02 10 2021 Council Minutes2
Township of
Proud Heritage, Exciting Future
Wednesday, February 10, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Derek Witlib, Manager,
Planning Services; David Saunders, Manager, Development Engineering;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk' Patrick Howse
and Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, February 10, 2021.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210210-1
Moved by Greenlaw, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, February 10, 2021 be
received and adopted.
Carried.
Motion No. C210210-2
Moved by Keane, Seconded by Hough
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
4. Closed Session Items:
Having not done so prior to going into closed, Mayor Hughes posed the question of
pecuniary interest to Council prior to proceeding with the closed session item.
a) Motion to go In Closed Session.
Motion No. C210210-3
Moved by DeSousa, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Labour relations/employee negotiations (Staffing).
Carried.
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Council Meeting Minutes —Wednesday, February 10, 2021.
b) Motion to Rise and Report.
Motion No. C210210-4
Moved by Hough, Seconded by Greenlaw
Be it resolved that we do now Rise at 9:42 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Item 4c) Robin Dunn, CAO; and Hugh
Murray, Director, Fire & Emergency Services/Fire Chief re: Labour relations/employee
negotiations (Staffing).
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
c) Robin Dunn, CAO; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Labour relations/employee negotiations (Staffing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Tamara
Obee, Manager, Human Resources, Health & Safety.
Motion No. C210210-5
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO; and Hugh Murray,
Director, Fire & Emergency Services/Fire Chief re: Labour relations/employee
negotiations (Staffing) be received.
2. That staff proceed accordingly.
Carried.
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Council Meeting Minutes — Wednesday, February 10, 2021.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 27, 2021.
Motion No. C210210-6
Moved by Keane, Seconded by Greenlaw
Be it resolved that the draft minutes of the Council meeting held on Wednesday, January 27,
2021 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Inspector Eaton, Detachment Commander, Orillia OPP re: 4th Quarter Statistics
(October -December, 2020).
Motion No. C210210-7
Moved by Scott, Seconded by Hough
Be it resolved that the correspondence presented by Inspector Eaton, Detachment
Commander, Orillia OPP re: 4th Quarter Statistics (October -December, 2020) be received.
Carried.
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Council Meeting Minutes — Wednesday, February 10, 2021.
b) Joshua Brown, on behalf of Sugarbush; and Brad Taylor re: Line 6 North and Horseshoe
Valley Road Intersection Improvements.
Motion No. C210210-8
Moved by Keane, Seconded by DeSousa
Be it resolved that the PowerPoint presentation provided by Joshua Brown, on behalf of
Sugarbush; and Brad Taylor re: Line 6 North and Horseshoe Valley Road Intersection
Improvements be received.
Carried.
9. Open Forum:
Three (3) individuals provided comments with respect to Item 8b).
15. Communications/Petitions:
a) Correspondence dated January 25, 2021 from Rowanwood Conservers Society
Co-operative Incorporated re: Request for Township of Oro-Medonte to Assume
Rowanwood Road.
Janet Machan provided comments and responded to questions from Council.
Motion No. C210210-9
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the correspondence dated January 25, 2021 from Rowanwood Conservers
Society Co-operative Incorporated re: Request for Township of Oro-Medonte to
Assume Rowanwood Road be received.
2. That the Township of Oro-Medonte supports a decision to investigate the request
from Rowanwood Conservers Society Co-operative Incorporated to assume
Rowanwood Road with a defined level of service as gravel road.
3. That the condition of the road be reviewed in the Spring of 2021 to determine any
deficiencies and associated remedial works required prior to consideration of an
assumption Bylaw.
4. That staff report back in the Spring of 2021 following the review of the roadway.
5. That the applicant be advised of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 10, 2021.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021.
b) Minutes of Barrie Public Library Board meeting held on Thursday, November 26,
2020.
Staff Recommendation: Receive for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
December 11, 2020.
Staff Recommendation: Receive for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting dated Friday,
December 18, 2020.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated January 25, 2021 from the City of Port Colborne re:
Resolution - Amending the Tile Drainage Installation Act.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated February 1, 2021 from the Township of Baldwin re: Ontario
Fire College, Gravenhurst Closure.
Staff Recommendation: Receive, Support, Advise under the Mayor's
Signature.
g) Virtual Event, Diverse Voices Unite, Honouring & Celebrating Black History Month,
YouTube Video Release, February 15, 2021, 10:00 a.m., Rogers Live, Viewing of
Video and Q&A, February 24, 2021, 6:00 p.m.
Staff Recommendation: Receive for Information Only.
Motion No. C210210-10
Moved by DeSousa, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021.
b) Minutes of Barrie Public Library Board meeting held on Thursday, November 26,
2020.
Received for Information Only.
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Council Meeting Minutes —Wednesday, February 10, 2021.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
December 11, 2020.
Received for Information Only.
d) Minutes of Lake Simcoe Region Conservation Authority meeting dated Friday,
December 18, 2020.
Received for Information Only.
e) Correspondence dated January 25, 2021 from the City of Port Colborne re:
Resolution - Amending the Tile Drainage Installation Act.
Received for Information Only.
f) Correspondence dated February 1, 2021 from the Township of Baldwin re: Ontario
Fire College, Gravenhurst Closure.
Received, Supported, Advised under the Mayor's Signature.
g) Virtual Event, Diverse Voices Unite, Honouring & Celebrating Black History Month,
YouTube Video Release, February 15, 2021, 10:00 a.m., Rogers Live, Viewing of
Video and Q&A, February 24, 2021, 6:00 p.m.
Staff Recommendation: Receive for Information Only.
Carried.
10. Reports of Municipal Officers for Action:
b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT Hearing
Representation Minor Variance Application 2020-A-33 (Montgomery) 3 Crawford Street.
Motion No. C210210-11
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That DS2021-20, Andria Leigh, Director, Development Services re: LPAT Hearing
Representation, Minor Variance Application 2020-A-33 (Montgomery), 3 Crawford Street
be received and adopted.
2. That staff proceed with Option 2 as outlined in DS2021-20 in preparation for the LPAT
hearing scheduled for March 9, 2021.
3. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, February 10, 2021.
c) DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer re: Supply of One MLEO Dodge Caravan.
Motion No. C210210-12
Moved by Veitch, Seconded by Scott
Be it resolved
1. That DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Supply of One MLEO Dodge Caravan be received and
adopted.
2. That the Request for supply of one Dodge Grand Caravan be awarded to 400 Chrysler in
the amount of $26,990.72 plus HST.
3. That the Manager, Municipal Law Enforcement be authorized to execute the appropriate
agreements on behalf of the Township.
4. That the bidders be thanked and notified under the Manager, Municipal Law
Enforcement's signature.
Carried.
d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and delivery of One (1)
Sport Utility Vehicle — Building Division.
Motion No. C210210-13
Moved by Hough, Seconded by Keane
Be it resolved
1. That DS2021-22, Garry McCartney, Chief Building Official re: Supply and delivery of One
(1) Sport Utility Vehicle — Building Division be received and adopted.
2. That Request for supply and delivery of one (1) All -wheel Drive, Mid -sized Sport Utility
Vehicle be awarded to Sunrise Toyota for the purchase of a 2021 Toyota Rav4 in the
amount of $30,172.70 plus HST.
3. That the Chief Building Official be authorized to execute the appropriate agreements on
behalf of the Township.
4. That the bidders be thanked and notified of Council's decision under the Chief Building
Official's signature.
Carried.
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Council Meeting Minutes — Wednesday, February 10, 2021.
e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and Ontario Senior of
the Year 2021 MeetingNoting Process.
Motion No. C210210-14
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and Ontario
Senior of the Year 2021 MeetingNoting Process be received and adopted.
2. That Council approve Option 1 as outlined in CS2021-3.
3. That staff proceed accordingly.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillors Veitch and Scott.
b) Councillor Scott re: Traffic Safety Task Force Update.
A PowerPoint presentation was presented.
Motion No. C210210-15
Moved by Scott, Seconded by Greenlaw
Be it resolved that the correspondence provided by Councillor Scott re: Traffic Safety Task
Force Update be received.
Carried.
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Council Meeting Minutes —Wednesday, February 10, 2021.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions
Motion No. C210210-16
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Carried.
17. By -Laws:
a) 2021-015: A By -Law to Permanently Stop up, close and sell part or the Original Road
Allowance, identified as Parts, 1, 2 and 3, Plan 51 R-42751 between Lots 20 & 21,
Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia),
(Southern Division), now in the Township of Oro-Medonte, County of Simcoe.
b) 2021-019: A By-law to authorize the Sale of Surplus Land described as (a part of) Block
D, Plan M-92 now described as Part 1, Block D, Plan 51 R-42805, (Geographic Township
of Medonte), now in the Township of Oro-Medonte, County of Simcoe, (1 Georgian Drive).
c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law No. 2019-116 or any other applicable by-law enacted to
Appoint Municipal Law Enforcement Officer/Provincial Offences Officers "Appointment
By -laud'.
Motion No. C210210-17
Moved by Hough, Seconded by Veitch
Be it resolved that
a) 2021-015: A By -Law to Permanently Stop up, close and sell part or the Original Road
Allowance, identified as Parts, 1, 2 and 3, Plan 51 R-42751 between Lots 20 & 21,
Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern
Division), now in the Township of Oro-Medonte, County of Simcoe.
b) 2021-019: A By-law to authorize the Sale of Surplus Land described as (a part of) Block
D, Plan M-92 now described as Part 1, Block D, Plan 51 R-42805, (Geographic Township
of Medonte), now in the Township of Oro-Medonte, County of Simcoe, (1 Georgian Drive)
c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences
Officers and to Repeal By-law No. 2019-116 or any other applicable by-law enacted to
Appoint Municipal Law Enforcement Officer/Provincial Offences Officers "Appointment By-
law"
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, February 10, 2021.
10. Reports of Municipal Officers for Action:
a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Master
Fire Plan Review (2020).
Motion No. C210210-18
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Master Fire Plan Review (2020) be received and adopted.
2. That the recommendations contained within the Master Fire Plan Review (2020) be
supported in principle.
3. That the Director, Fire & Emergency Services/Fire Chief bring forward the
recommendations as implementation is needed.
Carried.
13. Announcements:
The following member of Council provided comments: Councillor Scott.
16. Notice of Motions:
None.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2021-021: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, February 10, 2021.
Motion No. C210210-19
Moved by Keane, Seconded by Greenlaw
Be it resolved that By -Law No. 2021-021: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, February 10, 2021 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, February 10, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210210-20
Moved by DeSousa, Seconded by Keane
Be it resolved that we do now adjourn at 2:55 p.m.
Mayor, H.S. Huoes
Cler vonne Aubichon
Carried.
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