07 15 1998 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 98-16, Wednesday, July 15,1998, @ 9:00 a.m. - Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain (arrived at 9:16 a.m.)
Absent:
Staff Present:
Jennifer Zieleniewski, CAO/Treasurer, Jeff Brydges,
Acting Treasurer, Jerry Ball, Roads Superintendent,
Paul Eenhoorn, Fire Chief, Deborah Broderick,
Director Recreation & Community Economic
Development
Also Present Were:
George Monkman, Brent Duffy, BOO Dunwoody
Chartered Accountants, Chris Williams, Aird & Berlis
Mayor Beard chaired the meeting and called the meeting to order at 9:05 a.m.
1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF: -IN ACCORDANCE WITH THE ACT.
None declared.
2. DEPUTATIONS:
9:10 a.m.
Mr. Brent Duffy, BDO Dunwoody, reviewed
with Council the 1997 Financial Statements
and Auditors' Report.
9:35 a.m.
Mr. Chris Williams, Aird & Berlis, reviewed with
Council the Energy Conservation Act, 1998
(Bill 35). Discussion occurred and Council's
questions were addressed.
.
3. FINANCE, ADMINISTRATION AND FIRE:
a) Report TC98-2, Debbie Mooney, Tax Collector, re: Beverly K. Bruce request
for reimbursement, Plan M8, Lot 150, Roll No. 4346-010-003-15600-0000.
b) Jack Anderson, Livestock Valuer, report re: lamb killed by wolves. Lamb
owned by Mel Mawdsley, R. R. # 1, Hawkestone.
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Committee of the Whole Meetina, July 15, 1998 (cont'd)
3. FINANCE, ADMINISTRATION AND FIRE (cont'd):
c) Jack Anderson, Livestock Valuer, report re: lamb killed by wolves. Lamb
owned by Mel Mawdsley, R. R. # 2, Hawkestone.
d) Report No. TR980223, Jeff Brydges, Deputy Treasurer, re: 1997 Transfers,
Reserves and Reserve Funds.
e) Report No. TR98062301, Jeff Brydges, Deputy Treasurer, re: 1997 Transfers
to Reserves.
f) Report Fire Department 98-4, Paul Eenhoorn, Fire Chief, re: Mt. St. Louis
Repeater Ag reement.
g) Randy Reid, VIP Co-ordinator, International Plowing Match '98,
correspondence re: International Plowing Match, September 15-19/98,
invitation to elected Officials.
h) Mark Harrison, Mayor, Township of Norwich, correspondence re: financial
donation for victims of tornado disaster.
i) Dwight & Audrey Evans, 1 Sunset Cres., Orillia, correspondence re:
severance Oro-Medonte, pt. Lot 11 & 12.
4. PUBLIC WORKS:
a) Report No. RDS98-11, Jerry Ball, Road Superintendent, re: Moving Permits.
b) Report No. RDS98-12, Jerry Ball, Road Superintendent, re: Request for
Speed Reduction, Highland Drive, Horseshoe Valley.
c) Report No. RDS98-13, Jerry Ball, Road Superintendent, re: Line 15 Signage
and Speed Limit.
5. PLANNING AND DEVELOPMENT:
6. COMMUNITY SERVICE:
a) Report No. PR 17 -98, Deborah Broderick, Director of Recreation &
Community Economic Development, re: Oro Memorial Park Concession
Booth Agreement.
b) Walter G. Dickie, correspondence re: Community Halls.
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Committee of the Whole Meetina, Julv 15, 1998 (con't)
7. ADDENDUM:
a) Report No. PW98-20, Keith Mathieson, Manager Public Works, re:
Canterbury Water System.
b) Report No. PW98-21, Keith Mathieson, Manager Public Works, re:
Cedarbrook Water System.
8. IN-CAMERA SESSION:
Motion No.1
Moved by Sommers, Seconded by Bell
It is recommended that the Agenda for the Committee of the Whole Meeting
dated Wednesday, July 15,1998, be adopted as printed and circulated with the
addition of the following:
9 a). Report No. PW98-20, Keith Mathieson, Manager Public Works, re:
Canterbury Water System;
9 b) Report No. PW98-21, Keith Mathieson, Manager Public Works, re:
Cedarbrook Water System;
9 c) Councillor Neil Craig discussion re: Electoral Boundaries;
9 d) Deputy Mayor Don Bell discussion re: Fire Department;
9 e) Councillor Ralph Hough discussion re: Personnel Matter (To Be Held In
Camera).
Carried.
Motion No.2
Moved by Bell, Seconded by Sommers
It is recommended that the Statement of Account for the month of June, 1998
totaling $689,321.27 be received.
Carried.
Motion No. 3
Moved by Sommers, Seconded by Bell
It is recommended that the correspondence from Mr. Brent Duffy, BDO
Dunwoody Chartered Accountants re: financial statement and audit report be
received.
Carried.
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Committee of the Whole Meetina, Julv 15,1998 (cont'd)
Motion No.4
Moved by Bell, Seconded by Sommers
It is recommended that the correspondence from Mr. Chris Williams, Aird &
Berlis re: Electrical Distribution Deregulation be received and that the Solicitor
and staff be authorized to proceed with obtaining approval of the previously
passed by-laws by Ontario Hydro and further to lobby the Province with respect
to the absorption of Ontario Hydro Retail into local MEUs, and a continuation of
the transfer provisions of Bill 185 or assurances they will not be eliminated
retroactively and that municipalities will have several years or more after the Bill
is proclaimed to expand.
Recorded Vote Requested by Sommers
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
Motion No.5
Moved by Sommers, Seconded by Bell
It is recommended that the Report TC98-2 from Debbie Mooney, Tax Collector,
re: Beverly K. Bruce request for reimbursement, Plan M8, Lot 150, Roll No.
4346-010-003-15600-0000, be received and adopted.
Carried.
Motion No.6
Moved by Sommers, Seconded by Bell
It is recommended that the report dated June 22, 1998 from Jack Anderson,
Livestock Valuer re: lamb killed by wolves be received and the Treasurer be
authorized to compensate Mr. Mawdsley in the amount of $150.00. Lamb
owned by Mel Mawdsley, R. R. # 1, Hawkestone.
Carried.
Motion No. 7
Moved by Bell, Seconded by Sommers
It is recommended that the report dated June 26, 1998 from Jack Anderson,
Livestock Valuer re: lamb killed by wolves be received and the Treasurer be
authorized to compensate Mr. Mawdsley in the amount of $150.00. Lamb owned
by Mel Mawdsley, R. R. # 1, Hawkestone.
Carried.
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Committee of the Whole MeetinQ, Julv 15, 1998 (cont'd)
Motion No.8
Moved by Sommers, Seconded by Bell
It is recommended that Report No. TR980223 from Jeff Brydges, Deputy
Treasurer, re: 1997 Transfers, Reserves and Reserve Funds be received and
adopted.
Carried.
Motion No.9
Moved by Bell, Seconded by Sommers
It is recommended that Report No. TR98062301, Jeff Brydges, Deputy
Treasurer, re: 1997 Transfers to Reserves be received and adopted.
Carried.
Motion No. 10
Moved by Sommers, Seconded by Bell
It is recommended that Report Fire Department 98-4 from Paul Eenhoorn, Fire
Chief, re: Mt. St. Louis Repeater Agreement be received and the
recommendations adopted.
Carried.
Motion No. 11
Moved by Craig, Seconded by Hough
It is recommended that the correspondence from Randy Reid, VIP Co-ordinator,
International Plowing Match '98, re: International Plowing Match, September 15-
19/98, invitation to elected Officials be received and that Deputy Mayor Bell be
authorized to attend.
Carried.
Motion No. 12
Moved by Hough, Seconded by Craig
It is recommended that the correspondence from Mark Harrison, Mayor,
Township of Norwich, re: financial donations for victims of a tornado disaster be
received.
Carried.
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Committee of the Whole Meetina, Julv 15, 1998 (cont'd)
Motion No. 13
Moved by McConnell, Seconded by Hough
It is recommended that the correspondence from Dwight and Audrey Evans, 1
Sunset Crescent, Orillia, re: severance Oro-Medonte, Pt. Lot 11 & 12 be
received and referred to staff for a report.
Carried.
Motion No. 14
Moved by Hough, Seconded by Craig
It is recommended that Report No. RDS98-11 from Jerry Ball, Road
Superintendent, re: Moving Permits be received and adopted, and that the Clerk
be authorized to prepare the necessary documentation, and that this comes into
force and effect immediately.
Carried.
Motion No. 15
Moved by McConnell, Seconded by Hough
It is recommended that Report No. RDS98-12 from Jerry Ball, Road
Superintendent, re: Request for Speed Reduction, Highland Drive, Horseshoe
Valley, be received and adopted, and that the Clerk be authorized to prepare the
appropriate By-law.
Carried.
Motion No. 16
Moved by Craig, Seconded by McConnell
It is recommended that Report No. RDS98-13 from Jerry Ball, Road
Superintendent, re: Line 15 Signage and Speed Limit, be received and adopted,
and that the Clerk be authorized to prepare the necessary By-law.
Carried.
Motion No. 17
Moved by Craig, Seconded by McConnell
It is recommended that Report No. PR17-98 from Deborah Broderick, Director of
Recreation & Community Economic Development, re: Oro Memorial Park
Concession Booth Agreement be received and the agreement be executed
accordingly and adopted.
Carried.
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Committee of the Whole Meetina. Julv 15, 1998 (cont'd)
Motion No. 18
Moved by McConnell, Seconded by Hough
It is recommended that the correspondence from Walter G. Dickie re:
Community Halls be received.
Carried.
Motion No. 19
Moved by Hough, Seconded by Craig
It is recommended that Report No. PW98-20, Keith Mathieson, Manager Public
Works re: Canterbury Water System be received and adopted.
Defeated.
Motion No. 20
Moved by Bell, Seconded by Fountain
It is recommended that the water rates for 1998 for Canterbury Water System be
set at a rate of $450.00 for 1998, and further that the Letter of Credit be drawn
down by $5,000.00 for past capital expenses.
Carried.
Motion No. 21
Moved by McConnell, Seconded by Craig
It is recommended that Report No. PW98-21, Keith Mathieson, Manager Public
Works, re: Cedarbrook Water System be received and adopted with the
exclusion of recommendation # 2.
Carried.
Motion No. 22
Moved by Craig, Seconded by Bell
It is recommended that the municipal boundaries of the Township of Oro-
Medonte be considered when developing the electoral boundaries for the next
Provincial election process and further that the Electoral Boundaries
Commission be requested to reconsider.
Carried.
Motion No. 23
Moved by Bell, Seconded by Sommers
It is recommended that we do now go In-Camera to discuss a personnel issue @
12:26 p.m.
Carried.
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Committee of the Whole Meetina, Julv 15, 1998 (cont'd)
Motion No. 24
Moved by Sommers, Seconded by Bell
It is recommended that we do now Rise from In-Camera @ 12:44 p.m.
Carried.
Motion No. 25
Moved by Craig, Seconded by Hough
It is recommended that we do now adjourn at 12:45 p.m.
Carried.
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Mayor, Ian .Beard
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Clerk, Lynda Aiken