03 03 2004 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MARCH 3, 2004
TIME: 7:00 P.M.
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1. OPENING OF MEETING BY THE MAYOR
2. PRA YERlCONTEMPLA TION/REFLECTION
3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of February 18, 2004.
b) Minutes of Public Meeting of February 16, 2004, re: P-157/03, S-97/03.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) 7:10 p.m.
Brent Clarkson, MacNaughton Hermsen Britton Clarkson (MHBC)
Planning Limited, re: 1091402 Ontario Limited, John and Helen Burch
- Part of Lots 34,35 and 36, Concession 1 [Refer to Item 13a),
Recommendation PAC-6].
A
b) 7:20 p.m.
Evelyn Elsey, Valley Road Health Centre, re: Physician Recruitment
Financial Support.
10. CONSENT AGENDA CORRESPONDENCE:
a) Midland Public Library Board, minutes of January 8, 2004 meeting.
b) Lake Simcoe Region Conservation Authority, minutes of January 23,2004 Board of
Director's meeting.
c) Orillia Public Library Board, minutes of February 4, 2004 meeting.
.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2004-011, Keith Mathieson, Director of Engineering and
Environmental Services, re: Bestpro Corporation (Edgar Estates) - Request for
Reduction in Letter of Credit.
b) Report No.EES 2004-012, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sprucewood Estates - Phases II and 111- Release of
Securities and Issuance of Certificate of Maintenance and Final Acceptance
(Aboveground Works).
13. REPORTS OF COMMITTEES:
a) Minutes of the Planning Advisory Committee Meeting, February 9, 2004.
b) Minutes of the Committee of the Whole Meeting, February 25,2004.
14. COMMUNICATIONS:
None.
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15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
16. BY-LAWS:
a) By-Law No. 2004-017 Being a By-law to provide a schedule of retention periods
for the records of the Township of Oro-Medonte and to
repeal By-law No. 94-40.
b) By-Law No. 2004-021
Being a By-law to Amend By-law No. 2004-011, a By-law
to Appoint Representatives to Various
Committees/Organizations and to Repeal By-law No.
2002-072.
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c) By-Law No. 2004-022 Being a By-Law to Authorize the Issuance of a Certificate
of Maintenance and Final Acceptance (Aboveground
Works) for Scott Silo Construction Ltd. (Sprucewood
Estates - Phases II and III).
d) By-Law No. 2004-023 By-law to Amend By-law No. 2001-010, being a By-law to
Appoint Representatives to the Committee of Adjustment.
17. CONFIRMATION BY-LAW NO. 2004-020
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING
Re: P-157/03, S-97/03, Concession 3, Part Lot 1
(formerly within The Township of Medonte)
Horseshoe Resort Townhouse Development
February 16,2004 @ 7:02 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Paul Marshall
Councillor Harry Hughes
Councillor Ruth Fountain
Regrets:
Councillor Ralph Hough
Staff Present:
Andria Leigh, Senior Planner; Nick McDonald, Meridian
Planning Consultants Inc.; Janette Teeter, Clerk's Assistant
Also Present:
Kris Menzies, Brooks Wickett, Angela Mannino, Rob Rattray,
Dino Sciavilla, Anthony Tucciarone, Rick Cassara, Mel
Coutanche, Craig Drury, Martin Kimble
Mayor J. Neil Craig called the meeting to order and explained the public meeting
is to obtain public comments on a proposed amendment to the Zoning By-law,
under Section 34 of the Planning Act, R.S.O. 1990 c.P.13. and a proposed Plan
of Condominium (Horseshoe Resort Townhouse Development).
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of
the specified site on January 23, 2004, posted on a sign on the subject property
on January 23, 2004 and a condensed version was posted in the Midland Free
Press, Orillia Packet & Times and Barrie Examiner on Tuesday, January 27,
2004.
The following correspondence was received at the meeting: The Corporation of
the County of Simcoe dated January 7, 2004 and February 12, 2004; Azimuth
Environmental Consulting, Inc. dated February 13, 2004.
Nick McDonald, Township Planning Consultant, Meridian Planning Consultants
Inc., provided an overview of the proposed amendment to the Zoning By-Law
and proposed Plan of Condominium.
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The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law and proposed Plan of Condominium: Kris
Menzies, Brooks Wickett, Angela Mannino.
There being no further comments or questions, the meeting adjourned at 7:32
p.m.
A tape of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
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C9b -.~
Public Meeting, February 16, 2004
Re: P-157/03, S-97/03
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COUNCIL MEETING
TOWNSHIP OF ORO-MEDONTE
Wednesday 3 March 2004
1091402 Ontario ited
Proposed Bidwell Subdivision
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Proposed Bidwell Subdivision
Table of Contents
Tab
Proposed Plan of Subdivision
A
Conclusions of Technical Reports
B
Correspondence to and from the
Couchiching Conservancy
C
Photographs of Existing Subdivision
D
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CONCESSION 1
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(P' ".....
AGRICULTUIW./RESIDENTIAL
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DRAFT PLAN
OF SUBDIVISION
Part of Lots 34. 35 and 36
Concession 1 (E.P.R.)
Formerlyfnhl
Geographic Township of Oro
Township of Oro-Madonia
County of Simcoe
OWNERS CERTIFICATE
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SURVEYOR'S CERTIFICATE
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ADDITIONAL INFORMATION REQUIRED UNDER
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Environmental Impact Study
Proposed Estate Residential Subdivision
1091402 Ontario Limited - Part of
Lots 34, 35 & 36, Con. 1 EPR
Township of Oro=Medonte
prepared for:
1091402 Ontario Limited
prepared by:
Gartner Lee Limited
reference:
GLL 23.339
date:
May, 2003
distribution:
20 1091402 Ontario Limited
1 Gartner Lee Limited
Gartner e
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Environmental Impact Study, Proposed Estate Residential Subdivision,
1091402 Ontario Limited - Part of Lots 34, 35 & 36, Con. 1 EPR,
Township of Oro-Medonte
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7. Conclusions and Recommendations
7.1 Conclusions
Vegetation
The majority development will occur in plantation. These vegetation communities are
considered to be the least sensitive communities on the site and they have not been included as part of the
significant woodland designation as they are not representative of the native forest cover. The current site
concept will result in the impact to approximately 3 to 4 ha of significant woodland along the west side of
the site. This impact can be mitigated/reduced through site plan alteration and/or specific siting of the
building footprints for each of the lots. The total area of vegetation to be removed from the subject
property will be approximately 31.3 ha, or 21.7 % of the existing vegetation cover. An area of 71.2 ha of
valley land and significant woodland will be retained and protected as Open Space
No significant plant species have been identified on the subject property to date. In the event that
significant species are recorded during future field investigations, species-specific management plans will
be developed to ensure ajJpropri(j.te mitigation and/or protection.
Wildlife
A number of wildlife species, including some area sensitive birds, were observed during the initial site
visit. Undoubtedly, the subject property supports additional species of birds, mammals and other wildlife
given the type of habitat present and the large core forest area extending off-site to the south. The
significant woodland is likely to support a diverse breeding bird community comprised of some forest
interior and area sensitive species. Although a breeding amphibian survey was not conducted, the limited
representation of wetland (one community), and lack of ephemeral ponding means that habitat
opportunities are marginal. Although there are three stonnwater ponds/facilities proposed as part of the
development, it is not expected that standing water will persist for long periods of time due to the well
drained nature of the soils.
No significant wildlife have been the property to date. In the event that
significant species are recorded during future field investigations, species-specific management plans will
be developed to ensure appropriate mitigation and/or protection.
Deer are known to use the site but the habitat conditions do not support large numbers of these animals
and the area is not recognized as an important deer winter concentration area.
( lra0529123339-f/rptslO3)
21
~ Gartner Lee
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Environmental Impact Study, Proposed Estate Residential Subdivision,
1091402 Ontario Limited - Part of Lots 34, 35 & 36, Con. 1 EPR,
Township ofOro-Medonte
Environmental Designations
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The entire subject property has been identified by the Township of Oro-Medonte as Environmental
Protection 2, and the eastern portion has been identified as Greenland by the County of Simcoe (see
Figure 3). The EP2 designation appears to relate entirely to the presence of "significant vegetation",
although Gartner Lee has identified only the central block of mature upland forest to qualify as
"significant woodland". With the exception of about 3 to 4 ha, all of this significant woodland will be
preserved within the proposed plan.
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The Greenlands portion of the subject property is part of the Copeland Forest OM2 Unit (Gartner Lee
1996), which is an extensive area extending south, east, and northeast of the subject lands. The ecological
functions/features of this Greenland unit include: terrestrial habitat, recharge function, large core area,
erosion protection, deer concentrations, coldwater habitat, and supporting PSW and ANSI areas. The
latter three functions/features do not specifically apply to the subject property, but rather occur elsewhere
within the Greenland unit. The significant woodland areas also perform an important wildlife habitat
function for forest birds. Retention of the significant woodland will maintain and protect the key
ecological features and functions for which the site has been recognized as Greenlands and EP2.
Additionally, the Rural Servicing Study (Jagger Hims Limited 2003) and Functional Servicing Report
(C.c. Tatham Associates 2003) have demonstrated that the hydrological recharge function of the site will
be maintained.
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Oro Moraine Natural Heritage Evaluation Scoring
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Based on a review of the methodologies for the NHE presented in the Azimuth (2002) study and the
detailed site-specific natural features information collected for the subject property by Gartner Lee, the
NHE for the property was re-evaluated. In addition, an estimate of the original Azimuth evaluation was
completed, which assumed that the evaluation was a desk-top exercise. As was presented in the NHE
study the subject property was analyzed as part of four separate parcels, the westerly parcel, central
parcel, northeasterly parcel, and the sQutheasterly parcel (see Appendix D). The results of this re-
evaluatiQn are presented in Appendix D and the Gartner Lee site-specific findings vary fQr SQme parts of
the subject property. The desk-top evaluation was not entirely consistent with the original Azimuth
sCQrings. In particular we CQuld only arrive at 51 points for the northeasterly parcel and 26 points for the
the Azimuth was> 70 and> PQints, respectively. Gartner
Lee's site-specific evaluatiQn found that the westerly parcel and the southeasterly parcel scored less than
30 points, and therefore by definitiQn of the sCQring cut-off (30 points or greater) for Core Areas, these
areas would not be designated as Core. Based on this analysis we would take the PQsitiQn that the
westerly and sQutheasterly parcels are not Core Areas as defined by the NHE methods.
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( 1 ra0529123339-f/rp.sl03)
22
Gartner Lee
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Environmental Impact Study, Proposed Estate Residential Subdivision,
1091402 Ontario Limited - Part of Lots 34, 35 & 36, Con. 1 EPR,
Township of Oro-Medonte
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In summary, the
ecological
of EIS suggest that the current
to the recommenqations
is supportable
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7.2 Recommendations
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Based on the foregoing, it is recommended that:
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a) Further consideration be given to modifying the current site plan in the areas of lots
70 through 74 to remove or reduce the extent of encroachment into the significant
woodland (FOD2-4). Any areas of encroachment into significant woodland should
have a forest edge management plan prepared to mitigate against edge effects.
b) During the detailed design of the site plan, consideration should be given to tree
retention opportunities when developing the grading plan, siting of the stormwater
management facilities, and siting of the construction footprint (homes and septic)
and driveways on a lot-by-Iotbasis.
c) A general tree retention plan should be developed in areas of naturalized forest
cover to the level of identifying groupings of trees for preservation in areas adjacent
to the roads, around the construction footprint for each lot, and surrounding the
stormwater facilities. This should not involve a detailed assessment of every tree
but instead an evaluation of specimen trees (e.g., mature Red Oak), potential hazard
trees, etc.
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d) Best management practices (BMPs) should be implemented prior to and during
construction. Recommended BMPs include but should not be limited to:
establishing a tree barrier fencing and or silt fencing in areas where construction
will be adjacent to significant/sensitive features, clear demarcation of tree removal
areas, proper storage of construction material away from sensitive/significant areas,
and proper containment and disposal of waste materials.
e) An Environmental Stewardship Manual should be developed and provided to all
homeowners.
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f) A species management plan should be developed for any significant plant or
wildlife species encountered during future field investigations.
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(I ra0529/23339-f/rp'sl03)
23
Gartner Lee
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Ga ner Lee Limited
November 21, 2003
Ms. Nicola Mitchinson, Principal
Mitchinson Planning & Development Consultants
57 Highland Avenue .
Barrie, ON UM IN2
Dear Ms. Mitchinson:
Re: GLL 23-339 - ..Addendum Letter Report Enviroumental Impact Study Proposed
Estate Residential Subdivision, 1091402 Ontario Limited - Part of Lots 34, 35 & 36,
CQn. 1 EPR, Township of OroeMedonte
Introduction and Background
Gartner Lee Limited was retained by 1091402 Ontario Limited in April 2003 to complete an
Environmental Impact Study for a proposed estate residential development in the Township of
Oro-Medonte, County of Simcoe. The EIS was completed in May 2003. The subject property
consists of the lands described as part of Lots 34, 35, and 36, Concession 1 (EPR). The original
proposed development on which the BIS is based consisted of 10110ts in two distinct
development areas, a westerly and easterly parcel. Based on recommendations in the EIS the
proposed development was revised to lots before a formal application was. made. Since the
application the proposed development has been amended to delete the westerly parcel, with the
current application consisting of 54 Jots. The entire development is therefore now situated within
the eastern portion of the subject lands (see attached Draft Plan of Subdivision dated September
15,2003). The purpose of this letter report is to provide an addendum to the EIS and it should
therefore be read conjunction with the original GLL study dated May 29, 2003.
As this projeCt was started in April of 2003 and the EIS was completed the following month in
May, seasonal constraints did not allow for completion of summer and fall botanical surveys, a
breeding bird survey, and additional wildlife surveys. To accommodate the need for a full
complement of vegetation and wildlife inventories, it was recommended in the EIS that two
additional botanical inventories and one breeding bird survey be completed during the summer
and fall of 2003. During the on-set of this project, this approach was discussed with the
Nottawasaga Valley Conservation Authority (NVCA).
140 Renfrew Drive, Suite 102, Markham, Ontario, L3R 6B3 tel 905.477.8400 fax 905.477. 1456
www.gartnerlee.com
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Page 5
Mitchinson Planning & Development Consultants
November 21, 2003
recommended mitigation, the environment;.!.l impact to this species is not considered to be
significant. Transplantation of this species from the wild to a garden setting is generally not
successful (http://www.em.ca/gardenlnat). likely due to dramatic changes in the soil pH, light
regime and other factors. It is thought, however, that transplantation within the study area to the
location indicated on Figure 2 has a good chance of success as the habitat conditions are very
much similar.
Sif!nificant Wildlife Habitat
One of the functionally important features of the subject lands is that it provides breeding habitat
for a number of area sensitive/forest interior species. The proponent proposes a residential
development in the eastern portion of the site (which is primarily coniferous plantation) that
offers relatively poor wildlife habitat. Some of the plantation is undergoing a transition to
deciduous forest and therefore does provide some forest interior habitat. The bulk of the better
quality habitat however, is contained in the mature deciduous forest through the central part of the
site. The mosaic of plantation, forest and early successional vegetation at the western part of the
subject lands (where development is not proposed) also provides more diverse habitat than the
eastern portion.
The removal of the eastern portion of the subject lands that consists mostly of plantation will
result a loss of nesting territories including some forest interior/area sensitive species. As
shown on Appendix B, six species of these sensitive species were found in the section proposed
for development and 11 found were in the area to remain. Only one bird species, the Black &
White Warbler, was recorded exclusively in the east area. The portion of forest that will be
retained, some i07 ha, contains the bulk of the interior species and the areas of higher quality
forest interior habitat. It is therefore expected that the forest interior function of the subject lands
will be retained overall, although the displacement of some breeding pairs may occur.
Conclusions and Recommendations
Vef!etation
The to vegetation on the subject lands will occur in the easterly parcel and will
effect cultural (Le., vegetation communities originating from or maintained by anthropogenic
actiVities) vegetation communities only. These include conifer plantation, cultural woodland and
cultural savanna units. With the exception of the Menzies' Rattlesnake-plantain, a species of
interest recorded from CUP3-8, there were no locally, regionally, or provincially significant
species recorded from the easterly parcel and the area does not support areas of high floristic
(23339-flltr5)
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Page 6
Mitchinson Planning & Development Consultants
November 21, 2003
quality. The proposed area of development)s approximately 37 ha, while some 107 ha of
intermediate-aged and mature deciduous forest, as well as other areas of conifer plantation and
cultural vegetation communities, including a small area of shrub sand barren, will be maintained.
It is recommended that the Menzies' Rattlesnake-:plantain be transplanted to an area outside of the
proposed development within an area of similar habitat. Figure 2 indicates the recommended
traijsplanting location.
Wildlife
The significant on-site woodland is .part of a large core forest area that extends off-site to the
south. It supports a diverse breeding bird community comprised of at least 12 species of forest
interior and area sensitive species. One of the species has been designated as provincially
vulnerable"by OMNR. There is also a suite of less sensitive species present. Deer are known to
use the site but the habitat conditions do not support large numbers of these animals and the area
is not recognize,d as an important deer winter concentration area. Although a breeding amphibian
survey was not conducted, the limited representation of wetland (one community), and lack of
ephemeral ponding indicates that habitat opportunities are marginal.
total of about 37 ha would be subject to development with many opporttmities for
tree retention large lot proposed. The great majority of the impacted area consists
of coniferous plantation with some early succ;essional 107 ha of the property will
be retained in its natural This is a productive core block of forest that supports multiple
territories of forest interior species. The character of the proposed development will allow for
some vegetation retention within each lot. Some adaptable species will be able to persist under
the new conditions. All of the wildlife habitat types that will be impacted are well represented in
the sUrrounding landscape and significant impacts to local populations are not expected. The
primary wudlife habitat function of the subject property as a core area for area seusitive and
forest interior will be maintained through the protection of the valleyland and significant
woodland.
Based on the landscape connectivity assessment previously described in Section 4.2.3 of the EIS
(Gartner Lee Limited, 2003) the connectivity to the northwest and south will be completely
maintained. Poor connectivity to the north will remain unchanged due to the existing
development to the north. The proposed development will result in a reduction of the
connectivity functions to the northeast, the outcome of which will be to shift the movement of
some wildlife to along the edge of the plantation communities in the vicinity of the road crossing
(First Line :North). There may be a shift in the movement patterns of some wildlife but this is not
considered to be significant.
(23339-[/1Iis)
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Page 7
Mitchinson Planning & Development Consultants
November 21, 2003
In conclusion, the summary of potential effects, conclusions and recommendations provided in
the May 2003 EIS for the westerly parcel are no longer relevant given the amendment to the
proposed development. The summary of potential effects, conclusions and recommendations
provided in the EIS for the easterly parcel remain unchanged, with the exception of the new
information presented this addendum report resulting from the additional summer and fall
season field investigations.
We trust that this is the information you require at this time and that this addendum letter, in
conjunction with the EIS, presents our findings and recommendations in a clear manner. Should
you or any reviewers have any questions, please feel free to call Don Fraser at ext. 218 or Dirk
Janas at ext. 224.
Yours very truly,
GARTNER LEE LThJITED
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rt---J ;/
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Dirk R. Janas, B.Sc.
Terrestrial Ecologist
DRJ:tmc / Attach.
Donald M. Fraser, M.Sc.
Senior Ecologist, Principal
References
Gartner Lee Limited, 2003.
Environmental Impact Study-Proposed Estate Residential Subdivision 1091402 Ontario Limited-
Part of Lots 34, 35 & 36, Con. 1 EPR, Township of Oro-Medonte. Prepared for: Ontario Limited
1091402.
httv://www.em.ca/gardenlnat. 2003:
Search for transplantation of Goodyear oblongifolia.
Oldham, M.J., 1999:
Natural Heritage Resources of Ontario: Rare Vascular Plants. Natural Heritage Information
Centre, Peterborough, Ontario.
Ontario Ministry of Natural Resources, 2000:
Significant Wildlife Habitat Technical Guide. 151 pp.
Ontario Natural Heritage Information Centre (NHIC), 2003
Database query.
Riley, J.L.,1989:
Distribution and Status of the Vascular Plants of Central Region, Ontario Ministry of Natural
Resources. Open File Ecological Report SR8902, OMNR Central Region, Richmond Hill, Ont;
110 pp.
(23339-f!1trs)
W[a)'.2003
R\lRJ\.L SER'VIC1NG S'f\lD"I'
PROPOSED ES'f'" 'fE RESIDE~'fl"'L S\lBDl'V1S10I'
1091401 OI''fMUO LIMl'fED
l' ,..R'f OF LO'f5 34, 3S ,\1<J} 36, COI'CESSI0I' 1 {EpR)
'fOWI'SIl1l' of ORO_MEDOI''fE
file 03153%.00
Distribution~
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EnvironmenfCd consul ring Engineers
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Rural Servicing Study Proposed Estate Residential Development, Township of Oro-Medonte
1091402 Ontario Limited
031538.00
May 28, 2003
7.0 CONCLUSIONS AND RECOMMENDATIONS
Based on the soil and groundwater conditions encountered the test pits, and the office
review of local conditions, the following conclusions and recommendations can be made.
~ The resulting nitrate concentration for the proposed 101 lot development, based on a
background concentration of 0 mglL is interpreted to be 7.2 mg/L, which is within the
Ministry of Environment drinking water objective and development criterion of
10.0 mg/L. Therefore proposed development should have an acceptable impac.1: on
shallow groundwater.
~ All of the lots for the subject property could use in-ground leaching beds. For a four-
bedroom home with a floor area of 300 m2 the total daily design sewage flow would be
3,000 L/day. For a total daily design sewage flow of 3,000 L/day and a soil percolation
rate of 10 min/cm, 150 metres of distribution pipe would be required. Prime and
reserve leaching bed areas would require a minimum area of 210m2 each.
~ Each lot can accommodate a primary and reserve leaching bed, in accordance with the
county of Simcoe and the Ministry of Environment's policy requirements for
development on private services.
~ The sewage disposal system should be constructed as follows:
~ The trench bottoms within the in-ground leaching beds must be a minimum
0.90 metres above the high groundwater table.
G Soil conditions at the individual lots should be confirmed at the time of
application for a building permit.
Jagger Hims Limited
28/05/2003 2:12 PM H:\Proj\03\1538\OO\Wp\GRH-R Rural Servicing-2.doc
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Rural Servicing Study Proposed Estate Residential Development, Township of Oro-Medonte
1091402 Ontario Limited
031538.00
May 28, 2003
~ The proposal to develop 101 residential lots on individual wells is feasible and based on
test results from this program and other programs, well yields are sufficient to meet the
average and peak demands for water as described in this report.
~ Water quality at domestic wells within the lower water supply aquifer is potable. Water
treatment may be needed for iron and hardness. Neither of these chemicals are a threat
for human consumption, though taste and other aesthetic concerns may anse.
Commercial water treatment systems are available to remove iron and hardness if
necessary.
~ All wells shQuld be drilled and constructed according to Ontario Regulation 903 as
amended from time to time. We recommend that the wells be grouted through the
annular space, down and around the upper confining layer as described in this report
(see Figure 5). This should provide greater protection to drinking water quality and the
lower water supply aquifer.
~ If wells are completed in other deeper aquifers, below this target aquifer, then they
should be tested for at least 6 hours in order to verify acceptable well yields, chemical
and bacteriologic quality. The use of dug wells should be prohibited for this
development and no wells should terminate in the unconfined groundwater system.
~ We recommend that stormwater management facilities be implemented to encourage the
infiltration of runoff to maintain predevelopment and post-development recharge rates
within the bounded area of the Oro Moraine recharge area as shown in Figure 2.
Should additional infiltration systems be needed, groundwater at the south end of the
proposed development could be captured and infiltrated as a contingency. Best
Management Practices are addressed in the Functional Servicing Report by C.C.
Tatham Associates.
Jagger Hims Limited
28/05/2003 2: 12 PM H:\Proj\03\1538\00\Wp\GRH-R Rural Servicing-2.doc
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Rural Servicing Study Proposed Estate Residential Development, Township ofOro-Medonte
1091402 Ontario Limited
031538.00
May 28, 2003
In Summary, our study findings indicate that this proposed development on individual
drilled wells and on-site systems satisfies the MOE Guidelines for Private Services.
Furthermore, the proposed development can be constructed to maintain the existing
recharge characteristics of the Oro Moraine on this site. The methodology and study
findings are consistent with the policy objectives and requirements of the Township of Oro
Medonte for development on private services and protection of the groundwater recharge
area.
If there are any questions, please contact the undersigned.
Yours truly,
JAGGER HIMS LIMITED
~ ~
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V
fl[7 M;7-'
Barry R. West, P.Eng.
Consulting Engineer
Gary Hendy, P.Eng.
Senior Project Engineer
GRH:jmm
Jagger Hims Limited
28/0512003 2:12 PM H:IProjI0311538100IWpIGRH-R Rural Serviciog.2.doc
Page 27
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FUNCTIONAL SERVICING REPORT
PROPOSED ESTATE RESIDENTIAL SUBDIVISION
1091402 ONTARIO LIMITED
PART OF LOTS 34,35 & 36, CON. 1 EPR
TOWNSHIP OF ORO-MEDONTE
c. C. Tatham & Associates Ltd.
Consulting Engineers, Site Planners & Landscape Designers
50 Andrew Street South, Unit 202
Orillia, Ontario
L3 V 7T5
File No. 303824
May, 2003
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Functional Servicing Report
Proposed Estate Residential Subdivision
1091402 Ontario Limited-Part of Lots 34, 35 &36, Con. 1 EPR
Township of Oro-Medonte
Mav, 2003
7. CONCLUSIONS
The proposed estate residential development on this site is consistent with the surrounding land
use.
potable groundwater source
wells.
individual
supply
on
can
Groundwater table and soil are individual waste disposal
Sewage effluent is not expected to have an impact on nearby groundwater supplies.
Stonnwater quantity and quality control will be provided by central stonnwater management
facilities. These facilities will utilize the high penneability of native soils to infiltrate runoff,
preserving the r.echarge function of the Oro Moraine. Siltation and erosion control will not be a
concern with the implementation of proper construction mitigation efforts.
Respectfully submitted,
SLTD.
C C Tatham & Associates Ltd.
Page 10
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63/02/2604 21:11
7e57341221
DRDACOSTA
PAGE 61
1091402
lTD..
250 Roeha.mpton Avel'1u~ "" Suite 1 00.... Toronto - M31< 12'3
February 25, 2004
Via FacsimiJe 689-1973, 2 pages
Dr. Bob SuHivan. Pr~5ident
Couc.hiching Conservancy
Box 704
Orillia, Ontario L3V 6K7
Dear Dr. Sullivan and Board Members:
Re.: Proposed Laud Dedication
We ate the owners of some 700 acres of land aroun.d the western end ofBidwe11 Road in
the Township of Oro-Medonte. Approximately 400 acres have been developed ewcr the
past several years as a high-end estate residential subdivision containing 160 lors, with
approximately 30 lots remaining to be bui1t.
In May 2003, we submitted applica.tions to the Township of Oro-Medonte and the County
of Simcoe fat: approva! of the final phase of development in this area (Officiall'lan
Amendment, Zoning By-law Amendment and Draft Plan of Subdivision).
The applications are loca.ted on 355 acres of land. The original application proposed a
totl:l.l 0[92 estate lots: 38 Jots on the western portion of the site and 54 lots on the eastern
portion of the site. The two development areas are divided by a large treed raviu;: which
is not proposed for development.
Based on discussions with Township and County Staff, we revised OUr applic:l1ions in
November 2003 by deleting the 38 lots on the western portion of the plan. The revised
subdivision application now proposes only S4 estate lots on the eastern portion of the
property.
Over the past nine months, we have been communicating with GordoTl Moir and Micl1ae1
Gordon of the NatUIe Conservancy of Canada and with Ron Reid ofyo1.lr orga;).ization,
rega.rding the potential to dedica.te the ravine lands to the Couchiehing Conser,raney. The
ravine lands are approximately 90 ac:res in size.
1
9ft.! aBed
~~dEE:6 to c-Je~
~ 8 II 9 - 68L - 9DL
:;\8 was
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9/S aBed
83/B2/2BfJ4 21:11
7fJ57341221
DRDACOSTA
As the planning applications are in process, we are unable to finally commit to th~
dedication of these lands until a decision is issued by the approved authorities. Hcwever,
sh.ould the application.! be approved by the Township the County, we would ';>1;;
pleased to offer the ravine lands to the Conservancy.
We would be pleased to meet with the Conservancy to discuss this matter further if our
proposal is of interest to yOU! organization.
We look forward to your reply.
Yours truly,
~. DfV>-,."
Lougi Orsi
President - 1091402 Ontario Ltd.
~IU-
Michael da Costa
Sha.reholder - 1091402 Ontario Ltd.
:~d88:6 ~O-c-Je~
: 9 ll8 - 68L SOL
PAGE El2
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03/82/2094 29=49 FROM ~OBDLIHK
TO 739811B
P.01
Couchic ing
Conservancy
Box 704, Orima.. OntariQ [,3 V oK7
Telephone 705-326- J 62()
f.mail: nature([i)couchconscrvaflCY.CCl
March 1, 2004.
.Mr. Lougi Orsi, President and Dr. Michacl ~ Costa" Shareholder,
1091402 Ontario Ltd.,
250 Roehamptan Avenue, Suite 100,
Toronto, Ontario,
M3K lZ3
DellI MSMS. Orsi wld da Costa.:
Th.ank you for your letter of February 25, regarding your proposed land dedication adja~t to
your Bidwell Road subdivision. We certai.nly appreciate your intent to see the ravine lands
protectoo,and your consideration of The CouchichingConservancy as a recipientorgam.u.tion.
We discussed your offer at our recent Board meeting, and they requested that w~ I."'e5pond to you
as ooonas possible. We understand that you may wish to share our response with the Township
of Oro-Medonte, and we have no objections to you doing so._
Ai; you ,know, we bave t,}ndertaken ecological studies across theoto-Moraine OVeI:tRe p~-three
- years, with a special focus on upland forest habitats. We consider theOro Moraine to De one of
the most significant ecological features within our region, and we are committed tOCQoperative
projects. to conserve its forest lands. Within this COntext, we offer the fol1owirig comments in
response to your Jetter and previous discussions:
1)
There is no question that ravine lands and the forest to the south of the ravine are
ecologically significant. These forests are one of the few sites on the Oro .rv.toraine that
contain a significant component of Red Oak, and there have been-sightings in thlSMe<t of
Red-shouldered Hawk, a provincially-threatened species. In general~ tb.e lands t.o the
north of tJ>e ravine are some-what less significant in their current state, either because they
ha'tte already been disturbed by development, or because they an~ pne plantation rather
than native forest. .
2)
As discussed previously, our goal in working with you over the long term would be the
protection of all of the significant forest lands within the ravine and on the upland areas to
the south of the ravine. However, we accept that acbieVing that goal may require several
stages. We would pepleased to consider accepting the dedj~a.ti()n of the raVine lands as a
fl.rst step, subjeCt to the conditions outlined below.
3)
You should be aware that Canada Revenue Agency regulations would not permit 11$ to
issue a donation tax receipt fOf any iiUlds transferred if the dedication is linked to My
Protecting the special natural feaf!Are$ Qf the CQuchiching-Severn region for future generatiQns
Web Site: www.coucna)l1..ierw:mcy.ca
G aBed
:~dG8:6 vO'G-Je~
: 9 l l 9 681' 90l
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83/82/28B4 2B'49 FROM BOBOLINK ,
TO 7398118
P.92
development approvals, since such a transfer would not be considered a gift. We'
understand that you would not require an ()fficialr~eipt because of.the status of the land
holdings within YOOJ' company,
4) By Board policy, we require the creation of a property stewardship fund for any new
property under our ownership, to cn&ure that we can manage it responsibly for the long
term. As a guideline, we target I stewardship amount equivalent tq 20010 of the appraised
value of the land. We would be pleased to discuss with you how this fundingc;ould be
developed, ~~ your potentia] participation in meeting this need.
5), M a.1and trust, the (;onservancy does not normally.take a position on sPe<:wc. land use
a.ppJi~tio~s'bcifl8 considered by a municipality. Our involvement:inJbis project should
,not be ~ed as, meaning either '$UPport or opposition f()r yow: 'propQ$ed e~feD&iol1 of
the Bid~ell Road subdivision,
Thank you again fOf your cooperative approach to this project, and for your Uiitiative in working
with the Conservancy. I !lope that we will be able to arrive at a suitable resolution that win see
these significant forest lands protected fur future generations. .
Sincerely,
,7
J~
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\t.~~ac:1.?~<-_'=---
Dr. Robert Sullivan
President
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1/atluf ~oad ~eaftk ~
V~. &udfpe ~ ~S".. V. V. S,
213 ?I~ 1Iattet, 'RtIad.
'R. :e #2. ()10 Seaa-.
()1IttW4 ~O~ 2&0
1-705-335-5196 1'i-e
1-705- 335-1501 '9'"
dM@~.t:O#I<
FAX:
Date:
To:
Re:
t1<al~ 0133
February 16th, 2004
Pages: 1
Possible physician for Oro-Medonte
Dear Sir:
I have had a physician approach me about moving up to this area and opening a small
medical practice in mv building. At present he is working full time in Toronto, and will be
moving up here to live. To his credit, he does not want to leave his patients without a
physician, so wants to phase up here slowly, to allow them to find another doctor in the
city. This means he will entail the costs of two locations for a couple of years.
I have been able to get a $5,000.00 moving allowance commitment from the Physician
Recruitment for Barrie and Area fund which is supported by ($200,000.00: 1/3 RVH, 1/3
Barrie, 1/3 surrounding townships (which have not paid or partially paid in the past)). The
recruitment programme is within it's budget, but has overspent, because of the lack of
funds. This is a separate issue, which I know you are familiar with. They will be
approaching you again this year for their support.
I am asking for Oro-Medonte's support to finance his rent for the first year, 7'2 for the
second year and 1/4 for the third year to allow his transition. I believe there is very little
opportunity to get a physician and the situation will be a lot worse as the "baby boomer
physicians"retire. Physicians are not around to replace them and the population needing
medical services (the elderly baby boomers) is going to increase. This is a wonderful and
unique opportunity to have this service. If he comes, then he may be able to attract other
physicians. (That is the trend).
Can I meet with you and talk about how to approach council to authorize and support this
endeavour for the good of the community. I have already met with the HSVPO association
and they have already forwarded their letter of support.
Thanking you in advance,
Evelyn Elsey
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LOWER FLOOR PLAN
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Dear Council:
I want to highlight some ofthe incentives offered by neighbouring communities:
Alliston just signed on a new physician with free office space plus a $50,000.00 grant.
Pickle Lake gives a new Ford Explorer to all new physicians who sign on.
OriIlia recently gave a Barrie physician a $25,000.00 signing bonus to operate out of the
OriIlia hospital.
Standard Community Incentives are:
a) $40,000.00 Tuition Reimbursements
b) $50,000.00 signing bonus or incentive
c) $25,000.00 interest free loans.
Requests have been for up to $150,000.00
Recently Barrie was asked for $300,000.00 interest free loan for a
physician couple to come to Barrie.
d) Relocation expenses of up to $30,000.00
e) Free skiing, golf, country club, health club etc.
f) Free office space, some with staff provided.
Farther north, the building, staff and overhead is usually provided free of charge to any
physician, if they sign on.
Barrie and Area Physician Recruitment has agreed to give $5,000.00 as a movmg
allowance.
Please think seriously at keeping this physician in our community. In comparison, and
considering the need and difficulty attracting physicians, this is a very 'cheap' request.
We may never get an opportunity like this again.
Yours truly,
/7 /
L;y~' . !I
Vv~yv~.
Evelyn EIsel
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. FEE-25-2004 08:59
MELCHIOR MGMT CORP
P.01/04
MELCHIOR
MANAGEMENT
CORPORATION
~" -, P.O. BOX 628
BARRIE. ON L4M 4V1
(705) 722.6706 (PHONE) 726-3909 (FAX)
February 23, 2001
Sent via fax to:
83.5-1 SO I
Valley Road Health Ce!ltrc
213 Horseshoe Valley Road
R.H. # 2
Oro Sl<1uon, ON
LOL 2EO
Attention: Dr ~:velY!l Elsey
Dear Evt:lYIl;
IJlease review the foUowill~ proposal. If thi~ is 10 your satisfaction, we will pm a formal proposal together.
PROPOSAL
MEDICAL DocrOR
I...ocmion:
Vallt:y Road Health Centre
213 Horxshoe Valley Road
R.R. #2
Oro Station, ON LOL 2EO
Approximate Square FooGJgC:
500 sq. n.. including a proportionate share
of the common area.
(to be measured upon completion)
See diagram attached.
Rental Rate Per Square: Foot per annum:
S13,OO
LcI1Rth of Term:
3 vear term
Y car I . Base Rent Free Period:
rI'o be subsidized by the Townsh.ip of Om)
$6,500.00 plus CST
Year II - 6 mouUts Base Rent Fret: Period
1"1'0 be subsidized by the Township of Ora)
G months to be paid by the doctor
5~.2.10.()() nlu~ CST
Year III - 3 months Base Rent Free Period
(To be subsidized by Township of Ora)
9 months to be p;ud by the doctor
$1.625.00 nlus CST
Profession"" Man",~_nt DO,u..'C Cost...
...It P"'$
r~D-~~-~~~q ~~;~~
MELCHIOR MGMT CORP
P. 02/134
Additional rent (MI1) @ $7.50 per square toot per 3JUlUffi
will also be ~ubsidized.
Leasehold Improvement Subsidy; $25.00 per square foot per annum
\0 cr~te the suirc.
"~_... .~r'.
YEAR 1 YEAR II YEAR 111
Base Rent: $6,500.00 Base Reut: $3,250.00 Base Rent: $1.625.00
Additional Rent: $3,750.00 Additional Rent: $1,875.00 Additional Hent: $937.50
Leasehold
Improvements: S12,.500.00
GST: $1,592..50 CST $358.7.5 GST $179.37
TOTAL $24,342.50 I $.5,488.15 $2,741.87
SUBSIDY:
If you have 3J1Y questions, please fcel free to call me anytime.
Yours truly,
V AUEY ROAD m;;.ALTI'! CENTRE
By it's Ma1Ja~'er, Melchior Management Corporation
p~~
t' 10
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pror..$~on.1 H.ani1lpment Doesn't Co.t...
...Ie p:ays
March 6, 2003
Oro- Medonte Council
Box 100
Oro, Ontario LOL 2XO
Dear Oro-Medonte Council:
I understand that you are in the middle of budget deliberations, and I would like to again request financial
support for physicians entertaining the idea of coming to our Township to practice.
After a long dry spell, on Monday I met with a physician (referred to me through Barrie's physician recruitment
advertising) who is interested in a country practice. I will also be meeting with another physician in the near
future (date to be determined) who is also interested in a country practice. He was also referred to me through
Barrie's recruitment program. It would be a great benefit to me if! could offer certain incentives to these
physicians to encourage them to settle in our community, but I need your help to do this. I need to know what
you are willing to offer.
When we prepared for last year's budget, we asked Oro-Medonte Council for a $10,000 to $15,000 contribution,
for each of the next 3 years, towards the Barrie Area Physician Recruitment Program. You contributed $1,500
for the first year only. Barrie had allowed for $1,000 per physician for moving expenses (x 22 physicians) in
their budget last year. Since then, we have discovered that it has cost physicians in excess of $5,000 to relocate.
In many other communities, a variety of other incentives are also offered to entice them to relocate to their
community. Some examples may be (more than one incentive may be offered):
a) A fully built and furnished office.
Are you willing to pay the costs to build and furnish a new building exclusively for new physicians and
related services; or renovate an existing building and then pay their rent? Perhaps you added extra space
in your new fire hall or police station for them in a publicly owned building. If you have a large centre the
cost is only incurred once, and can include multiple physicians and associated services (Creemore did this
several years ago - they were ahead of their time).
b) A home provided free of charge (with or without taxes included).
Are you willing to provide this for any physicians who come to this area?
c) A large SUV for transportation to and from work and the hospital in our sometimes unhospitable weather.
-Are you willing to buy a vehicle for physicians who commit to coming here?
d) Pay staff wages and benefits, plus training costs.
^.....~ "lTI'"U'1' 'n~11;_rr +_ __...-"""""~+ +J""\ +'h;C" ;nl"'t:.1rIn+1'tTl:::lo?
. .
e) Furnish their office and provide computers (ORIP billing capabilities) and staff. Supplies for all of their
procedures are often provided as well.
Are you interested in offering this incentive?
f) Moving expenses. As I mentioned above, the Barrie and Area Physician Recruitment Committee
budgeted for $1,000 per physician, and last year 22 physicians moved to Barrie's RVH. Presently, the
moving costs are now averaging $5,000 or more per physician. The last specialist to come to Barrie
incurred a $16,000 moving expense which the Task Force gladly paid as we were desperate for this type of
specialist. Many other communities are paying over and above our $5,000 fee.
g) A flat fee of $50,000 to commit to two years service in our community.
Are you willing to foot this type of bill? We regularly get this request from medical students who are
willing to commit to practising in your community in return for the cost to educate them. Tuition is
approximately $15,000 per year x 7 years plus living expenses, which comes to over $140,000. More in
incurred for specialists. Also remember that most physicians spend 2-4 years at the university level
before the additional 7 years in medicine.
The Barrie and Area Physician Recruitment Task Force currently has a $200,000 ANNUAL budget, but were
$66,000 short last year because the surrounding townships did not contribute, except for Oro-Medonte. Oro-
Medonte contributed $1,500 which is greatly appreciated, but I think we can do better. We are currently in need
of an additional annual increase of probably $1,000,000 to give us the extra money we need for the above
incentives, as costs are escalating so quickly.
I am disappointed in Oro-Medonte's commitment to physician recruitment which is a serious issue in this
community. Unfortunately, the physician shortage all over the province has set the stage for the competitiveness
of the process. Physicians will locate/relocate to the community who is willing to provide the best incentives.
We need to be able to offer good incentives or we will be left in the dark without enough physicians to treat our
residents.
I would also like to provide some additional information with respect to the costs incurred by the Physician
Recruitment Task Force. As part of their $200,000 budget, they have spent:
a) Advertising in medical Journals (4 of them) - an average of $2,000 to $4,500 per issue
b) Costs (including salary and benefits) for a full time recruiter (also includes mileage, travelling expenses,
overtime, EI, CPP) - minimum of $75,000
c) Office space & furniture, computer, phone, fax, flyers, etc - $25,000
d) Moving expenses for 22 physicians at $1,000 each = $22,000 (however, as I mentioned, we
underestimated the cost was closer to $5,000 per physician)
e) Visiting Physician Candidate expenses - travel, hotel, meals, etc (to treat a physician properly so they will
be encouraged to locate here).
f) Student physicians and residents who come to the area for a work term or training period have a high rate
of return to our community. Lodging, "wine & dine" expenses, touring, parking, etc. during their work
terms are paid for by the task force. $2,000 per month = $24,000
g) Participating in all recruitment tours for graduating physicians - this involves 3 or 4 people travelling for 5
days at a time, lodging and meals, displays, pamphlets. About $20,000. Physicians in other communities
are generally paid $100/hour to attend these tours (preventing them from treating their patients).
h) Promotional folders and materials for any physician showing interest. Development of a CD was a $5,000
initial cost plus additional cost for producing copies. Distribution jnvolves mailing costs and time, plus
the flyers and other materials in each package. $10,000
i) Misc unexpected costs - $10,000. This includes everything we can do towards physician retention, as they
are leaving too fast and many will be retiring soon.
This is a rough overview of the costs involved in recruiting physicians, and it is going to get much worse! The
general public has no idea of the costs or process involved. As council members, please show your initiative
and understanding, taking the opinion of all constituents into consideration (Horseshoe Valley Property Owners
are voicing their concern over no physicians in their area and are ready to get proactive). Please support the task
force in full! If, as a community, you are willing to give additional incentives, it will only improve our chances
of bringing in new physicians. Please let us know what you are willing to commit to.
I realize this is a staggering concept, but it is very real. In order for us to be successful, we need to be more
aggressive than other communities. As I mentioned earlier, physicians will locate wherever the incentives are
the best.
Please give serious consideration to this very important issue. If you have any questions, please do not hesitate
to contact Pam Gilchrist, Recruitment Co-ordinator or myself. We would be pleased to answer any of your
questions or meet with you personally to discuss the issue in more detail.
Good luck in your deliberations.
Evelyn Elsey
cc. Pam Gilchrist, Physician Recruitment Co-Ordinator
Gillian Clair, Barrie Examiner
Sue Woods, North Simcoe Community News
REC ~~N ~i---'~~-'
~~:'; 11 ED
FE8 2 0 20fM .
, ORO-MED
~rif7
DATE: January 8, 2004 LOCATION: Midland Public Library Boardroom -
PRESENT: G.A. Walker, C. Moore, 1. Swick, A. Wilkes, A. Campbell, R Allard, B. Trounce, Oz Parsons
ABSENT:
STAFF: G. Griffith, Recording Secretary, B. Molesworth, Chief Librarian
lCJC\-t
MIDLAND PUBLIC LmRARY BOARD MEETING
Jf
ITEM
#
ISSUE
ACTION
_.
1. Call to order - Introduction of New Members
In the absence of an elected Chairman, B. Molesworth took the Chair, pro tern
and called the meeting to order at 7:05 p.m. After welcoming the new Board and
making some opening remarks, B. Molesworth drew the Board's attention to the
first order of business which was to elect a new Chairman and Vice Chairman.
B. Molesworth made the 1 st call for nominations for the position of Chairman.
Moved by J. Swick
Seconded by: B. Trounce
That Art Campbell be nominated as Chairman of the Midland Public Library
Board.
CARRIED
B. Molesworth made the 2nd call for nominations for the position of Chairman
Moved by: A. Campbell
Seconded by: A. Wilkes
That Gwen-Anne Walker be nominated as Chairman of the Midland Public
Library Board.
'--.' .
(
CARRIED
B. Molesworth made the 3rd call for nominations for the position of Chairman.
There being no other nominations B. Molesworth closed nominations and called
for the vote. A vote, by ballot, was taken and G.A Walker was elected Chairman
of the Midland Public Library Board.
B. Molesworth asked G.A Walker to take the Chair and proceed with the
election of a Vice Chairman.
\()C\ -5 l6C\-4
ID MEETING
Page 5 of7 CRARY BOARD MEETING
Page 4 of7
Public Library Boardroom
[ON: Midland Public Library Boardroom
ACTION
ACTION
led
lts for the months of
er of the items
Irrent fee structure for the rooms the
...ost Videos was queried. 10.00 for commercial groups and $20.00
, videos that we receive ~ went on to explain that the new Zehr's
ximately a one year period. space to persons or organizations that do
gaging the services of a Molesworth asked the Board to
~ this matter and keep the lea being to increase traffic in the
::lit Agencies can create msensus that this policy be adopted for
::l by the Town Office
:Ie meeting space for free to community
participants. CARRIED
ember 2003 totalling
d. CARRIED
he Ontario Public Libraries Act stipulates
leld in each month from January to June
'herefore, ten meetings should be held
rman s with the exception of the year in which
flis point was raised at a previous Board
:d December 31, 2003 was :l that in an election year the Board's term
es in the Operating and the same as the sitting Council.
l members.
representative stated that Council had
~eting that changed this so that Boards
ler 31 st of every year including that of an
pted. CARRIED
'1.
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-01-04 - Minutes
\()\o"' \D
January 23'd, 2004
9. Monthly Communication Update
800-04-11
RESOLVED THAT the Monthly
,Communications Update, for the period
December 1 51 to 31.5\ 2003, be received for'
information.
CARRIED
VIII HEARINGS
There were no hearings scheduled for this meeting.
IX DELEGATIONS
(a) Mr. Ron Desiardine. DFO Level III Agreement
The CAO introduced Mr. Ron Desjardine, District Manager, Peterborough District
with the Department of Fisheries and Oceans Canada. The CAO provided
background information on Mr~ Desjardine including his work with the Ministry of
Natural Resources in the Lake Simcoe Fisheries Assessment Unit; Regional
Fisheries Biologist working on two Great Lakes (Superior and Huron); and Mr.
Desjardine's participation on the Lake Simcoe Environmental Management
Strategy's (LSEMS) Steering Committee and having a DFO staff member on the
Technical Committee. 1. .
The CAO further advised that Mr. Desjardine was a critical part of moving the
LSEMS agreement through Cabinet for approval, around 1990.
Ron Desjardine thanked the Board for the opportunity to provide a PowerPoint
presentation to the Board outlining the working relationship with the LSRCA as well
as the various DFO programs and services.
In response to a question from Councillor Self, Mr. Desjardine advised that
currently, 7 Conservation Authorities are at a Level III Agreement (which includes
the LSRCA); 26 are at Level II; and 3 are at Level I.
Councillor Corrigan thanked Mr. Desjardine for the presentation and requested a
copy.
The CAO thanked Mr. Desjardine for attending the meeting and for providing the
presentation to the Board.
Moved by:
Seconded by:
M. Jordan
S. Self
14
.Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-01-04 - Minutes
\()\r)--l
January 23rd, 2004
800-04-12
RESOLVED THAT the verbal presentation
delivered by Mr. Ron Desjardine, District
Manager, Fisheries and Oceans Canada,
regarding the Authority's movement to the
DFO Level III Agreement be received for
information.
CARRIED
X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Correspondence
The CAG advised that a presentation was made to Ramara Council on Monday,
January 19th, 2004. The CAG then requested Councillor Snutch to review the
Council meeting results.
Councillor Snutch advised that the presentation provided before Council on January
19th, 2004, was well received and resolved the outstanding issues and concerns
relating to floodplain mapping and issuance of permits. Councillor Snutch further
advised that the CAG was able to address the questions put forth by Council to their
satisfaction.
Councillor West requested a letter from the Township of Ramara releasing the
1 .
Authority from all responsibility should the residents be negatively impacted by the
occurrence of a flood in any areas where buildings are placed without permits due
to the lack of mapping. The letter should release the Authority from responsibility
until such time as mapping is available. The CAG will research this issue in light of
the legal opinion received regarding this issue.
Moved by:
Seconded by:
J. West
H. Lodwick
800-04-13
RESOLVED THAT the correspondence
dated December 2nd, 2003 from the
Township of Ramara, listed as item 2 in
the January 23rd, 2004 agenda be received
for information.
CARRIED
4. .Correspondence
Councillor West requested clarification regarding the correspondence relating to the
Rescue Lake Simcoe Coalition (RLSC).
15
\CJ'D -~
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-01-04 - Minutes
January 23rd, 2004
The CAO advised of the creation of the RLSC who have been very active in the
watershed. The CAO felt that the Board would be interested in the correspondence
provided which included a transcript of an interview with the President of the RLSC,
Bob Eisenberg.
The CAO advised the Board that meetings between the LSRCA and the Coalition
have been held and that the LSRCA is providing them with as much information as
is available pertaining to the Lake.
Moved by:
. Seconded by:
BOD-04-14
J. West
H. Lodwick
RESOLVED THAT the correspondence dated
December 5, 2003 from Mr. Bruce Lindsay,
listed as item 4 in the January 23rd, 2004
agenda, be received for information.
10. Budget Status Report .
The Director, Corporate Services and Land Management presented Staff Report
No. 0 1-04-BOD regarding the status of the Authority's budget for the period ending
November 30, 2003. The Director reported that the Authority is currently working on
the year end and is expecting a balanced budget. .
Moved by:
Seconded by:
BOD-04-15
CARRIED
V. Hackson
M. Jordan
RESOLVED THAT Staff Report No. 01-04- .
BOD regarding the Authority's Budget
Status forthe period ending November 30,
2003, be received for information.
11. Municipal Responses to 2004 Preliminary Budqet
The Director, Corporate Services and Land Management provided a verbal update
regarding the'municipal responses to the Authority's 2004 Preliminary Budget.
Meetings have taken place with some of the municipalities. It has been a difficult
year due to the changes in Councils however the Director expects to have a better
indication of the municipal responses for the March 2004 meeting.
16
\()D-~
lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-O 1-04 - Minutes
January 23rd, 2004
Moved by:
Seconded by:
BOD-04-16
CARRIED
J. West
H.. Lodwick
THAT the verbal report on the municipal
. responses to the Authority's 2004
Preliminary Budget be received for
information.
12. Maplefest Proqram
In response to Staff Report No. 02-04-BOD, Councillor Jordan inquired if staff have
entered into discussions with the Aurora Lions Club. The Director, Corporate
Services and Land Management advised that staff have held discussions with the
Town of Aurora staff, however have not met with the Lions Club. Staff are looking
for direction from the Board on how to proceed with the Maplefest Program.
Councillor West recommended that the decision regarding Maplefest be deferred
for one month at which time a Staff Report could be provided outlining the response
of the Lions Club.
The Director, Corporate Services and Land Management responded that the
requested report could not be brought back to the Board until March 2004 due to
the Annual General Meeting,which would be too late.
Councillor Jordan suggested that, given the tight time frame, the Board needs to
make a decision now. The Authority recognizes their:nportance of community
groups however the decision on this program needs to move ahead. Councillor
Jordan recommended that the Board approve Staff Report No. 02-04-BOD in
principle and direct staff to meet with the Lions Club. Perhaps staff could propose
that we allow the Lions Club to hold one pancake breakfast at no cost.
Councillor West offered to meet with the Lions Club regarding the Maplefest
Program and will report back to the CAO or Director.
Moved by:
Seconded by:
BOD-04-17
M. Jordan
N. Snutch
RESOLVED THAT Staff Report No. 02-04
BOD regarding the 2004 Maplefest
Program at Sheppard's Bush in Aurora be
received for information; and
THAT Councillor West be requested to
enter into discussions with the Lions Club
17
\()\J - \ C)
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-01-04 - Minutes
January 23rd, 2004
regarding offering the pancake program in
2004; and
THAT Councillor West report the results
of this discussion to staff; and
THAT Maplefest Program be cancelled, in
principle.
CARRIED
13. Woodland Park - Ontario Municipal Board Hearing
The CAO advised the Soard that at their meeting in December 2003, that extensive'
discussions took place regarding the Woodland Park application. The CAO further
advised that the Authority's legal counsel instructed that the Authority not have full
party or participant status at the hearing however advised that the Authority work
with the Municipality's lawyer and staff during the hearing process.
The Manager, Planning, provided a verbal update regarding the OntarioMunicipal
Soard (OMS) Hearing for Woodland Park.
The Manager advised that the hearing commenced on January 6,2004, with a
number of motions to defer due to a variety of outstanding issues. However, as
everyone was .in attendance, the OMS Chair decided that the hearing would go
forward.
1 '
The Manager advised that Authority staff were in attendance to support the wetland
issue. The Manager further advised that the Authority was very well represented by
Marshall Green,. Innisfil Solicitor, and was very pleased with their performance.
The Hearing ended on January 8th, 2004 and is scheduled to reconvene February
18th and 19th, 2004. Staff have not yet been called to the stand.
The Manager advised that the most recent development in the matter is that the
Town of Innisfil will attend a mitigation meeting to try to resolve some of the
outstanding issues. The OMS hearing closed with a comment from the Chair that
he would encourage the parties to work together to resolve this matter.
The Managerwill be meeting with legalcounsel on Monday to continue preparation.
Councillor West extended thanks to the Manager for his very informative update
and fu rther recommend ed that photos be taken of the existing Butternut trees on the
Woodland Park site.
Moved by:
Seconded by:
J. West
N. Snutch
18
, \()'o- \\
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-01-04 - Minutes
January 23rd, 2004
800-04-18
CARRIED
RESOLVED THAT the verbal update
regarding the Woodland Park Ontario
Municipal Board Hearing be received for
information.
14. Durham Regional Forest Management Agreement
The Manager, Forestry and Stewardship Programs presented Staff Report No. 03-
04-800 r'egarding the Forest Management Agreement for the Durham Regional
Forest.
Moved by:
Seconded by:
800-04-19
CARRI ED
J. West
S. Self
RESOLVED THAT Staff Report No. 03-04-
800 regarding the Forest Management
. Agreement for the Durham Regional Forest.
be received for information and approval.
'{ . !
15. Durham Regional Forest-Timber Sale Tender
, The Manager, Forestry and Stewardship Programs presented Staff Report No. 04-
04-:800 regarding the Durham Regional Forest, Standing Timber Sale Tender No.
DRF-03-2003.
Moved by:
Seconded by:
800-04-20
,G. Lamb
H. Lodwick
RESOLVED THAT Staff. Report No. 04-04-
800 detailing the record of tenders for
. Durham Regional Forest Tender ORF-03-
2003 be received for information; and
FURTHER THAT Tender DRF-03-2003 be
awarded to Conifer Farms Ltd.
19
\10'0-. \l
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-O 1-04 - Minutes
January 23rd, 2004
16.. Oak RidqesMoraine Conservation Plan
The Director, Environmental SeNices presented Staff Report No. 05-04-BOD
regarding the workplan to fulfill the watershed planning requirements of the Oak
Ridges Moraine ConseNation Plan.
Moved by:
Seconded by:
800-04-21
J. West
P. Marshall
RESO L VEO THAT Staff Report No. 05-04-800
regarding the workplan to fulfill the
watershed planning requirements of the Oak
Ridges Moraine Conservation Plan be
received for information; and
THAT the Integrated Watershed Planning
Process described in Part 1 of theWorkplan
to Fulfill the Watershed Planning
Requirements of the Oak Ridges Moraine
Conservation Plan (ORMCP) Regulation
(O.Reg. 140102) be used to. guide the
preparation of workplans and budgets for
watershed plans throughout th~ LSRCA
jurisdiction and particularly those
watersheds draining from the Oak Ridges
Moraine; and
THAT staff be directed to undertake the
preparation of watershed plans in
cooperation with our watershed partners;
and.
FURTHER THAT all regional and local
municipalities within the LSRCA's
jurisdiction be informed of the watershed
planning workplans and programs and of the
Authority's commitment to undertake this in
partnership with its member municipalities.
XI OTHER BUS/NESS
(a) Authority's Policies & Procedures 1 Consultant Selection Policy
The CAG advised that the Administrative Committee met prior to this Board Meeting
to deal with some recommended revisions to the Authority's Policies & Procedures
/ Consultant Selection Policy. Last year the Board agreed that the Authority needed
to begin some succession planning. In that regard, the time has come to look at the
20
\()\J-\3
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-O 1-04 - Minutes
January 23fd, 2004
Policies and Procedures in order to provide Managers with some financial
accountability.
The Administrative Committee have approved the recommended revisions and now
request approval from the Board. The CAO requested that the Director, Corporate
Services and Land Management review the -recommended changes.
Councillor West requested a revision to page 15, item 1.7.2 to include the following
statement, "once the budget has received Board approval".
Moved by:
Seconded by:
BO 0-04-22
XII CLOSED SESSION
Moved by:
Seconded by:
BOD-04-23
CARRI ED
Moved by:
Seconded by:
BOD-04-24
CARRI ED
J. West
S. Self
RESOLVED THAT Staff Report No. 01-04-AC
regarding updates to the existing Purchasing
and Consultant Selection Policies and
Procedures, last updated January 19th, 2001,
be received for information and approved, as
amended to include revisions to the sections
regarding the Terms of Reference, which
clearly states that all projects must be
approved within the budget including
workplans which describe the project.
I '
S. Self
M. Jordan
RESOLVED THAT the Authority's Board of Directors
proceed to "Closed Session" to address personnel
matters.
P. Marshall
G. Lamb
RESOLVED THAT the Authority's Board of Directors rise
from "Closed Session" and report their progress.
21
Lake Simcoe Region Conservation Authority
. 80ard of Directors' Meeting
800-01-04 - Minutes
\D\y- \Y
~
January 23rd, 2004
(a) Compensation Study .
. .
Moved by:
Seconded by:
BOD-04-25
CARRIED
XIII ADJOURNMENT
Moved by:
N. Snutch
V. Hackson
RESOLVED THAT the CAO be. directed to
review the issues of compensation for the
Directors within the context of the 2004
budget.
L. Corrigan
Meeting adjourned at 11 :30a.ni.
CARRIED
~~
Chair "
D. Gayle Wood, CMM III
Chief Administrative Officerl
Secretary-Treasurer
22
\()c. - \
ORILLIA PUBLIC LIBRARY BOARD
MINUTES
FEBRUARY 4. 2004
A regular meeting of the Library Board was held in the Children's Services Department
of the Library commencing at 7:03 p.m.
PRESENT - BOARD - C. Dowd, Chair; C. Couper; J. Francis; F. Kreisz; J. MacDonald;
P. Spears
- STAFF - M. Saddy, Chief Executive Officer
S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatteri, Recorder
ABSENT - J. Crawford
Nomination of Board Chair - J. MacDonald nominated C. Dowd, which was seconded
by J. Francis. C. Dowd accepted the nomination and will continue as the Board Chair.
Introductions were made and C. Dowd welcomed new members Councilor Colin Couper
of Severn Township, and Jim MacDonald who is a public appointee.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
CONSENT AGENDA
MOr,ON #2004:01
Moved by P. Spears, seconded by C. Couper that the consent agenda of the February 4,
2004 meeting be adopted. CARRIED
BUSINESS ARISING FROM THE MINUTES
Casino Rama has given the Friends of the Library a $4000 donation for special
collections development. These funds are to be used for Large Print Materials in the
amount of $2000, and Modern Aboriginal Life in the amount of $2000. A reception is
being planned for the presentation by Sherri Lawson, date to be arranged and
announced at a later time.
The new board members orientation package is still to be finalized with an orientation
tour/meeting planned when the full board has been appointed. This event is tentatively
scheduled for Saturday March 6, 2004. Prior to this date the new orientation package
will be delivered.
FRIENDS OF THE LIBRARY
F. Kreisz distributed a report of the Friends activities. The next meeting is scheduled for
Monday February 23, 2004 at 7 p.m.
\()c. -~
REPORTS OF MANAGERS
A/V Insurance - S. Campbell
MOTION #2004:02
Moved by P. Spears, seconded by J. Francis that Policy #822.08 be amended to read:
"An optional 50 cent insurance fee per 16mm film, and an optional 25 cent insurance fee
per Video, DVD, CD-ROM, Recorded Book and Language Kit to cover the cost of repair
or replacement may be charged to borrowers, and that the proceeds be deposited to the
A/V Insurance Reserve Fund. CARRIED
Handling Charge for Photo Reprints - L. Gibbon
MOTION #2004:03
Moved by J. Francis, seconded by P. Spears that the OriIlia Public Library Board
authorize the institution of a $1.00 per photo handling charge for personal
copies/reproductio'ns of the local history collection. CARRIED
Household Grants - M. Saddy
MOTION #2004:04
Moved by J. Francis, seconded by P. Spears that the OriIlia Public Library Board
respond to the listserve making the points cited in the report and indicates its
willingness to take part in the upcoming discussions depending upon the time and
location. CARRIED
REPORT OF BOARD COMMITTEES AND REPRESENTATIVES
C. Dowd asked members of the board to consider what committees they would like to sit
on. C. Dowd explained the roles and estimated time involved with each committee. As
budget presentations are scheduled prior to the February board meeting, the Finance
Committee should be set sooner. Jim MacDonald and Colin Couper agreed to form the
Finance Committee with Chair C. Dowd.
Finance Committee - The committee will meet Tuesday February 10 at 4:30 p.m. to
discuss the 2004 budget requests.
Building Steering Committee -
MOTION #2004:05
Moved by J. MacDonald, seconded by J. Francis that the OriIlia Public Library Board go
in camera at 8:12 p.m. CARRIED
MOTION #2004:07
Moved by C. Couper, seconded by P. Spears that the OriIlia Public Library Board come
out of camera at 8:45 p.m. CARRIED
Adjournment at 8:48 p.m. moved by P. Spears.
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
)C)c-J
REPORT OF THE DIRECTOR OF CHILDREN'S AND
AUDIO VISUAL SERVICES
Reference
The number of reference questions answered in January showed a decrease of
12 per cent over January 2003.
Reference Questions:
January 2004: 576
January 2003: 654
Computer use also saw a decline in use by twenty-four percent.
January was an extremely cold month with bitter temperatures and snow
conditions keeping people at home.
Programs
January is used as a program plan month, as we start plans for March Break and
Summer Reader's Club as well as new initiatives in programming and services.
We began registration for Books and Babies, Tales for Twos, Preschool Stories,
and the Saturday Explorers Club. Tales for Twos program was full before noon
on the registration day. Due to the heavy demand for program for two year olds
we changed one of our preschool programs to Tales for Twos and Threes and
will probably leave it with this title for the next session. This format will allow us
to offer two programs for two year olds. It is difficult to due this without changing
the preschool program as programming for two year olds must be completed in
the morning.
All our programs have full registration.
A new program we will be starting in the spring is a Drop In Story time for
Families. This is our first drop in program. We will offer it on Saturday mornings
to take advantage of people making a trip to the market. I am also going to talk
to the market people to see if we can advertise during the market.
Group Visits
Central Preschool visited on one Friday this month. Three visits from Central
Preschool were cancelled due to frigid temperatures.
\Oc --l{
Outreach and Publicity
I have started a monthly visit on every second Wednesday of the month to the
Ontario Early Years Center. I conduct a story time and promote the library and
materials to the parents and caregivers who visit the center.
In house material displays included Science Fair, Speech Information, and
Valentines.
Kelly Smith produced the Winter program brochure.
Meetings Attended
I attended two days of the Ontario Library Association Conference. (details to
follow).
Lee attended a meeting of the Good For Life Committee, who encouraged us to
apply for grant money for services or materials relating to their mandate to
promote healthy lifestyle and eating habits. We have asked them for $100.00 to
support healthy snacks for our March Break programsand 300.00 to purchase
books and early literacy materials relating to healthy eating.
\ Oc ~ 5
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
JANUARY 2004
We began the year with three requests for tours from classes at the senior public school level,
providing orientation for 45 students in both print and electronic resources.
The Web page committee met to provide input to the revisions that had been done to our web
page and these were passed on to the person doing the changes. We hope to have a new adult
page mounted soon which will have the same look as the Children's page.
I have been invited to work on the COD subcommittee to find a project to provide skills in the
trades to at-risk-youth and meetings have begun in January. The work of this committee raises
the library's profile in the business community and provides opportunities to promote library
collections and services.
Jayne's program featuring Ting Xing Ye giving a book talk on her book entitled Throw Away
Daughter was an overwhelming success, with people having to be put on a waiting list to attend.
Watch for the Spring Newsletter to be published soon and the February 24th program celebrating
Black History Month.
REFERENCE QUESTIONS:
In January, 2335 questions were asked of Information Services and Reader's Advisory staff.
USE OF ONLINE PRODUCTS:
Proquest, our newspaper and magazine index was accessed 48 times from our homepage and
EbscoHost was used 170 times during the month.
INTERNET USAGE:
Internet stations were used by 1620 individuals.
USAGE OF WEB SITE AND FROST PAPERS:
The web page was accessed 1561 times and the Frost Papers were visited 140 times.
VOLUNTEER HOURS:
Volunteers provided us with 208 hours this month.
NEWSPAPER INDEX:
Lynn indexed 1479 articles during the month, including 1232 news stories and 162 births, deaths
or marriages.
PROMOTION:
Two fiction bookmarks, two fiction booklists and three newspaper articles were created in
January, to promote the library collections and services.
COMMUNITY OUTREACH:
Materials were chosen and delivered to 11 shut-ins during January.
INTERLIBRARY LOANS:
Materials loaned to other libraries increased to 188 items, while materials borrowed numbered
110.
GOVERNMENT DOCUMENTS AND VERTICAL FILES:
Ten government publications, 47 pamphlets and 35 annual reports were added to the collection.
\() c -~
TECHNICAL SERVICES REPORT
JANUARY 2004
Administration
Once again in January I joined the CEO, other directors and several
members of the board in attending the Ontario Library Association
Conference in Toronto. A report on the sessions I attended is attached.
There were some budget details to clear up with city staff. After the CEO
and I met with the City Treasurer, Bob Ripley, I met with Human Resources
Officer Sharon Cahill to come to a common figure on salaries and benefits
for 2004. We straightened out those numbers, but face possible
shortcomings, because we are using the city's formulas, for staff benefits
and heating and electricity for 2004.
Circulation
Circulation is down about 10% from last January, library visits are down,
but reserves placed on books and other material is up by almost 33%.
Surprisingly, we loaned out 25 16mm films.
Sundays were quite steady, with 283 items borrowed January 4; 257 on the
11th; 274 on the 18th; and 270 borrowed on January 25.
Technical Processing
Gail Matthews is back with us full-time, and rapidly getting back into the
swing of things. Regrettably, Kelly Smith is now working solely in
Children's, but with what she learned in TP is carrying out some collection
maintenance projects in the Children's collection. Her "temporary"
assignment to TP lasted over a year, and she proved remarkably adept in
taking on new work, learning it quickly, and then suggesting useful and
innovative changes. That we managed to keep going was in the very great
part thanks to Kelly.
Our heartfelt thanks are also due to Gail Ward in Information Services, who
took over and re-organized the serials tracking and management functions
for the last year. It was not an easy assignment, and the added fillip to it
was the Faxon fiasco which ripped us off for $14,000 and had us
scrambling for sponsors and subscriptions.
David Rowe, Director of Technical Services
\:}q ,\
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2004-11 Keith Mathieson
SUBJECT: DEP ARTMENT:
COUNCIL:
BestPro Corporation (Edgar Engineering and
Estates) - Request for Environmental Services
C. OF W.: Reduction in Letter of Credit
DATE:
MOTION #: February 24, 2004
DATE: R. M. FILE NO.:
D12-12053
BestPro Corporation and the Township of Oro-Medonte entered into a Subdivision Agreement in
June, 2002 to construct a forty (40) lot subdivision located at Line 4 North and the Old Barrie Road.
The Township presently holds securities in the amount of $310,705.91. The Developer is now
requesting these securities be reduced to reflect municipal servicing that is now complete.
Municipal staff and R. G. Robinson and Associates Ltd. have been circulated and recommend that
the securities be reduced to $117,125.66.
1 . THAT Report #EES2004-11 be received and adopted.
2. THAT the Treasurer be authorized to reduce the Letter of Credit for BestPro Corporation by
$193,580.25, with the Township retaining $117,125.66.
3. I~HAT BestPro Corporation be notified of Council's decision.
~IIY submitted,
KWhieson
(CP ~... :_LLi)~
~'JY /
,> '
,-
FILE No.483 02/23 '04 16:17 ID:R.G. ROBINSON AND ASSOC FAX:70S 734 0764
PAGE 1/ 4
~
CONSULTING
ENGlNEE2S
AND
PLANNERS
a
\~
RG RoBINSON
AND AssoctATiS (B..wuE) Lm
Mr. K. Mathieson; CRsl:" "By Fax & Mail"
Director of Engineering &. Environmental Services
Township ofOro-Medonte
Box 100
148 Line 7 South
Oro, Ontario LOL 2XO
February 23, 2004
Dear Sir:
RE:
Township ofOro-MedoDte
Edgar Estates
Letter of Credit RedUctioD No. 2
':: .~;.- ;:.
. ! ~: . "
" ....."".
Further to ther~uest of the Developer's Engineer, we herein provide our recommendation 011
the requested r.~~.c~i~~, of the Letter of Credit for the aforementioned development.
Letter of Credit Reductioo for Works
The original Letter of Credit amount under Schedule uD" was for the value of $484,918.45.
The current securities being held by the Township are $310,705.91. We have carried out our
review of the Developer's Engineer's reduction request and provide the following value to be
retained if our recommendation ~ow is not accepted:
Outstanding work.. ~'...... ... ... ... ... .... ... .. . ... ....
Allowance for Engineering (10%)... ... .. .. .. ... ..
O.S.T. (7%).~t.u~ '.:.f."t~lt"i~.;~.t~:'~,'"'' .~.......... ....
t 0% of completed 'WOJ:k... .6.......... ......... .....
. ,'_....".:._~....'.' ''1(-,;'' .~ ~.;" "~-'..l'_' ."
Total secunty t(fbe retained......... ...... .........
$64,786.00
$6.478.60
$4,988.53
$40.872.53
$117,125.66
,;)>: !:U(-f;i)n ft)!, \\ ~)rJ.;..>
---'''-'-~-' -,._-_._,-----~...
In our e.-mai1 ofNover11~-\P. ~993; (s~ ~rtached) we recommended that the Lener of Credit
not be reduced as the SW~,CO~IIleD.is in our Mr. Dejean letter of November 10,2003 had to be
addressed. It is now over ~ee(~) m~nths later and we have still had no response to our letter.
These SWM comments. . m,ustbe...addressed as a revised C of A is required; and until such the
Certificate of Substaniiai Completion and Acceptance can not be issued.
':'k
.. ,', ~.- 1:. '._.
." -- '"
, ,
'I
10 High Strut, Same. 0nt41i0 L4N 'Wl (70S) 721-9222 Fax (705) 734.()764 tng/J/an@rgra.on.ca
@
FILE ~o.4S3 02/23 '04 16:17 1D:R. G. ROBINSON AND ASSOC t-RX:"(U~ l~ urO-G
"'1'11:II;, '" ...
, ," -;,. '..=."'" ~':>:'" :', f
\
Should our rec.omm~on not be accepted, then the Letter of Credit could be reduced to
$117,125.66.
We trust that you will find the above in order and we would appreciate confirmation of the
decision on the reduction in securities for our records.
Yours truly.
'. .~ ~
R.G. ROBINSON AND ASSOCIATES (BARRIE) LTD.
A~~i
~ A.M. Lees. CAr. "._.
~ .-- SP:jd - .-d
4 Copy: J. Zieleniewski
EncL (2)
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SOl
File #12-891 IS-SO
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FILE No.483 02/23 '04 16:17
..
lD:R.G. ROBINSON AND ASSOC FAX:7Ob '(~ 0"(1:)4
..'
";!-'"
LETTER OF CREDIT REDUCTION
FOR
..... EDGAR ESTATES
TOWNSHIP OF ORO-MEDONTE
ITEMIZf:D ESTIMATE OF COST OF CONSTRUCXION OF EACH PART OF THE WORKS'
"., '.. . .
, .'
The following list summarizes the cost estimate of the major works but is not necessarily
inclusive:
',~
.. - <
.. " .
Roadway Construction comp~te~i!"lcl~9,ing .. .
clearing and grubbing, excavation, granular",.:,
road base materials and two lifts of a~pl)~nr{ .~ ~:; :$195,351.25
A)
8)
:f (}.i:I\l-.<j H ~p {);.- ('. ',.
Stann Drainage works complete, including
stonn sewers, ditch inlet catchbasin$,.' ...... . .'
culverts, detention pond, topSoil.. seed.' , ,',', ^
and mulch. sod, ditching ~.,d.siJtatioo."d;
and erosion control devices.
C)
Miscellaneous items such as. street name
and regulatory signs.
D)
Electrical Supply in~!Jdi!,g ~.t ,1i9t1.~."jnn
control panels and,Q~J:~~!!g$',i:::".": '
. ~ '... '.
E)
_W ! -,-":';;'J i{.~\~ :)i i~~:{i)~~{~;~;.:~,;.: i~
Parkland works including gradi~,.,~s,.:,.:
fence and park sign..,~',~" ;I'~~i': ': p
F)
."",') ~"",\,--_..:
Fire protection reservoir and (;)nt1.9la. ,
SUB-TOTAL
1_<_' do,:; ':s\r~~t 'q;:1!~1~
G) Allowance for Engineering and supervision
> :: ;":!i,,?;~:';,<i:,'IQr~
:~._:'.~~~'i~~' .
,," 'it': ,.r~~~T
:. i':::" t..~ . \ '." p.'
GRAND,TOTAL COST .
.1', -'.~' '. '.;.
;;"",' ,
lFTTER OF CRFI)JT RETAINEQ
Remaining Outstanding Works . ;
10% of Completed Work .'.p'"''''
RETAINED BY TOWNSHIP '.
""':..
File #12-95052-50
,'.: :'~. .
-.: "~":";":....!'.;- >
. (,
....-.... -.
Original
Remaining
Outstanding
Work
Completed
Work
$34,786.00
$160,56525
"
$124,245.00 $20,000.00 $104..245.00
$800.00 $0.00 $800.00
$36.350.00 $5,000.00 $31.350.00
$39.300.00 $0.00 $39,300.00
$16,000.00 $5,000.00 $11,000.00
$412,046.25 $64,786.00 $347,260.25
$41,204.63 $6,478.60 $34,728.03
$453,250.81 $71,264.60 $381,986.28
. $31,727.57 $4,988.53 $26,739.05
$484,S)78.45 $76,253.13 $408,125.32
$76.253.13
$40.872.53
$117,125.66
I"H\::C.
~ ...
\
\~D - \
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2004-12 Keith Mathieson
SUBJECT: DEP ARTMENT:
COUNCIL:
Sprucewood Estates - Phases Engineering and
II and III - Release of Environmental Services
C. OF W.: Securities and Issuance of
Certificate of Maintenance DATE:
MOTION #: and Final Acceptance February 26, 2004
(Aboveground Works)
DATE: R. M. FILE NO.:
D12-5455
The Township of Oro-Medonte and Scott Silo Construction Ltd. entered into a Subdivision Agreement
in January, 1995. This thirty (30) lot subdivision was developed in Phases. Phase I, consisting of
eleven (11) lots, has been assumed by the Township.
The Developer is now requesting that the Township assume Phase II (8 lots) and Phase III (11 lots).
The Township presently holds securities in the amounts of $9,825.60 for Phase II and $13,772.70 for
Phase III.
The Township's Engineer, R. G. Robinson and Associates Ltd., are now recommending the issuance
of the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Phases II and III, as
well as the release of the balance of securities.
Township staff have no concerns with the release of securities and the final acceptance of the
development.
\Jb -d
1 . THAT Report #EES2004-12 be received and adopted.
2. THAT the Treasurer be authorized to release the securities in the amounts of $9,825.60 for Phase
II and $13,772.70 for Phase III.
3. THAT the Clerk prepares a By-law for Council's consideration to issue the Certificate of
Maintenance and Final Acceptance (Aboveground Works) for Sprucewood Estates, Phases II and
III.
3. AND THAT the Developer be notified of Council's decision.
-RespeWo submitted,
iL-::
/ '
L/) .
Keith Mathieson
(p~
~()~
Y (p('()0
~'~
ID:R. G.ROBINSON AND ASSOC FAX:705 734 0764
PAGE
FILE No.521 02/25 '04 15:36
.~
CONSULTING
ENG1NEERS
AND
PLANNERS
a
\
RG RoBINSON
AND ASSOCIATeS (BARRie) Lro
Ms. 1. Zieleniewski
CAO
TO'Wnship of Oro-Medonte
Box lOO
148 Line 7 South
Oro, ON LOL 2XO
February 25,2004
Dear Ms. Zieleniewski:
RE: Township of Oro-Medonte
Sprucewood Estates - Phases 2 and 3
Further to the recent rectification of outstanding deficiencies, we herein recommend issuance of
the Certificate of Maintenance and Final Acc.eptance (AbovegrOl.md Works) for Sprucewood
Estates - Phase 2 and 3.
The outstanding deficiencies outlined in our April 16th, 2003 Inspection Report (see attached)
have now been completed.
All conditions have been fulfilled in our opinion, for the issuance of the Certificate of
Maintenance and Final Acceptance (Aboveground Works), for Sprucewood Estates - Phase 2
and 3. We recommend that the, Township pass a By-law authorizing the issuance of the
aforementioned certificate. We have attached a copy of the Certificate.
We would reCOIDI1lCmc:i tluu}h~ret1}aining Letter of Credit be released once all outstanding
Township, legal and,engi!le~ring afc~'lints have been received a.nd processed. The developer is
to provide a StatutoryDeClaratiori ofaccounts paid~
If you require further clarification, please contact the undersigned. We would appreciate
confirmation of the Lercer of Credit reduction for our records.
Yours truly,
~BZ AND ASSO~TES (BARRIE) LTD.
~s, C.B.T.
AML:jd-----
Copy: K.. Mathieson
Ene!. (2)
AOl
--------~File # 12-8921-5-..;50-
10 High StTeet, Barrie, Ontario L4N1W/ (705) 7lJ~9212 Fa.x. (70S) 734-0764 engp!an@rgrtl_on.ca
2/ 4
~
FILE,No.521 02/25 '04 15:36 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
PAGE 3/ 4
\
~
~,G.,R.:OBINSON AND ASSOCIATES (BARRIE) LTD.
TOWNSIDP ENGINEERS
CERTIFICATE OF
MAINTENANCE AND FINAL ACCEPTANCE
(Aboveeround Works)
MUNICIPALITY
Township of Oro-Medonte
PROJECT
S~~~~~~~od ~~~~ - rhase .~. and 3, Plan 51M-535
\,::,; ': .>... .~. :;'.: ".
. """:'~,",,'''' '" ;_.. '': ,.<-J; ;....:~ ,', ""_: _ 'j
DEVELOPER
Scott Silo Construction Limited
FILE NO.
File #12-89215-50 (MMA&H 43T-90071)
Desc..-iption of the Works:
Roadways in Phase 2 and 3 of SprubewoodEstates'SuDdivision consisting of:
. Nevis Rid(:!;e Drive trom Phase 11irriIht Station 0 '+ 230, southerly to the cul-de-sac, a distanoe of217.5
metres (713.58 feet). - PHASE 2
· Jennev Lane nom the intersection 'of Line 9 Oro-Medonte, easterly to the intersection of Nevis Ridge
Drive/Greenshields Crescent;irdistiribe of391 metres (1,282.81 feet). - PHASE 3
We, R.G. Robinson and Associates (Barrie) Ltd., notify the Municipality that to the best of our knowledge
and judgement:
1.
The Developer named~het~ih'i~~.~mpletedthe required maintenance work, has rectified known
deficiencies and has fulfilled the ptherterms of the Subdivision Agreement.
,~ ~:':.
2.
The period of maintenance of this Subdivision Agreement expires on the issuance of this
Certificate.
Date:
File III J.8921 5-50
_C',\
FILE No.521 02/25 '04 15:36 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
PAGE 4/ 4
~
RG Robinson
AND ASSOCIATES (BAlUUE) LTD.
Inspection Report
TO: Keith Mathieson, TOWD.Ihlp of Oro-MedoDte
FROM: A.M. Lees
RE: Sprucewood Estates - Phases 1 ud 3
DATE April 16,1003
FILE #12-89215-50
A Site Inspection for the end of Maintenance Period for Phases 2 and 3 was carried out by K. Mathieson; E.
Scott; and A. Lees, on April 2, 200,3...J'be,Cet1ificateofSubstantial Completion and Acceptance for
Aboveground Works was ori~lt.t~~encled on December 8, 1999. The following is a list of
outstanding items which must be cOmpleted:"'''''' ..... .
I. Street lights must be energized in Phases 2 and 3. The operation of the street tights are to be
confirmed;
2. Two guide posts are to be'repta'cl~(ht 'the {road culvert on Jeremy Lane;
3. The street name sign for "Nevis Ridge", is missing at the intersection of Greenshields and Nevis
ridge at lot 10;
4. All easement dedications totlie'LFdWnship are to be confinned;
5. O.L.S. Certification is to be provided by the Developer, conftnning that all survey bars are in place;
6. As-Constructed Drawings are to be provided to the Township Engineer for review and approval.
The Developer~s Engineer should review the requirements for as-constructed detail with the
Township Engineer. .. . .
7. Confirmation that 50% ofth Q$e~~bMltinPhases 2 and 3 is to be provided; as this is a
requirement prior to theenq, ., '.,m~tenAA~e period.
Submitted by;
-.< .{ ~:i..~ ,;::) '2~" .", ..\~.. -
~RDb~;) ASSOCiateS.@uri~)~", . .., . ..
~~ ;. ,f". ..~.
A.M. Lees, C.E.T.
c.c. E. Scott
1. Gourley
1. Zieleniewski
8921550Inspecrion04162003
.. "'"
RURAL
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TOWNSHIP OF ORO-MEDONTE
PLANNING ADVISORY COMMITTEE MINUTES
2003-2006 TERM
Monday, February 9,2004 @ 7:04 p.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Terry Allison
Robert Barlow
Mel Coutanche
Regrets:
Councillor Ralph Hough, Craig Drury
Staff Present:
Jennifer Zieleniewski, CAO; Andria Leigh, Senior Planner; Nick
McDonald, Meridian Planning Consultants Inc.; Janette Teeter,
Clerk's Assistant
Also Present:
M. Da Costa, L. Orsi, Nicola Mitchinson, Brent Clarkson
1. Opening of Meeting by Mayor
Mayor J. Neil Craig assumed the chair and called the meeting to order.
2. Adoption of Agenda
Motion No. P AC-1
Moved by Marshall, Seconded by Crawford
It is recommended that the agenda for the Planning Advisory Committee meeting of
Monday, February 9,2004 be received and adopted.
Carried.
\ 3~ - ~
3. Appointment of a Chairperson
Motion No. PAC-2
Moved by Crawford, Seconded by Marshall
It is recommended that Mayor J. Neil Craig be appointed Chair for the 2003-2006 Term
of The Township of Oro-Medonte Planning Advisory Committee.
Carried.
4. Role/Mandate of Planning Advisory Committee
Discussion.
5. Declaration of Pecuniary Interest and the General Nature Thereof - in
Accordance with the Act. (Copy of legislation provided to members for their
information)
None.
6. Minutes of Previous Meetings
None.
7. Update on Existing Planning Applications - Memo from Andria Leigh, Senior
Planner dated January 13, 2004 - Status of Planning Applications
Andria Leigh, Senior Planner, distributed a coloured map of the Current Development
Applications dated January 30, 2004.
Motion No. P AC-3
Moved by Marshall, Seconded by Crawford
It is recommended that the memorandum to Planning Advisory Committee dated
January 13, 2004 from Andria Leigh, Senior Planner and Nick McDonald, Meridian
Planning Consultants Inc., re: Status - Planning Applications be received.
Carried.
Page 2
Planning Advisory Committee Meeting - February 9, 2004
\3q - ~
8. Changes to Planning Act - Memo from Meridian Planning Consultants dated
February 2, 2004
Motion No. PAC-4
Moved by Buttineau, Seconded by Fountain
It is recommended that the memorandum to Township of Oro-Medonte Planning
Advisory Committee dated February 2,2004 from Nick McDonald, Meridian Planning
Consultants Inc., re: Changes to the Planning Act be received.
Carried.
9. Planning Application Deputations
a) 1091402 Ontario Limited and John William and Helen Bower Burch - Part of Lots
34,35, and 36, Concession 1 (Oro)
Motion No. P AC-5
Moved by Fountain, Seconded by Buttineau
It is recommended that the verbal information from MacNaughton Hermsen Britton
Clarkson (MHBC) Planning Limited re: 1091402 Ontario Limited, John and Helen Burch,
Part Lots 34,35 and 36, Concession 1, Township of Oro-Medonte (formerly Oro) be
received.
Carried.
Motion No. PAC-6
Moved by Buttineau, Seconded by Fountain
It is recommended that the Planning Report from Nick McDonald, Meridian Planning
Consultants Inc., dated February, 2004 re: 1091402 Ontario Limited, John and Helen
Burch, Part Lots 34,35,36, Concession 1 (E.P.R.) in the Township of Oro-Medonte
(formerly Oro) be received; and further that the application for Official Plan Amendment,
Zoning By-Law Amendment and Plan of Subdivision for Part Lots 34, 35, 36, Con. 1
(E.P.R.) in the Township of Oro-Medonte (formerly Oro) be refused as it does not
conform with the Official Plan.
Carried.
Page 3
Planning Advisory Committee Meeting - February 9, 2004
\ ~-\.,\
10. Other Business
Public Meeting - Monday February 16 at 7:00 p.m. (Horseshoe Resort Corporation
24 unit townhouse condominium)
Next Meeting - Monday March 8 at 7:00 p.m.
11.Adjournment
Motion No. PAC-7
Moved by Fountain, Seconded by Buttineau
It is recommended that we do now adjourn at 9:46 p.m.
Carried.
Mayor, J. Neil Craig
Senior Planner, Andria Leigh
Page 4
Planning Advisory Committee Meeting - February 9, 2004
Page 1 of2
Main Identity
From:
To:
Sent:
Subject:
"Lisa Groves" <Iisa@burlscreek.com>
<harry. hughes@oro-medonte.ca>
Wednesday, February 25,20042:52 PM
Oro-Medonte Soccer
February 25,2004
Mayor Craig, Councillors & Staff
Oro-Medonte Township
P.O. Box 100
Oro, ON LOL 2XO
VIA FACSIMILE: (705) 487-0133
Dear Mr. Mayor, Council & Staff:
I send this note to you from the hills of the Ozark Moutains where we
have been recharging our batteries for another season of activity at Burl's Creek
Family Event Park. It has come to my attention that it is that time of year again
when the young families of Oro-Medonte are registering for the 2004 soccer
season. In October of last year, 2003, I met with Mr. Carter of the Township Staff,
and a representative of the Oro-Medonte Soccer League. I felt that it was a
productive meeting and left with the sense that the 'ball was rolling'. However, I
understand that as of this date there has been no contract drafted containing the
updates that were discussed at the meeting in October 2003. In January 2004,
Mr. Carter assured my staff that everything was set to go he was just waiting on
Council approval.
Would it be possible to arrange to have this matter reviewed by Council,
with the appropriate action taken so we can proceed. I do not want to have the
children of the Township disappointed.
Respectfully, I remain, as always,
Donald P. Hanney
President
Burl's Creek Family Event Park
cc. neil.craig@oro-medonte.ca
2/26/04
.03/03/2004 12:46 FAX 7057263588
IgJ 002
,"
, ,
..
March 3,2004
Township of Ora-Medonte
148 Une 7 South
Oro, Ontario
LOl1XO
Attn; Mayor and Members of Council
RE; Speed limit in Craighurst
Ladies and Genttemen:
A little under a year ago, we petitioned council to look into the matter of reducing
the speed Umits in the Hamlet of Craighurst. As spring rapidly approaches, it will
not be long before citizens activities move back outdoors and once again our
safety and enjoyment of this urbanized rural setting is once again challenged.
As a result of the petition by its citizens, Oro-Medonte council petitioned the
County of Simcoe on July 16 to examine changes to the existing speed limits. As
a result of that petition, the County conducted another transportation study of the
area and issued the attached report. I am unaware if this information was ever
folWarded to Ora-Medonte council, so a copy is attached.
The contents of the report are disappointing to say the least since not only due
they ignore the democratic wishes of the residents, they proceed to suggest in
essence that the ends justifies the means. In this case, the County's position is
that since 69 % of all vehides were in fact traveling at a mean speed of 70 kmhlr
which supports 8 speed limit of 70 kmlhr therefore lowering the limit is not
warranted. The conctuskms of this report are exactly the point at issue, by virtue
of our present day driving habits, peopte tend to exceed the speed limit by
approximately 15%, therefore if the posting of a speed limit is to restrict the
speed at which vehicles travel through a built up area, and should that desired
result be that vehicles travel 50 kmlhr, then the logical conclusion would be to
support our petition that the speed be reduced to 50 km I hr.
I will take this occasion to reiterate that despite the arterial aspect of County
Roads 93 and 22, the Hamlet itself represents a distinctly ufban setting. It is
common practice that for the protection of citizens and property, a 50 km I hr
speed limit is commonly applied. This is borne out by an endless number of
developments that have a 50 kmlhr limit and also by the precedent established in
Hillsdale. It is also of significant importance in this case because of the ever
increasing truck traffIC on County Road 93 and significant increases in
recreational traffic on County Road 22.
03/03/2004 12:46 FAX 7057263588
~003
".
..
Within the report by the County. there is much to take exception to. As with any
-study" the conclusions drawn are directly as a result of the data collected. One
can easily argue the volume of pedestrian traffic, the volume of vehicular traffic
and more importantly the speed zone obsefVations. What is unclear is when the
speed readings were taken and at what locations. It is highly probable that the
mean speed in the intersection is vastly different than the speeds witn8$Sed at
the beginning of the speed zones. This was the reason used to suggest that the
speed zones be expanded to allow drivers to adjust their travel speed before
entering the reducted speed zone.
lastty , would bring to council's attention that the matter regarding the prohibition
of engine exhaust brakes on trucks has been referred back to Oro-Medonte
council as a noise by-law issue. Therefore this is action that can be taken at a
local government level.
By action of this ,letter, on behalf of the petitioners. I would request that Council
re-examine the issues of speed zone reduction, speed zone extension, speed
zone signage, community $8fety zone designation and engine brake prohibition
in the Village. Please keep in mind that we are not requesting a radical Of
ridiculous change on the part of the Municipality or County, we are simply
requesting that these levels of government recognize and acknowledge the,
desires of the citizens for a safe and reasonably quiet community.
Sincerely,
CR.9a Harris
Rod Harris
3300 Penetanguishene Road ( County Road 93 )
R.R.#1
Barrie, Ontario
L4M 4Y8
735-4500
790-8040
.03/03/2004 12:47 FAX 7057~63588
133/03/21i104 12;01 ENGINEERING CCl.NTY OF SIMCOE -+ ?26'?588
19] 004
NO.055 002
~
,.
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FROM:
Christian Metle. Transportation MaintenanCXt Manager
Chris Doherty. Engineering Technician
TO~
DATE: August 141 2.003
SUBJECT; Cty ReI 22-93. Craighurst Spe" Limit Reduction
FILE: T08...oo101e
RKomm,n_","
1. Lowering the existing speed Hmit of 60kmlhr on botb-roads through the Ham\et
of Craighurst Ie not wan-anted
2. Designation of the area to a Community Safety Zone is not warranted.
3. Extension of the 60 kmlhr zone on Cty Rd 93 in either direction from CraJghurst
is not warranted.
4. Extension of the 60kmInr zone on Cty Rd 22 te the west. from the existing 300
m to 650 m is warranted.
5. Extension of the 60kmlhr zone on Cty Rtf 22 to the east, from the Mdsting 30D
m to 400 m is wananted.
Conclus.
A speed Iknit rev.. .Iong cty Rei 22 and Cty Rei 93 in the Hamlet of Cfaighurst found
that the existing speed limit of 60 kmlhr was supported, therefore lowering of the speed
limit 18 not requited. .
A pedestrian review of the area was conducted and found a Community Safety Zone
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was not warranted. The pedestrian traffIC. was minimal and there are sidewalks with
adequate setbacks from the roadway.
A nMew of the length of the speed zones was ..~ conducted.. The ....Acm approach
of Cty Rd 22 to Craighum requires a 250m extenftOn of the exiating 80kmIhr ~ne to
provide additional speed reduction tor the access points to the existing subdMeion.
The eestem approach to Craighurst of Cty Ad 22 requites an exten~ of 100m. This
extension provides vehicles added $tOpping distance to the intersectiOn.
~qro"nd
Correspondence h8s been recetvec:t from The Township of Oro-Medonte with regards to
residents of the Hamlet of Cnsighurst requesting the examination of speed 1imtts and
zones in their community. Tn. roads req~ested in thi, e.xaminaPon are E I W ~ Cty ReI
22 and N I S cty ReI 93.
~ ftDIIW
The Hamlet of Creighurst is made up of 28 Rt8identtaf driveways to the north end 17
residenti81 driveways to th$ south on Cty Rd 93. On Cty Ad 22 there is a subdivision
with 49 develop" ,. to "9 weft! The eubdivi$ion has 2 access roads ftiIJnQ onto Cty
Rd 22. The traffic in and out of the subdMsion is minimal. To the east the,. are 2
reaidential drN'eways. There are minimal commercia' lots scattered throughout
Crelghurst. The main commerc'" development .s tocated at 3 of the 4 com.,. of the
1ntersectIon of Cty Rd's 22 and 93. On the northWest" cornerthereis a -grocery atore with
2 access poi"" 8 School Bua company with 2 acceu palma. and a gas atation with 1
driveway atXeSe to Cty Rd 22 and 1 dJ1veway aece&$ to Cty Rd 93. Thele ate 2
restauranta on the northeast and southeast comena. both with driveway acce&8 to Cty
Rd 22 and Cty Rd 93. The southwest comer is 8 residentiaf lot.
The main Intersection of Cty Ad 22 end 93 is 8 signalized Interaection with pede8trian
controls In all directions. There 11 a pedeatrian sidewalk on 3 of the 4 legs of the
inteJ'SeCtion wjIJ) atppropria. ~ from tho edge of pavement. There is no aidewelk
on the eastern leg of Cty Rd 22.
A review of the pedestrian flCtivity was completed and found that a Community Safety
Zone was not warranted. The pedestrian traffic was geraenally Hght throughout the
community. It was found there was minimal pedestrian tmmc <In a" tktowaJkI mod)'
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travelling to the grocery store. The heavier pedestrian traffic was concentrated in the
parking lots for the a restaurants. gas station. and grocefY store. There is suffiCient
pedeetri8n croeeing stgnelization at the traffic tight to allaN for pedestrian CIOS$lng of
the roadway in aM directions. The design of the sideNIIlks and setbacks are 10
provincial. standan:ls. Given th8H fectors a Community Safely Zone would not be
warranted.
A speed nrvIew was done on aU 4 legs of the intersection. and found a lowering of the
speed limit from eDkrnJh was not Justified. Some of the facto.. used in detennlning the I
speed limit include actual operating speeds.. lane width... shoulder type, pedestrian traffic
and street class. On the north I south route of Cty Rd 93 the Pace (speed range of
15km1111n which targ_t number of observatione were recorded) was between 62.5 and
SO.5 kmlh. 89% of vehIdes obseMKI were within tNa range. The median speed
(middle value of au .. speeds) for this teetion wea found to be 7Okm1h~ The data
GOIJected. supports a epeed limit of 70 kmJb kL thia ares; therefore a fawering.of the
$peed limit to 50 kmfh ia not warranted. The results for the eaet I weet RMe of Cty Rd
22 found the Pace was between 53.5 and 71.6 kmIh with 83% ofvehides in this fange.
The median speed was 88 kmIh. The data collected for this section also ~ a
speed limit of 70 kmih. A separate study was done on Cty Ad 11 in Edgar. Th" aree
was a SOktrtlh zone. It was found. that vehicle$ were still exceeding the posted limit by
10- 16 kmlh. The resutts of this etudy revealed 8 posted limit of eokmlh would be
acceptable 1hrough Edgar. The naults of the speed review for Cty Ad 22193 warrant a
limit of 10 kmIh through Creighum in all directione. The _sting speed Omit is 60kmIh
therefore . lowering of the speed limit to SO krnIh is not wananted. With regards to the
excessive speeds through the community. it is felt that this is more of a laW
enfon:ement Issue. Perhaps they could forward their concerns to the local pofice fon:e.
In reviewing the length of the 8P88d zones through 1he GOITImUnJty it was found the
existing eondltions were 700 m speed ZOI-' in both ~ north IIOUth on Cty Rd
93. The speed. zone on the Mall west section Of Cty Rd 22 was 300 m In either
dil'8Ction. The 700 m zone seems long but thie section 1akes into account the
resldenttal drtveways eccessing Cty Rei 93. Beyond the 100m zone both nora..and
south there are no significant residential or pedestrian factors to warrant e3d8nd1ng the
speed zone.
Examining the west leg of Cty Rd 22 the existing zone starts mtdway between the 2
roads used for entering and uitlng the subdiVision. There ia a Ievet railway ClQ88ing.to
the wut of Procee Circle. Obsenr.iag..tbe traffic patteme.it ...found _at drivers slow
down to cross the tracke end then start accelerating up to the 60 kmIh zone. If the
exidnQ speed zone is extended 260 m from ..sting lengths ttUs shoutd accornpIlh 2
things. It wffl encompass the western most entrance to the aubdMsioft in the zone and
lower the chances of accidents frotn tuming Y8hicles. Also if extended, the tIfJOkrnfh
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Ahead" sign wll be pIKed very close to the raftway crosaing. with the vehicles already
.'owiI'\1 to ClOSS the tracks this wiIIgiYe them less of a chance to accelerate and UGllfJCI
the posted speed limits. An extension of the existing zone by 250 m is supported.
The eastern leg of the speed lOne along Cty Rd 22 extends from the ~on 300 m
to the east. There are limited residential entrancea. In thts area it was found that the
speeds were somewhat higher en this section with vehiclee travelling from __ 80kmIh
zone to the exi&tinQ 60 kmIh zone. Appro'lCit'118tety 800m from the intersection there is a
slight downhllt and then uphll grade approaching the 1nterMCtiOn. Sevara11est tunS
were done 0" this sectton driving at different speeds each time. At higher rates of
speed. the speed zone seem$ adualty seems short. and the intersection approaches
quite quickly. By extending the speed zone by 100 meters this will incI8aSe"e
stopping distance. This should give drivers more distance to reduce speed prior to
entenng the Intersection. therefore lowering the speedS on approach. An ....ion of
the "Ung zone by 100m is warranted.
Chris Doherty
Engineering Tech II
\ G ~ \
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NUMBER 2004-017
Being a By-law to provide a schedule of retention periods for the records of the
Township of Oro-Medonte and to repeal By-law No. 94-40
WHEREAS Section 255 of the Municipal Act 2001, S.O. 2001, c. 25, as amended, provides that
a municipality may, subject to the approval of the municipal auditor, establish retention periods
during which the records of the municipality and local boards of the municipality must be
retained and preserved in accordance with Section 254 thereof;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it
desirable to establish retention periods for the records of the municipality by enactment of this
by-law;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte enacts as
follows:
1. DEFINITIONS
a) "auditor" means the person or firm appointed by the Council of the Township from time
to time to perform the annual audit of the records of the Township.
b) "dispose" means to destroy and "disposition" has a corresponding meaning.
c) "files" has the same meaning as "records" and may be used inter-changeably.
d) "Records Management Coordinator" means the Township's Records Management
Coordinator.
e) "official records" means records that serve important functions of the Township, such as
supporting program delivery or policy development, meeting legal, financial and other
official requirements, or providing evidence of decisions and actions.
f) "records" means any recorded information, however recorded, whether in printed form,
on film, by electronic means or otherwise, including correspondence, memoranda,
plans, maps, drawings, graphic works, photographs, film, microfilm, microfiche, sound
records, videotapes, LaserFiche, e-mail, machine readable records, and any other
documentary material regardless of physical form or characteristics, and including
"official records" and "transitory records".
g) "retention period" means the period of time during which records must be kept by the
Township before they may be disposed of.
h) "retention schedule" means the schedule prescribing how long specific records must be
retained before they may be disposed of.
i) "Township" means The Corporation of the Township of Oro-Medonte.
j) "transitory records" means records kept solely for convenience of reference and of
limited value in documenting the planning or implementation of Township policy or
programs, such as:
i) copies of miscellaneous notices or memoranda concerning routine administrative
matters or other minor issues;
ii) information copies of widely distributed materials, such as minutes, agendas and
newsletters, unless the information copy has been annotated to reflect significant
input or for other program purposes;
Hi) preliminary drafts of letters, memoranda or reports and other informal notes
which do not represent significant steps in the preparation of a final document
and which do not record decisions;
iv) duplicate copies of documents in the same medium which are retained only for
convenience or future distribution;
v) voice-mail messages;
vi) e-mal messages and other communications that do not relate to Township
business;
vii) copies of publications, such as, published reports, administration manuals,
telephone directories, catalogues, pamphlets or periodicals;
viii) duplicate stocks of obsolete publications, pamphlets or blank forms;
\\D
ix) unsolicited advertising materials, including brochures, company profiles and price
lists.
2. SCOPE NOTESI RETENTION SCHEDULE
a) The scope notes attached hereto as Schedule "A" and the records retention schedule
attached hereto as Schedule "B", form part of this by-law.
b) The Records Management Coordinator shall administer this by-law and shall ensure
that the retention periods set out in Schedule "B" attached hereto comply with all
relevant legal requirements for records retention.
c) In determining the retention periods for any records, the Records Management
Coordinator shall consider, in consultation with other Township employees where
appropriate:
i) The operational nature of the records, including the period of time during which
the Township uses the records to perform its functions;
ii) The legal nature of the records, including the period of time necessary to comply
with statutory or regulatory requirements or requirements imposed by
agreements, permits or similar documents, or to ensure that the records are
available in case of investigation or litigation;
Hi) The fiscal nature of the records, including the period to time necessary for audit
or tax purposes; and,
iv) The historical nature of the records, including the long-term value ofthe records
for documenting past events or the origins and history of the Township.
3. EMPLOYEE RESPONSIBILITIES
a) All Township employees who create, wort< with or manage records shall:"
i) Comply with the retention periods as specified in Schedule "B" attached hereto;
H) Ensure that official records in their custody or control are protected from
inadvertent destruction or damage; and,
iii) Ensure that transitory records in their custody or control are destroyed when they
are no longer needed for short-term reference.
4. RECORDS MANAGEMENT COORDINATOR
a) The Records Management Coordinator shall:
i) Develop and administer policies and establish and administer procedures for the
Township's records management program;
ii) Periodically review and make recommendations with respect to this by-law,
including Schedule "A" and Schedule "B" attached hereto;
iii) Ensure that official records are preserved and disposed of in accordance with
Schedule "A" attached hereto; and,
iv) Ensure that all disposition notices prepared pursuant to Subsection (a) of Section
5 of this by-law and all certificates of disposition prepared pursuant to Subsection
(f) of Section 5 of this by-law are preserved.
5. DISPOSITION OF RECORDS
a) The Records Management Coordinator shall notify the appropriate Township
department head or manager in writing of the scheduled disposition of records,
including a list of the records eligible for disposition and the scheduled disposition date.
b) The Township department head or manager shall notify the Records Management
Coordinator in writing, before the scheduled disposition date, whether any of the
records included in the disposition notice need to be retained past the scheduled
disposition date, and the reason why such further retention is necessary.
c) Where appropriate and taking into account the principles governing the disposition of
official records, the Records Management Coordinator shall re-schedule the disposition
of any records listed in the notice referred to in Subsection (b) of this Section for up to
one year later than the scheduled disposition date.
d) Re-scheduling the disposition of any records beyond a one year period requires written
notice from the Township department head or manager to the Records Management
Coordinator for each additional year.
e) If no notice is received under Subsection (b) of Section 5 of this by-law before the
scheduled disposition date, the records shall be deemed to be authorized for disposition
by the Township department head or manager.
f) When official records have been disposed of pursuant to this by-law, the Records
Management Coordinator shall obtain written confirmation of such disposition.
6. PRINCIPLES GOVERNING THE DESTRUCTION OF OFFICIAL RECORDS
a) The following principles govern the destruction of official records:
i) When there are no further business or legal reasons for retaining official records,
they shall be destroyed;
ii) Official records pertaining to pending or actual investigation or litigation shall not
be destroyed;
iii) Official records disposed of at the end of a retention period, as well as drafts and
copies of records disposed of on a regular basis, shall be destroyed in a way that
preserves the confidentiality of any information they contain.
b) Official records in the custody or control of the Township shall not be destroyed unless
such records are older than the retention period set out in Schedule "B" attached hereto
and have been identified in a disposition notice prepared pursuant to Subsection (a) of
Section 5 of this by-law.
c) Copies of official records may be destroyed at any time if the original records are being
retained in accordance with Schedule "B" attached hereto.
7. APPROVAL OF BY-LAW
a) This by-law shall not take effect until the Township's auditor has approved it in writing.
8. CITING OF BY-LAW
a) This by-law may be cited as the "Records Retention By-law".
By-law read a first and second time this 3'd day of March 2004.
By-law read a third time and finally passed this day of 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
Date
Auditor, BDO Dunwoody LLP
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Schedule "An to By-law 2004-017
Records Classification System
SCOPE NOTES FOR
PRIMARY SUBJECTS
Page 1 of 33
February 2004
A ADMINISTRATION
Includes records regarding routine administration and office services functions.
BF BLANK FORMS
Includes current Blank Forms used by the Municipality.
C COUNCIL, BOARDS AND BY-LAWS
Includes records regarding the establishment of policy and by-laws, and the
operations of Council and of Boards for which Council is responsible.
D DEVELOPMENT AND PLANNING
Includes records regarding municipal development and planning. Includes
general studies as well as official plans, zoning, subdivision and site plan
development files, etc. Subjects are grouped according to long range vs.
departmental planning.
E ENVIRONMENTAL SERVICES
Includes records regarding provision of public works and other environmental
services other than roads. Includes water works, sewers, treatment plans, waste
management and environmental monitoring. Also includes tree removal and
pruning.
F FINANCE AND ACCOUNTING
Includes records regarding the management of funds.
H HUMAN RESOURCES
Includes records regarding the Municipality's relationship with its employees.
I ncludes records regarding general staff programs as well as information on
specific employees.
L LEGAL AFFAIRS
Includes records regarding legal matters as well as contracts and agreements,
insurance and real estate matters.
MAN MANUALS
Includes manuals, publications, booklets.
M MEDIA AND PUBLIC RELATIONS
Includes records regarding the Municipality's relationship with the media and the
general public.
P PROTECTION AND ENFORCEMENT SERVICES
Includes records regarding the operational functions of law enforcement,
licensing, public protection and fire prevention within the community.
\~ c\ ~ 5
Schedule "A" to By-law 2004-017
Records Classification System
Page 2 of 33
SCOPE NOTES FOR
PRIMARY SUBJECTS
February 2004
R RECREATION AND CULTURE
Includes records regarding the provision of recreational and cultural services to
the community.
S SOCIAL AND HEALTH CARE SERVICES
Includes records regarding social services and health care programs.
T TRANSPORTATION SERVICES
Includes records regarding the development and improvement of transportation
systems (roads and public transit).
V VEHICLES AND EQUIPMENT
Includes records regarding municipal vehicles and equipments. Includes records
on fleet management, mobile equipment, and protective equipment and related
maintenance activities.
\ \.Q ~\p
Schedule "Au to By-law 2004-017
Records Classification System
Page 3 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
A - ADMINISTRATION
AOO ADMINISTRATION - GENERAL
Includes administrative records which cannot be classified elsewhere. Use only
if no other heading is available.
A01 ASSOCIATIONS AND ORGANIZATIONS
Includes correspondence, minutes, agenda, notices and reports regarding
organizations and associations to which staff belongs or with which they
communicate in the course of their duties.
See also A 16 for organizations to which regular communication takes
place with the municipality.
Excludes Membership Fees - see Accounts Payable F01
A02 STAFF COMMITTEES AND MEETINGS
Includes records regarding the activities of staff committees and meetings.
Includes notices of meetings, agenda, minutes, etc. May also include copies of
staff activity reports and miscellaneous staff memos.
Excludes Council Minutes and Agenda - see C03-C04
Standing Committees - see CDS-C06
A03 COMPUTERIINFORMATION SYSTEMS
Includes records regarding all types of information systems in use. Includes
computer hardware, computer software, data transmission, system design and
implementation, quality control, office automation and electronic correspondence
management.
Excludes Reports - file by subject
Acquisitions - see Quotations and Tenders F18
A04 CONFERENCES AND SEMINARS
Includes invitations, approvals, agenda, notes on proceedings and other records
regarding conferences, conventions, seminars and special functions attended by
staff or sponsored by the municipality.
Excludes Travel and Accommodation - see A 13
Speeches and Presentations - see M08
Employee and Council Expenses - see F09
Ceremonies and Events - see M02
A05 CONSULTANTS
Includes correspondence, proposals, resumes and other documents regarding
the selection, appointment and monitoring of consultants. May include similar
records regarding legal solicitors.
Excludes Reports - file by subject
Quotations and Tenders - see F 18
\~
Schedule "A" to By-law 2004-017
Records Classification System
Page 4 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
A - ADMINISTRATION
February 2004
A06 INVENTORY CONTROL
Includes inventory statements and reports, and all other records regarding the
control of supplies, fuel and small equipment stock levels.
Excludes Assets - see F06
A07 OFFICE EQUIPMENT AND FURNITURE
Includes records regarding the design and maintenance of owned and leased
office equipment and furniture. Includes copiers, fax, etc.
Excludes Computer Hardware and Software - see Computer/Information
Systems A03
Service Agreements - see Control and Agreements - Simple
L14
Assets - see F06
A08 OFFICE SERVICES
Includes records regarding rates and services provided by courier, mail.and
postage firms. Also includes records regarding the inter-office mail system,
internal printing and word processing services.
A09 POLICIES AND PROCEDURES
Includes policy and procedure manuals, guidelines and directives.
A10 RECORDS MANAGEMENT
Includes information regarding the management of corporate records, regardless
of medium. Specific records include file listings, feasibility studies and records
centre operations.
Excludes Retention By-law - see C01
Policies and Procedures - see A09
Records Disposition - see A 11
A11 RECORDS DISPOSITION
Includes records regarding the disposition of municipal records. Includes the
disposal method used and forms authorizing and describing the destruction of
records.
A12 TELECOMMUNICATIONS SYSTEMS
Includes records regarding all types of telecommunications systems. Includes
telephone systems, facsimile machines, base and mobile stations, towers,
antennae, police and fire communications systems and 911 emergency systems.
Excludes Licenses - see P09
Assets - see F06
Long Distance Call Records - see Accounts Payable F01
Agreements - see Contracts and Agreements L04 or L 14
.
\lct~ -~
Schedule "A" to By-law 2004-017
Records Classification System
Page 5 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
A - ADMINISTRATION
February 2004
A13 TRAVEL AND ACCOMMODATION
Includes records regarding travel and accommodation arrangements. Includes
itineraries, maps, authorizations, reservations, rented vehicles and catalogues
and brochures concerning hotels, convention sites and restaurants.
Excludes Employee and Council Expenses - see F09
A14 UNIFORMS AND CLOTHING
Includes records regarding uniforms and special clothing used by municipal staff
members, such as police uniforms, firefighters' clothing and safety clothing used
by utilities operators.
A15 VENDORS AND SUPPLIERS
Includes records regarding vendors and suppliers of goods and services as well
as information about these goods and services, such as catalogues, price lists,
correspondence and bidders information sheets.
Excludes Purchase Orders and Requisitions - see F17
Office Equipment - owned and leased - see A07
Fleet Management - see V01
A16 INTERGOVERNMENTAL RELATIONS
Includes correspondence and other records of a general nature regarding the
relationship between the municipality and all other levelsof government (such as
telephone numbers, contact names, etc.). May include correspondence to and
from Boards and Commissions.
Where possible, these records should be filed by their subject, not the
originator or recipient of the report and/or correspondence.
A17 FREEDOM OF INFORMATION
Includes documents regarding the municipality's responsibilities under the
Municipa/ Freedom of Information and Protection of Privacy Act, and records
regarding the handling of requests under the Act.
Excludes Copies of the Act - see Provincial Legislation L 11
Complaints and Inquiries - see M04
A18 SECURITY
Includes reports, logs and other records regarding the security of offices/facilities
and properties such as security passes and control of keys.
Excludes Vandalism Reports - see Incident/Reports P05
Computer Security - see Computer/Information Systems A03
Schedule "A" to By-law 2004-017
Records Classification System
Page 6 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
A - ADMINISTRATION
February 2004
A19 FACILITIES CONSTRUCTION AND RENOVATIONS
Includes records for the planning and construction of municipal facilities such as
fire stations, pools and office buildings. Includes site meetings, consultants'
reports and cost reports. Also includes architectural and engineering drawings.
A20 BUILDING AND PROPERTY MAINTENANCE
Includes records regarding the maintenance of the municipality's buildings and
properties, such as cemeteries, bus terminals, garages, libraries and office
buildings. Includes exterior maintenance of buildings, landscaping, grounds
keeping and grass cutting including records regarding community halls. Also
includes interior design of buildings, including floor layouts, office cleaning and
Engineering evaluation reports of water systems.
Excludes Parks Management - see R04
Recreational Facilities - see R05
A21 FACILITIES BOOKINGS
Includes copies of permits and bookings issued for the rental of recreational and
administrative facilities for specific activities.
"
Schedule "A" to By-law 2004-017
Records Classification System
Page.7 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
C - COUNCIL, BOARDS AND BY-LAWS
February 2004
COO COUNCIL, BOARDS AND BY-LAWS - GENERAL
Includes records regarding Council, Boards and By-laws which cannot be
classified elsewhere. Use only if no other heading is available.
C01 BY -LAWS
Includes final versions of the municipality's by-laws and amendments and
attachments that are legally part of the by-laws.
Excludes Background information - file by subject
By-laws - Other Municipalities - see C01 A
C01A BY-LAWS - OTHER MUNICIPALITIES
Includes by-laws and amendments from other municipalities.
C02 BY -LAWS - DRAFTS
Includes draft versions of by-laws of interest.
C03 COUNCIL AGENDA
Includes notices of meetings and agenda of Council meetings as well as
working notes used in agenda preparation.
C04 COUNCIL MINUTES
Includes minutes of the proceedings of Council meetings. Includes attachments
to the minutes.
Excludes Council Committees - see C05 - C06
Reports to Council - see C 11
C05 COUNCIL COMMITTEE AGENDA
Includes notices of meetings and agenda for Committees of Council as well as
working notes used in agenda preparation.
C06 COUNCIL COMMITTEE MINUTES
Includes minutes of Committees of Council meetings. Includes attachments to
the minutes.
C07 ELECTIONS
Includes returned notices, lists of officials, voters' lists, nominations, and
information on polling places and ward boundaries, advertising.
Excludes Election Results - see C07 A
Election Ballots - see C07B
C07 A ELECTION RESULTS
Includes records regarding final election results.
\\.0 ~. \
Schedule "An to By-law 2004-017
Records Classification System
Page 8 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
C - COUNCIL, BOARDS AND BY-LAWS
February 2004
C07B ELECTION BALLOTS
Includes completed election ballots.
C08 GOALS AND OBJECTIVES
Includes records regarding strategic planning, goals and objectives and mission
statements.
COg MOTIONS AND RESOLUTIONS
Includes final signed versions of resolutions and motions of Council
C10 POLICE VILLAGE ISSUES
Includes information regarding all police village matters.
C11 REPORTS TO COUNCIL
Includes records regarding all departmental Reports to Council.
C12 APPOINTMENTS TO BOARDS AND COMMITTEES
Includes records regarding appointments by Council of staff, Council members
and others to various Boards and/or Committees.
C13 MOTIONS AND RESOLUTIONS - OTHER MUNICIPALITIES
Includes records regarding motions and resolutions received from other
municipalities/boards/agencies.
\"-0
Schedule "A" to By-law 2004-017
Records Classification System
Page 9 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
D - DEVELOPMENT AND PLANNING
February 2004
DOO DEVELOPMENT AND PLANNING - GENERAL
Includes records regarding development and planning which cannot be
classified elsewhere. Use only if no other heading is available.
D01 DEMOGRAPHIC STUDIES
Includes records regarding trends in population growth, census reports and
density studies. Also includes records regarding the type, level and rate of
growth of employment, unemployment statistics, composition of the workforce,
etc.
Excludes Vital Statistics - see L 12
D02 ECONOMIC DEVELOPMENT
Includes records regarding the field of Economic Development, Industrial
Development and the growth of the economy. Includes studies, statistics,
projections, etc.
Excludes Demographic Studies - see D01
Residential Development - see D04
Tourism - see D06
D03 ENVIRONMENT PLANNING
Includes records regarding general types of environmental studies with a long
range planning emphasis, such as storm drainage and flood control planning,
parks and open spaces planning and waste management planning.
Excludes Environmental Monitoring - see E05
Waste Management - see EO?
D04 RESIDENTIAL DEVELOPMENT
Includes records regarding the availability of housing. Includes general
assessments of the need for affordable housing, occupancy rates, housing cost
statistics, etc. Includes monthly Building Department reports.
D05 NATURAL RESOURCES
Includes records regarding the management and preservation of forests,
records regarding the characteristics of various mineral as well as mineral
deposits and other natural resources information including gravel pit license
applications, etc.
D06 TOURISM
Includes records regarding the tourism industry and efforts made to promote
and encourage tourism such as the use of the municipality as a convention site
or special event.
- '1
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Records Classification System
Page 10 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
D - DEVELOPMENT AND PLANNING
February 2004
D07 CONDOMINIUM PLANS
Includes records regarding the approval of plans of condominiums. Includes
drawings, technical reports, correspondence, written comments, working notes
and background information and applications.
DOS OFFICIAL PLANS
Includes the official plan and amendments to the official plan. Also includes
secondary plans and amendments, containing detailed objectives and policies
concerning the planning, development and redevelopment of specific planning
districts.
Excludes Official Plan Amendment Applications - see D09
DOg OFFICIAL PLAN AMENDMENT APPLICATIONS
Includes applications to amend the official plan or secondary plans, background
reports, staff reports, notices, planning studies related to proposed official plan
amendments, resolutions and decisions.
Excludes OMB Decisions - see Appeals and Hearings L01
D10 SEVERANCES
Includes records regarding the granting of severances to parcels of land.
D11 SITE PLAN CONTROL
Includes records regarding the provision of services to individual land sites.
Includes water, sewage, utility approvals, comments and correspondence. Also
includes correspondence regarding parking areas, drainage and driveways.
Excludes Systems for Servicing Land - see relevant subject
Site Plan Agreements - see Contracts and Agreements - under
sealL04
D12 SUBDIVISION PLANS
Includes records regarding the approval of plans of subdivisions (both
residential and commercial). Includes drawings, technical reports,
correspondence, written comments, working notes and background information.
Includes clearance letters, draft approved plans and "red line" revisions,
applications, registered plans and changes to approved plans.
Excludes Subdivision Agreements - see Contracts and Agreements -
undersealL04
D13 VARIANCES
Includes records regarding the granting of variances in land use from existing
zoning regulations.
Excludes Budget Variances - see Budgets and Estimates F05
\ \yc, - \ '-\
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Records Classification System
Page 11 of 33
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SECONDARY SUBJECTS
D - DEVELOPMENT AND PLANNING
February 2004
D14 ZONING
Includes records and standards regarding the designation of zones for land use
planning purposes. Includes zoning applications.
Excludes Zoning By-laws - see By-laws C01
Variances - see D13
D15 EASEMENTS
Includes all records on Rights of Way and Easements concerning municipal
ownership of private lands in order to maintain public services such as water
and sewer lines that cross private property. Also includes records regarding all
Township waterfront right of ways.
Excludes Original Agreements - see Contacts and Agreements - under
sealL04
D16 ENCROACHMENTS
Includes all records regarding private properties and buildings, etc. encroaching
on municipal lands. Also includes surveys and any other related
documentation.
Excludes Original Agreements - see Contacts and Agreements - under
sealL04
Original Encroachment By-laws - see By-laws C01
D17 ANNEXATION/AMALGAMATION
Includes all records pertaining to the annexing and amalgamating of land
adjacent to municipal lands to accommodate growth. May include studies on
County restructuring.
D18 COMMUNITY IMPROVEMENT PROJECTS
Includes records, studies, statistics and any required background information on
community development programs. Examples include Ontario Neighbourhood
Improvement Programs, Community Area Improvement Programs, BIA, BIC,
PRIDE, etc. May also include records on housing rehabilitation programs, i.e.
RRAP, CMHC.
Excludes Economic Development - see D02
D19 REFERENCE PLANS
Includes Registered Deposit Plans (RD Plans), site plans, property survey plans
as received from Registry Office.
D20 MUNICIPAL ADDRESSING SYSTEM, G.I.S., BASE MAPPING
Includes records regarding Ontario Base Mapping, requests for and assignment
of new subdivision and other street names and numbers and Geographical
Information Systems.
\
Schedule "A" to By-law 2004-017
Records Classification System
Page 12 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
D - DEVELOPMENT AND PLANNING
February 2004
D21 INDUSTRIAL/COMMERCIAL DEVELOPMENT
Includes records regarding promotion and development of industry and
commerce. Includes studies, statistics, projections, etc.
D22 PROPERTY FILES
Includes records regarding the history of development on individual properties
within the municipality. Files are maintained by roll number.
D23 PLANNING APPLICATIONS - OTHER MUNICIPALITIES
Includes records regarding planning applications received from other
municipalities.
Schedule uA" to By-law 2004-017
Records Classification System
Page 13 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
E - ENVIRONMENTAL SERVICES
February 2004
EOO ENVIRONMENTAL SERVICES - GENERAL
Includes records regarding environmental services which cannot be classified
elsewhere. Use only if no other heading is available.
E01 SANITARY SEWERS
Includes records regarding the design, construction and maintenance of sanitary
sewers and septic tanks. Includes specifications and monitoring of septic
systems.
Excludes Waste Management - see EO?
Storm Sewers - see E02
Treatment Plans - see E03
E02 STORM SEWERS
Includes records regarding the design, construction and maintenance of storm
sewers and septic systems.
E03 TREATMENT PLANS
Includes records regarding the operation of treatment and pumping stations and
lagoons.
Excludes Water Pumping Stations - see Water Works E08
E04 TREES
Includes records regarding tree removal, planting, trimming, pruning and tree
preservation.
E05 ENVIRONMENTAL MONITORING
Includes records regarding the routine monitoring of water quantity and air
quality as well as responses to interference with quality or quantity. Also
includes monitoring and control of creeks and floods, weeds, noise, erosion, top
soil and storm water.
Excludes By-law Enforcement - see P01
Complaints and Inquiries - see M04
Conservation Authorities - see Intergovernmental Relations A 16
Water Quality - see E10
E06 UTILITIES
Includes records regarding utility services provided to residents. Includes
telephone lines, gas mains, power lines, etc.
Excludes Site Plans - see Site Plan Control D11
\~ ~\
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Records Classification System
Page 14 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
E - ENVIRONMENTAL SERVICES
E07 WASTE MANAGEMENT
Includes records regarding the collection and disposal of waste. Includes landfill
site records, recycling, energy from waste, source separation, collection
services and composting.
Excludes Sanitary Sewers - see E01
Environment Planning - see D03
E08 WATER WORKS
Includes records regarding the design, construction and maintenance of water
mains, tanks, pipelines and related facilities and equipment including water
meters.
E09 DRAINS
Includes records regarding the design, construction and maintenance of rural
drains. Also includes engineer reports, petitions, assessments, general
specifications and correspondence. May include convenience copies of
tenders, by-laws and grants.
Excludes Tile Drainage Loans - see Debentures and Bonds F08
E10 WATER QUALITY - MUNICIPAL SYSTEMS
Includes records regarding the routine testing, control and monitoring of water
quality for municipal water systems.
E11 STORM WATER QUALITY
Includes certificate of approvals, records and monitoring of municipal storm
water management facilities.
E12 WATER TEST RESULTS AND REPORTS
Includes records from laboratory regarding weekly bacterial samples of water
from municipal water systems and community halls. Also includes water sample
results from public swimming areas.
E13 LAKESHORE IMPROVEMENTS
Includes records regarding shoreline rehabilitation.
Schedule" A" to By-law 2004-017
Records Classification System
Page 15 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
F - FINANCE AND ACCOUNTING
FOO FINANCE AND ACCOUNTING - GENERAL
Includes records regarding finance and accounting which cannot be classified
elsewhere. Use only if no other heading is available.
F01 ACCOUNTS PAYABLE
Includes records documenting funds payable by the municipality, such as paid
invoices, rebates, payable reports, membership fees and telephone bills.
F02 ACCOUNTS RECEIVABLE
Includes records documenting funds owing to the municipality, such as invoices,
billing listings and recoveries reports. Includes tax, water, rent receivables and
overdue taxes. This category also contains information on tax rebate programs
available to members of the public
Excludes Write Offs - see F23
F03 AUDITS
Includes records regarding internal and external financial audits of accounts.
Excludes Operation Audits - see relevant subject
Audited Financial Statements - see Financial Statements F10
F04 BANKING
Includes records regarding banking transactions and relationships with banks.
Includes bank statements, bank reconciliations and deposit records.
Excludes Banking Proposals - see Quotations and Tenders F18
F05 BUDGETS AND ESTIMATES
Includes departmental and corporate budgets, both capital and operating.
Includes all working notes, calculations and background documentation. Also
includes Budget Variances, Assessment Analysis and other budgets which
affect taxation.
F06 ASSETS
Includes records regarding current and fixed assets. Includes inventories as
well as records of initial expenditure, depreciation, amortization and disposal.
Excludes Land Acquisition and Sale - see L07
F07 CHEQUES
Includes all cancelled cheques issued. Also includes cheque requisitions,
cheque listings, and supporting documents used to authorize issuance of
cheques.
Excludes Banking - see F04
\\9 c\ - \ ~
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Records Classification System
Page 16 of 33
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SECONDARY SUBJECTS
F - FINANCE AND ACCOUNTING
February 2004
F08 DEBENTURES AND BONDS
Includes records regarding debentures and bonds issued including Tile
Drainage Loans. Includes information regarding the initial issuance of the
debenture or bond as well as all records of payments made to investors.
Excludes Debenture Registers - see Subsidiary Ledgers, Registers and
Journals F14
FOg EMPLOYEE AND COUNCIL EXPENSES
Includes travel and meeting expense statements and all receipts submitted by
employees or Council and Committee members to substantiate expense claims.
F10 FINANCIAL STATEMENTS/FINANCIAL INFORMATION RETURN
Includes the Balance Sheet, Income Statement and Statement of Source and
Application of Funds.
Excludes Working Papers - see Financial Information Return- Working
Papers - F10A
F10A FINANCIAL INFORMATION RETURN - WORKING PAPERS
Includes all working notes, calculations, trial balance and background
documentation for preparation of the Financial Information Return.
F11 GRANTS AND LOANS
Includes records regarding revenue generated in the form of grants-in-lieu,
provincial and federal grants, loans and subsidies. Also includes submission,
acknowledgements, reports, road subsidies and tax rebate programs. Includes
grants provided through budget deliberations.
F12 INVESTMENTS
Includes records regarding the municipality's investments, term deposits and
promissory notes.
F13 JOURNAL VOUCHERS
Includes completed journal voucher forms, input forms and all background
documentation used to substantiate journal entries.
F14 SUBSIDIARY LEDGERS, REGISTERS AND JOURNALS
Includes all subsidiary ledgers, registers and journals such as Payment and
Receipt Journals and Debenture Registers.
Excludes Documents and vouchers used to support entries - see relevant
subject in this Primary
Payroll Registers - see Permanent Payroll Records - F26
Schedule "A" to By-law 2004-017
Records Classification System
Page 17 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
F - FINANCE AND ACCOUNTING
February 2004
F15 GENERAL LEDGERS AND JOURNALS
Includes all records in the Books of Original Entry.
F16 PAYROLL
Includes all records of payment of salary, wages and deductions to employees.
Includes pay lists, OHIP, Blue Cross reconciliations and Statistics Canada
reports. Also includes honoraria and fees to Council.
Excludes Payroll Registers - see Permanent Payroll Records F26
OMERS - see Permanent Payroll Records F26
T4's - see Permanent Payroll Records F26
Time Sheets - see Attendance and Scheduling H01
F17 PURCHASE ORDERS AND REQUISITIONS
Includes purchase orders and requisitions, blanket orders, and all background
documentation authorizing the procurement of goods and services.
Excludes Quotations and Tenders - see F18
F18 QUOTATIONS AND TENDERS
Includes records regarding quotations and tenders obtained from suppliers of
goods and services. Includes Requests for Proposal, Invitations to Tender,
Proposals, Tender Submissions, Pre-qualifications and all documentation
regarding the selection process.
Excludes Successful Quotations and Tenders - see Contacts and
Agreements - under seal L04
F19 RECEIPTS
Includes receipts issued for payment of items such as parking tickets, rentals,
taxes, community hall receipts and tax certificates.
F20 RESERVE FUNDS
Includes records documenting obligatory and/or discretionary reserve funds
such as reserves for working funds, contingencies, future capital projects and
information systems, etc.
F21 REVENUES
Includes records regarding the generation of revenues other than assessment
taxes and water receivables, such as fees from applications for severance,
parking tickets, lot levies, development charges, police escort fees and auction
sales.
Excludes Accounts Receivable - see F02
\\y
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Records Classification System
Page 18 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
F - FINANCE AND ACCOUNTING
February 2004
F22 TAX ROLLS AND RECORDS
Includes taxation records of long term importance, such as assessment rolls
and tax collector's rolls.
Excludes Accounts Receivable - see F02
T ax Sale Records - see F22A
Tax Registration - No Sale - see F22B
F22A TAX SALE RECORDS
Includes records regarding tax registration where a sale of the property has
occurred, including tax arrears register cards and tax sale deeds.
F22B TAX REGISTRATION - NO SALE
Includes records regarding tax registration where no sale of the property has
occurred, including tax arrears register cards.
F23 WRITE OFFS
Includes accounts receivable that have been written off as uncollectible. Also
includes records of bankruptcies and tax adjustments.
Excludes Accounts Receivable - see F02
F24 TRUST FUNDS
Includes records regarding funds established by the municipality for money held
in trust, such as bequests and Ontario Home Renewal Program (OHRP), etc.
F25 SECURITY DEPOSITS
Includes development deposits, letters of credit, proof of insurance when
required and records of monies held as security (Le. performance bonds).
F26 PERMANENT PAYROLL RECORDS
Includes T 4's, OMERS and Payroll Registers.
F27 PROPERTY ASSESSMENT NOTICES
Includes yearly assessment notices received from Municipal Property
Assessment Corporation (MPAC).
\ \..y C, - d
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Page 19 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
H - HUMAN RESOURCES
February 2004
HOO HUMAN RESOURCES - GENERAL
Includes records regarding human resources which cannot be classified
elsewhere. Use only if no other heading is available.
H01 ATTENDANCE AND SCHEDULING
Includes records regarding employee attendance, shift scheduling, vacation
schedules, hours of work, etc.
Excludes Payroll- see F16
H02 BENEFITS
Includes brochures, rates, quotes, correspondence and explanatory documents
regarding benefits offered to employees, such as group insurance and dental
plans.
Excludes Payroll - see F16
Pension Records - see H 10
H03 EMPLOYEE RECORDS
Includes records regarding the employment history of municipal employees.
Includes initial resumes and applications, performance evaluations,
correspondence with the employee, employee assistance and grievances.
Includes full-time, part-time and student employees.
H04 HEALTH AND SAFETY
Includes records regarding the occupational health and safety of staff. Includes
accident reports, WSIB reports, and information on health and safety programs
for staff.
Excludes Health and Safety Education - see Public Health S08
Accidents of the Public - see Incident/Accident Reports P05
H05 HUMAN RESOURCE PLANNING
Includes records of succession planning, executive placement, retirement
programs, staff turnover rates, annual hire/promotion targets, recruitment
freezes, employment equity, performance management and related records.
Excludes Employee Records - see H03
H06 JOB DESCRIPTIONS
Includes job descriptions and specifications as well as background information
used in their preparation or amendment.
\~ c, -
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Records Classification System
Page 20 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
H - HUMAN RESOURCES
February 2004
H07 LABOUR RELATIONS
Includes records regarding the relationship between labour and management.
Includes collective bargaining, correspondence with unions and negotiations.
Excludes Grievances - see Employee Records H03
Collective Agreement - see Contacts and Agreements - under
sealL04
HOS ORGANIZATION
Includes records regarding reporting relationships, re-organization,
organizational analysis and organization charts.
Excludes Job Descriptions - see H06
H09 SALARY PLANNING
Includes records regarding the planning and scheduling of salaries, such as job
evaluations, job classification systems, salary surveys and schedules.
Excludes Employee Records - see H03
Pay Equity - see H 13
H10 PENSION RECORDS
Includes records detailing pension obligations due to individuals under OMERS.
Excludes Deductions - see Payroll F 16
General information on Pensions - see Benefits H02
Payments made to OMERS - see Accounts Payable F01
H11 RECRUITMENT
Includes records regarding the recruitment of staff. Includes job postings,
copies of advertisements, records regarding competitions and unsuccessful
applications.
H12 TRAINING AND DEVELOPMENT
Includes records regarding courses offered to employees, and information on
career and professional development programs. Also includes orientation
materials.
Excludes Employee Records - see H03
H13 PAY EQUITY
Includes final Pay Equity documentation and any reference material retained
regarding issues related to pay equity.
Schedule" A" to By-law 2004-017
Records Classification System
Page 21 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
L - LEGAL AFFAIRS
LOO LEGAL AFFAIRS - GENERAL
Includes records regarding legal affairs which cannot be classified elsewhere.
Use only if no other heading is available.
L01 APPEALS AND HEARINGS
Includes all transcripts and related documentation regarding appeals, hearings
and legal proceedings. Includes final judgments. Includes zoning appeals,
official plan appeals and Committee of Adjustment appeals. Also includes
orders issued by regulatory bodies and boards.
Excludes Litigation - see Claims Against the Municipality L02 or Claims
By the Municipality L03
L02 CLAIMS AGAINST THE MUNICIPALITY
Includes all liability claims made by other parties against the municipality.
Excludes Appeals and Hearings - see L01
L03 CLAIMS BY THE MUNICIPALITY
Includes all liability claims made against other parties by the municipality.
Excludes Appeals and Hearings - see L01
L04 CONTRACTS AND AGREEMENTS - UNDER SEAL
Includes all agreements entered into by the municipality. Includes construction
contracts, collective agreements, site plan agreements and subdivision
agreements. Also includes agreements regarding easements, encroachments,
area ways and laneways.
Excludes Office Equipment Maintenance Agreements - see Contracts and
Agreements - Simple L 14
Contracts regarding Land - see Land Acquisition and Sale L07
Insurance Policies - see L06
L05 INSURANCE APPRAISALS
Includes appraisals of municipal property for insurance purposes.
L06 INSURANCE POLICIES
Includes municipal insurance policy documents, such as vehicle, liability, theft
and fire insurance.
Excludes Employee Group Insurance - see Benefits H02
Third Part Contracts - see Contracts and Agreements - under
sealL04
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Records Classification System
Page 22 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
L - LEGAL AFFAIRS
February 2004
L07 LAND ACQUISITION AND SALE
Includes records regarding real estate transactions and conveyance of land
such as lot sales and acquisitions whether through voluntary transactions or
expropriation. Includes leases, deeds and expropriatioh plans, purchase letters
and appraisals.
LOS OPINIONS AND BRIEFS
Includes copies of opinions and briefs prepared by the municipality's legal
counsel on specific issues and by-laws.
L09 PRECEDENTS
Includes records regarding judgments and decisions which may affect the
municipality's position in actual or potential legal matters.
L 10 FEDERAL LEGISLATION
Includes records regarding bills, acts and regulations enacted by the Parliament
of Canada which affect or are of interest to the municipality.
L 11 PROVINCIAL LEGISLATION
Includes records regarding bills, acts and regulations enacted by the Ontario
Legislature which affect or are of interest to the municipality.
L 12 VITAL STATISTICS
Includes registers of births, deaths and marriages.
Excludes Population Statistics - see Demographic Studies D01
L 13 PROSECUTIONS
Includes records regarding prosecutions to enforce by-laws and federal and
provincial legislation.
Excludes Appeals and Hearings - see L01
By-law Enforcement - see P01
L 14 CONTRACTS AND AGREEMENTS - SIMPLE
Includes contracts and agreements not under corporate seal, such as
equipment rental and service contracts and vehicle lease agreements.
L 15 TITLE SEARCHES
Includes records regarding title searches prepared for the municipality.
L 16 ROAD CLOSURES AND SALES
Includes records regarding the stop up and closure and possible conveyance of
roads, alleys and allowances. Includes leases, deeds and appraisals.
\"-0
'\
-~ Q
Schedule "A" to By-law 2004-017
Records Classification System
Page 23 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
M - MEDIA AND PUBLIC RELATIONS
February 2004
MOO MEDIA AND PUBLIC RELATIONS - GENERAL
Includes records regarding media and public relations which cannot be
classified elsewhere. Use only if no other heading is available.
M01 ADVERTISING
Includes records regarding public advertising in magazines, newspapers, radio,
television and transit.
Excludes News Releases - see M06
Recruitment - see H11
Elections - see C07
M02 CEREMONIES AND EVENTS
Includes records regarding participation in special events, openings and
anniversaries, such as Remembrance Day, Canada Day and Winter Carnival.
Also includes invitations to the events and records regarding the set-up and
running of special events and plaques presented.
M03 CHARITABLE CAMPAIGNS/FUND RAISING
Includes records relating to municipal donations to charitable or non-profit
groups which are processed outside of budget deliberations and includes
records regarding the raising of funds and donations for the municipality, for
municipality run programs or for other charitable organizations. This would
include the United Way, Cancer Fund, community interest groups, etc.
Excludes Receipts - see F19
M04 COMPLAINTS, COMMENDATIONS AND INQUIRIES
Includes records regarding complaints, commendations, requests for
information and very general types of inquiries. Also includes concerns about
services offered by the municipality, inquiries about Council proceedings and
congratulatory letters.
Excludes Freedom of Information - see A 17
By-law Enforcement - see P01
Investigations - see P08
M05 NEWS CLIPPINGS
Includes clippings from newspapers, information from journals and other printed
media.
Excludes Clippings used as reference material - see relevant subject
M06 NEW RELEASES/NEWSLETTERS
Includes background notes and final versions of news releases issued. Includes
messages for inclusion in special event programs.
\~
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Records Classification System
Page 24 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
M - MEDIA AND PUBLIC RELATIONS
February 2004
M07 PUBLICATIONS
Includes typed manuscripts, artworks, printed copies and related records
regarding the publication of tourism information, trade shows, current events,
industrial directories, business directories and maps. May include annual
reports of a non-financial nature.
MOS SPEECHES AND PRESENTATIONS
Includes background notes and final versions of speeches, presentations and
news conferences given by elected and non-elected officials.
Excludes Media coverage of speeches/presentations - see News
Clippings M05
News Releases - see M06
M09 VISUAL IDENTITY AND INSIGNIA
Includes records regarding the standards which apply to graphic designs in the
interest of establishing a Visual Identity Program. Includes logo and letterhead
design, signage, vehicle identification, etc. Also includes records regarding
corporation insignia and seals of office.
\
Schedule "A" to By-law 2004-017
Records Classification System
Page 25 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
P - PROTECTION AND ENFORCEMENT
SERVICES
POO PROTECTION AND ENFORCEMENT SERVICES - GENERAL
Includes records regarding protection and enforcement services which cannot
be classified elsewhere. Use only if no other heading is available.
P01 BY-LAW ENFORCEMENT
Includes records of municipal efforts to enforce by-laws, such as parking
infractions, pest control, smoking, etc.
Excludes Environmental Monitoring - see E05
Fenceviewing - see Investigations P08
Inspections - see Health Inspections - PO?
Investigations - see P08
Prosecutions - see L 13
P02 DAILY OCCURRENCE LOGS
Includes logs maintained of daily occurrences such as police dispatches or fire
assistance calls.
P03 EMERGENCY PLANNING - CURRENT PLAN
Includes records regarding the planning and rehearsal of emergency measures.
Excludes 911 Central Dispatch - see Telecommunication Systems A12
P03A EMERGENCY PLANNING - OTHER
Includes records regarding the planning and rehearsal of emergency measures
that have been superceded by an updated plan or copies of other municipalities'
emergency plans.
P04 HAZARDOUS MATERIALS
Includes information and reports on chemicals and substances that pose fire
hazards. Also includes records dealing with toxic substances control,
transportation, spills and effects related to hazards from other companies,
agencies, etc.
Excludes Staff Safety Training - see Public Health S08
P05 INCIDENT/ACCIDENT REPORTS
Includes vandalism and security incident reports and reports of accidents that
occur at recreational facilities and other municipal properties involving the
public.
Excludes Accidents of Municipal Staff - see Health and Safety H04
Security - see A 18
Vehicle Accidents - see Fleet Management V01
\
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Records Classification System
Page 26 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
P - PROTECTION AND ENFORCEMENT
SERVICES
P06 BUILDING INSPECTIONS
Includes fire prevention inspection reports.
Excludes By-law Enforcement - see P01
P07 HEALTH INSPECTIONS
Includes health inspection reports conducted on private, public and commercial
properties, such as restaurants and slaughterhouses.
P08 INVESTIGATIONS
Includes records of investigations pertaining to law enforcement, traffic
accidents and fire fighting activities, Crimestoppers, Building permit violations,
fenceviewing and general fire department files.
Excludes By-law Enforcement - see P01
P09 LICENSES
Includes records regarding licenses administered by or required by the
municipality, or required by the province, such as liquor, dogs, kennels, taxis,
quarries, etc.
Excludes Lotteries - see P17
Marriage Licenses - see Vital Statistics L 12
P10 BUILDING AND STRUCTURAL INSPECTIONS AND PERMITS
Includes permits issued to builders, contractors and residents giving them
permission to build or renovate. Also includes any inspection reports, plans
submitted and background documentation provided.
P11 PERMITS - OTHER
Includes applications and permits that the municipality issues giving permission
to hold special events, topsoil removal, entrance permits onto municipal
roadways, transport oversize loads, erect signs, park on the street and other
purposes,
Excludes Building Permits - see P1 0
P12 LOTTERY ORGANIZATIONAL INFORMATION
Includes records regarding organizations that apply for lottery licenses that are
filed once by the hosting organization.
P13 LOTTERY ORGANIZATIONS' ANNUAL REPORTS
Includes records regarding organizations that apply for lottery licenses that are
required to be filed on an annual basis, such as annual budgets.
\\.0
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Records Classification System
Page 27 of 33
February 2004
SCOPE NOTES FOR
SECONDARY SUBJECTS
P - PROTECTION AND ENFORCEMENT
SERVICES
P14 ANIMAL CONTROL
Includes records regarding the control of household pets, strays, livestock and
wildlife. Also includes animal control officers reports and rabies documentation.
Also includes Livestock, Poultry and Honey Bee Protection Act information.
Excludes Dog Licenses - see Licenses P09
P15 COMMUNITY PROTECTION PROGRAMS
Includes records regarding protection and crime. May include information and
brochures on programs such as Neighbourhood Watch, Block Parents, Police
Walk, etc.
P16 POLICE SERVICES
Includes records regarding police protection services provided to the
community.
P17 LOTTERIES
Includes records regarding the operation and licensing of lotteries, including
raffles, break-open and bazaar.
\~
Schedule "An to By-law 2004-017
Records Classification System
Page 28 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
R - RECREATION AND CULTURE
February 2004
ROO RECREATION AND CULTURE - GENERAL
Includes records regarding recreation and culture which cannot be classified
elsewhere. Use only if no other heading is available.
R01 HERITAGE PRESERVATION
Includes records regarding heritage and historical development, including
designations of buildings, districts and cemeteries.
Excludes By-laws - see C01
R02 LIBRARY SERVICES
Includes circulation lists, recommendations for additions to library collections,
information searches, inter-library loan requests and more general records
regarding the operation of libraries.
R03 MUSEUM AND ARCHIVAL SERVICES
Includes registers of holdings, museum programming, activity reports, historical
society holdings, archival operations, conservation information and related
records.
Excludes Records Centre Operations - see Records Management A 10
Records of Archival Value - see appropriate subject
R04 PARKS MANAGEMENT
Includes correspondence, descriptions, reports and other records dealing with
the management, design, set-up, landscaping and maintenance of specific
municipal parks. Includes maps, plans and information on boat ramps and
walkways.
Excludes Building and Property Maintenance ~ see A20
R05 RECREATIONAL FACILITIES
Includes correspondence, descriptions, reports and other records dealing with
the management, operation and design of specific municipal recreational
facilities, such as arenas, rinks, pools, baseball diamonds, soccer fields.
Includes floor plans, architectural, engineering drawings and Engineering
evaluation reports of water systems.
Excludes Facilities Construction - see A 19
Building and Property Maintenance - see A20
ROG RECREATIONAL PROGRAMMING
Includes correspondence, policies, applications, registrations and general
information regarding the development and delivery or recreational programs to
the community, such as youth, sport and fitness, adult education, crafts and
other programs.
Schedule "A" to By-law 2004-017
Records Classification System
Page 29 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
R - RECREATION AND CULTURE
February 2004
R07 RECREATION MASTER PLAN AND SECONDARY STUDIES
Includes final versions of Recreation Master Plans and Secondary Studies, as
well as all background information.
\~ c\ -- j '3
Schedule "A" to By-law 2004-017
Records Classification System
Page.30 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
S - SOCIAL AND HEALTH CARE
SERVICES
February 2004
SOO SOCIAL AND HEALTH CARE SERVICES - GENERAL
Includes records regarding social and health care services which cannot be
classified elsewhere. Use only if no other heading is available.
S01 NOT CURRENTLY IN USE
S02 NOT CURRENTLY IN USE
S03 NOT CURRENTLY IN USE
S04 SOCIAL ASSISTANCE PROGRAMS
Includes general program information regarding social assistance programs
available to residents. Also includes general resource information used in
counseling recipients of social assistance and information pertaining to
Employment Support Programs and Community Support Services.
S05 NOT CURRENTLY IN USE
S06 NOT CURRENTLY IN USE
S07 CHILDREN'S SERVICES
Includes general program information regarding programs benefiting
developmentally handicapped children, abused children and other children's
programs. Also includes general resource information used in counseling
children and parents involved in these programs.
S08 PUBLIC HEALTH
Includes records regarding public health programs such as health and safety
education, school health programs, family planning and disease control including
immunization.
S09 CEMETERY RECORDS
Includes burial permits, maps, plot ownership records, interment registers and
indexes for municipal cemeteries.
Excludes Building and Property Maintenance - see A20
\~c\ - '-1
Schedule "A" to By-law 2004-017
Records Classification System
Page 31 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
T - TRANSPORTATION SERVICES
February 2004
TOO TRANSPORTATION SERVICES - GENERAL
Includes records regarding transportation services which cannot be classified
elsewhere. Use only if no other heading is available.
T01 ILLUMINATION
Includes records and studies regarding the installation and repair of equipment
used to illuminate roads such as street lights, pedestrian crossover lights, etc.
Also includes records on power consumption.
T02 PARKING
Includes records and studies regarding municipal parking issues, such as
handicapped parking, lot and garage operations, fire routes and employee
parking.
T03 PUBLIC TRANSIT
Includes records and studies regarding public transit systems. Includes
schedules, routes, maps and similar information. Also includes project records
regarding the construction of bus shelters and.similar facilities, route
administration and planning, fare policies, intergovernmental transit co-ordination
and access for the disabled.
T04 ROAD CONSTRUCTION
Includes records and studies regarding construction projects on roads. Includes
the construction of new roads and major improvements to existing roads, such
as resurfacing, widening, bridges, etc.
Excludes Road Design and Planning - see T05
Routine maintenance an minor improvements - see Road
Maintenance T06
T05 ROAD DESIGN AND PLANNING
Includes estimates, studies and other records regarding the design and planning
of specific road construction projects. Also includes design of curbs and
sidewalks, cycle ways, footpaths, walkways, etc.
T06 ROAD MAINTENANCE
Includes records and studies regarding the inspection and maintenance of roads.
Includes the installation of culverts, minor repairs to the road surfaces, curbs and
sidewalks, cycle ways, footpaths, walkways, etc. Also includes grading, plowing
and sanding of roads and snow removal and cleaning.
T07 SIGNS AND SIGNALS
Includes records and studies regarding the manufacture and installation of signs
and signals.
Excludes Visual Identity Program - see Visual Identity and Insignia M09
\\.0
Schedule "An to By-law 2004-017
Records Classification System
Page 32 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
T - TRANSPORTATION SERVICES
February 2004
T08 TRAFFIC
Includes records and studies regarding the flow of traffic on roads. Includes
intersection drawings, pedestrian crossovers, crossing guards, traffic counts,
accident statistics, temporary road closures and related records.
T09 AIRPORTS
Includes records regarding the development and planning of airport facilities,
runways and terminals. May also include studies, surveys and correspondence.
\
Schedule "A" to By-law 2004-017
Records Classification System
Page 33 of 33
SCOPE NOTES FOR
SECONDARY SUBJECTS
V - VEHICLES AND EQUIPMENT
February 2004
VOO VEHICLES AND EQUIPMENT - GENERAL
Includes records regarding vehicles and equipment which cannot be classified
elsewhere. Use only if no other heading is available.
V01 FLEET MANAGEMENT
Includes records of all vehicles currently leased or owned, operated and
maintained by the municipality. This includes vehicle history files, accident
reports, vehicle maintenance, registration and disposal.
Excludes Insurance Policies - see L06
Accident Claims - see Claims Against the Municipality L02 or
Claims By the Municipality L03
V02 MOBILE EQUIPMENT
Includes records regarding mobile equipment used in conjunction with vehicles.
Also includes maintenance and history files on equipment such as generators,
pumps, snowblowers, sanders, etc.
V03 TRANSPORTABLE EQUIPMENT
Includes records regarding transportable equipment used by the municipality.
Also includes maintenance and history files on equipment such as lawnmowers,
hoses, weed-eaters, drills and rescue equipment.
V04 PROTECTIVE EQUIPMENT
Includes records regarding protective equipment used by the municipality. Also
includes maintenance and history files on equipment such as breathing
apparatus, breathing tanks, down alarms and other fire department equipment,
etc.
Excludes Uniforms and Clothing - see A14
Schedule uB" to By-law 2004-017
Records Classification System
Page 1 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: ADMINISTRATION
Code Secondary Heading Retention Remarks
AOO Administration - General 2
A01 Associations and Organizations 3
A02 Staff Committees and Meetings 4
A03 Computer/Information Systems 7
A04 Conferences and Seminars 3
A05 Consultants 3
A06 Inventory Control 6
A07 Office Equipment and Furniture 6
A08 Office Services 3
A09 Policies and Procedures Permanent
A10 Records Management 15
A11 Records Disposition Permanent
A12 Telecommunications Systems 7
A13 Travel and Accommodation 2
A14 Uniforms and Clothing 3
A15 Vendors and Suppliers 3
A16 Intergovernmental Relations 6
A17 Freedom of Information 5
A18 Security 3
All Retention Periods are stated in years, unless otherwise specified.
Schedule "B" to By-law 2004-017
Records Classification System
Page 2 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: ADMINISTRATION
Code Secondary Heading Retention Remarks
A 19 Facilities Construction and Renovations
Permanent
A20 Building and Property Maintenance
15
A21 Facilities Bookings
3
All Retention Periods are stated in years, unless otherwise specified.
\~ - '3
Schedule "B" to By-law 2004-017
Records Classification System
Page 3 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: COUNCIL, BOARDS AND BY-LAWS
Code Secondary Heading Retention Remarks
COO Council, Boards and By-laws - General 2
C01 By-laws Permanent
C01A By-laws - Other Municipalities 2
CO2 By-laws - Drafts 3
C03 Council Agenda Permanent
C04 Council Minutes Permanent
C05 Council Committee Agenda Permanent
C06 Council Committee Minutes Permanent
C07 Elections 3
C07A Election Results Permanent
C07B Election Ballots 90 days
C08 Goals and Objectives 7
C09 Motions and Resolutions Permanent
C10 Police Village Issues Permanent
C11 Reports to Council Permanent
C12 Appointments to Boards and Committees 6
C13 Motions and Resolutions - Other 2
Municipalities
All Retention Periods are stated in years, unless otherwise specified.
Schedule "B" to By-law 2004-017
Records Classification System
Page 4 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: DEVELOPMENT AND PLANNING
Code Secondary Heading Retention Remarks
DOO Development and Planning - General
2
D01 Demographic Studies
20
D02 Economic Development
25
D03 Environment Planning
Permanent
004 Residential Development
15
D05 Natural Resources
25
006 Tourism
7
007 Condominium Plans
Permanent
D08 Official Plans
Permanent
D09 Official Plan Amendment Applications
Permanent
D10 Severances
Permanent
D11 Site Plan Control
Permanent
012 Subdivision Plans
Permanent
013 Variances
Permanent
014 Zoning
Permanent
015 Easements
Permanent
D16 Encroachments
Permanent
D17 Annexation/Amalgamation
Permanent
D18 Community Improvement Projects
10
D19 Reference Plans Permanent
All Retention Periods are stated in years, unless otherwise specified.
\'v
Schedule "B" to By-law 2004-017
Records Classification System
Page 5 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: DEVELOPMENT AND PLANNING
Code Secondary Heading Retention Remarks
D20 Municipal Addressing System, G.I.S., Base Permanent
Mapping
D21 Industrial/Commercial Development 11
D22 Property Files Permanent
023 Planning Applications - Other 2
Municipalities
All Retention Periods are stated in years, unless otherwise specified.
\~
Schedule "B" to By-law 2004-017
Records Classification System
Page 6 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: ENVIRONMENTAL SERVICES
Code Secondary Heading Retention Remarks
EOO Environmental Services - General 2
E01 Sanitary Sewers Permanent
E02 Storm Sewers Permanent
E03 Treatment Plans Permanent
E04 Trees 10
E05 Environmental Monitoring Permanent
E06 Utilities 10
E07 Waste Management 10
E08 Water Works Permanent
E09 Drains Permanent
E10 Water Quality - Municipal Systems 15
E11 Storm Water Quality Permanent
E12 Water Test Results and Reports 15
E13 Lakeshore Improvements Permanent
All Retention Periods are stated in years, unless otherwise specified.
Schedule "B" to By-law 2004-017
Records Classification System
Page 7 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: FINANCE AND ACCOUNTING
Code Secondary Heading Retention Remarks
FOO Finance and Accounting - General 2
F01 Accounts Payable 7
F02 Accounts Receivable 7
F03 Audits 7
F04 Banking 7
F05 Budgets and Estimates 7
F06 Assets 7 *after disposal
F07 Cheques 7
F08 Debentures and Bonds Permanent
F09 Employee and Council Expenses 7
F10 Financial Statements/Financial Information Permanent
Return
F10A Financial Information Return - Working 7
Papers
F11 Grants and Loans 7
F12 Investments 7
F13 Journal Vouchers 7
F14 Subsidiary Ledgers, Registers and Journals 7
F15 General Ledgers and Journals Permanent
F16 Payroll 7
F17 Purchase Orders and Requisitions 7
All Retention Periods are stated in years, unless otherwise specified.
Schedule "B" to By-law 2004-017
Records Classification System
Page 8 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: FINANCE AND ACCOUNTING
Code Secondary Heading Retention Remarks
F18 Quotations and Tenders 10
F19 Receipts 7
F20 Reserve Funds 7 *after use of funds
F21 Revenues 7
F22 Tax Rolls and Records Permanent
F22A Tax Sale Records Permanent
F228 Tax Registration - No Sale 7
F23 Write Offs 7
F24 Trust Funds 10 *after funds
terminated
F25 Security Deposits 15 *after release of
securities
F26 Permanent Payroll Records Permanent
F27 Property Assessment Notices 2
All Retention Periods are stated in years, unless otherwise specified.
\lo ~.yt)
Schedule "8" to By-law 2004-017
Records Classification System
Page 9 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: HUMAN RESOURCES
Code Secondary Heading Retention Remarks
HOO Human Resources - General 2
H01 Attendance and Scheduling 7
H02 Benefits 10
H03 Employee Records Permanent
H04 Health and Safety 7
H05 Human Resource Planning 10
H06 Job Descriptions 10
H07 Labour Relations Permanent
HOB Organization 6
H09 Salary Planning 6
H10 Pension Records Permanent
H11 Recruitment 2
H12 Training and Development 3
H13 Pay Equity 25
All Retention Periods are stated in years, unless otherwise specified.
\~ - Y \J)
Schedule "B" to By-law 2004-017
Records Classification System
Page 10 of 17
RECORDS RETENTION SCHEDULE
February 2004
Primary Heading: LEGAL AFFAIRS
Code Secondary Heading Retention Remarks
LOO Legal Affairs - General 2
L01 Appeals and Hearings Permanent
L02 Claims Against the Municipality Permanent
L03 Claims By the Municipality Permanent
L04 Contracts and Agreements - Under Seal Permanent
L05 Insurance Appraisals 10
L06 Insurance Policies 7
L07 Land Acquisition and Sale Permanent
L08 Opinions and Briefs 10
L09 Precedents 3
L10 Federal Legislation 2
L11 Provincial Legislation 2
L12 Vital Statistics Permanent
L13 Prosecutions 20
L14 Contracts and Agreements - Simple 10
L15 Title Searches Permanent
L16 Road Closures and Sales Permanent
All Retention Periods are stated in years, unless otherwise specified.
Schedule "B" to By-law 2004-017
Records Classification System
Page 11 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: MEDIA AND PUBLIC RELATIONS
Code Secondary Heading Retention Remarks
MOO Media and Public Relations - General 2
M01 Advertising 3
M02 Ceremonies and Events 3
M03 Charitable Campaigns/Fund Raising 3
M04 Complaints; Commendations and Inquiries 3
M05 News Clippings 6
M06 News Releases/Newsletters 3
M07 Publications 3
M08 Speeches and Presentations 3
M09 Visual Identity and Insignia Permanent
All Retention Periods are stated in years, unless otherwise specified.
\
Schedule "B" to By-law 2004-017
Records Classification System
Page 12 of 17
RECORDS RETENTION SCHEDULE
February 2004
Primary Heading: PROTECTION AND ENFORCEMENT SERVICES
Code Secondary Heading Retention Remarks
POO Protection and Enforcement Services - 2
General
P01 By-law Enforcement 5
P02 Daily Occurrence Logs 5
P03 Emergency Planning - Current Plan Permanent
P03A Emergency Planning - Other 5
P04 Hazardous Materials 10
P05 I ncidentl Accident Reports 6 *ifinjured party is
under 18 then the
record must be kept
for 6 years after their
18th birthday
P06 Building Inspections Permanent
P07 Health Inspections 7
P08 Investigations 10
P09 Licenses 3
P10 Building and Structural Inspections and Permanent
Permits
P11 Permits - Other 7
P12 Lottery Organizational Information 7
P13 Lottery Organizations' Annual Reports 7
P14 Animal Control 10
P 15 Community Protection Programs 10
All Retention Periods are stated in years, unless otherwise specified.
\\.oc\ ,y~
Schedule "B" to By-law 2004-017
Records Classification System
Page 13 of 17
RECORDS RETENTION SCHEDULE
February 2004
Primary Heading: PROTECTION AND ENFORCEMENT SERVICES
Code Secondary Heading Retention Remarks
P16 Police Services
10
P17 Lotteries
7
All Retention Periods are stated in years, unless otherwise specified.
\~ 0
Schedule "B" to By-law 2004-017
Records Classification System
Page 14 of 17
RECORDS RETENTION SCHEDULE
February 2004
Primary Heading: RECREATION AND CULTURE
Code Secondary Heading Retention Remarks
ROO Recreation and Culture- General 2
R01 Heritage Preservation Permanent
R02 Library Services 5
R03 Museum and Archival Services Permanent
R04 Parks Management 15
R05 Recreational Facilities 15
R06 Recreational Programming 4
R07 Recreation Master Plan and Secondary Permanent
Studies
All Retention Periods are stated in years, unless otherwise specified.
\\..oy - C) I
Schedule "B" to By-law 2004-017
Records Classification System
Page 15 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: SOCIAL AND HEALTH CARE SERVICES
Code Secondary Heading Retention Remarks
SOO Social and Health Care Services - General 2
S01 Not Currently in Use
S02 Not Currently in Use
S03 Not Currently in Use
S04 Social Assistance Programs
S05 Not Currently in Use
S06 Not Currently in Use
S07 Children's Services
7
6
SOB Public Health
10
S09 Cemetery Records
Permanent
All Retention Periods are stated in years, unless otherwise specified.
\
Schedule "B" to By-law 2004-017
Records Classification System
Page 16 of 17
RECORDS RETENTION SCHEDULE
February 2004
Primary Heading: TRANSPORTATION SERVICES
Code Secondary Heading Retention Remarks
TOO Transportation - General 2
T01 Illumination 10
T02 Parking 10
T03 Public Transit 10
T04 Road Construction 20
T05 Road Design and Planning 20
T06 Road Maintenance 20
TO? Signs and Signals 20
T08 Traffic 20
T09 Airports 10
All Retention Periods are stated in years, unless otherwise specified.
r
'" V)
Schedule "B" to By-law 2004-017
Records Classification System
Page 17 of 17
February 2004
RECORDS RETENTION SCHEDULE
Primary Heading: VEHICLES AND EQUIPMENT
Code Secondary Heading Retention Remarks
VOO Vehicles and Equipment - General 2
V01 Fleet Management 10
V02 Mobile Equipment 10
V03 Transportable Equipment 10
V04 Protective Equipment 10
All Retention Periods are stated in years, unless otherwise specified.
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-021
Being a By-law to Amend By-law No. 2004-011, a By-law to Appoint
Representatives to Various Committees/Organizations
and to Repeal By-law No. 2002-072
WHEREAS Council of the Township of Oro-Medonte did, on the 21st day of January,
2004 enact By-law No. 2004-011 to appoint representatives to various
Committees/Organizations;
NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows:
1. THAT Section 2 of By-law No. 2004-011 be amended to read:
. Orillia Chamber of Commerce
Councillor Ruth Fountain
2. THAT By-law No. 2002-072 shall be repealed in its entirety.
3. THAT this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 3rd day of March 2004.
By-law read a third time and finally passed this
day of
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-022
Being a By-Law to Authorize the Issuance of a Certificate of Maintenance and
Final Acceptance (Aboveground Works) for Scott Silo Construction Ltd.
(Sprucewood Estates - Phases II and III)
WHEREAS Section 51, Subsection (26) of the Planning Act, R.5.0. 1990, Chapter P.13,
as amended, provides that municipalities may enter into agreements imposed as a
condition to the approval of a plan of subdivision and such agreements may be
registered against the land to which the subdivision plan applies;
AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered
into a Subdivision Agreement with Scott Silo Construction Ltd. In January 1995;
AND WHEREAS the requirements of this Subdivision Agreement with respect to the
aboveground works have now been met;
NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as
follows:
1. That the Certificate of Maintenance and Final Acceptance (Aboveground Works) for
Scott Silo Construction Ltd. (Sprucewood Estates - Phases II and III), may now be
issued by the Township Engineer (R.G. Robinson & Associates) in compliance with
the Subdivision Agreement between the Corporation of the Township of Oro-
Medonte and Scott Silo Construction Ltd. (Sprucewood Estates - Phases II and III).
2. That this By-law shall come into force and take effect on the final date of passing
thereof.
By-law read a first and second time this 3rd day of March, 2004.
By-law read a third time and finally passed this
day of
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
\~ ci
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-023
By-law to Amend By-law No. 2001-010, being a By-law to Appoint Representativ~s
to the Committee of Adjustment ~J(91)
WHEREAS Council of The Corporation of the Township of Oro-Medonte did, on the 1 th
day of January, 2001, appoint representatives to the Committee of Adjustment for the
term of Council;
NOW THEREFORE, Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT Section 5 of By-law 2001-010 be amended as follows:
"5. That five representatives of the public shall be appointed as
members of the Oro-Medonte Township Committee of Adjustment:
2. THAT By-law No. 2QQ4-008 be repealed in its entirety.
3. THAT this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 3rd day of March 2004.
By-law read a third time and finally passed this day of 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY -LAW NO. 2004-020
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL
MEETING HELD ON WEDNESDAY, MARCH 3, 2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOllOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
March 3, 2004, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 31d DAY OF MARCH, 2004.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 3'. DAY OF
MARCH, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook