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Wednesday, January 11, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
3:00 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Michelle Jakobi, Director, Environmental Services; Donna Hewitt,
Director, Corporate Services; Shawn Binns, Director, Operations and
Community Services; Tamara Obee, Director, Human Resources; Nelly
Morrow, Director, Finance/Chief Financial Officer; Derek Witlib, Acting
Director, Development Services; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Moment of Reflection:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
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Council Meeting Minutes — Wednesday, January 11, 2023.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C230111-1
Moved by Bard, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, January 11, 2023 be
received and adopted.
Carried.
Motion No. C230111-2
Moved by Schell, Seconded by Lavoie
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-
165 be suspended in order to allow the meeting to proceed past the 4 hour
adjournment requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C230111-3
Moved by Clark, Seconded by Bard
Be it resolved that we do now go in Closed Session at 3:05 p.m. to discuss
• Litigation affecting the municipality (Legal Update);
• Personal matters about an identifiable individual (Municipal Services Corporation).
Carried.
Council briefly rose from Closed Session.
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1•
Council Meeting Minutes — Wednesday, January 11, 2023.
Mayor Greenlaw indicated he would like to go back to Item 3. Disclosure of Pecuniary
Interest.
3. Disclosure of Pecuniary Interest:
Councillor Bard declared a conflict of interest on Item 4d) Robin Dunn, CAO re:
Personal matters about an identifiable individual (Municipal Services Corporation), as
he submitted on the required form that one of the applicants contributed to his
campaign.
Council went back into Closed Session at 3:11 p.m. immediately following Councillor
Bard's declaration of pecuniary interest.
b) Motion to Rise and Report.
Motion No. C230111-4
Moved by Young, Seconded by Lavoie
Be it resolved that we do now Rise at 5:06 p.m. at which time we shall Report on the Closed
Session Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update);
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
Carried.
c) Robin Dunn, CAO re: Litigation affecting the municipality (Legal Update).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna Hewitt,
Director, Corporate Services; Michelle Jakobi, Director, Environmental Services; Tamara
Obee, Director, Human Resources; Shawn Binns, Director, Operations and Community
Services; Derek Witlib, Acting Director, Development Services; Curtis Shelswell, Manager,
Municipal Law Enforcement/Chief Municipal Law Enforcement Officer; Jenny Legget,
Communications & Public Relations Officer; Chris Williams and Laura Dean, Aird & Berlis
LLP' Jason Scharapenko, Information Technology Technician (IT).
Motion No. C230111-5
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That the confidential correspondence dated January 6 and 11, 2023 and December 23,
2022 and presented by Robin Dunn, CAO and Chris Williams, Aird & Berlis LLP re:
Litigation affecting the municipality (Legal Update) be received.
2. And further that staff and legal council continue to proceed with prosecutions.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
d) Robin Dunn, CAO re: Personal matters about an identifiable individual (Municipal
Services Corporation).
Councillor Bard declared a conflict of interest on Item 4d) Robin Dunn, CAO re:
Personal matters about an identifiable individual (Municipal Services Corporation), as
per reason submitted on the required form that one of the applicants contributed to his
campaign.
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Donna
Hewitt, Director, Corporate Services; Michelle Jakobi, Director, Environmental Services;
Jenny Legget, Communications & Public Relations Officer.
Motion No. C230111-6
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO re: Personal
matters about an identifiable individual (Municipal Services Corporation) be
received as outlined.
2. That the appointment of the Municipal Services Corporation representative from
current or previous Members of Council applications for the 2022-2026 Township of
Oro-Medonte Term of Council, be conducted in accordance with section 10 of the
Procedural By -Law No. 2017-165.
3. That following the announcement of the successful representative by the Clerk, the
Mayor request that the ballots be destroyed as per Section 10 of the Procedural By -
Law.
Carried.
A secret ballot process was completed. As per the declaration of pecuniary Interest,
Councillor Bard refrained from casting a ballot for this appointment.
Councillor Bard also refrained from voting on this motion.
Motion No. C230111-7
Moved by Young, Seconded by Schell
Be it resolved that the former Councillor Ian Veitch be appointed as the Municipal Service
Corporation Representative for the 2022-2026 term of Council; and that the ballots with
respect to this vote be destroyed immediately.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 14, 2022.
b) Minutes of Special Council meeting held on Monday, December 19, 2022.
c) Minutes of Special Council meeting held on Wednesday, December 21, 2022.
Motion No. C230111-8
Moved by Clark, Seconded by Schell
Be it resolved that the draft
a) Minutes of Council meeting held on Wednesday, December 14, 2022;
b) Minutes of Special Council meeting held on Monday, December 19, 2022;
c) Minutes of Special Council meeting held on Wednesday, December 21, 2022;
be received and adopted as printed and circulated.
Carried.
Motion No. C230111-9
Moved by Bard, Seconded by Hutcheson
Be it resolved that Motion No. C221214-18, approved at the December 14, 2022 Council
meeting, be amended in part to replace Peter Lavoie with Robert Young as the appointee to
the Orillia & Lake Country Tourism for the 2022-2026 term of Council and to read as follows:
That Robert Young be appointed to the Orillia & Lake Country Tourism for the 2022-2026
term of Council.
And further to replace John Bard with Robert Young as the appointee to the Orillia District
Chamber of Commerce for the 2022-2026 term of Council and to read as follows:
That Robert Young be appointed to the Orillia District Chamber of Commerce for the
2022-2026 term of Council.
6. Recognition of Achievements:
None.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September
2022) Statistic Update.
Motion No. C230111-10
Moved by Schell, Seconded by Bard
Be it resolved that the presentation by Inspector Coyer Yateman, Detachment Commander,
Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September
2022) Statistic Update be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) CS2022-24, Vanessa Cooper, Executive Assistant, Mayor and Council & CAO re: 2023
Conference Schedule for Council Members [from December 14, 2022 Council Meeting].
Motion No. C230111-11
Moved by Young, Seconded by Clark
Be it resolved
1. That Councillors Schell and Young be authorized to attend AMO (Association of
Municipalities of Ontario) London ON, August 20 - August 23, 2023;
2. And That the Executive Assistant, Mayor and Council & CAO make the necessary
arrangements accordingly.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
b) ES2023-1, Michelle Jakobi, Director, Environmental Services re: Elmvale Groundwater
Study- Letter of Intent.
Motion No. C230111-12
Moved by Lavoie, Seconded by Young
Be it resolved
1. That ES2023-1, Michelle Jakobi, Director, Environmental Services re: Elmvale
Groundwater Study- Letter of Intent be received and adopted.
2. That the Director, Environmental Services be authorized to execute a Letter of Intent with
the University of Alberta to support their application to NSERC (National Sciences and
Engineering Research Council of Canada), Alliance Grant platform for the Elmvale
Groundwater Study.
3. That Environmental Services staff report back to Council with annual project updates,
should the project proceed.
Carried.
c) CS2023-01, Yvonne Aubichon, Clerk re: Joint Accessibility Advisory Committee Public
Representative Appointments.
Motion No. C230111-13
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That CS2023-01, Yvonne Aubichon, Clerk re: Joint Accessibility Advisory Committee
Public Representative Appointments be received and adopted.
2. That the following three (3) non -elected public members be appointed to the Joint
Compliance Audit Committee for the 2022-2026 term of Council:
1. Lisa Cohen,
2. Lindsay AnnCox,
3. Doug Mein.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
12.Reports of Municipal Officers for Information Only:
a) DS2023-001, Derek Witlib, Acting Director, Development Services; and Nelly Morrow,
Director, Finance/Chief Financial Officer re: Bill 23 Changes & Impacts.
b) CS2023-2, Yvonne Aubichon, Clerk re: Accessible Elections Report.
Motion No. C230111-14
Moved by Schell, Seconded by Hutcheson
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) DS2023-001, Derek Witlib, Acting Director, Development Services; and Nelly Morrow,
Director, Finance/Chief Financial Officer re: Bill 23 Changes & Impacts.
b) CS2023-2, Yvonne Aubichon, Clerk re: Accessible Elections Report.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided Updates: Mayor Greenlaw; Deputy Mayor
Lavoie.
14.Announcements:
The following members of Council provided Announcements: Councillors Schell and Clark.
15. Consent Agenda:
a) Announcements of Interest to the Public
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2022.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, January 11, 2023.
c) Correspondence dated January 4, 2023 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Update on Key Initiatives.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated December 8, 2022 from Ontario Land Tribunal re: Section 23
Request for Review, Decision and order of Member KI.R. Andrews issues December 16,
2021, Case No. PL200165/PL200166, John Greenwood and Ashley Gardiner, 2019-
OPA-01, 3750 Line 10 North.
Staff Recommendation: Receive for Information Only.
Motion No. C230111-15
Moved by Bard, Seconded by Hutcheson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 25,
2022.
Received for Information Only.
c) Correspondence dated January 4, 2023 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: Update on Key Initiatives.
Received for Information Only.
d) Correspondence dated December 8, 2022 from Ontario Land Tribunal re: Section 23
Request for Review, Decision and order of Member KI.R. Andrews issues December 16,
2021, Case No. PL200165/PL200166, John Greenwood and Ashley Gardiner, 2019-OPA-
01, 3750 Line 10 North.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
16. Communications/Petitions:
a) Correspondence dated December 20, 2022 from Ninette Gyorody, Executive Director,
Orillia Museum of Art & History (OMAH) re: Tickets Available: Winter Gala: A
Celebration of Canadian History January Event.
Motion No. C230111-16
Moved by Clark, Seconded by Bard
Be it resolved that the correspondence dated December 20, 2022 from Ninette Gyorody,
Executive Director, Orillia Museum of Art & History (OMAH) re: Tickets Available: Winter
Gala: A Celebration of Canadian History January Event be received.
Carried.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-003: A By -Law to Amend By -Law 2017-165, Being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
Motion No. C230111-17
Moved by Lavoie, Seconded by Clark
Be it resolved that By -Law No. 2023-003
a) 2023-003: A By -Law to Amend By -Law 2017-165, Being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law)
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor
19.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, January 11, 2023.
20.Confirmation By -Law:
a) 2023-004: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 11, 2023.
Motion No. C230111-18
Moved by Young, Seconded by Schell
Be it resolved that By -Law No. 2023-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 11, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C230111-19
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now adjourn at 6:34 p.m.
ayor, Randy Greenlaw Clerk,\Yvonne Aubichon
Carried.
Carried.
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