11 30 2023 SpCouncil MinutesTownship of
``ONE'
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Thursday, November 30, 2023 2:55 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor Richard Schell
Councillor Robert Young
Regrets: Councillor David Clark
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations
and Community Services; Tamara Obee, Director, Human Resources;
Michelle Jakobi, Director, Environmental Services; George
Vadeboncoeur, Interim Director, Development Services
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
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Special Council Minutes — Thursday, November 30, 2023
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC231130-1
Moved by Schell, Seconded by Hutcheson
Be it resolved that the agenda for the Special Council meeting of Thursday, November 30,
2023 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 4d) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a legal short term rental.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC231130-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 3:00 p.m. to discuss
solicitor -client privilege; Litigation affecting the municipality (Cannabis), (Short -Term
Rentals), (Zone 1 Water);
Carried.
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Special Council Minutes — Thursday, November 30, 2023
b) Motion to Rise and Report.
Motion No. SC231130-3
Moved by Lavoie, Seconded by Bard
Be it resolved that we do now Rise at 4:06 p.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone 1
Water).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality
(Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim
Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis
LLP.
Motion No. SC231130-4
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the confidential correspondence from Aird & Berlis LLP and presented by Robin
Dunn, CAO and legal counsel, Aird & Belis LLP, re: Solicitor -client privilege; Litigation
affecting the municipality (Cannabis) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Special Council Minutes — Thursday, November 30, 2023
d) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Short
Term Rentals (STR)).
Councillor Schell declared a conflict of interest on Item 4d) Robin Dunn, CAO re: Solicitor -
client privilege; Litigation affecting the municipality (Short Term Rentals (STR)) as Councillor
Schell indicated he owns and operates a legal short term rental. Councillor Schell left the
room and did not participate in the discussion or vote on this item.
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim
Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis
LLP.
Motion No. SC231130-5
Moved by Young, Seconded by Lavoie
Be it resolved
1. That the confidential correspondence from Aird & Berlis and presented by Robin Dunn,
CAO; and legal counsel, Aird & Belis LLP, re: Solicitor -client privilege; Litigation affecting
the municipality (Short Term Rentals (STR)) be received.
2. That staff and legal counsel continue to proceed as directed.
Carried.
e) Robin Dunn, CAO re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; George Vadeboncoeur, Interim
Director, Development Services; Chris Williams, Andrea Skinner, Laura Dean, Aird & Berlis
LLP.
Motion No. SC231130-6
Moved by Bard, Seconded by Young
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO and legal counsel,
Aird & Berlis LLP, re: Solicitor -client privilege; Litigation affecting the municipality (Zone
1 Water) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Special Council Minutes — Thursday, November 30, 2023
5. Deputations/Presentations:
a) Erik Lockhart, Lockhart Facilitation, Smith School of Business, Queen's University re:
Township of Oro-Medonte Corporate Strategic Plan Workshop 2024-2027.
Motion No. SC231130-7
Moved by Bard, Seconded by Schell
Be it resolved that the presentation by Erik Lockhart, Lockhart Facilitation, Smith School of
Business, Queen's University re: Township of Oro-Medonte Corporate Strategic Plan
Workshop 2024-2027 be received.
Carried.
6. Identification From the Public of an Agenda Item of Interest:
None.
7. Open Forum:
None.
8. Confirmation By -Law:
a) 2023-099: Being a by-law to Confirm the Proceedings of the Special Council Meeting
held on Thursday, November 30, 2023.
Motion No. SC231130-8
Moved by Young, Seconded by Lavoie
Be it resolved that By -Law No. 2023-099: Being a by-law to confirm the proceedings of the
Special Council meeting held on Thursday, November 30, 2023 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Minutes — Thursday, November 30, 2023
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC231130-9
Moved by Bard, Seconded by Schell
Be it resolved that we do now adjourn at 6:07 p.m.
ie7
/Mayor, Randy Greenlaw
Cle(l , Yvonne Aubichon
Carried.
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