02 26 1997 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
e ort No. 97-04 Wednesda
11 :00 a.m. - Committee Room
Present:
Mayor Ian Beard arrived @ 1 :40 p.m.
Deputy Mayor Murray Martin
Councillor Neil Craig
Councillor Walter Dickie
Councillor Donald Bell
Councillor Ron Sommers
Staff Present:
Deborah Broderick, Director, Recreation & Community
Economic Development, Jerry Ball, Road
Superintendent, Jeff Brydges, Deputy Treasurer, Paul
Eenhoorn, Fire Chief, Andria Leigh, Planner, Ron
Kolbe, Director, Building/Planning, Tara Mittermayer.
Also Present Were:
Thelma Halfacre, Keith Sherman, Danny Epstein,
Yvon Gagne, Kim Goodman.
Deputy Mayor Martin chaired the meeting and called the meeting to order at
11 :05 a.m.
Mayor Beard arrived at 1 :40 p.m. and assumed the chair.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE
ACT.
None.
2.
DEPUTATIONS:
(a)
11 :07 a.m.
Mr. Keith Sherman, Severn Sound RAP -
addressed Council with respect to
continuation and proposed agreement
with Severn Sound, RAP. An overview
of the proposal was provided to Council
with emphasis being put on protection
and remedy. The business plan was
presented by Mr. Sherman outlining the
proposed partnership and an opportunity
was provided to Council to question the
deputation with respect to the proposed
agreement.
3.
FINANCE, ADMINISTRATION AND FIRE:
(a)
Jack Anderson, Livestock Valuer, report re: calf killed by wolves, calf
owned by Brian Fell, Lots 15, 16, Conc. 2
(b)
Allan Johnson, correspondence re: copies of minutes.
3.
(c)
(d)
(e)
(f)
(g)
4.
(a)
(b)
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
6.
(a)
(b)
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FINANCE, ADMINISTRATION AND FIRE CONTINUED:
Jennifer Zieleniewski, CAO/Treasurer, re: Request from Road
Superintendent to review Tire Purchasing issue.
Murray Martin, correspondence re: Salary of staff that have resigned.
Jeff Brydges, Deputy Treasurer, report re: Release of Securities
Horseshoe Highlands, Phase 1, Plan M391 F25-006086.
Lynda Aiken, Clerk, report re: Appointment to Board of Management,
Coldwater & District Community Centre.
Deputy Mayor Martin, discussion re: Taxable Benefits.
PUBLIC WORKS:
Keith Mathieson, Public Works, report re: Yard Waste Collection re:
Branches.
Keith Mathieson, Public Works, report re: J. H. Investment Ravines of
Medonte Part Lot 11, Concession 13, Part 1 on Plan 51 R31400, re: Paving
Old Coldwater Road.
5.
PLANNING AND DEVELOPMENT:
Diamond Country Complex, correspondence re: Rezoning Lot 5, Conc. 2.
Ron Kolbe, Director, Building/Planning Development, report re: Smelt
Fishing Proposal (HAAKA).
Nick McDonald, The Planning Partnership, memo re: MMAH Letter.
Nick McDonald, The Planning Partnership, copy of correspondence to
Ministry of Environment and Energy.
Andria Leigh, Planner, report re: Temporary Use By-laws/Provisions for
"Garden Suites".
Andria Leigh, Planner, report re: Appointment of Consultant and Timetable
for Comprehensive Zoning By-law Review.
Andria Leigh, Planner, report re: Exemption to County of Simcoe Tree
Cutting By-law, Conc. 1, Lot 35 & 36 (Oro).
Andria Leigh, Planner, report re: Issues Report for Zoning By-law Update.
COMMUNITY SERVICE:
Deborah Broderick, Director, Recreation & Community Economic
Development, and Tara Mittermayer, Draft Analysis re: Programs and
Community Associations for comment with respect to the Master Plan.
Deborah Broderick, Director, Recreation & Community Economic
Development, report re: Simcoe Games.
7.
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ADDENDUM:
(a)
Jennifer Zieleniewski, CAO/Treasurer, report re: OPP Auxiliary - Use of
Neufeld Room.
(b)
Jennifer Zieleniewski, CAO/Treasurer, discussion re: Establishment of
dates for Public Input regarding the CN lands.
(c)
Jennifer Zieleniewski, CAO/Treasurer, discussion re: Review regarding
Animal Control Contract.
Council recessed for lunch at 12:25 p.m. and reconvened @ 1 :40 p.m.
8.
IN-CAMERA SESSION:
(a)
Jennifer Zieleniewski, CAO/Treasurer, report re: 6 Month Contract
Position.
(b)
Jennifer Zieleniewski, CAO/Treasurer, report re: Part-time Employee
Contract.
(c)
Jennifer Zieleniewski, CAO/Treasurer, re: 1996 Performance Evaluations
and 1997 goals and objectives.
Motion #1
Moved by Bell, seconded by Sommers
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, February 26, 1997 be adopted with the addition of the following:
r
8.
(a)
Jennifer Zieleniewski, CAO/Treasurer, report re: OPP Auxiliary - Use of
Neufeld Room.
(b)
Jennifer Zieleniewski, CAO/Treasurer, discussion re: Establishment of
dates for Public Input regarding the CN lands.
(c)
Jennifer Zieleniewski, CAO/Treasurer, discussion re: Review regarding
Animal Control Contract.
Carried.
Motion #2
Moved by Sommers, seconded by Bell
It is recommended that the report from Jack Anderson, Livestock Valuer, re: calf
killed by wolves, calf owned by Brian Fell, Lots 15, 16, Conc. 2, be received and
the Treasurer be authorized to make compensation to Brian Fell in the amount of
$500.00.
Carried.
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Motion #3
Moved by Bell, seconded by Sommers
It is recommended that the correspondence received from Allan Johnson, re:
copies of minutes, be received and Council authorize the Treasurer to write-off
the invoice for minutes to Allan Johnson, in the amount of $207.59.
Carried.
Motion #4
Moved by Sommers, seconded by Bell
It is recommended that the correspondence from Murray Martin, Deputy Mayor
with respect to purchasing goods from out of Township Businesses, be received.
Carried.
Motion #5
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Murray Martin re: Salary of staff
that have resigned, be received.
Carried.
Motion #6
Moved by Sommers, seconded by Bell
It is recommended that the report from Jeff Brydges, Deputy Treasurer, re:
Release of Securities Horseshoe Highlands, Phase 1, Plan M391 F25-006086,
be received and adopted and further, the Treasurer be authorized to release the
original Toronto-Dominion Bank letter of guarantee in the amount of $874,000.00
for the account of Salvi I Investments Limited, based on the recommendations of
R. G. Robinson & Associates (Barrie) Ltd., subject to the lot levies being paid on
all lots not owned by the developer.
Carried.
Motion #7
Moved by Bell, seconded by Sommers
It is recommended that the report from Lynda Aiken, Clerk, re: Appointment to
Board of Management, Coldwater & District Community Centre, be received and
adopted and further that Mr. Vandergeest be appointed a representative of Oro-
Medonte Township on the Board of Management, Coldwater & District
Community Centre for the remainder of the term of Council.
Carried.
Motion #8
Moved by Bell, seconded by Sommers
It is recommended that the report from Keith Mathieson, Public Works, re: Yard
Waste Collection re: Branches, be received and adopted and further that Public
Works negotiate with Mid-Ontario for pickup of branches and a date selected in
the Spring and advertised accordingly.
Deferred
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Motion #9
Moved by Sommers, seconded by Bell
It is recommended that the report from Keith Mathieson, Public Works, re: J. H.
Investment Ravines of Medonte, Part Lot 11, Conc. 13, Part 1 on Plan 51R31400
re: Paving Old Coldwater Road, be received and adopted and further the paving
of the Old Coldwater Road be constructed as per the Subdivision Agreement and
J. H. I nvestments be so advised.
Carried.
Motion #10
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Diamond County Complex, re:
Rezoning Lot 5, Conc. 2, be received and referred to Andria Leigh, Planner to
advise of procedure for processing of rezoning applications.
Carried.
Motion #11
Moved by Sommers, seconded by Bell
It is recommended that the report from Ron Kolbe, Director Building/Planning
Development re: Smelt Fishing Proposal (HAAKA), be received and adopted, and
further, no action be taken unless written comments are received from O.P.P. and
M.N.R.; HAACA respond with location and size of intended parking areas and
timetable of proposed event and staffing available; any related activities re:
festival, booths, etc. be confined to the Hawkestone Park and regulated by
HAACA only; and the Township of Oro-Medonte maintain effective control of the
Lake Simcoe Shoreline including Concession 11 Hawkestone as per 1996
guidelines and that HAACA be so advised.
Carried.
Motion #12
Moved by Bell, seconded by Sommers
It is recommended that the memo from Nick McDonald, The Planning
Partnership, re: MMAH letter, be received.
Carried.
Motion #13
Moved by Sommers, seconded by Bell
It is recommended that the copy of correspondence to Ministry of Environment
and Energy from Nick McDonald, The Planning Partnership, be received.
Carried.
Motion #14
Moved by Craig, seconded by Dickie
It is recommended that the report from Andria Leigh, Planner, re: Temporary Use
By-laws/Provisions for "Garden Suites", be received and adopted and further, the
following criteria be used as policy for the reviewing of applications for temporary
use by-laws for "garden suites":
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1.
That a mobile home/trailer is not considered a "garden suite",
2.
That the "garden suite" utilize all existing servicing available on the
property which shall include, but not limited to , hydro, well, septic system;
3.
That the existing driveway to the main structure/dwelling be utilized
for access and no new entrance be permitted;
4.
That the minimum gross floor area for the "garden suite" be 50 square
metres (538 square feet) and the maximum gross floor area be 85 square
metres (915 square feet) provided that the "garden suite" is not more than
50% of the gross floor area of the principal dwelling;
5.
That the Simcoe County District Health Unit/Ministry of Environment and
Energy indicate in writing that they have no objection to the temporary use
by-law;
6.
That the applicant enter into an agreement with the Municipality and such
agreement shall be registered on title;
7.
That a site plan be provided by the applicant and appended to the
agreement noted in condition six above;
8.
That the "garden suite" is not transferable to any subsequent owners and
the owner applying for the zoning by-law amendment is responsible for
removal prior to sale of the property;
9.
That securities, in an amount deemed satisfactory to Council, be
deposited with the Municipality.
Carried.
Motion #15
Moved by Dickie, seconded by Craig
It is recommended that the report from Andria Leigh, Planner, re: Appointment of
Consultant and Timetable for Comprehensive Zoning By-law Review, be received
and adopted and further Nick McDonald of The Planning Partnership, be
appointed to complete the text of the Zoning By-law.
Recorded vote requested by: Councillor Dickie
Councillor Bell
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
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Motion #16
Moved by Craig, seconded by Dickie
It is recommended that the report from Andria Leigh, Planner, re: Exemption to
County of Simcoe Tree Cutting By-law, Conc. 1, Lot 35 & 36 (Oro), be received
and adopted and further, Andria Leigh send a letter of support including the
condition of securities to the County of Simcoe Planning Services Committee.
Carried.
Motion #17
Moved by Dickie, seconded by Craig
It is recommended that the report from Andria Leigh, Planner, re: Issues Report
for Zoning By-law Update, be received and further, the Issues Report of Zoning
By-law Update be made available for public review.
Carried.
Motion #18
Moved by Craig, seconded by Dickie
It is recommended that the Draft Analysis from Deborah Broderick, Director,
Recreation & Community Economic Development and Tara Mittermayer, re:
Programs and Community Associations for comment with respect to the Master
Plan, be received.
Carried.
Motion #19
Moved by Dickie, seconded by Craig
It is recommended that the report from Deborah Broderick Director, Recreation &
Community Economic Development, re: Simcoe Games, be received and
adopted and further that the Simcoe Games sponsored by T.B.M. Services of
Ottawa, be given approval to run on July 27, 1997 with Memorial Park being the
host site, on the condition that T.B.M. Services work with the Director of
Recreation and Community Economic Development to ensure that the
requirements such as liability insurance, rout signage, police supervision, course
marshals and notification to residents are complied with.
Carried.
Motion #20
Moved by Craig, seconded by Dickie
It is recommended that the report from Jennifer Zieleniewski, CAO/Treasurer, re:
O.P.P. Auxiliary - Use of Neufeld Room, be received and adopted.
Carried.
Motion #21
Moved by Bell, seconded by Sommers
It is recommended that we suspend rule 21 (d) of Procedural By-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
Carried.
,.
Motion #22
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Moved by Dickie, seconded by Craig
It is recommended that we do now go In-Camera @ 3:50 p.m. to discuss
personnel matters.
Motion #23
Carried.
Moved by Craig, seconded by Dickie
It is recommended that we do now Rise and Report from In-Camera @ 5:05 p.m.
Motion #24
Carried.
Moved by Dickie, seconded by Craig
It is recommended that the report from Jennifer Zieleniewski, CAO/Treasurer, re:
6 month Contract position, be received and adotped.
Recorded vote requested by: Councillor Sommers
Councillor Sommers
Councillor Dickie
Councillor Craig
Councillor Bell
Mayor Beard
Motion #25
Yea
Yea
Yea
Yea
Yea
Carried.
Moved by Craig, seconded by Dickie
It is recommended that the report from Jennifer Zieleniewski, CAO/Treasurer, re:
Part-time Employee Contract, be received and adopted.
Recorded vote requested by: Councillor Sommers
Councillor Bell
Councillor Craig
Councillor Dickie
Councillor Sommers
Mayor Beard
Motion #26
Yea
Yea
Yea
Yea
Yea
Carried.
Moved by Dickie, seconded by Craig
It is recommended that the 1996 Performance Evaluations and 1997 goals and
objectives presented for the Public Works Department be received and adopted.
Carried.
"
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Motion #27
Moved by Craig, seconded by Dickie
It is recommended that we do now adjourn at 5:08 p.m.
Carried.
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Mayor, Ian Beard
Clerk, Lynda Aiken