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02 12 1997 COW Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING e ort No. 97-03 Wednesda 12 1997 9:00 a.m. - Committee Room Absent: Present: Mayor Ian Beard Councillor Neil Craig Councillor Walter Dickie Councillor Donald Bell Councillor Ron Sommers Deputy Mayor Murray Martin Staff Present: Deborah Broderick, Director, Recreation & Community Economic Development, Jerry Ball, Road Superintendent, Jeff Brydges, Deputy Treasurer, Paul Eenhoorn, Fire Chief, Andria Leigh, Planner, Ron Kolbe, Director, Building/Planning, Janice McKinnon, Assistant to the Clerk, Anne Brousseau, Assistant to the CAG, Tara Mittermayer. Also Present Were: Gary Cunnington, Ralph Hough 2. Mayor Ian Beard chaired the meeting and called the meeting to order at 9:05 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT. None declared. DEPUTATIONS: None 3. FINANCE, ADMINISTRATION AND FIRE: (a) Ernest Bidwell, Livestock Valuer, report re: ewe injured by dogs. Ewe owned by Brian Simpson, Lot 24 , Conc. 5 . (b) Jeff Brydges, Deputy Treasurer, report re: Reduction in Securities, Clark & Clark, S-10/95, F25-006814. (c) Jeff Brydges, Deputy Treasurer, report re: Release of Securities, S.C.R.C.S.S.B., S02/94, F25-005334. (d) Jeff Brydges, Deputy Treasurer, report re: Reduction of Securities, Weat Parking Inc. By-law No. 96-77. (e) Lynda Aiken, Clerk, report re: Licensing of Auctioneers. (f) (g) Deputy Mayor Martin, correspondence re: Meeting Expense Statement. Township of Keppel, correspondence re: Requesting Support of Education System Resolution. I . 3. (h) (i) (k) (I) 4. 5. (a) 6. (a) 7. (a) (b) (c) - 2 - FINANCE, ADMINISTRATION AND FIRE CONTINUED: Lake Simcoe Regional Airport Commission, correspondence re: Resolutions regarding Refund of Aviation Fuel Tax. Township of Severn, correspondence re: Requesting Support of Actual Market Value Assessment Resolution. Deputy Mayor Martin, correspondence re: April edition of Oro-Medonte News. Paul Eenhoorn, Fire Chief, report re: Donation of Rescue Boat. PUBLIC WORKS: (a) Jerry Ball, Road Superintendent, report re: Lead Hand Operator Position. PLANNING AND DEVELOPMENT: Ron Kolbe, Director of Building/Planning Development, report re: Provisional Occupancy Fees. COMMUNITY SERVICE: Deborah Broderick, Director, Recreation & Community Economic Development, and Tara Mittermayer, Draft Analysis re: Demographics of Community for comment with respect to the Master Plan. ADDENDUM: Jeff Brydges, Deputy Treasurer, memo re: Horseshoe Highlands Subdivision. Anne Brousseau, Assistant to the CAO, verbal presentation, re: performance appraisal forms. Mayor Beard, report re: Activities. Council recessed for lunch at 12:00 noon and reconvened @ 1 :25 p.m. 8. (a) IN-CAMERA SESSION: Receiving of Council Applications. -3- MOTION NO.1 Moved by Sommers, seconded by Bell It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, February 12, 1997 be adopted as printed and circulated with the addition of the following: 8. (a) Jeff Brydges, Deputy Treasurer, memo re: Horseshoe Highlands Subdivision. (b) Anne Brousseau, Assistant to the CAO, verbal presentation, re: performance appraisal forms. (c) Mayor Beard, report re: Activities. 9. (a) Receiving of Council Applications. Carried. MOTION NO.2 Moved by Bell, seconded by Sommers It is recommended that the accounts for the period ending December, 1996 in the amount of $4,434,357.97 be received. Carried. MOTION NO.3 Moved by Sommers, seconded by Bell It is recommended that the accounts for the period ending January, 1997, in the amount of $435,816.03 be received. Carried. MOTION NO.4 Moved by Bell, seconded by Sommers It is recommended that the Livestock Valuer Report from Ernest Bidwell, re: Brian Simpson, Lot 24, Conc. 5, ewe injured by dogs, be received and the Treasurer be authorized to make compensation to Mr. Simpson in the amount of $75.00. Carried. MOTION NO.5 Moved by Sommers, seconded by Bell It is recommended that the report from Jeff Brydges, Deputy Treasurer, re: Reduction in Securities, Clark & Clark, S-10/95, F25-006814, be received and adopted and the Treasurer be authorized to reduce the letter of credit for Clark & Clark Enterprises Inc. by $11,400.00 from $19,400.00 to $8,000.00 based on the recommendation from R. G. Robinson and Associates (Barrie) Ltd. Carried. I . -4- MOTION NO.6 Moved by Sommers, seconded by Bell It is recommended that the report from Jeff Brydges, Deputy Treasurer re: Release of Securities, S.C.R.C.S.S.B., S02/94, F25-005334, be received and adopted and the Treasurer be authorized to release the original Canadian Imperial Bank of Commerce letter of credit no. T-359036, Dated December 17, 1993, in the amount of $135,000.00 based on The Simcoe County Roman Catholic Separate School Board having completed the final grading of the site. Carried. MOTION NO.7 Moved by Sommers, seconded by Bell It is recommended that the report from Jeff Brydges, Deputy Treasurer, re: Reduction of Securities, Weat Parking Inc. By-law No. 96-77, be received and adopted and the Treasurer be authorized to reduce The Bank of Nova Scotia Letter of Credit No. 1359 dated August 1,1996 by $74,000.00 from $100,000.00 to $26,000.00. Carried. MOTION NO.8 Moved by Bell, seconded by Sommers It is recommended that the report from Lynda Aiken, Clerk, re: Licensing of Auctioneers, be received and adopted. Recorded vote requested by Councillor Sommers Councillor Bell Councillor Craig Councillor Dickie Councillor Sommers Mayor Beard Nay Nay Nay Nay Nay Defeated. MOTION NO.9 Moved by Bell, seconded by Sommers It is recommended that the correspondence from Deputy Mayor Martin, re: Meeting Expense Statement, be received and payment be authorized. Carried. MOTION NO.1 0 Moved by Sommers, seconded by Bell It is recommended that the correspondence from the Township of Keppel, re: Requesting Support of Education System Resolution, be received and the Council of the Township of Oro-Medonte do support the resolution and John Snobelen, Minister of Education and Allan McLean, M.P.P., be so advised. - 5- Recorded vote requested by Councillor Craig Councillor Sommers Councillor Dickie Councillor Craig Councillor Bell Mayor Beard Yea Yea Nay Nay Yea Carried. MOTION NO. 11 Moved by Dickie, seconded by Craig the correspondence from Lake Simcoe Regional Airport Commission, re: Resolutions regarding Refund of Aviation Fuel Tax, be received and further, WHEREAS the Government of Ontario levies a tax on aviation fuel for all aircraft operating in the Province, and WHEREAS this gas is dispensed and taxes collected, on behalf of the Government, by the staff of all municipal airports in Ontario, and WHEREAS the Government of Ontario has eliminated operational grants to all municipal airports, and WHEREAS the Provincial Government has eliminated all capital grants to municipal airports, and WHEREAS the Provincial "Who Does What Committee" has recommended that a portion of the provincial gasoline tax be refunded to the municipalities to assist in the maintenance and construction of roads, etc., and WHEREAS it is reported that the Provincial Government raises millions of dollars in aviation fuel tax in each and every year. THEREFORE be it resolved that the Township of Oro-Medonte, petition the Provincial Government to seriously consider an annual aviation fuel tax refund to all municipal airports in Ontario to assist in the capital and operational expenses of each Airport. THAT this resolution be forwarded to the Premier of Ontario, the Minister of Transportation, the Chair of the "Who Does What Committee", appropriate Members of the Provincial Parliament, the President of the Airport Management Conference of Ontario and the Association of Municipalities of Ontario. Carried. MOTION NO. 12 Moved by Dickie, seconded by Craig WHEREAS the Government of Canada levies a tax on aviation fuel for all aircraft operating in Canada including the Province of Ontario, and WHEREAS this gas is dispensed and taxes collected, on behalf of the Government, by the staff of all municipal airports in Ontario, and -6- WHEREAS the Government of Canada has eliminated all grants to all municipal airports, and WHEREAS it is reported that the Federal Government raises millions of dollars in aviation fuel tax in each and every year. THEREFORE be it resolved that the Township of Oro-Medonte, petition the Federal Government to seriously consider an annual aviation fuel tax refund to all municipal airports in Ontario to assist in the capital and operational expenses of each Airport. THAT this resolution be forwarded to the Prime Minister of Canada, the Minister of Transport Canada, appropriate Members of the Federal Parliament, the President of the Airport Management Conference of Ontario and the Federation of Canadian Municipalities. Carried. MOTION NO. 13 Moved by Craig, seconded by Dickie It is recommended that the correspondence from the Township of Severn, re: Requesting Support of Actual Market Value Assessment Resolution, be received and the Council of the Township of Oro-Medonte do support the resolution and the Township of Severn, Minister of Municipal Affairs and Housing, and AI McLean, M.P.P., be so advised. Recorded vote requested by Councillor Dickie Councillor Bell Councillor Craig Councillor Dickie Councillor Sommers Mayor Beard Nay Nay Nay Yea Nay Defeated. MOTION NO. 14 Moved by Dickie, seconded by Craig It is recommended that the correspondence from Murray Martin, re: April edition of Oro-Medonte News, be received. Carried. MOTION NO. 15 Moved by Craig, seconded by Dickie It is recommended that the report from Paul Eenhoorn, Fire Chief, re: Donation of Rescue Boat, be received and adopted. ~ - 7- Recorded vote requested by Mayor Beard Councillor Sommers Councillor Dickie Councillor Craig Councillor Bell Mayor Beard Yea Yea Yea Yea Yea Carried. MOTION NO. 16 Moved by Dickie, seconded by Craig It is recommended that the report from Jerry Ball, Road Superintendent, re: Lead Hand Operator Position, be received and adopted. Carried. MOTION NO. 17 Moved by Craig, seconded by Dickie It is recommended that the report from Ron Kolbe, Director of Building/Planning Development re: Provisional Occupancy Fees, be received and adopted. Carried. MOTION NO. 18 Moved by Craig, seconded by Dickie It is recommended that the report from Deborah Broderick, Director of Recreation, and Community Economic Development and Tara Mittermayer, Draft Analysis re: Demographics of Community for comment with respect to the Master Plan, be received. Carried. MOTION NO. 19 Moved by Dickie, seconded by Craig It is recommended that the memo from Jeff Brydges, Deputy Treasurer, re: Horseshoe Highlands Subdivision, be received. Carried. MOTION NO. 20 Moved by Dickie, seconded by Craig It is recommended that as Deputy Mayor Murray Martin has resigned from the Oro-Medonte Chamber of Commerce that Mayor Ian Beard is hereby appointed to the Chamber as the Township representative. Carried. - 8- '" MOTION NO. 21 Moved by Bell, seconded by Sommers It is recommended that we do now go In-Camera @ 1 :25 p.m. MOTION NO. 22 Moved by Sommers, seconded by Bell Carried. It is recommended that we do now Rise and Report from In-Camera @ 1 :55 p.m. MOTION NO. 23 Moved by Craig, seconded by Dickie It is recommended that we do now adjourn @ 1 :56 p.m. p J ' ,/ ;> M:;;:'~I;n ~::;d Clerk, Lynda Aiken Carried. Carried.