02 11 1998 COW Minutes
\:'
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 98-3, Wednesday f February 11, 1998 ((v. 1 :00 p.m. - Committee Room
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ruth Fountain
Absent:
Councillor Ron Sommers
Staff Present:
Deborah Broderick, Director, Recreation &
Community Economic Development, Jerry Ball, Road
Superintendent, Keith Mathieson, Manager Public
Works, Ron Kolbe, C.B.a., Jeff Brydges, Deputy
Treasurer, Paul Eenhoorn, Fire Chief, Jennifer
Zieleniewski, CAO/Treasurer
Also Present Were:
Eric Scott, George Scott, Don Jenkins
Mayor Beard chaired the meeting and called the meeting to order at 1 :00 p.m.
1. DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE
ACT.
None declared.
2. DEPUTATIONS:
1:10 p.m.
Mr. Don Jenkins attended to provide information to
Council with regard to Scott Silo Construction Ltd.
Subdivision Agreement for Sprucewood Estates. Mr.
Jenkins' position is (a) that development charges
should be the responsibility of the new home owner,
(b) that lot grading charges should be charged at the
time of building permit application, (c) that well
drilling for each lot should be included in the
application for a building permit (d) that electrical
charges for street lighting and the meter for the
reservoir should be assumed by the Township and
(e) that Mr. Scott be reimbursed for the plaque placed
in the parkland area.
3. FINANCE, ADMINISTRATION AND FIRE:
(a) Jack Anderson, Livestock Valuer, report re: Cow killed by wolves. Cow
owned by Mr. John Dobson, Lot 3, Conc.11, Township of Oro-Medonte.
(b) Jeffrey Brydges, Deputy Treasurer, report TR97122201 re: M.N.R. Gravel
Pit Rehabilitation Reserve Fund.
-2-
3. FINANCE, ADMINISTRATION AND FIRE: (Cont'd)
(c) Jeffrey Brydges, Deputy Treasurer, report TR98012201 re: Release of
Security, Maplehill Estates, By-Law No. 93-80 (Oro).
(d) Ron Kolbe, Director Building/Planning Development, report 1998-1 re: By-
law Update.
(e) Jennifer Zieleniewski, CAO/Treasurer, preliminary discussion re: Impact of
Provincial Downloading.
4. PUBLIC WORKS:
(a) Keith Mathieson, Manager Public Works, report PW98-05 re: Rowanwood
Road, Plan M224, Township of Oro-Medonte (Oro).
(b) Keith Mathieson, Manager Public Works, memorandum re: Projected capital
payback of Warminster Water System.
5. PLANNING & DEVELOPMENT:
(a) Nick McDonald, The Planning Partnership, memorandum re: Cotton and
Currie Applications for Re-Zoning.
(b) Nick McDonald, The Planning Partnership, memorandum re: Appeals to
Official Plan and Zoning By-law.
6. COMMUNITY SERVICE:
(a) Deborah Broderick, Director Recreation and Community Economic
Development report PR98-07 re: Adidas Central Ontario Run Series.
(b) Deborah Broderick, Director Recreation and Community Economic
Development report PR98-08 re: Shanty Bay School Community Council
Lights.
(c) Deborah Broderick, Director Recreation and Community Economic
Development report PR98-09 re: By-law to establish park regulations.
(d) Deborah Broderick, Director Recreation and Community Economic
Development and Tara Mittermayer, Coordinator Information Services,
demonstration of proposed Township web page for Council comment.
7. ADDENDUM:
(a) Jennifer Zieleniewski, CAO/Treasurer, report re: Council Remuneration
Process.
(b) Lillian McConnell, Councillor, discussion re: Conference @ Geneva Park.
8. IN-CAMERA SESSION:
(a) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Potential Legal Issue.
-3-
Motion #1
Moved by Craig, seconded by McConnell
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, February 11, 1998 be adopted as printed and circulated with the
addition of the following:
9. (a) Jennifer Zieleniewski, CAO/Treasurer, report re Council Remuneration
Process.
10. (a) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Potential Legal
Issue (To be Held In Camera).
9. (b) Lillian McConnell, Councillor, discussion re: Conference @ Geneva
Park.
Carried.
Motion No.2
Moved by Hough, seconded by McConnell
It is recommended that the statement of accounts for the month of January 1998
totaling $310,064.20 be received.
Carried.
Motion No.3
Moved by Hough, seconded by McConnell
It is recommended that the correspondence from Donald W. Jenkins, of Bourne,
Jenkins & Mulligan re: Scott Silo Construction Ltd., Subdivision Agreement for
Sprucewood Estates be received and referred to the Manager of Public Works
for a report to Council.
Carried.
Motion No.4
Moved by Craig, seconded by McConnell
It is recommended that the report from Jack Anderson, Livestock Valuer re: Cow
killed by wolves. Cow owned by Mr. John Dobson, Lot 3, Conc. 11, Township of
Oro-Medonte be received and the Treasurer be authorized to make
compensation to Mr. Dobson in the amount of $1 ,000.00.
Carried.
-4-
Motion No.5
Moved by Hough, seconded by Craig
It is recommended that Report TR97122201 from Jeffrey Brydges, Deputy
Treasurer re: M.N.R Gravel Pit Rehabilitation Reserve Fund be received and
adopted and that Council hereby recognizes the amount of $1,600.00 retained
by The Ontario Aggregate Resources Corporation in the Rehabilitation Trust
Fund for the North (Carley) Pit as an expenditure of the M.N.R Gravel Pit
Rehabilitation Reserve Fund for 1997.
Carried.
Motion No. 6
Moved by Craig, seconded by McConnell
It is recommended that Report TR98012201 from Jeffrey Brydges, Deputy
Treasurer re: Release of Security, Maplehill Estates, By-Law No. 93-80 (Oro)
be received and adopted and that the Treasurer be authorized to release the
original Royal Bank of Canada letter of credit for Maplehill Estates, dated
October 23, 1993, in the amount of $50,000.00, based on the updated
recommendations of RG. Robinson and Associates (Barrie) Ltd. and Aird &
Serlis and further that the remaining costs associated with the agreement
continue to flow through the subdivision deposit account, P23/89.
Carried.
Motion No. 7
Moved by Hough, seconded by Craig
It is recommended that Report 1998-1 from Ron Kolbe, Director
Building/Planning Development re: By-law Update be received.
Carried.
Motion No. 8
Moved by Fountain, seconded by McConnell
It is recommended that Report PW98-05 from Keith Mathieson, Manager Public
Works re: Rowanwood Road, Plan M224, Township of Oro-Medonte (Oro) be
received and adopted and that the Township Engineer, RG. Robinson and
Associates provide an updated estimate to pave Rowanwood Road to Municipal
Standard OM-R1/June 97, that the Letter of Credit continue to be maintained by
the Township of Oro-Medonte and that it be adjusted accordingly and further
that Mr. Hartley Woodside, President of Rowanwood Conserver Society
Cooperative Incorporated be notified in writing.
Deferred.
-5-
Motion No.9
Moved by Craig, seconded by Hough
It is recommended that the memorandum from Keith Mathieson, Manager Public
Works re: Projected capital payback of Warminster Water System be received.
Carried.
Motion No. 10
Moved by Bell, seconded by Fountain
It is recommended that the memorandum from Nick McDonald, The Planning
Partnership re: Cotton and Currie Applications for Re-Zoning be received.
Carried.
Motion No. 11
Moved by Fountain, seconded by Bell
It is recommended that the memorandum from Nick McDonald, The Planning
Partnership re: Appeals to Official Plan and Zoning By-law be received.
Carried.
Motion No. 12
Moved by Bell, seconded by Fountain
It is recommended that Report PR98-07 from Deborah Broderick, Director
Recreation and Community Economic Development re: Adidas Central Ontario
Run Series be received and adopted and that Spocket Head Sport Promotions,
organizer for the Adidas Central Ontario Run Series, an Ontario Road Runners
sanctioned event, be given approval to hold a race on May 31, 1998, with '
Memorial park being the host site, on condition that Spocket Head Sport
Promotions work with the Director of Recreation and Community Economic
Development tQ ensure that the requirements such- as liability insurance, route
signage, course marshals and notification to residents are complied with.
Carried.
/~ 1
-6-
Motion No. 13
Moved by Fountain, seconded by Bell
It is recommended that Report PR98-08 from Deborah Broderick, Director
Recreation and Community Economic Development re: Shanty Bay School
Community Council Lights be received and adopted and that a meeting be held
with the three partners (Shanty Bay School - Community Council, the Shanty
Bay fire fighters and the Township) to develop future plans for the pad and that
Ontario Hydro be sent a letter thanking them for their generous donation and
further that staff report back to Council the future plans in preparation for the
1998 budget.
Carried.
Motion No. 14
Moved by Bell, seconded by Fountain
It is recommended that Report PR98-09 from Deborah Broderick, Director
Recreation and Community Economic Development re: By-law to establish park
regulations be received.
Carried.
Motion No. 15
Moved by Bell, seconded by Fountain
It is recommended that we suspend rule 21 (d) of Procedural By-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
Carried.
Motion No. 16
Moved by Fountain, seconded by Bell
It is recommended that the report from Jennifer Zieleniewski, CAO/Treasurer re:
Council Remuneration be received.
Carried.
Motion No. 17
Moved by Bell, seconded by Fountain
It is recommended that Councillor Lillian McConnell be authorized to attend the
conference "Deal Yourself In" on February 26, 1998, to be held a Geneva Park.
Carried.
Motion No. 18
Moved by Bell, seconded by Fountain
It is recommended that we do now go In Camera to discuss a potential legal
issue @ 4:55 p.m.
Carried.
Motion No. 19
Moved by Fountain, seconded by Bell
It is recommended that we do now Rise and Report from In Camera @ 5:36 p.m.
Carried.
Motion No. 20
Moved by Fountain, seconded by Bell
It is recommended that we do now adjourn @ 5:38 p.m.
Carried.
, '-'
,. /?r;? .//
", .,' \ t> { ,I'
~., i ~~~~, /~ ...~~c
Mayor, Ian B,ard
. .,,/ ,,'.
, 7/{//I ./:,,'<\.
;A~ f;/ + i <> ,/:c /0":"",/ ie!Gi~',~
Cle'rk, Lynda Aiken