands;
Now Therefore the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. Schedule 'A13', to Zoning By-law No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to above noted lands as
shown on Schedule 'A' attached hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
By-law Read a first, second and third time, and passed this loth day of March
2021.drmqv`R�x ""q%7
The Corporation of The Township of Oro-Medonte
Mayor, H.S. Hughes VF
Clerk, Yvonne Aubichon
Page 196 of 198
17.g) 2021-034: A By-law to remove the Holding symbol on lands described...
Schedule 'A'
To By-Law No. 2020-034 for
The Corporation of the Township of Oro-Medonte
842 833 1600 1549
838 829 1535
828 1523
820 815 1494 1505
1474
846
1499
1468 Spa
11460
448 ^�\16 1471 801
1432
1424 1467 792
1412
1396 1461 775
1441
1474 1435 768
1415 758
1441
7
N
1401 '1
744
718
1375
® Lands Subject to Removal of Holding(H)Symbol
This is Schedule 'A'to By-Law 2020-034 passed the 10th day of March, 2021.
The Corporation of the Township of Oro-Medonte
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
(Application 2020-SUB-02)
Page 197 of 198
19.a) 2021-035, Being a by-law to confirm the proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2021-035
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, March 10,2021
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
March 10, 2021, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 10t" day of
March, 2021.
The Corporation of the Township of Oro-Medonte
NW
Mayor, H.S. Hughes
Clerk, Yvonne Aubichon
Page 198 of 198