11 22 2023 Council MinutesTownship of
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, November 22, 2023 1:30 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Nelly Morrow, Director, Finance/Chief Financial
Officer; Michelle Jakobi, Director, Environmental Services; George
Vadeboncoeur, Interim Director, Development Services; Karla Musso-
Garcia, Manager, Operations; Roz Llewellyn, Manager, Community
Services; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk ;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
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Council Meeting Minutes — Wednesday, November 22, 2023
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C231122-1
Moved by Hutcheson, Seconded by Schell
Be it resolved that the agenda for the Council meeting of Wednesday, November 22, 2023
be received and adopted.
Carried.
Motion No. C231122-2
Moved by Young, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
None.
Carried.
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Council Meeting Minutes — Wednesday, November 22, 2023
16. Communications/Petitions:
a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Written Report.
John Ewart was available at this time to present his report and respond to questions from
Council.
Motion No. C231122-3
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the report dated November 14, 2023 from John Ewart, Ewart O'Dwyer, Integrity
Commissioner (I.C.) re: Written Report be received and adopted.
2. That Council supports the sanctions outlined in the Integrity Commissioners Report as
follows:
a. The member be subject to a reprimand;
b. That the Treasurer be directed to suspend pay for sixty (60) days of compensation
pay for the member of Council commencing with the next pay period following the
passing of this resolution.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on November 8, 2023.
b) Minutes of Joint Accessibility Advisory Committee meeting held on October 19, 2023.
Motion No. C231122-4
Moved by Clark, Seconded by Young
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, November 8, 2023
be received and adopted as printed and circulated, and that the draft
b) Minutes of Joint Accessibility Advisory Committee meeting held on October 19, 2023
be received.
Carried.
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Council Meeting Minutes — Wednesday, November 22, 2023
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
11.Reports of Municipal Officers for Action:
b) OCS2023-19, Karla Musso-Garcia, Manager, Operations re: Pride Asphalt Markings.
Motion No. C231122-5
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2023-19, Karla Musso-Garcia, Manager, Operations re: Pride Asphalt
Markings be received and adopted.
2. That Council approve the installation of pride markings at a location listed as:
2a. Line 4 / Highland Drive— Pedestrian Crosswalk.
3. And that additional allocation of $6,000 for materials to complete the installation be
included in the 2024/25 Operations and Community Services' budget.
4. That staff be further directed to await the completion of construction of the new
school/community centre at Line 4/Highland Drive — Pedestrian Crosswalk.
Carried.
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Council Meeting Minutes — Wednesday, November 22, 2023
c) OCS2023-20, Roz Llewellyn, Manager, Community Services re: Community Halls -
Future Direction.
Motion No. C231122-6
Moved by Hutcheson, Seconded by Clark
Be it resolved
1. That OCS2023-20, Roz Llewellyn, Manager, Community Services re: Community Halls -
Future Direction be received and adopted.
2. That the Community Halls be required to submit annual business plans, to be developed
in 2024 for implementation as part of the 2025-2026 budget deliberations.
3. That the Community Hall Boards funding policy be amended to reflect the current
practice for the division of operating costs and requirement for annual business plans
and that capital expenditures continue to be addressed through partnerships with the
Hall Boards with contributions to be determined through the annual budgeting process.
4. That the prior direction to pursue a lease with Edgar Hall Board be withdrawn, and the
Edgar Hall Board continue to operate the same as the other Township Community Halls.
5. That effective immediately the Community Halls be no longer permitted as designated
properties for Special Occasion Permits/Liquor Licenses events and that the Township's
Municipal Alcohol Policy be amended accordingly.
6. That the rental agreement with Brookstone Academy be terminated at the end of this
school year (June 2024) to facilitate full community access and that Brookstone
Academy be advised accordingly.
Carried.
8. Deputations/Presentations:
a) Presentation by Inspector Coyer Yateman, Detachment Commander, Orillia
Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August, September
2023) Statistic Update.
Motion No. C231122-7
Moved by Young, Seconded by Schell
Be it resolved that the information presented by Inspector Coyer Yateman, Detachment
Commander, Orillia Detachment, Ontario Provincial Police (OPP) re: Quarter 3 (July, August,
September 2023) Statistic Update be received.
Carried.
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Council Meeting Minutes — Wednesday, November 22, 2023
11. Reports of Municipal Officers for Action:
a) OCS2023-21, Shawn Binns, Director, Operations & Community Services re: 2023 Boots
and Hearts Review.
Sgt. Lisa Rotar presented a PowerPoint presentation.
Motion No. C231122-8
Moved by Bard, Seconded by Lavoie
Be it resolved that the information presented by Sgt. Lisa Rotar, Orillia Detachment, Ontario
Provincial Police (OPP) re: The 2023 Boots and Hearts Summary of Costs be received.
Carried.
Motion No. C231122-9
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That OCS2023-21, Shawn Binns, Director, Operations & Community Services re: 2023
Boots and Hearts Review be received and adopted.
2. That staff negotiate a cost recovery reconciliation for the 2023 Boots and Hearts
Township policing cost impacts with Burl's Creek.
3. It is further recommended that a model for consistent policy application be developed,
with the assistance of the OPP, for the cost recovery directly associated with Special
Events across the Township for Council's consideration prior to 2024 events.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Councillor Hutcheson.
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Council Meeting Minutes — Wednesday, November 22, 2023
14.Announcements:
The following members of Council provided announcements: Councillors Hutcheson, Bard,
and Young.
15. Consent Agenda:
a) Severn Sound Environmental Association re: Annual Report for 2022; and 2023 3rd
Quarter (July 1 - September 30) Report/Update.
Staff Recommendation: Receive for Information Only.
b) Correspondence dated November 5, 2023 from Orillia Public Library re: Township of
Oro-Medonte Statistics: October 2023.
Staff Recommendation: Receive for Information Only.
Motion No. C231122-10
Moved by Bard, Seconded by Lavoie
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Severn Sound Environmental Association re: Annual Report for 2022; and 2023 3rd
Quarter (July 1 - September 30) Report/Update.
Received for Information Only.
b) Correspondence dated November 5, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: October 2023.
Received for Information Only.
17.Notice of Motions:
None.
18. By -Laws:
None.
19.Closed Session Items (Unfinished Items):
None.
Carried.
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Council Meeting Minutes — Wednesday, November 22, 2023
20. Confirmation By -Law:
a) 2023-097: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 22, 2023.
Motion No. C231122-11
Moved by Schell, Seconded by Young
Be it resolved that By -Law No. 2023-097: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 22, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C231122-12
Moved by Lavoie, Seconded by Bard
Be it resolved that we do now adjourn at 4:10 p.m.
/ Z
'Mayor, Randy Greenlaw
Cler
Yvonne Aubichon
Carried.
Carried.
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