10 14 1998 COW Minutes
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IReport No. 98-19, Wednesday, October 14,1998, @ 9:00 a.m. - Robinson Room
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
Absent:
Staff Present:
Jennifer Zieleniewski, CAO/Treasurer, Joe Casey,
Deputy Fire Chief, Deborah Broderick, Director
Recreation & Community Economic Development,
Ron Kolbe, Director of Building/Planning, Keith
Mathieson, Manager Public Works, Andria Leigh,
Township Planner, Jerry Ball, Road Superintendent
Also Present Were:
Brian McGrath, Kip Cosgrove, Brian English, Martin
Kimble, Sandy Richmond
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Ii Mayor Beard chaired the meeting and called the meeting to order at 9:00 a.m.
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II Council recessed for lunch @ 12:02 p.m. and reconvened @ 1 :19 p.m.
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1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF: - IN ACCORDANCE WITH THE ACT.
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Councillor Craig declared a pecuniary interest in Item 6 a) as he and his
wife have operated a Bed & Breakfast.
2. RECEIPT OF ACCOUNTS:
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Statement of Accounts for the month of September, 1998.
3. FINANCE, ADMINISTRATION AND FIRE:
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a) Councillor Craig Update re: Royal Victoria Hospital.
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b) Report 98-8 (Fire Department), Paul Eenhoorn, Fire Chief, re: Insurance
Coverage.
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c) Reports, Paul Eenhoorn, Fire Chief, re: Oro-Medonte Fire and Emergency
Services Monthly Report (January, 1998 - August, 1998).
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d) Report PW98-39, Keith Mathieson, Manager Public Works, re: Final
Release of Securities Jokapa Oro Ltd.
e) Report ADM98-39, Lynda Aiken, Clerk, re: Shredding Out-of-Date
Docu mentation.
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3. Finance, Administration and Fire (cont'd):
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f) Report ADM98-40, Lynda Aiken, Clerk, re: Proposal for Road Name-
Bravakis Edgar Subdivision.
g) Report ADM98-41, Lynda Aiken, Clerk, re: By-law No. 94-41 - Poundkeeper
Appointment.
4. PUBLIC WORKS:
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a) Report PW98-24, Keith Mathieson, Manager Public Works, re: By-law to
Regulate Municipal Water Systems within the Township of Oro-Medonte.
b) Report PW98-38, Keith Mathieson, Manager Public Works, re: Transfer of
Properties to Woodland Development and Stop-up Closure of Bidwell Road.
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c) Report PW98-40, Keith Mathieson, Manager Public Works, re: Bidwell Road
Closure Northern Portion.
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d) Councillor McConnell, discussion re: Various Township Roads.
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e) Bob Gauldie Correspondence, re: Road Conditions, Gravel Pits, and Gravel
Trucks.
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f) Report RDS98-19, Jerry Ball, Roads Superintendent, re: 5th Line - South of
County Road 23.
g) Report PW98-41, Keith Mathieson, Manager Public Works, re: Site Plan
Agreement Ryther Service Center Ltd.
h) Report PW98-42, Keith Mathieson, Manager Public Works, re: 7th Line
Construction.
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5. PLANNING AND DEVELOPMENT:
a) Report 1998-26, Andria Leigh, Township Planner, re: Bed and Breakfast
Rezoning Applications.
6. ADDENDUM:
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a) Report No. ADM98-42, Jennifer Zieleniewski, CAO/Treasurer, re:
Posting/Advertising for Manager of Special Projects.
b) Ian Beard, correspondence to County of Simcoe re: Bill 108 - Streamlining
of the Administration of POA.
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c) Mr. Stephen Davie, CRC Environmental Inc., correspondence, re: Letter to
Mayor Beard regarding a tax issue.
d) Mr. Stephen Davie, CRC Environmental Inc., correspondence, re: Letter to
Jennifer Zieleniewski regarding a tax issue.
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7.
IN-CAMERA SESSION:
a) Confidential Report ADM98-34, Jennifer Zieleniewski, CAO/Treasurer, re:
Potential Land Sales.
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b) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Personnel Matter.
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Motion No. 1
Moved by Bell, Seconded by Fountain
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It is recommended that the Agenda for the Committee of the Whole Meeting
dated Wednesday, October 14, 1998, be adopted as printed and circulated, with
the addition of the following:
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7. a) Report No. ADM98-42, Jennifer Zieleniewski, CAO/Treasurer, re:
Posting/Advertising for Manager of Special Projects;
b) Ian Beard, correspondence to County of Simcoe re: Bill 108 -
Streamlining of the Administration of POA;
c) Mr. Stephen Davie, CRC Environmental Inc., correspondence, re: Letter
to Mayor Beard regarding a tax issue;
d) Mr. Stephen Davie, CRC Environmental Inc., correspondence, re: Letter
to Jennifer Zieleniewski regarding a tax issue.
e) Councillor Fountain, discussion re: Park Regulations By-law.
f) Deputy Mayor Bell, discussion re: Y2K.
g) Report No. PW98-43, Keith Mathieson, Manager Public Works, re: 7'h Line
Road Agreement.
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Carried.
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Motion No.2
Moved by Bell, Seconded by Fountain
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It is recommended that the Statement of Accounts for the month of September,
1998 in the amount of $5,876,330.91 be received.
Carried.
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Motion No. 3
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Moved by Fountain, Seconded by Sommers
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It is recommended that Report No. 98-8 (Fire Department) from Paul Eenhoorn,
Fire Chief, re: Insurance Coverage be received and adopted as amended.
Carried.
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Motion No.4
Moved by Bell, Seconded by Sommers
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It is recommended that Reports from Paul Eenhoorn, Fire Chief, re: Oro-
Medonte Fire and Emergency Services Monthly Report (January, 1998 - August,
1998) be received.
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Carried.
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Motion No. 5
Moved by Sommers, Seconded by Bell
It is recommended that Report PW98-24 from Keith Mathieson, Manager Public
Works, re: By-law to Regulate Municipal Water Systems within the Township of
Oro-Medonte be received and adopted and the draft by-law to Regulate
Municipal Water systems within the Township of Oro-Medonte be presented for
Council consideration.
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Recorded Vote Requested by Councillor Sommers
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Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Nay
Yea
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Carried.
Motion No.6
Moved by Sommers, Seconded by Bell
It is recommended that Report PW98-39 from Keith Mathieson, Manager Public
Works, re: Final Release of Securities Jokapa Oro Ltd. be received and adopted,
and the Treasurer be authorized to release Lloyds Bank of Canada, Letter of
Guarantee in the Amount of $21 ,000 and in the Amount of $19,500, and further
the Treasurer be authorized to release Mr. Nixon's Development Deposit
Account in the amount of $757.91.
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Carried.
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Motion No. 7
Moved by Bell, Seconded by Sommers
It is recommended that Report ADM98-39 from Lynda Aiken, Clerk, re:
Shredding Out-of-Date Documentation be received and adopted and that
Council petition the Ministry of the Solicitor General to finalize the investigation
and determine the course of action required and lift the destruction ban from the
Township.
Carried.
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Motion No.8
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Moved by Sommers, Seconded by Bell
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It is recommended that Report ADM98-40 from Lynda Aiken, Clerk, re: Proposal
for Road Name - Bravakis Edgar Subdivision be received and adopted.
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Carried.
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Motion No.9
Moved by Bell, Seconded by Sommers
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It is recommended that Report ADM98-41 from Lynda Aiken, Clerk, re: By-law
No. 94-41 - Poundkeeper Appointment be received and adopted, and the Clerk
prepare a draft by-law to repeal By-law No. 94-41.
Carried.
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Motion No. 10
Moved by Bell, Seconded by Sommers
It is recommended that Report PW98-38 from Keith Mathieson, Manager Public
Works, re: Transfer of Properties to Woodland Development and Stop-up
Closure of Bidwell Road be received and adopted.
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Carried.
Motion No. 11
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Moved by Sommers, Seconded by Fountain
It is recommended that Report PW98-40 from Keith Mathieson, Manager Public
Works, re: Bidwell Road Closure Northern Portion be received and adopted, and
the Clerk be authorized to proceed with the process to stop-up and close the
North end of the former Bidwell road allowance.
Carried.
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Motion No. 12
Moved by Sommers, Seconded by Fountain
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It is recommended that the correspondence from Bob Gauldie re: Road
Conditions, Gravel Pits, and Gravel Trucks be received and referred to the
Manager of Public Works for a report back to Council.
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Carried.
Motion No. 13
Moved by Craig Seconded by Hough
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It is recommended that Report PW98-41 from Keith Mathieson, Manager Public
Works, re: Site Plan Agreement Ryther Service Center Ltd. be received and
adopted, and further that the Site Plan Agreement By-law for Ryther Service
Centre Ltd. be presented for Council consideration.
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Carried.
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Motion No. 14
Moved by Hough, Seconded by Craig
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It is recommended that Report PW98-42 from Keith Mathieson, Manager Public
Works, re: yth Line Construction be received.
Carried.
Motion No. 15
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Moved by McConnell, Seconded by Hough
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It is recommended that Report 1998-26 from Andria Leigh, Township Planner,
re: Bed and Breakfast Rezoning Applications be received and a revised Tariff of
Fees By-law be presented to Council for consideration.
Carried.
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Motion No. 16
Moved by Hough, Seconded by Craig
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It is recommended that Report No. ADM98-42, Jennifer Zieleniewski,
CAO/Treasurer, re: Posting/Advertising for Manager of Special Projects be
received and adopted.
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Carried.
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Motion No. 17
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Moved by McConnell, Seconded by Hough
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It is recommended that further to the Mayor's correspondence previously sent to
the County of Simcoe with respect to the POA that the County of Simcoe be
formally petitioned to provide delivery services for the Provincial Offences Act
and the member municipalities of the County of Simcoe be so advised.
Carried.
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Motion No. 18
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Moved by Hough, Seconded by Craig
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It is recommended that the correspondence to Mayor Beard from Mr. Stephen
Davie, CRC Environmental Inc. regarding a tax issue be received.
Carried.
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Motion No. 19
Moved by McConnell, Seconded by Hough
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It is recommended that the correspondence to Jennifer Zieleniewski from Mr.
Stephen Davie, CRC Environmental Inc. regarding a tax issue be received.
Carried.
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Motion No. 20
Moved by Fountain, Seconded by Sommers
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It is recommended that Report RDS98-19 from Jerry Ball, Roads
Superintendent, re: 5th Line - South of County Road 23 be received and
adopted, and the 5th Line remain a gravel surfaced road, and further the
residents from the 5th Line be notified by Council that this road will remain as a
gravel surface and not be returned to a hard top surfaced road at this time.
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Carried.
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Motion No. 21
Moved by Bell, Seconded by Fountain
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It is recommended that Report No. PW98-43, Keith Mathieson, Manager Public
Works, re: yth Line Road Agreement be received and adopted and further that
the expenditures for the reconstruction of the 7th Line from Highway 11 to the
Airport completed in 1998 be absorbed by the Township.
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Recorded Vote Requested by Councillor Craig
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Councillor Sommers
Councillor McConnell
Councillor Hough
Councillor Fountain
Councillor Craig
Deputy Mayor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
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Carried.
Motion No. 22
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Moved by Craig, Seconded by McConnell
It is recommended that we do now go In-Camera @ 2:54 p.m. to discuss legal
and personnel matters.
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Carried.
Motion No. 23
Moved by McConnell, Seconded by Craig
It is recommended that we do now Rise and Report from In-Camera @ 3:27 p.m.
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Carried.
Motion No. 24
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Moved by Craig, Seconded by McConnell
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It is recommended that Confidential Report ADM98-34, Jennifer Zieleniewski,
CAO/Treasurer, re: Potential Land Sales be received and adopted as amended.
Carried.
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Motion No. 2~
Moved by McConnell, Seconded by Craig
It ;s recommended that council'S offer of september 9, 1998 be re-affi('(11ed.
Motion No. 2~
Moved by Craig, Seconded by McConnell
It is recommended that we do now adjourn at 3:28 p.m.
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Mayor, Ian 8eard
Carried.
Carried.
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Clerk, Lynda Aiken