01 27 2021 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, January 27, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (left @ 12:05 p.m.)
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:01 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Shannon
Johnson, Manager, Finance/Deputy Treasurer; Vanessa Cooper,
Executive Assistant, Mayor & Council and CAO; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager,
Information Technology (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-wej and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams
Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect
their ancestors and heritage on this land. We honour the Indigenous history and culture
that has thrived for millennia in this territory and the Treaties that bind us together as
partners in the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we can move forward
together towards Reconciliation.
Page 1 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210127-1
Moved by Hough, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Wednesday, January 27, 2021 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210127-2
Moved by Hough, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• Personal matters about an identifiable individual (Heritage Committee Applications);
• Litigation affecting the Municipality (Legal Update);
• Solicitor -client privilege (Cannabis).
Carried.
b) Motion to Rise and Report.
Motion No. C210127-3
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 9:54 a.m. and Recess until 10:15 a.m. at which time
we shall Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Personal information about an
identifiable individual (Heritage Committee Applications);
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
Municipality (Legal Update);
e) Robin Dunn, CAO re: Solicitor -Client Privilege (Cannabis).
Carried.
Page 2 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
c) Andria Leigh, Director, Development Services re: Personal information about an
identifiable individual (Heritage Committee Applications).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services. Harold Daynard, Manager, Information Technology (IT).
Motion No. C210127-4
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the confidential correspondence presented by Andria Leigh, Director, Development
Services re: Personal information about an identifiable individual (Heritage Committee
Applications) be received.
2. That staff proceed as directed.
Carried.
e) Robin Dunn, CAO re: Solicitor -Client Privilege (Cannabis).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; John Mascarin, Aird &
Berlis LLP.
Motion No. C210127-6
Moved by DeSousa, Seconded by Veitch
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO; and
John Mascarin, Aird & Berlis LLP re: Solicitor -Client Privilege (Cannabis) be received.
Carried.
d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the
Municipality (Legal Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Vanessa Cooper, Executive Assistant, Harold Daynard, Manager,
Information Technology (IT).
Motion No. C210127-5
Moved by Hough, Seconded by Scott
Be it resolved that the confidential memorandum correspondence dated January 27, 2021
and presented by Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services re:
Litigation affecting the Municipality (Legal Update) be received.
Carried.
Page 3 of 12
Council Meeting Minutes —Wednesday, January 27, 2021.
Motion No. C210127-7
Moved by Keane, Seconded by Hough
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165
be suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, January 13, 2021.
b) Minutes of Special Council meeting held on Friday, January 15, 2021.
c) Minutes of Special Council meeting held on Monday, January 18, 2021.
Motion No. C210127-8
Moved by Greenlaw, Seconded by Keane
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, January 13, 2021;
b) Special Council meeting held on Friday, January 15, 2021;
c) Special Council meeting held on Monday, January 18, 2021
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
9. Open Forum:
None.
Carried.
Page 4 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
10. Reports of Municipal Officers for Action:
b) F12021-1, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile Drainage
Debenture Package [Refer to Item 17a)].
Motion No. C210127-9
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That F12021-1, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile Drainage
Debenture Package be received.
2. That Township Council approve receiving a Tile Drain Debenture from the Province of
Ontario for (1) one municipal tile drain loan disbursements of $50,000 to the agricultural
property owners of: Pt Lots 11 and 12, Concession 10, Municipality of Oro-Medonte, as
amended, with a revised address as confirmed by OMAFRA.
3. That the application for (1) one municipal tile drain loan disbursements of $50,000 to the
agricultural property owners of: Concession 11 N Part Lot 18, Part Lots 2 - 10 Part 1,
Municipality of Oro-Medonte be deferred for additional information.
4. That Rating By -Law No. 2021-009, as amended, be brought forward for Council's
consideration.
5. That the Chief Financial Officer / Treasurer/designate be authorized to sign Offer to Sell
Debenture No. 2021-02 in the principal amount of $50,000, as amended, to the Minister of
Finance as authorized by Borrowing By-law(s) 94-120 and 94-121.
Carried.
c) F12021-2, Shannon Johnson, Manager, Finance/Deputy Treasurer re: FCM — Municipal
Asset Management Program Grant Application.
Motion No. C210127-10
Moved by Keane, Seconded by Scott
Be it resolved
1. That F12021-2, Shannon Johnson, Manager, Finance/Deputy Treasurer re: FCM —
Municipal Asset Management Program Grant Application be received and adopted.
2. That Township Council direct staff to apply for a grant opportunity from the Federation of
Canadian Municipalities' Municipal Asset Management Program for the Township of Oro-
Medonte's Asset Management Plan project.
3. That the Township of Oro-Medonte commits to conducting the following activities in its
proposed project submitted to the Federation of Canadian Municipalities' Municipal Asset
Management Program to advance the Township's asset management program: 1) Asset
Data Collection 2) Data collection to establish and track levels of service 3) Identify Life
Cycle events for core services.
4. That the Township of Oro-Medonte commits $80,000 from its budget toward the costs of
this initiative. These funds have been included in the 2021 draft operating budget.
Carried.
Page 5 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) DS2021-4, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Occurrence Report, October -
December, 2020.
c) DS2021-5, Garry McCartney, Chief Building Official re: Building Division Activity Stats
Update 2020.
d) CS2021-2, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — October, November, December 2020.
Motion No. C210127-11
Moved by Greenlaw, Seconded by DeSousa
Be it resolved
1. That report, as listed, under Item #11 a) Robin Dunn, CAO re: Update on COVID-19
Actions be received.
2. That the CAO proceed as directed.
Unanimously Carried.
Motion No. C210127-12
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #11(b-d), Reports of Municipal Officers
for Information Only, be received:
b) DS2021-4, Curtis Shelswell, Manager, Municipal Law Enforcement/ Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Occurrence Report, October -
December, 2020.
c) DS2021-5, Garry McCartney, Chief Building Official re: Building Division Activity Stats
Update 2020.
d) CS2021-2, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — October, November, December 2020.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor
Hough, Councillors Veitch, Keane, Scott, Greenlaw.
Page 6 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
8. Deputations/Presentations:
a) John Naas, Partner, Blackline Consulting re: Service Level Review.
Motion No. C210127-13
Moved by DeSousa, Seconded by Veitch
Be it resolved
That the PowerPoint presentation dated January 27, 2021 and provided by John Naas,
Partner, Blackline Consulting re: Service Level Review be received.
And That staff prioritize the January 2021 Blackline Service Level Review
Recommendations/Opportunities for further consideration during the 2021-22 Budget
process and alignment with the Strategic Plan Update.
Carried.
10. Reports of Municipal Officers for Action:
a) CS2021-1, Yvonne Aubichon, Clerk re: Ward Boundary and Council Composition Award
- RFP # CS 2020-05.
Jack Ammendolia and Dr. Robert Williams, on behalf of Watson and Associates, Economists
Ltd., provided and overview of the process and responded to Council's questions.
Motion No. C210127-14
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That CS2021-1, Yvonne Aubichon, Clerk re: Ward Boundary and Council Composition
Award - RFP # CS 2020-05 be received and adopted.
2. That the Request for Proposal (RFP) CS 2020-05 — Ward Boundary and Council
Composition Review be awarded to Watson and Associates Economists Ltd. in the
amount of $53,000. plus HST.
3. That the Ward Boundary and Council Composition Review be funded 50% from the
2021 budget - tax levy and 50% from the election reserve.
4. That any costs over and above the initial funding allocations required; such as appeal
costs, if applicable, shall be funded from the tax levy.
5. That staff be authorized to execute the necessary contract; and
6. That the proponents be advised of Council's decision under the Clerk's signature.
Carried.
Page 7 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
13.Announcements:
The following members of Council provided announcements: Mayor H.S. Hughes,
Councillor Scott.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021.
b) Correspondence dated January 18, 2021 from Jenna Stevenato, Social Enterprise &
Project Advisor, Redwood Park Communities re: Request to Proclaim February 2, 2021
"Toque Tuesday".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
c) Correspondence dated January 12, 2021 from Whitney Walsh, Vice President, Crime
Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim January, 2021 "Crime
Stoppers Month".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
d) Correspondence dated January 12, 2021 from Michele Newton, President/Acting Chair,
Making Change re: Request to Proclaim, February, 2021 "Black History Month".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
e) Correspondence dated January 14, 2021 from Shawna Bailey, Executive Director,
Epilepsy Simcoe County re: Request to March 26, 2021 "Purple Day for Epilepsy
Awareness".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
f) Correspondence dated December 22, 2020 from Caroline Mulroney, Minister of
Transportation re: Township of Oro-Medonte's request for traffic signals and safety audit
at the Highway 12 and Warminster Sideroad intersection.
Staff Recommendation: Receive and refer to staff for a response.
g) Correspondence dated January 9, 2021 from Oro Medonte Community Coalition Corp
re: Petition to Member of Parliament Diane Finley, Cannabis Growth in Canada.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated January 18, 2021 from Sylvia Stark, Chairperson, Oro-Medonte
Chamber of Commerce, Membership Committee, AGM -Gala Committee re: 2021
Update.
Staff Recommendation: Receive for Information Only.
i) Correspondence dated January 19, 2021 from Scott Miller, Forest Industry Development
Advisor, Ministry of Natural Resources and Forestry, (MNRF) re: Invitation to Participate:
Solid Wood Bioheat Webinar Series.
Staff Recommendation: Receive for Information Only.
Page 8 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
j) Correspondence dated January 22, 2021 from Jeff Yurek, Minister, Ministry of the
Environment, Conservation and Parks (MECP) re: Virtual Town Hall, February 11, 2021,
Lake Simcoe Protection Plan.
Staff Recommendation: Receive for Information Only.
Motion No. C210127-15
Moved by Scott, Seconded by Keane
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021.
b) Correspondence dated January 18, 2021 from Jenna Stevenato, Social Enterprise &
Project Advisor, Redwood Park Communities re: Request to Proclaim February 2, 2021
"Toque Tuesday".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
c) Correspondence dated January 12, 2021 from Whitney Walsh, Vice President, Crime
Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim January, 2021 "Crime
Stoppers Month".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
d) Correspondence dated January 12, 2021 from Michele Newton, President/Acting Chair,
Making Change re: Request to Proclaim, February, 2021 "Black History Month".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
e) Correspondence dated January 14, 2021 from Shawna Bailey, Executive Director,
Epilepsy Simcoe County re: Request to March 26, 2021 "Purple Day for Epilepsy
Awareness".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
f) Correspondence dated December 22, 2020 from Caroline Mulroney, Minister of
Transportation re: Township of Oro-Medonte's request for traffic signals and safety audit
at the Highway 12 and Warminster Sideroad intersection.
Received and Referred to Staff for a Response.
g) Correspondence dated January 9, 2021 from Oro Medonte Community Coalition Corp
re: Petition to Member of Parliament Diane Finley, Cannabis Growth in Canada.
Received for Information Only.
h) Correspondence dated January 18, 2021 from Sylvia Stark, Chairperson, Oro-Medonte
Chamber of Commerce, Membership Committee, AGM -Gala Committee re: 2021
Update.
Received for Information Only.
Page 9 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
i) Correspondence dated January 19, 2021 from Scott Miller, Forest Industry Development
Advisor, Ministry of Natural Resources and Forestry, (MNRF) re: Invitation to Participate:
Solid Wood Bioheat Webinar Series.
Received for Information Only.
j) Correspondence dated January 22, 2021 from Jeff Yurek, Minister, Ministry of the
Environment, Conservation and Parks (MECP) re: Virtual Town Hall, February 11, 2021,
Lake Simcoe Protection Plan.
Received for Information Only.
Carried.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By -Laws:
a) 2021-009: Rating By -Law, Tile Drainage Act, R.S.O. 1990, c. T.8, s.8, The Corporation
of the Township of Oro-Medonte, A by-law imposing special annual drainage rates upon
land in respect of which money is borrowed under the Tile Drainage Act.
b) 2021-012: A By-law to Constitute and Appoint a Development Services Committee and
to Repeal By-law 2018-107.
c) 2021-013: A By -Law to Approve the Submission of an Application to Ontario
Infrastructure and Lands Corporation ("OILC") for the Long -Term Financing of Certain
Capital Works of The Corporation of the Township of Oro-Medonte (the "Municipality')
and to Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which
the Municipality will Issue Debentures to OILC.
Page 10 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
Motion No. C210127-16
Moved by Veitch, Seconded by DeSousa
Be it resolved that
a) 2021-009: Rating By -Law, Tile Drainage Act, R.S.O. 1990, c. T.B, s.8, The Corporation
of the Township of Oro-Medonte, A by-law imposing special annual drainage rates upon land
in respect of which money is borrowed under the Tile Drainage Act, as amended, to revise
the amount to $50,000;
b) 2021-012: A By-law to Constitute and Appoint a Development Services Committee and
to Repeal By-law 2018-107;
c) 2021-013: A By -Law to Approve the Submission of an Application to Ontario
Infrastructure and Lands Corporation ("OILC) for the Long -Term Financing of Certain
Capital Works of The Corporation of the Township of Oro-Medonte (the "Municipality") and to
Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which the
Municipality will Issue Debentures to OILC;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) 2021-016: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 27, 2021.
Motion No. C210127-17
Moved by Greenlaw, Seconded by Keane
Be it resolved that By -Law No. 2021-016: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 27, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
Page 11 of 12
Council Meeting Minutes — Wednesday, January 27, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210127-18
Moved by Veitch, Seconded by Scott
Be it resolved that we do now adjourn at 1:04 p.m.
Clerk, vonne Aubichon
Carried.
Page 12 of 12