09 09 1998 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 98-17, Wednesday, September 9,1998, @ 9:00 a.m. - Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
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Absent:
Staff Present:
Jennifer Zieleniewski, CAO/Treasurer, Jerry Ball,
Roads Superintendent, Paul Eenhoorn, Fire Chief,
Deborah Broderick, Director Recreation & Community
Economic Development, Ron Kolbe, Director of
Building/Planning, Keith Mathieson, Manager Public
Works, Andria Leigh, Township Planner
Also Present Were:
Morris Shelswell, Wendy Thompson (Thom Win
Const. Ltd.), Len Hassberger (O.P.P.), Bob Gauldie
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Mayor Beard chaired the meeting and called the meeting to order at 9:05 a.m.
Council recessed for lunch @ 12:20 p.m. and reconvened @ 1 :40 p.m.
1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF: -IN ACCORDANCE WITH THE ACT.
None declared.
2. RECEIPT OF ACCOUNTS:
a) Statement of Account for the month of July1998, Bonnie McPhee.
b) Statement of Account for the month of August, 1998, Bonnie McPhee.
3. DEPUTATIONS:
9:25 a.m.
Tenders Opened by Keith Mathieson, Manager
Public Works re: Contract No. 12-97037-20, 10th
Line Reconstruction.
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Geor ian A re ates & Const.
K.J.Beamish Const. Co. Ltd.
LaFar e Construction
Morris Shelswell & Sons
Excavating & Grading Ltd.
$546,576.89
$689,510.41
$497,229.15
$658,676.54
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3. DEPUTATIONS (cont'd.):
9:30 a.m.
Tenders opened by Jerry Ball, Roads
Superintendent re: Contract No. 98-11, Sand
Storage Shed.
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Domm Construction $196,894.00 + G.S.T.
Landmark Builders Ltd. $199,422.00 + G.S.T.
Thom Win Construction $212,000.00 + G.S.T.
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9:40 a.m.
Mr. Bob Gauldie addressed Council regarding
the possibility of reaching a compromise
between the residents of Line 7 North and the
gravel pits.
3:30 p.m.
Sealed Bids opened by Paul Eenhoorn, Fire
Chief re: Offers for Used Fire Trucks.
Northline Contracting $2,850.00 1975 Tanker
Orillia Truck Repair $1,425.00 1975 Tanker
Orillia Truck Repair $ 750.00 1972 Pumper
Drumax Construction $ 550.00 1971 Dodge
Drumax Construction $ 450.00 1972 Pumper
Drury Well Drilling $1,250.00 1975 Tanker
4. FINANCE, ADMINISTRATION AND FIRE:
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a) Andria Leigh, Township Planner, Report re: Christmas Party.
b) Jennifer Zieleniewski, CAO/Treasurer, Report re: Christmas Shutdown.
c) Mr. D.I.W. Bruce, Correspondence re: Reconsideration of Petition.
d) S.C.G. Davie, C.RC. Environmental Inc., Correspondence re: Request for
Reimbursement.
e) Report No. ADM98-32, Lynda Aiken, Clerk, re: Taxi Cab Licensing By-law.
f) Report No. ADM98-30, Lynda Aiken, Clerk, re: Grants and Donations.
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g) Allan McLean, MPP, Simcoe East, Correspondence re: Tornado Disaster
Relief from wind damage to family farm of Lynn Murray, RR #2, Oro
Station.
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h) Councillor Hough, discussion re: Police Steering Committee Meeting.
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i) Deputy Mayor Bell, discussion re: Policing in 1999.
j) Councillor Sommers, discussion re: Huronia West O.P.P. Priorities.
k) Councillor Craig, discussion re: Opening of Line 1 South at Ridge Road.
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I) Jennifer Zieleniewski, CAO/Treasurer re: 1998 Budget Review.
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5. PUBUC WORKS:
a) Report No. PW98-36, Keith Mathieson, Manager Public Works, re: Winfull
Properties Inc. request for an extension in placement of topcoat asphalt.
6. PLANNING AND DEVELOPMENT:
a) Report No. PD1998-19, Andria Leigh, Township Planner, re: Designation of
Site Plan Control Areas.
b) Report No. PD1998-17, Andria Leigh, Township Planner, re: Closure of
Subdivision Files.
c) Report No. PD1998-15, Andria Leigh, Township Planner, re: Tariff of Fees
By-law.
7. COMMUNITY SERVICE:
a) Report No. PR18-98, Deborah Broderick, Director of Recreation and
Community Economic Development, re: Future of Carley Hall.
8. ADDENDUM:
a) CAO/Treasurer, Road Superintendent, Manager of Public Works,
discussion re: Barrie/Terrace/Georgina Drive.
b) Report RDS98-17, Jerry Ball, Road Superintendent re: Loader Quotations.
c) Paul Eenhoorn, Fire Chief, Tender Opening re: Offers on Used Fire Truck.
d) Len Hassberger, O.P.P., discussion re: Survey.
9. IN-CAMERA SESSION:
a) Jennifer Zieleniewski, CAO/Treasurer, re: Personnel Matter (to be held In-
Camera).
b) Jennifer Zieleniewski, CAO/Treasurer, re: Legal Matter (to be Held In-
Camera).
Motion No.1
Moved by Craig, Seconded by Hough
It is recommended that the Agenda for the Committee of the Whole Meeting
dated Wednesday, September 9, 1998, be adopted as printed and circulated
with the addition of the following:
9. a) CAO/Treasurer, Road Superintendent, Manager of Public Works,
discussion re: Barrie/Terrace/Georgina Drive.
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Motion No.1 (cont'd):
b) Report RDS98-17, Jerry Ball, Road Superintendent re: Loader
Quotations.
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c) Paul Eenhoorn, Fire Chief, Tender Opening re: Offers on Used Fire
Truck.
d) Len Hassberger, O.P.P., discussion re: Survey.
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10. b) Jennifer Zieleniewski, CAO/Treasurer, re: Legal Matter (To be Held In-
Camera).
Carried.
Motion No. 2
Moved by Hough, Seconded by Craig
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It is recommended that the Statement of Account for the month of July, 1998
totaling $1,173,334.66 be received.
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Carried.
Motion No.3
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Moved by McConnell, Seconded by Hough
It is recommended that the Statement of Account for the month of August, 1998
totaling $1,521,404.50 be received.
Carried.
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Motion No.4
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Moved by Bell, Seconded by Sommers
It is recommended that Council hereby authorizes the Ontario Provincial Police
to conduct a policing survey of the residents of Oro-Medonte Township.
Recorded vote requested by Councillor Sommers
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Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
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Carried.
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Motion No.5
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Moved by Craig, Seconded by Hough
It is recommended that the Tenders, Contract No. 12-97037-20 re: 10th Line
Reconstruction be received and referred to the Manager of Public Works for a
recommendation to Council.
Carried.
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Motion No.6
Moved by McConnell, Seconded by Craig
It is recommended that the Tenders, Contract No. 98-11 re: Sand Storage Shed
be received and referred to the Road Superintendent for a recommendation to
Council.
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Carried.
Motion No. 7
Moved by McConnell, Seconded by Hough
It is recommended that Report from Andria Leigh, Township Planner, re:
Christmas Party be received and adopted.
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Carried.
Motion No.8
Moved by Craig, Seconded by Hough
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It is recommended that Report from Jennifer Zieleniewski, CAO/Treasurer, re:
Christmas Shutdown be received and adopted.
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Carried.
Motion No.9
Moved by McConnell, Seconded by Craig
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It is recommended that the correspondence from Mr. D.I.W. Bruce re:
Reconsideration of Petition be received and the request be denied.
Recorded vote requested by Councillor Craig
Councillor Sommers
Councillor McConnell
Councillor Hough
Councillor Fountain
Councillor Craig
Deputy Mayor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
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Motion No.1 0
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Moved by McConnell, Seconded by Hough
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It is recommended that the correspondence from S.C.G. Davie, C.RC.
Environmental Inc. re: Request for Reimbursement be received and the Mayor
be authorized to correspond with Mr. Davie advising:
a) the $7,500.00 be retained by the municipality;
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b)
Council being aware of the situation feels all steps taken are appropriate;
and
c) when applying for permits, C.RC. Environmental will be dealt with in a
fair and equitable manner.
Carried.
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Motion No. 11
Moved by Hough, Seconded by McConnell
It is recommended that Report No. ADM98-32 from Lynda Aiken, Clerk, re: Taxi
Cab Licensing By-law be received and adopted and that the Clerk be authorized
to prepare the appropriate By-law.
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Carried.
Motion No. 12
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Moved by Craig, Seconded by Hough
It is recommended that Report No. ADM98-30 from Lynda Aiken, Clerk, re:
Grants and Donations be received and funds allocated as per Council direction.
Carried.
Motion No. 13
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Moved by McConnell, Seconded by Hough
It is recommended that the correspondence from Allan McLean, MPP, Simcoe
East, re: Tornado Disaster Relief from wind damage to family farm of Lynn
Murray, RR #2, Oro Station be received and the request be denied.
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Recorded vote requested by Councillor McConnell.
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Nay
Yea
Yea
Carried.
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Motion No. 14
Moved by Sommers, Seconded by Fountain
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It is recommended that Report No. PW98-36 from Keith Mathieson, Manager
Public Works, re: Winfull Properties Inc. request for an extension in placement
of topcoat asphalt be received and adopted.
Carried.
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Motion No. 15
Moved by Sommers, Seconded by Fountain
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It is recommended that Report No. PD1998-19 from Andria Leigh, Township
Planner, re: Designation of Site Plan Control Areas be received and the draft by-
law be presented for Council consideration.
Carried.
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Motion No. 16
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Moved by Sommers, Seconded by Fountain
It is recommended that Report No. PD1998-17 from Andria Leigh, Township
Planner, re: Closure of Subdivision Files be received and adopted.
Carried.
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Motion No. 17
Moved by Sommers, Seconded by Fountain
It is recommended that Report No. PD1998-15 from Andria Leigh, Township
Planner, re: Tariff of Fees By-law be received and the draft by-law be presented
for Council consideration.
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Carried.
Motion No. 18
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Moved by Sommers, Seconded by Bell
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It is recommended that Report No. PR18-98 from Deborah Broderick, Director of
Recreation and Community Economic Development, re: Future of Carley Hall be
received and adopted.
Defeated.
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Motion No. 19
Moved by Fountain, Seconded by Bell
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It is recommended that the CAO/Treasurer be authorized to propose to Barrie
Terrace/Georgina Drive residents the placement of culverts along Barrie
Terrace/Georgina Drive for the existing residences and associated costs to be
absorbed by the municipality.
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Motion No. 19 (cont'd):
Recorded vote requested by Councillor Hough
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Councillor Sommers
Councillor McConnell
Councillor Hough
Councillor Fountain
Councillor Craig
Deputy Mayor Bell
Mayor Beard
Nay
Yea
Nay
Nay
Yea
Yea
Yea
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Carried.
Motion No. 20
Moved by Bell, Seconded by Sommers
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It is recommended that Report RDS98-17 from Jerry Ball, Road Superintendent
re: Loader Quotations be received and adopted and further that the financing
arrangements be reviewed in January, 1999.
Carried.
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Motion No. 21
Moved by McConnell, Seconded by Hough
It is recommended that the Sealed Bids for the used fire trucks be received and
referred to the Fire Chief for a recommendation to Council.
Carried.
Motion No. 22
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Moved by Bell, Seconded by Sommers
It is recommended that we suspend rule 21 (d) of Procedural By-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
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Carried.
Motion No. 23
Moved by Bell, Seconded by Fountain
It is recommended that we do now go In-Camera @ 4:00 p.m. to discuss a
Personnel and legal matter.
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Carried.
Motion No. 24
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Moved by Sommers, Seconded by Bell
It is recommended that we do now Rise and Report from In-Camera @ 5:05 p.m.
Carried.
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Motion No. 25
Moved by Be", Seconded by Sommers
It is recommended that Confidential report from Jennifer Zieleniewski,
CAO/Treasurer, re: Personnel matter be received and adopted.
Carried.
Motion No. 26
Moved by Sommers, Seconded by Bell
It is recommended that the appropriate persons be authorized to execute the
Minutes of Settlement and further that this recommendation be hereby ratified.
Recorded vote requested by Councillor Craig.
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
Motion No. 27
Moved by Fountain, Seconded by Sommers
It is recommended that we do now adjourn at 5:08 p.m.
Carried.
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Mayor, Ian ~eard
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Clerk, Lynda Aiken