04 22 1998 COW Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 98-11, Wednesday, April 22, 1998 ca>. 9:00 a.m. - Neufeld Room
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
Absent:
Staff Present:
Deborah Broderick, Director, Recreation &
Community Economic Development, Jerry Ball, Road
Superintendent, Keith Mathieson, Manager Public
Works, Ron Kolbe, C.B.O., Jeff Brydges, Deputy
Treasurer, Paul Eenhoorn, Fire Chief, Jennifer
Zieleniewski, CAOrrreasurer.
Also Present Were:
Tim d'Olivat and Terri d'Olivat.
Mayor Beard chaired the meeting and called the meeting to order at 9:05 a.m.
1. DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: -IN ACCORDANCE WITH THE
ACT.
None declared.
2. DEPUTATIONS:
9:10 a.m.
Tender Opening: a) RDS98-01 (Supplv of Fuel)
Bowman Fuels
The Sarjeant Co. Ltd.
Co-Op
Esso Imperial Oil
$ 69,487.55
$ 71,091.87
$ 84,983.68
$ 73,966.53
b) RDS98-02 (Calcium Chloride)
Daylee Dust Control
Pollard Highway Products
Miller Paving Ltd.
$133,387.91
$125,448.51
$134,610.28
c) RDS98-03 (Gravel CrushinQ)
Collingwood Sand & Gravel
Dalton R. Lowe & Sons
Ken Truax Const. Ltd.
Robert E. Young Const. Ltd.
$ 58,454.10
$ 56,367.60
$ 57,870.74
$ 69,584.24
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2. DEPUTATIONS (cont'd):
Tender Opening (cont'd):
d) RDS98-05 (Slurry Seal)
Miller Paving
Ashwarren International Inc.
$ 92,448.00
$ 95,872.00
e) RDS98-06 (Winter Sand)
Georgian Bay Aggregates
Collingwood Sand & Gravel
$ 54,550.57
$ 59,959.85
f) RDS98-08 (Snow Plowino)
M. R. Truax Aggregates $49.50/hr.
Don Woodrow $51.31/hr.
$65.00 standby
No standby.
g) RDS98-07 (Roadside Grass Cuttino)
Ron Burton & Sons
Allan Hewitt
Jim Britt
$ 18,618.00
$ 23,660.92
$ 24,550.08
h) PARKS98-50 (Parks Grass Cuttino)
Ron Burton & Sons
Evergreen Landscaping
Total Property Maintenance
$ 12,936.30
$ 13,019.76
$ 40,792.68
3. FINANCE, ADMINISTRATION AND FIRE:
a) Report 98-2, Paul Eenhoorn, Fire Chief re: 1997 Fire Report.
b) Ministry of Citizenship, Culture and Recreation, Isabel Bassett, Minister,
correspondence re: Community Action Awards.
c) Minister Without Portfolio, Cam Jackson, Minister, correspondence re: Senior
Achievement Awards.
d) Jennifer Zieleniewski, CAO/Treasurer, Township of Oro-Medonte re: 1998
budget.
4. PUBLIC WORKS:
a) Report PW98-14, Keith Mathieson, Manager of Public Works re: Rowanwood
Road, Plan M224, township of Oro-Medonte.
5. PLANNING AND DEVELOPMENT
a) Report No. 1998-7, Ron Kolbe, Director of Building/Planning Development,
re: Building Permit Update, March 1998.
b) Report No. 1998-4, Colleen Phillips, Planning Technician, re: Committee of
Adjustment Decisions, April 16, 1998.
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6. COMMUNITY SERVICE:
7. ADDENDUM:
a) Report No. AOM98-14, Jennifer Zieleniewski, CAO/Treasurer re:
correspondence with respect to Newsletter.
b) Councillor Hough discussion re: Tour of Community Halls.
c) Councillor Hough discussion re: RAP Meeting.
d) Councillor Hough discussion re: EAS Meeting.
8. IN-CAMERA SESSION:
Council recessed for lunch @ 12:04 p.m. and reconvened @ 1:18 p.m.
Motion No. 1
Moved by McConnell, Seconded by Craig
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, April 22, 1998 be adopted as printed and circulated with the
addition of the following:
9. (a) Report No. AOM98-14, Jennifer Zieleniewski, CAOrrreasurer re:
correspondence with respect to Newsletter.
(b) Councillor Hough discussion re: Tour of Community Halls.
(c) Councillor Hough discussion re: RAP Meeting.
(d) Councillor Hough discussion re: EAC Meeting.
Carried.
Motion No. 2
Moved by Craig, Seconded by McConnell
It is recommended that theTender Openings ROS98-01 (Supply of Fuel),
ROS98-02 (Calcium Chloride), ROS98-03 (Gravel Crushing), RDS98-05 (Slurry
Seal), ROS98-06 (Winter Sand), RDS98-07 (Roadside Grass Cutting), PARKS
98-50 (Parks Grass Cutting), and ROS98-08 (Snow Removal) be received and
referred to the appropriate staff members for a recommendation to Council.
Carried.
Motion No.3
Moved by Craig, Seconded by McConnell
It is recommended that Report 98-2 from Paul Eenhoorn, Fire Chief re: 1997
Fire Report be received.
Carried.
-4-
Motion No.4
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from the Ministry of Citizenship,
Culture and Recreation, Isabel Bassett, Minister, re: Community Action Awards
be received.
Carried.
Motion No.5
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from the Minister Without Portfolio,
Cam Jackson, Minister, re: Senior Achievement Awards be received and Morley
Ball be nominated.
Carried.
Motion No.6
Moved by Fountain, Seconded by Bell
It is recommended that Report PW98-14 from Keith Mathieson, Manager of
Public Works, re: Rowanwood Road, Plan M224, Township of Oro-Medonte be
received, and that Mr. Hartley Woodside, President of Rowanwood Conservers
Society Co-operative Incorporated, be advised that they will be required to
maintain their existing Letter of Credit in the amount of $28,000, and further, that
Mr. Hartley Woodside provide the Township with a copy of their liability
insurance with the municipality being named as an insured.
Carried.
Motion No. 7
Moved by Bell, Seconded by Fountain
It is recommended that Report 1998-7 from Ron Kolbe, Director of
Building/Planning Development, re: Building Permit Update, March 1998, be
received.
Carried.
Motion No.8
Moved by Sommers, Seconded by Bell
It is recommended that Report PD1998-4 from Colleen Phtllips, Planning
Technician, re: Committee of Adjustment Decisions, April 16, 1998, be received.
Ca(ried
-5-
Motion No.9
Moved by Bell, Seconded by Sommers
It is recommended that Report No. ADM98-14, Jennifer Zieleniewski,
CAOlTreasurer Re: correspondence received with respect to Newsletter, be
received and adopted.
Carried.
Motion No. 10
Moved by Bell, Seconded by Sommers
It is recommended that Councillor Fountain be authorized to attend a workshop
on Environmental Advisory Committees in Ontario on Saturday, May 2,1998.
Carried.
Motion No. 11
Moved by Fountain, Seconded by Hough
It is recommended that we suspend rule 21(d) of Procedural By-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
Recorded Vote Requested by Sommers
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Nay
Nay
Yea
Yea
Yea
Nay
Yea
Carried.
Motion No. 12
Moved by Fountain, Seconded by Bell
It is recommended that we do now adjourn at 5:00 p.m.
Carried.
.1
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Mayor, Ian Beard .'
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Clerk, Lynda Aiken
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