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03 18 1998 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING WEDNESDAY, MARCH 18, 1998 TIME: 7:00 P.M. NINTH MEETING 1997-2000 COUNCIL Council met this evening @ 7:00 p.m. with the following members present: Present: Mayor Ian Beard Deputy Mayor Don Beii Councillor Lillian McConnell Councillor Ralph Hough Councillor Neil Craig Councillor Ron Sommers (left @ 8:45 p.m.) Councillor Ruth Fountain Absent: Staff Present: Keith Mathieson, Manager Public Works, Jennifer Zieleniewski, CAO/Treasurer Also Present: Garth Daniels, Shirley Woodrow, Tim Crawford, Jadeen Henderson, Walter Hutchinson, George Monkman Mayor Ian Beard assumed the chair and called the meeting to order, followed by prayer. 1. "DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None Declared. 2. DEPUTATIONS: (a) 7:10p.m. Mr. Tim Crawford, Oro-Medonte History Committee, presented a picture taken 2 years ago of the Mayor which was taken at the 200th celebration of Yonge Street. Mr. Crawford explained the books Kith 'n Kin and the Story of Oro which have been published by the History Committee. It was indicated that the History Committee has a number of slides of days gone by and the Committee is now video taping special events occurring in the municipality. The new projects that the Committee would like to become involved in are a Millennium book which would concentrate on the period of 1920 - 1930 in Oro-Medonte, putting the slides already accumulated on CD Rom, and placing commemorative plaques at Hawkestone, at Gloucester Road and at Penetanguishene Road. , , -2- 3. RECOGNITION OF ACHIEVEMENTS: None 4. CONSENT AGENDA CORRESPONDENCE: (a) R. F. Craig, Consumers Gas, correspondence re: Natural Gas Service to the Bidwell Road Development, Oro-Medonte Township. Recommendation: Receive and File (b) Paul B. Pudge, Ontario Energy Board, correspondence re: The Consumers' Gas Company Ltd. Rates, Letter of Comment. Recommendation: Receive and File 5. REPORTS OF MUNICIPAL OFFICERS (a) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Personnel Matter (To be Held In Camera). 6. COMMUNICATIONS: (a) Helen E. Coutts, Mayor, Township of Springwater, correspondence re: Elmvale Maple Syrup Festival, Saturday, April 18th, 1998. (b) Garfield Dunlop, Warden, County of Simcoe, correspondence re: Amalgamation of the Simcoe County District Health Council. (c) Steve Castonguay, correspondence re: Temporarily Locating a Trailer on Part Lot 4, Plan Jackson W. pt. Lot 5, Concession 1 (formerly Orillia). (d) George Pasut, Medical Officer of Health, Simcoe County District Health Unit, correspondence re: The Sewage System Management Agreement - Revised 7. UNFINISHED OR NEW BUSINESS: (a) Hazel Martin, Shanty Bay Seniors Friendship Circle, correspondence re: Senior Citizens Servicing Needs (For Discussion Only). (b) Report No. PW98-12, Keith Mathieson, Manager Public Works, re: Carriage Hills Resort Corporation - Release of Letter of Credit. (c) Chris Williams, Aird & Berlis, confidential memorandum re: Carriage Hills Resort/Construction Payment Guarantee (To be Held In Camera). .3- Motion No.1 Move by Hough, seconded by McConnell Be it resolved that the Agenda for the Council Meeting dated Wednesday, March 18, 1998, be adopted as printed and circulated with the addition of the following: 13. New or Unfinished Business: (a) Hazel Martin, Shanty Bay Seniors Friendship Circle, correspondence re: Senior Citizens Servicing Needs (For Discussion Only). (b) Report No. PW98-12, Keith Mathieson, Manager Public Works, re: Carriage Hills Resort Corporation - Release of Letter of Credit. (c) Chris Williams, Aird & Berlis, confidential memorandum re: Carriage Hills Resort/Construction Payment Guarantee (To be Held In Camera). Carried. Motion No.2 Moved by Hough, seconded by McConnell Be it resolved that the Minutes of the Regular Council Meeting held, Wednesday, March 4, 1998 be adopted as printed and circulated. Carried. Motion No.3 Moved by Hough, seconded by Bell Be it resolved that the recommendations listed on the consent Agenda Item 7, be received and adopted. Carried. Motion No.4 Moved by McConnell, seconded by Hough Be it resolved that the correspondence from Helen E. Coutts, Mayor, Township of Springwater re: Elmvale Maple Syrup Festival, Saturday, April 18th, 1998 be received and Councillor Sommers and Councillor Craig be authorized to attend. Carried. , I -4- Motion No.5 Moved by McConnell, seconded by Hough Be it resolved that the correspondence from Garfield Dunlop, Warden, County of Simcoe, re: Amalgamation of the Simcoe County District Health Council, be received and the Township of Oro-Medonte do support the resolution of the Simcoe County Council with respect to the reconsideration of the amalgamation of the Simcoe County District Health Council with York Region. Carried. Motion No.6 Moved by Hough, seconded by Bell Be it resolved that the correspondence from Steve Castonguay re: temporarily locating a trailer on Part Lot 4, Plan Jackson W. pt. Lot 5, Concession 1 (formerly Orillia) be received and permission be granted subject to Mr. Castonguay entering into an agreement outlining the terms and conditions of the permission and providing a Letter of Credit in the amount of $5,000.00 to be retained by the municipality to ensure compliance with the above mentioned agreement. Carried. Motion No. 7 Moved by Hough, seconded by Bell Be it resolved that the correspondence from George Pasut, Medical Officer of Health, Simcoe County District Health Unit, re: the Sewage System Management Agreement - Revised be received and following further revisions as negotiated by the CAOlTreasurer be presented to Council for execution. Carried. Motion No.8 Moved by Bell, seconded by Hough Be it resolved that Report No. 98-05, Committee of the Whole Meeting held Wednesday, March 11, 1998, be received and the recommendations adopted. Carried. Motion No.9 Moved by Bell, seconded by McConnell Be it resolved that the Minutes of the Oro-Medonte Recreation Steering Committee meeting held Thursday, March 5, 1998 be received. Carried. -5- Motion No. 10 Moved by Hough, seconded by Bell Be it resolved that the Township of Oro-Medonte assume the financial responsibility for the Township's Community Hall's Fire Code deficiencies for 1996 and 1997, as outlined in the Master Plan; and any outstanding deficiencies be completed at the Township's expense by the end of 1998, in order to assist the Community Halls with their financial situation. Defeated. Motion No. 11 Moved by Bell, seconded by McConnell Be it resolved that the Township of Oro-Medonte freeze all capital expenditures for Community Halls that have a 1997 closing deficit, until that deficit is cleared. Defeated. Motion No. 12 Moved by Hough, seconded by Bell Be it resolved that the correspondence from Hazel Martin, Shanty Bay Seniors Friendship Circle re: Senior Citizens Servicing Needs (For Discussion Only) be received. Carried. Motion No. 13 Moved by Hough, seconded by Bell Be it resolved that Report No. PW98-12, Keith Mathieson, Manager Public Works, re: Carriage Hills Resort Corporation - Release of Letter of Credit be received and the Treasurer be authorized to release the remaining Letter of Credit with Carriage Hills Resort Corporation in the amount of $86,175.68. Carried. Motion No. 14 Moved by McConnell, seconded by Hough Be it resolved that a By-law to appoint members to the Oro-Medonte Recreation Steering Committee, be introduced and read a first and second time and numbered By- law No. 1998-27. Carried. That By-law No. 1998-27 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. -6- Motion No. 15 Moved by Bell, seconded by McConnell Be it resolved that a By-law to repeal By-law No. 97-46, a By-law for the imposition of fees with respect to the conduct of election for which the Clerk of the Township of Oro- Medonte must hold such election, be introduced and read a first and second time and numbered By-law No. 1998-28. Carried. That By-law No. 1998-28 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 16 Moved by Craig, seconded by Bell Be it resolved that a By-law to accept a transfer from Canadian National Railway Company to The Corporation of the Township of Oro-Medonte (for Part of Block A, Part of Block B, and Part of Lots 18 and 19, South side of Davis Street, and Part of Davis Street, McVity Street, King Street and Carthew Street, Registered Plan No. 1 (geographic Township of Oro)now Township of Oro-Medonte, County of Simcoe, designated as Parts 1,2 and 3 on Reference Plan 51 R-26796), be introduced and read a first and second time and numbered By-law No. 1998-29. Carried. That By-law No. 1998-29 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 17 Moved by Bell, seconded by Craig Be it resolved that a By-law to accept a transfer from Canadian National Railway Company to The Corporation of the Township of Oro-Medonte (for part of West % of Lot 1, Concession 1, East of Penetanguishene Road (geographic Township of Oro) now Township of Oro-Medonte, County of Simcoe, designated as Part 1 on Reference Plan 51 R-26885), be introduced and read a first and second time and numbered By-law No. 1998-30. Carried. That By-law No. 1998-30 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. -7. Motion No. 18 Moved by Bell, seconded by Fountain Be it resolved that a By-law to accept a transfer from Lawrence Koza, Alvin Robinson, George Anderson and Margot Anderson, Audry MacMillan, Roger Tomlinson and Ann Tomlinson, Margaret MacFayden and James Simpson, Herbert Kliczka and Magdelene Kliczka, Nina Black, Marion Logie and William Logie, Janet Lougheed, Donald Morrison and Douglas Fairbrother, Lillian Martin, Bernice Girvin, Cheryl Koza, Marjut Malcolm, Murray Bonney and Lillian Bonney, John Chalmers and Myra Chalmers, Charles Sarjeant, Winston Law and Maude Law and Elvin Austin and Patricia Austin, for municipal purposes, for all of Lot K, Plan 663, Township of Oro-Medonte (formerly Township of Oro), County of Simcoe, be introduced and read a first and second time and numbered By-law No. 1998-31. Carried. That By-law No. 1998-31 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 19 Moved by Craig, seconded by Bell Be it resolved that a By-law to limit the weight of vehicles passing over a bridge, be introduced and read a first and second time and numbered By-law No. 1998-32. Carried. That By-law No. 1998-32 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 20 Moved by Bell, seconded by Craig Be it resolved that a By-law to provide for the erection of stop signs at intersections, be introduced and read a first and second time and numbered By-law No. 1998-33. Carried. That By-law No. 1998-33 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. -8- Motion No. 21 Moved by Bell, seconded by Craig Be it resolved that a By-law to appoint a Planning Advisory Committee, be introduced and read a first and second time and numbered By-law No. 1998-34. Carried. That By-law No. 1998-34 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 22 Moved by Craig, seconded by Bell Be it resolved that a By-law of the Council of The Corporation of the Township of Oro- Medonte to regulate and prohibit the removal of topsoil within the Township of Oro- Medonte, be introduced and read a first and second time and numbered By-law No. 1998-35. Carried. That By-law No. 1998-35 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 23 Moved by Bell, seconded by Craig Be it resolved that a By-law to authorize the issuance of a Certificate of Substantial Completion and Acceptance - Underground Works (Hastings (White Bros.) Subdivision - Plan 51 M-593), be introduced and read a first and second time and numbered By-law No. 1998-36. Carried. That By-law No. 1998-36 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. -9- Motion No. 24 Moved by Fountain, Seconded by Bell Be it resolved that a By-law to authorize the issuance of a Certificate of Substantial Completion and Acceptance - Aboveground Works - (Sprucewood Estates - Phase 1 Subdivision - Plan 51 M-535), be introduced and read a first and second time and numbered By-law No. 1998-37. Carried. That By-law No. 1998-37 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 25 Moved by Craig, seconded by Bell Be it resolved that a By-law to accept and dedicate for use as a public highway certain lands within the Township of Oro-Medonte, be introduced and read a first and second time and numbered By-law No. 1998-38. Carried. That By-law No. 1998-38 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 26 Moved by Bell, seconded by Craig Be it resolved that we do now go In Camera @ 9:25 p.m. to discuss legal and personnel matters. Carried. Motion No. 27 Moved by Fountain, seconded by Bell Be it resolved that we do now Rise and Report from In Camera @ 9:58 p.m. Carried. -10- Motion No. 28 Moved by Craig, seconded by Fountain Be it resolved that the confidential memorandum from Chris Williams, Aird & Berlis, re: Carriage Hills Resort/Construction Payment Guarantee be received and the Township of Oro-Medonte accepts and agrees to the terms and conditions of the March 16th, 1998 memorandum from Chris Williams of Aird & Berlis with respect to the Carriage Hills Construction Payment Guarantee per the May 12th, 1997 settlement and the July 17th, 1996 agreement. Carried. Motion No. 29 Moved by Bell, seconded by Craig Be it resolved that a By-law to confirm the Proceeding of Council be introduced and read a first and second time and numbered By-law No. 1998-39. Carried. That By-law No. 1998-39 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Motion No. 30 Moved by Bell, seconded by Fountain Be it resolved that we do now adjourn @ 10:00 p.m. Carried. ~ /1 ~l/ "C,", ", ' ~..#"\ 1C, . - g(,,( I'~ Mayor, Ian Beard Clerk, Lynda Aiken