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Tuesday, February 16, 2021
Wednesday, February 17, 2021
Friday, February 19, 2021
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:04 a.m.
10:02 a.m.
9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Shannon Johnson,
Manager, Finance/Deputy Treasurer; Michelle Jakobi, Acting Director,
Environmental Services; Justin Metras, Manager, Infrastructure and
Capital Projects; Karla Musso-Garcia, Manager, Operations; Jenny
Legget, Public Relations Officer/Communications; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager,
Information Technology (IT); Jason Scharapenko, Information Technology
Technician (IT); Patrick Howse, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
Tuesday, February 16, 2021
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order at the above
noted times.
Page 1 of 9
Special Council Meeting Minutes —Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210216/17/19-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Special Council meeting of Tuesday, February 16,
2021; Wednesday, February 17, 2021; and Friday, February 19, 2021 be received and
adopted.
Carried.
Motion No. SC210216/17/19-2
Moved by Veitch, Seconded by Hough
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-165,
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
Page 2 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
4. Open Forum:
Tuesday, February 16, 2021
None.
Wednesday, February 17, 2021
None.
Friday, February 19, 2021
None.
5. Reports of Municipal Officers and Members of Council for Action:
a) Robin Dunn, CAO and Senior Management Team re: 2021 Budget Presentations and
Deliberations.
Budget presentations were provided by Senior Management and staff on Tuesday, February
16, 2021.
Motion No. SC210216/17/19-3
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now recess at 4:56 p.m. and reconvene on Wednesday, February
17, 2021 at 10:00 a.m.
Carried.
Wednesday, February 17, 2021
Budget presentations were provided by Senior Management and staff on Wednesday,
February 17, 2021.
Motion No. SC210216/17/19-4
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now recess at 4:31 p.m. and reconvene on Friday, February 19,
2021 at 9:00 a.m.
Carried.
Page 3 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
Friday, February 19, 2021
5. Reports of Municipal Officers and Members of Council for Action:
e) Councillor Scott re: Traffic Safety Task Force.
Councillor Scott provided a PowerPoint presentation regarding this matter on behalf of
the Task Force..
Motion No. SC210216/17/19-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the correspondence presented by Councillor Scott re: Traffic Safety Task
Force/Specialized Fleet Vehicle be received and supported by Council.
2. And that an allocation of $19,000 be included in the 2021-2022 budget; with expenditures
funded as follows: $1,000 from each Councillor's expense allocation for a total of $7,000
and the remaining balance of $12,000 be funded from the equipment reserve.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott Yea
Councillor Veitch Yea
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Mayor H.S. Hughes
Yea
Page 4 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
Andria Leigh, Director Development Services presented a spreadsheet "2021-2022
Environmental Initiatives Summary".
Motion No. SC210216/17/19-6
Moved by Veitch, Seconded by DeSousa
Be it resolved
That the 2021 SSEA budget request be approved as follows:
a. SSEA Municipal Share in the amount of $108,006 less the 2020 credit of
$ 9,095;
b. Municipal Drinking Water Source Protection Risk Management Services in the
amount of $ 5,340 (+HST);
c. Tree Distribution $ 0 (in kind time from Township);
d. For a total of $104,251.
2. And that the 2021 budget request for Sustainable Severn Sound in the amount of
$ 11,155 (+HST) not be approved but be allocated to a Township reserve towards
the Bass Lake Water Quality Survey to be completed in 2023.
3. That the 2022 SSEA budget request be approved as follows:
a. SSEA Municipal Share in the amount of $112,424;
b. Municipal Drinking Water Source Protection Risk Management Services in the
amount of $ 5,442 (+HST);
c. Tree Distribution $ 0 (in kind time from Township);
d. For a total of $117,866.
4. And that the 2022 budget request for Sustainable Severn Sound in the amount of
$ 11,365 (+HST) not be approved.
Carried.
Page 5 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
d) Mayor H.S. Hughes, correspondence received February 8, 2021 from Chair Mayor
Foxton, Top Aggregate Producing Municipalities of Ontario (TAPMO) re: Request for
Financial Support, Aggregate Properties Assessment.
Motion No. SC210216/17/19-7
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence received February 8, 2021 from Chair Mayor Foxton, Top
Aggregate Producing Municipalities of Ontario (TAPMO) and presented by Mayor
H.S. Hughes, re: Request for Financial Support, Aggregate Properties Assessment
be received.
2. That the request for financial support in the amount of $2,100, as outlined in the
correspondence dated February 8, 2021, be included in Council expenditures to be
funded from aggregate royalties.
3. That TAPMO be advised of Oro-Medonte's support under the Mayor's signature.
Carried.
Motion No. SC210216/17/19-8
Moved by Scott, Seconded by Keane
Be it resolved
1. That the 2021 budget request from the Oro-Medonte Chamber of Commerce in the
amount of $15,000.00 be approved.
2. That an allocation of $15,000.00 for 2022 be considered in conjunction with a Q4
report from Corporate Services in consultation with the Oro-Medonte Chamber of
Commerce and the Council representative.
3. That the Oro-Medonte Chamber of Commerce be advised of Council's decision
under the Mayor's signature.
Carried.
Page 6 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
c) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Capital Facilities.
Motion No. SC210216/17/19-9
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the two (2) memorandum correspondence dated February 19, 2021 and
presented by Hugh Murray, Director, Fire & Emergency Services/Fire Chief; re:
Capital Facilities, Replacement Fire and Emergency Station East Oro and
Expansion of Fire Headquarters (Station 3) be received and adopted.
2. That staff be directed to proceed with implementation of the replacement station, in
accordance with Council's direction regarding project scope.
3. And that staff report back to Council in early Q4 2021 regarding refined scope of the
fire headquarters expansion project.
4. And that steering committee(s) or task force be established with respect to the
Replacement Facility and Headquarters Expansion Project.
Carried.
b) OCS2021-1, Shawn Binns, Director, Operations and Community Services re:
Horseshoe Valley Community Centre Partnership Update).
Mayor H.S. Hughes stated, if no changes were suggested by Members of Council on
the following three consolidated motions, the said motions would be voted on
collectively.
Motion No. SC210216/17/19-10
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the following items, as identified in the Capital budget materials presented by
Shawn Binns, Director Operations & Community Services, be included in the 2021-
2022 budget: Horseshoe Valley Green Gym replacement; Lohuaru Trail Extension;
Pickleball Courts and Trail Works;
2. That no work will be initiated on these projects until such time as the Parks Master
Plan is complete and prior to occupancy by the Simcoe County District School
Board at the Horseshoe Valley Community Centre site;
3. And that staff bring back a report to Council seeking direction on these items at that
time.
Page 7 of 9
Special Council Meeting Minutes — Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the design works for the Danny McHugh Park washroom, as identified in the
Capital budget materials presented by Shawn Binns, Director Operations &
Community Services, be received as included in the 2021-2022 budget;
2. That following the completion of these design works, project scoping and costing
estimates, that staff report back to Council seeking direction on next steps.
Moved by Keane and Seconded by Scott
Be it resolved
1. That staff be directed to investigate potential grant opportunities to support the Oro -
African Church;
2. And that staff report back to Council by the end of Q2 2021 seeking further
direction.
Carried.
Mark DesLauriers, Chief Financial Officer/Treasurer presented a spreadsheet "Recap
on Development Charges 2021-2025".
Motion No. SC210216/17/19-11
Moved by Veitch, Seconded by Hough
Be it resolved that OCS2021-01, Shawn Binns, Director, Operations and Community
Services re: Horseshoe Valley Community Centre Partnership Update be received and
be advanced to the Regular Council meeting of February 24, 2021 for ratification.
Carried.
Motion No. SC210216/17/19-12
Moved by Hough, Seconded by Veitch
Be it resolved
1. That the presentations presented by Robin Dunn, CAO and Senior Management
Team re: 2021-2022 Budget Presentations and Deliberations be received.
2. And that a motion for ratification be brought forward to the Regular Council meeting
of February 24, 2021.
Carried.
Page 8 of 9
Special Council Meeting Minutes —Tuesday, February 16, 2021; Wednesday, February
17, 2021; Friday, February 19, 2021.
6. Confirmation By -Law:
a) 2021-023: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, February 16, 2021; Wednesday, February 17, 2021; and Friday,
February 19, 2021.
Motion No. SC210216/17/19-13
Moved by DeSousa, Seconded by Scott
Be it resolved that By -Law No. 2021-023: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, February 16, 2021; Wednesday, February 17,
2021; and Friday, February 19, 2021 be read a first, second and third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC210216/17/19-14
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 1:57 p.m.
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Mayor, H.S. HIOhes
Clerk, onne Aubichon
Carried.
Page 9 of 9