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02 10 2021 Council Agenda The Township of Oro-Medonte Council Meeting Agenda Electronic Meeting Wednesday, February 10, 2021 9:00 a.m. - Closed Session 10:00 a.m. - Open Session Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte facilities including the Administration Centre were closed to the public. We will continue to offer services online and over the telephone. Input on agenda items are welcome and encouraged. The Township of Oro-Medonte has amended its Procedural By-law to allow for electronic participation at Council meetings during a declared emergency. Protocols have been established to advise how to participate in the public portions of these meetings. Please visit the following links for additional information: To Request to Participate in Open Forum, complete the form and review the Protocols for Public Participation at the following links: o Request for Public Participation Form Protocols for Public Participation Council and DS Committee All electronic Council meetings will be streamed live, where possible, on the Township YouTube Channel. Council Agendas will continue to be published on the Civic Web Meeting Agendas in advance of the meeting d Procedural By-law. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Page 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa Page 1 of 283 Council Meeting Agenda -February 10, 2021 \[Oh-DAH-wah\], Ojibwe \[O-jib-we\] and Pottawatomi \[boh-tah-WAH-toh-mee\] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Métis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. 3. Disclosure of Pecuniary Interest: 4. Closed Session Items: a) Motion to go In Closed Session. b) Motion to Rise and Report. c) Robin Dunn, CAO; Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour relations/employee negotiations (Staffing). 5. Minutes of Council and Committees: 6 - 17a) Minutes of Council meeting held on Wednesday, January 27, 2021. 6. Recognition of Achievements: None. 7. Public Meetings: None. 8. Deputations/Presentations: 18 - 27 a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4th Quarter Statistics (October-December, 2020). 28 - 58 b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re: Line 6 North and Horseshoe Valley Road Intersection Improvements. 9. Open Forum: Page 2 of 283 Council Meeting Agenda -February 10, 2021 The Open Forum provides an opportunity for the public to provide verbal comments to Council, in Open Session, on matters scheduled on the current agenda. Refer to Procedural By-Law No. 2017-165 for additional information. 10. Reports of Municipal Officers for Action: 59 - 206 a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Master Fire Plan Review (2020). 207 - 217 b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT Hearing Representation Minor Variance Application 2020-A-33 (Montgomery) 3 Crawford Street. 218 - 220 c) DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Supply of One MLEO Dodge Caravan. 221 - 225 d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and delivery of One (1) Sport Utility Vehicle Building Division. 226 - 231 e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and Ontario Senior of the Year 2021 Meeting/Voting Process. 11. Reports of Municipal Officers for Information Only: 232 - 236 a) Robin Dunn, CAO re: Update on COVID-19 Actions. 12. Reports of Members of Council: a) Updates from Council Representatives County of Simcoe and Township Partners and Agencies. representatives at the Tow Agencies. 237 - 243 b) Councillor Scott re: Traffic Safety Task Force Update. 13. Announcements: 14. Consent Agenda: 244 - 245 a) Announcements of Interest to the Public: 1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021. 246 - 249 b) Minutes of Barrie Public Library Board meeting held on Thursday, November 26, 2020. Staff Recommendation: Receive for Information Only. Page 3 of 283 Council Meeting Agenda -February 10, 2021 250 - 256 c) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday, December 11, 2020. Staff Recommendation: Receive for Information Only. 257 - 263 d) Minutes of Lake Simcoe Region Conservation Authority meeting dated Friday, December 18, 2020. Staff Recommendation: Receive for Information Only. 264 - 268 e) Correspondence dated January 25, 2021 from the City of Port Colborne re: Resolution - Amending the Tile Drainage Installation Act. Staff Recommendation: Receive for Information Only. 269 f) Correspondence dated February 1, 2021 from the Township of Baldwin re: Ontario Fire College, Gravenhurst Closure. Staff Recommendation: Receive, Support, Advise under the Mayor's Signature. 270 g) Virtual Event, Diverse Voices Unite, Honouring & Celebrating Black History Month, YouTube Video Release, February 15, 2021, 10:00 a.m., Rogers Live, Viewing of Video and Q&A, February 24, 2021, 6:00 p.m. Staff Recommendation: Receive for Information Only. 15. Communications/Petitions: 271 a) Correspondence dated January 25, 2021 from Rowanwood Conservers Society Co-operative Incorporated re: Request for Township of Oro-Medonte to Assume Rowanwood Road. 16. Notice of Motions: None. 17. By-Laws: 272 - 276 a) 2021-015: A By-Law to Permanently Stop up, close and sell part or the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of Simcoe. 277 - 279 b) 2021-019: A By-law to authorize the Sale of Surplus Land described as (a part of) Block D, Plan M-92 now described as Part 1, Block D, Plan 51R- 42805, (Geographic Township of Medonte), now in the Township of Oro- Medonte,County of Simcoe, (1 Georgian Drive). 280 - 282 c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2019-116 or any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers "Appointment By- 18. Closed Session Items (Unfinished Items): Page 4 of 283 Council Meeting Agenda -February 10, 2021 19. Confirmation By-Law: 283 a) 2021-021: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, February 10, 2021. 20. Adjournment: a) Motion to Adjourn. Page 5 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting Wednesday, January 27, 2021 9:01 a.m. 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough (left @ 12:05 p.m.) Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott Councillor Randy Greenlaw Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Present: Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Shannon Johnson, Manager, Finance/Deputy Treasurer; Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager, Information Technology (IT) All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa \[Oh-DAH-wah\], Ojibwe \[O-jib-we\] and Pottawatomi \[boh-tah-WAH-toh-mee\] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Métis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 12 Page 6 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C210127-1 Moved by Hough, Seconded by Veitch Be it resolved that the agenda for the Council meeting of Wednesday, January 27, 2021 be received and adopted. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C210127-2 Moved by Hough, Seconded by DeSousa Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss Personal matters about an identifiable individual (Heritage Committee Applications); Litigation affecting the Municipality (Legal Update); Solicitor-client privilege (Cannabis). Carried. b) Motion to Rise and Report. Motion No. C210127-3 Moved by Scott, Seconded by Greenlaw Be it resolved that we do now Rise at 9:54 a.m. and Recess until 10:15 a.m. at which time we shall Report on the Closed Session Items 4 c) Andria Leigh, Director, Development Services re: Personal information about an identifiable individual (Heritage Committee Applications); d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the Municipality (Legal Update); e) Robin Dunn, CAO re: Solicitor-Client Privilege (Cannabis). Carried. Page 2 of 12 Page 7 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. c) Andria Leigh, Director, Development Services re: Personal information about an identifiable individual (Heritage Committee Applications). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services. Harold Daynard, Manager, Information Technology (IT). Motion No. C210127-4 Moved by Keane, Seconded by DeSousa Be it resolved 1. That the confidential correspondence presented by Andria Leigh, Director, Development Services re: Personal information about an identifiable individual (Heritage Committee Applications) be received. 2. That staff proceed as directed. Carried. e) Robin Dunn, CAO re: Solicitor-Client Privilege (Cannabis). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; John Mascarin, Aird & Berlis LLP. Motion No. C210127-6 Moved by DeSousa, Seconded by Veitch Be it resolved that the confidential verbal information presented by Robin Dunn, CAO; and John Mascarin, Aird & Berlis LLP re: Solicitor-Client Privilege (Cannabis) be received. Carried. d) Robin Dunn, CAO; Donna Hewitt, Director, Corporate Services re: Litigation affecting the Municipality (Legal Update). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Vanessa Cooper, Executive Assistant, Harold Daynard, Manager, Information Technology (IT). Motion No. C210127-5 Moved by Hough, Seconded by Scott Be it resolved that the confidential memorandum correspondence dated January 27, 2021 and presented by Robin Dunn, CAO; and Donna Hewitt, Director, Corporate Services re: Litigation affecting the Municipality (Legal Update) be received. Carried. Page 3 of 12 Page 8 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. Motion No. C210127-7 Moved by Keane, Seconded by Hough Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement, if necessary. Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, January 13, 2021. b) Minutes of Special Council meeting held on Friday, January 15, 2021. c) Minutes of Special Council meeting held on Monday, January 18, 2021. Motion No. C210127-8 Moved by Greenlaw, Seconded by Keane Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, January 13, 2021; b) Special Council meeting held on Friday, January 15, 2021; c) Special Council meeting held on Monday, January 18, 2021 be received and adopted as printed and circulated. Carried. 6.Recognition of Achievements: None. 7. Public Meetings: None. 9. Open Forum: None. Page 4 of 12 Page 9 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 10. Reports of Municipal Officers for Action: b) FI2021-1, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile Drainage Debenture Package \[Refer to Item 17a)\]. Motion No. C210127-9 Moved by Veitch, Seconded by DeSousa Be it resolved 1. That FI2021-1, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile Drainage Debenture Package be received. 2. That Township Council approve receiving a Tile Drain Debenture from the Province of Ontario for (1) one municipal tile drain loan disbursements of $50,000 to the agricultural property owners of: Pt Lots 11 and 12, Concession 10, Municipality of Oro-Medonte, as amended, with a revised address as confirmed by OMAFRA. 3. That the application for (1) one municipal tile drain loan disbursements of $50,000 to the agricultural property owners of: Concession 11 N Part Lot 18, Part Lots 2 - 10 Part 1, Municipality of Oro-Medonte be deferred for additional information. 4. That Rating By-Law No. 2021-009, as amended, be brought forward for Council's consideration. 5. That the Chief Financial Officer / Treasurer/designate be authorized to sign Offer to Sell Debenture No. 2021-02 in the principal amount of $50,000, as amended, to the Minister of Finance as authorized by Borrowing By-law(s) 94-120 and 94-121. Carried. c) FI2021-2, Shannon Johnson, Manager, Finance/Deputy Treasur Asset Management Program Grant Application. Motion No. C210127-10 Moved by Keane, Seconded by Scott Be it resolved 1. That FI2021-2, Shannon Johnson, Manager Municipal Asset Management Program Grant Application be received and adopted. 2. That Township Council direct staff to apply for a grant opportunity from the Federation of cipal Asset Management Program for the Township of Oro- Plan project. 3. That the Township of Oro-Medonte commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Muni Management Program to advance the Township Data Collection 2) Data collection to establish and track levels of service 3) Identify Life Cycle events for core services. 4. That the Township of Oro-Medonte commits $80,000 from its budget toward the costs of this initiative. These funds have been included in the 2021 draft operating budget. Carried. Page 5 of 12 Page 10 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 11. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) DS2021-4, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement Officer re: Municipal Law Enforcement Occurrence Report, October- December, 2020. c) DS2021-5, Garry McCartney, Chief Building Official re: Building Division Activity Stats Update 2020. d) CS2021-2, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status Motion No. C210127-11 Moved by Greenlaw, Seconded by DeSousa Be it resolved 1. That report, as listed, under Item #11a) Robin Dunn, CAO re: Update on COVID-19 Actions be received. 2. That the CAO proceed as directed. Unanimously Carried. Motion No. C210127-12 Moved by Greenlaw, Seconded by DeSousa Be it resolved that the reports, as listed under Item #11(b-d), Reports of Municipal Officers for Information Only, be received: b) DS2021-4, Curtis Shelswell, Manager, Municipal Law Enforcement/ Chief Municipal Law Enforcement Officer re: Municipal Law Enforcement Occurrence Report, October- December, 2020. c) DS2021-5, Garry McCartney, Chief Building Official re: Building Division Activity Stats Update 2020. d) CS2021-2, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status Carried. 12. Reports of Members of Council: a) Updates from Council Representatives Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillors Veitch, Keane, Scott, Greenlaw. Page 6 of 12 Page 11 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 8. Deputations/Presentations: a) John Naas, Partner, Blackline Consulting re: Service Level Review. Motion No. C210127-13 Moved by DeSousa, Seconded by Veitch Be it resolved 1. That the PowerPoint presentation dated January 27, 2021 and provided by John Naas, Partner, Blackline Consulting re: Service Level Review be received. 2. And That staff prioritize the January 2021 Blackline Service Level Review Recommendations/Opportunities for further consideration during the 2021-22 Budget process and alignment with the Strategic Plan Update. Carried. 10. Reports of Municipal Officers for Action: a) CS2021-1, Yvonne Aubichon, Clerk re: Ward Boundary and Council Composition Award - RFP # CS 2020-05. Jack Ammendolia and Dr. Robert Williams, on behalf of Watson and Associates, Economists Ltd., provided and overview of the proce Motion No. C210127-14 Moved by Scott, Seconded by DeSousa Be it resolved 1. That CS2021-1, Yvonne Aubichon, Clerk re: Ward Boundary and Council Composition Award - RFP # CS 2020-05 be received and adopted. 2. That the Request for Proposal (RFP) Composition Review be awarded to Watson and Associates Economists Ltd. in the amount of $53,000. plus HST. 3. That the Ward Boundary and Council Composition Review be funded 50% from the 2021 budget - tax levy and 50% from the election reserve. 4. That any costs over and above the initial funding allocations required; such as appeal costs, if applicable, shall be funded from the tax levy. 5. That staff be authorized to execute the necessary contract; and 6. That the proponents be advised of Council Carried. Page 7 of 12 Page 12 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 13.Announcements: The following members of Council provided announcements: Mayor H.S. Hughes, Councillor Scott. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021. b) Correspondence dated January 18, 2021 from Jenna Stevenato, Social Enterprise & Project Advisor, Redwood Park Communities re: Request to Proclaim February 2, 2021 "Toque Tuesday". Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise under Mayor's Signature. c) Correspondence dated January 12, 2021 from Whitney Walsh, Vice President, Crime Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim January, 2021 "Crime Stoppers Month". Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise under Mayor's Signature. d) Correspondence dated January 12, 2021 from Michèle Newton, President/Acting Chair, Making Change re: Request to Proclaim, February, 2021 "Black History Month". Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise under Mayor's Signature. e) Correspondence dated January 14, 2021 from Shawna Bailey, Executive Director, Epilepsy Simcoe County re: Request to March 26, 2021 "Purple Day for Epilepsy Awareness". Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise under Mayor's Signature. f) Correspondence dated December 22, 2020 from Caroline Mulroney, Minister of s request for traffic signals and safety audit at the Highway 12 and Warminster Sideroad intersection. Staff Recommendation: Receive and refer to staff for a response. g) Correspondence dated January 9, 2021 from Oro Medonte Community Coalition Corp re: Petition to Member of Parliament Diane Finley, Cannabis Growth in Canada. Staff Recommendation: Receive for Information Only. h) Correspondence dated January 18, 2021 from Sylvia Stark, Chairperson, Oro-Medonte Chamber of Commerce, Membership Committee, AGM-Gala Committee re: 2021 Update. Staff Recommendation: Receive for Information Only. i) Correspondence dated January 19, 2021 from Scott Miller, Forest Industry Development Advisor, Ministry of Natural Resources and Forestry, (MNRF) re: Invitation to Participate: Solid Wood Bioheat Webinar Series. Staff Recommendation: Receive for Information Only. Page 8 of 12 Page 13 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. j) Correspondence dated January 22, 2021 from Jeff Yurek, Minister, Ministry of the Environment, Conservation and Parks (MECP) re: Virtual Town Hall, February 11, 2021, Lake Simcoe Protection Plan. Staff Recommendation: Receive for Information Only. Motion No. C210127-15 Moved by Scott, Seconded by Keane Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Oro-Medonte Snowman Contest, Open January 15, 2021 to February 28, 2021. b) Correspondence dated January 18, 2021 from Jenna Stevenato, Social Enterprise & Project Advisor, Redwood Park Communities re: Request to Proclaim February 2, 2021 "Toque Tuesday". Received, Proclaimed, Posted on Township's Website, Advised under Mayor's Signature. c) Correspondence dated January 12, 2021 from Whitney Walsh, Vice President, Crime Stoppers of Simcoe Dufferin Muskoka re: Request to Proclaim January, 2021 "Crime Stoppers Month". Received, Proclaimed, Posted on Township's Website, Advised under Mayor's Signature. d) Correspondence dated January 12, 2021 from Michèle Newton, President/Acting Chair, Making Change re: Request to Proclaim, February, 2021 "Black History Month". Received, Proclaimed, Posted on Township's Website, Advised under Mayor's Signature. e) Correspondence dated January 14, 2021 from Shawna Bailey, Executive Director, Epilepsy Simcoe County re: Request to March 26, 2021 "Purple Day for Epilepsy Awareness". Received, Proclaimed, Posted on Township's Website, Advised under Mayor's Signature. f) Correspondence dated December 22, 2020 from Caroline Mulroney, Minister of request for traffic signals and safety audit at the Highway 12 and Warminster Sideroad intersection. Received and Referred to Staff for a Response. g) Correspondence dated January 9, 2021 from Oro Medonte Community Coalition Corp re: Petition to Member of Parliament Diane Finley, Cannabis Growth in Canada. Received for Information Only. h) Correspondence dated January 18, 2021 from Sylvia Stark, Chairperson, Oro-Medonte Chamber of Commerce, Membership Committee, AGM-Gala Committee re: 2021 Update. Received for Information Only. Page 9 of 12 Page 14 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. i) Correspondence dated January 19, 2021 from Scott Miller, Forest Industry Development Advisor, Ministry of Natural Resources and Forestry, (MNRF) re: Invitation to Participate: Solid Wood Bioheat Webinar Series. Received for Information Only. j) Correspondence dated January 22, 2021 from Jeff Yurek, Minister, Ministry of the Environment, Conservation and Parks (MECP) re: Virtual Town Hall, February 11, 2021, Lake Simcoe Protection Plan. Received for Information Only. Carried. 15.Communications/Petitions: None. 16. Notice of Motions: None. 17. By-Laws: a) 2021-009: Rating By-Law, Tile Drainage Act, R.S.O. 1990, c. T.8, s.8, The Corporation of the Township of Oro-Medonte, A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. b) 2021-012: A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2018-107. c) 2021-013: A By-Law to Approve the Submission of an Application to Ontario Capital Works of The Corporation of the Township of Oro-Medonte (the and to Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which the Municipality will Issue Debentures to OILC. Page 10 of 12 Page 15 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. Motion No. C210127-16 Moved by Veitch, Seconded by DeSousa Be it resolved that a) 2021-009: Rating By-Law, Tile Drainage Act, R.S.O. 1990, c. T.8, s.8, The Corporation of the Township of Oro-Medonte, A by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, as amended, to revise the amount to $50,000; b) 2021-012: A By-law to Constitute and Appoint a Development Services Committee and to Repeal By-law 2018-107; c) 2021-013: A By-Law to Approve the Submission of an Application to Ontario Capital Works of The Corporation of the Township of Oro-Medo Authorize the Entering into of a Rate Offer Letter Agreement Pursuant to which the Municipality will Issue Debentures to OILC; be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. Closed Session Items (Unfinished Items): None. 19. Confirmation By-Law: a) 2021-016: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 27, 2021. Motion No. C210127-17 Moved by Greenlaw, Seconded by Keane Be it resolved that By-Law No. 2021-016: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 27, 2021 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 of 12 Page 16 of 283 5.a) Minutes of Council meeting held on Wednesday, January 27, 2021. 20. Adjournment: a) Motion to Adjourn. Motion No. C210127-18 Moved by Veitch, Seconded by Scott Be it resolved that we do now adjourn at 1:04 p.m. Carried. ____________________________ _____________________________ Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 12 of 12 Page 17 of 283 8.a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4... Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Pdupcfs!.!3131 Wjpmfou!Dsjnf! 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Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Opwfncfs!.!3131 Wjpmfou!Dsjnf! Bduvbm OpwfncfsZfbs!up!Ebuf!.! 23 Opwfncfs 312:3131&!312:3131&! 21 DibohfDibohf Nvsefs11..21.211/1& 9 Puifs!Pggfodft!Dbvtjoh!11..11.. 7 Efbui Bduvbm Buufnqufe!Nvsefs11..11.. 5 Tfyvbm!Bttbvmu11..258.61/1& Bttbvmu223.92/9&6857.2:/4& 3 Bcevdujpo21.211/1&51.211/1& 1 Spccfsz11..331/1& BttbvmuBcevdujpoPuifs Dsjnft/// Puifs!Dsjnft!Bhbjotu!b!13..2335211/1& Qfstpo 312:3131 Upubm235.77/8&:18:.23/3& Qspqfsuz!Dsjnf! Bduvbm OpwfncfsZfbs!up!Ebuf!.! 23 Opwfncfs 21 312:3131&!312:3131&! 9 DibohfDibohf 7 Bstpo11..13.. Bduvbm 5 Csfbl!'!Foufs65.31/1&526235/5& 3 Uifgu!Pwfs12..2:2:1/1&1 /sg s e / ff f / j v w e f i b Uifgu!Voefs4544/4&9896.3/4& u os Pd o ! Gt V u j F ! g ! u N f g ' Ibwf!Tupmfo!Hppet11..331/1& i f ! 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Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Opwfncfs!.!3131 Dmfbsbodf!Sbuf Dmfbsbodf!Sbuf OpwfncfsZfbs!up!Ebuf!.!Opwfncfs 71& 61& 312:3131Ejggfsfodf312:3131Ejggfsfodf 51& Wjpmfou!Dsjnf69/4&61/1&.9/4&74/4&87/1&23/7& 41& 31& Qspqfsuz!Dsjnf22/9&29/3&7/5&24/1&28/1&5/1& 21& 1& Esvh!Dsjnf1/1&....61/1&211/1&61/1& WjpmfouQspqfsuzUpubm Dsjn///Dsj///)Wjpmf/// Upubm!)Wjpmfou-!41/1&34/2&.7/:&3:/3&44/6&5/4& 312:3131 Qspqfsuz!'!Esvh* Ebub!dpoubjofe!xjuijo!uijt!sfqpsu!jt!ezobnjd!jo!obuvsf!boe!ovncfst!xjmm!dibohf!pwfs!ujnf!bt!uif!Poubsjp!Qspwjodjbm!Qpmjdf! Ebub!Vujmj{fe .!Ojdif!SNT!Bmm!Pggfodf!Mfwfm!Cvtjoftt!Joufmmjhfodf!Dvcf Efubdinfou;!2N!.!PSJMMJB Mpdbujpo!dpef)t*;!2N21!.!CBSSJF Bsfb!dpef)t*;!2177!.!Psp.Nfepouf Ebub!tpvsdf!ebuf;!!Sfqpsu!Hfofsbufe!cz;!Sfqpsu!Hfofsbufe!po;! 3132012041Epvdfu-!Dbsmj2.Gfc.32!9;63;15!BN QQ—DTD—Pqfsbujpobm!Qmboojoh.5411 Page 21 of 283 8.a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4... Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Efdfncfs!.!3131 Wjpmfou!Dsjnf! Bduvbm EfdfncfsZfbs!up!Ebuf!.! 5 Efdfncfs 312:3131&!312:3131&! 5 DibohfDibohf 4 Nvsefs11..21.211/1& 3 Puifs!Pggfodft!Dbvtjoh!11..11.. 3 Efbui Bduvbm Buufnqufe!Nvsefs11..11.. 3 Tfyvbm!Bttbvmu32.61/1&279.61/1& 2 Bttbvmu4544/4&7161.27/8& 1 Bcevdujpo11..51.211/1& 1 Spccfsz21.211/1&43.44/4& TfyvbmBttbvmuSpccfszPuifs Bttbv///Dsjnft/// Puifs!Dsjnft!Bhbjotu!b!42.77/8&263677/8& Qfstpo 312:3131 Upubm:7.44/4&::96.25/2& Qspqfsuz!Dsjnf! Bduvbm EfdfncfsZfbs!up!Ebuf!.! 21 Efdfncfs 9 312:3131&!312:3131&! DibohfDibohf 7 Bstpo11..13.. 5 Bduvbm Csfbl!'!Foufs72.94/4&586321/7& 3 Uifgu!Pwfs63.71/1&3532.23/6& 1 g /s/ s e // f f f // Uifgu!Voefs661/1&:3:1.3/3& j v ! w e f i b uo os Pd of ! 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Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Efdfncfs!.!3131 Dmfbsbodf!Sbuf Dmfbsbodf!Sbuf EfdfncfsZfbs!up!Ebuf!.!Efdfncfs 211& 312:3131Ejggfsfodf312:3131Ejggfsfodf91& 71& Wjpmfou!Dsjnf99/:&44/4&.66/7&76/8&83/:&8/4& 51& Qspqfsuz!Dsjnf21/8&38/4&27/7&23/9&28/5&5/7& 31& 1& Esvh!Dsjnf......61/1&211/1&61/1& WjpmfouQspqfsuzUpubm Dsjn///Dsj///)Wjpmf/// Upubm!)Wjpmfou-!47/7&47/9&1/3&41/1&44/8&4/8& 312:3131 Qspqfsuz!'!Esvh* Ebub!dpoubjofe!xjuijo!uijt!sfqpsu!jt!ezobnjd!jo!obuvsf!boe!ovncfst!xjmm!dibohf!pwfs!ujnf!bt!uif!Poubsjp!Qspwjodjbm!Qpmjdf! Ebub!Vujmj{fe .!Ojdif!SNT!Bmm!Pggfodf!Mfwfm!Cvtjoftt!Joufmmjhfodf!Dvcf Efubdinfou;!2N!.!PSJMMJB Mpdbujpo!dpef)t*;!2N21!.!CBSSJF Bsfb!dpef)t*;!2177!.!Psp.Nfepouf Ebub!tpvsdf!ebuf;!!Sfqpsu!Hfofsbufe!cz;!Sfqpsu!Hfofsbufe!po;! 3132012041Epvdfu-!Dbsmj2.Gfc.32!9;63;35!BN QQ—DTD—Pqfsbujpobm!Qmboojoh.5411 Page 23 of 283 8.a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4... Qpmjdf!Tfswjdft!Cpbse!Sfqpsu!gps!Upxotijq!pg!Psp.Nfepouf Sfdpset!Nbobhfnfou!Tztufn Pdupcfs!up!Efdfncfs!.!3131 Wjpmfou!Dsjnf! Bduvbm Pdupcfs!up!EfdfncfsZfbs!up!Ebuf!.! 27 Efdfncfs 25 312:3131&!312:3131&! 23 DibohfDibohf 21 Nvsefs11..21.211/1& 9 Puifs!Pggfodft!Dbvtjoh!11..11.. Bduvbm 7 Efbui 5 Buufnqufe!Nvsefs11..11.. 3 Tfyvbm!Bttbvmu42.77/8&279.61/1& 1 Bttbvmu2723.36/1&7161.27/8& u/ / moz / / s/ / p v j t f v bu f c b t d Bcevdujpo21.211/1&51.211/1&t t c v n t j p B e s B S c ! D m ! B bs Spccfsz21.211/1&43.44/4& vf y i u f TP Puifs!Dsjnft!Bhbjotu!b!5636/1&263677/8& Qfstpo 312:3131 Upubm3629.39/1&::96.25/2& Qspqfsuz!Dsjnf! Bduvbm Pdupcfs!up!EfdfncfsZfbs!up!Ebuf!.! 31 Efdfncfs 27 312:3131&!312:3131&! DibohfDibohf 23 Bstpo11..13.. 9 Bduvbm Csfbl!'!Foufs288.69/9&586321/7& 5 Uifgu!Pwfs86.39/7&3532.23/6& 1 g /s/ s e // f f f // Uifgu!Voefs2726.7/3&:3:1.3/3& j v ! w e f i b uo os Pd of ! 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Ebub!Vujmj{fe .!Ojdif!SNT!Bmm!Pggfodf!Mfwfm!Cvtjoftt!Joufmmjhfodf!Dvcf Efubdinfou;!2N!.!PSJMMJB Mpdbujpo!dpef)t*;!2N21!.!CBSSJF Bsfb!dpef)t*;!2177!.!Psp.Nfepouf Ebub!tpvsdf!ebuf;!!Sfqpsu!Hfofsbufe!cz;!Sfqpsu!Hfofsbufe!po;! 3132012041Epvdfu-!Dbsmj2.Gfc.32!9;5:;1:!BN QQ—DTD—Pqfsbujpobm!Qmboojoh.5411 Page 25 of 283 8.a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4... MOTOR VEHICLE CAUSAL FACTORS Q4 October, November, December | 2019 vs. 2020 Orillia Detachment | Oro-Medonte Township hƩźƌƌźğ 5ĻƷğĭŷƒĻƓƷ hƩźƌƌźğ 5ĻƷğĭŷƒĻƓƷ і ЋЉЊВ ЋЉЋЉ /ŷğƓŭĻ Quarter 4 - MVC's hĭƷƚĬĻƩΏ5ĻĭĻƒĬĻƩ ЋЉЊВ ǝƭ ЋЉЋЉ ЋЉЊВ Non-Fatal Personal Injury 48 33 -31.25% Property Damage 489 425 -13.09% Fatal Injury 1 0 -100% hƩźƌƌźğ 5ĻƷğĭŷƒĻƓƷ ЋЉЊВ vǒğƩƷĻƩ ЍΏ a/γƭ Top 4 Primary Factors | October-December 2019 CğƷğƌ bƚƓΏCğƷğƌ tĻƩƭƚƓğƌ LƓƆǒƩǤ tĻƩƭƚƓğƌ 5ğƒğŭĻ Pedestrian 1 Speed excessive 10 Inattentive driver 110 Inattentive driver 9 Debris on roadway 62 Failed to yield right of way 5 Improper passing 60 Lost control 5 Driver fatigue 56 hƩźƌƌźğ 5ĻƷğĭŷƒĻƓƷ ЋЉЋЉ vǒğƩƷĻƩ ЍΏ a/γƭ Top 4 Primary Factors | October-December 2020 CğƷğƌ bƚƓΏCğƷğƌ tĻƩƭƚƓğƌ LƓƆǒƩǤ tĻƩƭƚƓğƌ 5ğƒğŭĻ Speed Too Fast for 0 N/A Speed Too Fast for conditions 9 78 conditions Lost control 5 Lost control 47 Disobeyed traffic control 3 Inattentive driver 43 Improper turn 3 Animal Wild or domestic 41 TH DATA SOURCED: JANUARY 29 2021 | ECRS 1 Page 26 of 283 8.a) 10:00 a.m. Inspector Eaton, Detachment Commander, Orillia OPP re: 4... MOTOR VEHICLE CAUSAL FACTORS Q4 October, November, December | 2019 vs. 2020 Orillia Detachment | Oro-Medonte Township hƩƚΏaĻķƚƓƷĻ ƚǞƓƭŷźƦ 2020 Oro-Medonte Township 2020 Oro-Medonte Township Quarter 4 Quarter 4 - Top 4 Non-Fatal Injury Non-Fatal Injury 2 Speed- too fast for conditions 2 Speed- too fast for conditions 1 1 Improper turn Improper turn 1 Inattentive driver 1 Inattentive driver Property Damage Property Damage 12 12 Speed -- too fast for conditions Speed -- too fast for conditions 6 Lost control 6 Lost control 4 4 Ability Impaired by Alcohol Ability Impaired by Alcohol 4 Animal - Wild or Domestic 4 Animal - Wild or Domestic 4 4 Debris on roadway Debris on roadway 4 Other 4 Other 2 Inattentive driver 2 Unknown 2 Failed to yield right of way 1 Ability Impaired Drugs 1 Disobeyed traffic control 1 Improper lane change TH DATA SOURCED: JANUARY 29 2021 | ECRS 2 Page 27 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 1 t & n e d R m yn g e i l l l a a e V R e o N h DEPUTATION e s n e 10 February 2021 i s L r h o t Regular Meeting of Council H 6 Page 28 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 2 Page 29 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 3 Page 30 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 4 Page 31 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 5 Page 32 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 6 Page 33 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 7 Page 34 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 8 Page 35 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 9 Page 36 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 10 Page 37 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 11 Page 38 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 12 Page 39 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 13 Page 40 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 14 I Meeting Council community engagement" 2019 September allow for further the 25 Who organized the last meeting?Why is there no prior/early public engagement, discussion, opportunity to contribute?When I mentioned that deferred this decision to "was told that the 20 Jan 21 meeting was “my opportunity for Community Engagement!”Why is the Developer leading this….When they don’t want what we do?By the time most members of the community received this notice, it was the day past submissions were due in to speak on the issue! ••••• Open & Transparent Processes Page 41 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 15 … Rebuttal – ? what’s changed : Developer’s Community Info Session (20 Jan 21)Developer’s Presentation (20 Jan 21) with quotes & excepts from Our Community Facebook Site The OMB recognized that in 1994, as did the Township and County… THIS PRESENTATION1.2. Public Safety needs to be paramount Page 42 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 16 the developer 111 - Corporate Services Committee CS 13 – which includes new left and right turn lanes into the subdivision” …”as part of the access approval County of Simcoe new entrance is required to construct road improvements at the … OUR REBUTTAL Builders Position and Presentations Nothing has changed in 27 years… since the OMB DecisionNothing has changed in the last 17 months with the builder recycled presentation either…They Knew they had to do it• Page 43 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 17 20 JAN 21 – capability COMMUNITY REBUTTAL Capacity for safety Builders Presentation Hill remainsEntrance remains on the hillTraffic volumes increase…threat to public safety persistsNo recourse after builder leaves other than paying for the entire realignment ourselves after they’re gone… 100% funded by the taxpayers? •••• Page 44 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 18 20 JAN 21 – Design COMMUNITY REBUTTAL Alignment (Manual) for Builders Presentation - Highways Geometric – MTO Standards Ontario …road might be designed to meet these standards, yet the end result could be a facility exhibiting numerous unsatisfactory or displeasing characteristics…” Chapter C •• Page 45 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 19 Our reality… an entrance 18 metres up, on the side of a 60 metre hill • “about right” Geometric Design Standards (Manual) for – Guideline for the position & length of vertical curve relative to an entry being designated as MTO Ontario Highways • Page 46 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 20 Community Facebook 20 JAN 21 – : …??? COMMUNITY REBUTTAL Builders Presentation 2 crashes in 9 years •HTA s.199 & O/Reg. 596Injury, combined property damage over $2000, or fail to remain Even then, they’re not all reported!Why does the County need to replace / repair the entry guard rail every spring? Page 47 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 21 Page 48 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 22 Were other planned entry's “factored in”? 20 JAN 21 – even 15% usage, as it - COMMUNITY REBUTTAL Builders Presentation Line entrance is not “assumed” th Factored in… it was built in 2008?7Have been no studiesCommunity est. 10exits onto a secondary road, less utilized in the winter •••• Page 49 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 23 to who? Acceptable 20 JAN 21 – Public Safety COMMUNITY REBUTTAL Disruption/change Builders Presentation As the Community that lives here, and not a contract engineering firm that doesn’t… I can say that we don’t mind being temporarily inconvenienced to facilitate a long term public safety outcome. • Page 50 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 24 20 JAN 21 – ! COMMUNITY REBUTTAL please Builders Presentation I live in this identified area, with my family, my neighbors, friends that visit from outside, colleagues, contractors…We’d all like the entrance relocated to facilitate increased Public Safety, •• Page 51 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 25 20 JAN 21 – COMMUNITY REBUTTAL Builders Presentation The development hasn’t begun construction, the slight hill of the current Ruby Ridge egress could be further graded to lessen the incline degreeHave you seen that big hill on Horseshoe Valley Road at the current 6 Line entrance? •• Page 52 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 26 20 JAN 21 – of net new road? 119 metres Maintenance of approximately COMMUNITY REBUTTAL Builders Presentation Page 53 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 27 Front Yards in Diamond Valley 20 JAN 21 – approach? Why the different COMMUNITY REBUTTAL New Front Yards in Ruby Ridge Builders Presentation Lets discuss our Community and tree clearing… • Page 54 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 28 clearcutting AT THIS before INTERSECTION… Line @ Hickory BUILD THE ROAD th 6 WHO DOESN’T EVEN WANT TO WAS INITATED BY THE BUILDER PLEASE NOTE THIS WHOLE PROCESS THEN WHY WAS IT CLEARCUT??? after Line @ th 6 clearcutting Hickory …More Trees Page 55 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 29 for them habitat? entrance! All for a….. TEMPORARY to destroy the natural CONSTRUCTION ROAD? Is it convenient The builder doesn’t want to complete the realigned ….and a temporary Road? Page 56 of 283 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 30 Ruby Ridge AfterDevelopment clearing 20 JAN 21 – Ruby Ridge BeforeDevelopment clearing COMMUNITY REBUTTAL fun Builders Presentation Family having Increases the wetland footprint…? • Page 57 of 283 Child having fun with dog 8.b) 10:10 a.m. Joshua Brown, on behalf of Sugarbush; and Brad Taylor re... 31 20 JAN 21 – . PLEASE COMMUNITY REBUTTAL planned, the road moved, as THE MONEY!? Builders Presentation HASN’T THIS HAS ALWAYS The community would like … TRUTH BEEN AND REMAINS ENTIRELY ABOUT • Page 58 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Report Report No. To: Prepared by: FES 2021-01 Council Hugh Murray, Director, Fire & Emergency Services/Fire Chief Meeting Date: Subject: Motion # February 10, 2021 Master Fire Plan Review (2020) _____________________ Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only X It is recommended: 1. That Report No. FES2021-01 be received. 2. That the recommendations contained within the Master Fire Plan Review (2020) be supported in principal. 3. And That the Director, Fire & Emergency Services/Fire Chief bring forward the recommendations as implementation is needed. Background: In 2014, Brad Bigrigg, a consultant in the field of Fire & Emergency Services, with assistance from Fire & Emergency Staff, wrote the Master Fire Plan (2014). Since the endorsement of the 2014 Plan by Council, FES has implemented most of the recommendations. Some of the highlights include: Replacing Station 1 with a new, modern, safe facility in 2019/2020; A training room was built for Station 5; Various By-Laws were updated; Job descriptions were updated; Increased training for Firefighters and Staff appointed to Emergency Management functions; Improvements to the Fleet Management Program; Agreements with other agencies were continued. Fire & Emergency Services February 10, 2021 Report No. FES 2021 - 01 Page 1 of 4 Page 59 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Analysis: In late 2018, Fire & Emergency began a review of the existing Master Fire Plan (2014). The Review takes into consideration the recent and future planned residential growth, increase and changes in demands for services, and a focus on improved health and safety and human resources practices for the Volunteer Firefighters.The development of the Master Fire Plan Review has been a significant undertaking by Staff in data collection, research and review of current practices and standards. To ensure that the Master Fire Plan Review (2020) is consistent with industry standards ons, Staff engaged the services of Michael McKenna, Fire Protection Survey Services to assist in the with drafting of the recommendations based on the data collected. Fire Protection Survey Services has worked with OMFES on multiple projects over the years and had provided consultation on some of the recommendations considered by previous Councils, and now contained in the Master Fire Plan Review. The recommendations fall in the categories of: Administration Communications Fleet Maintenance Fire Prevention and Public Education Training Fire Response Areas Facilities Fleet procurement and Replacement Emergency Response Issues Information Technology Recommendations under the discretion of the Director, Fire & Emergency Services/Fire Chief will continue to be implemented through objectives assigned to Staff. Any recommendations contained in the Master Fire Plan Review (2020) requiring Council consideration will be brought forward with a detailed Project and Financial Plan. Financial / Legal Implications / Risk Management: Recommendations will be implemented in the Operations and Capital Budgets in the years they are planned to be implemented. Policies/Legislation: Fire Protection and Prevention Act, 1997 By-Law No. 2020-082 Establish and Regulate a Fire Department Fire & Emergency Services February 10, 2021 Report No. FES 2021 - 01 Page 2 of 4 Page 60 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Enhanced Communications & Customer Service Inclusive, Healthy Community Consultations: Michael McKenna, Fire Protection Survey Services Donny Adamson, Deputy Fire Chief Melanie Brown, Fire Prevention Officer Marie Brissette, Coordinator, Special Projects Robin Dunn, CAO Andria Leigh, Director, Development Services Tamara Obee, Manger Human Resources, Health & Safety Attachments: Master Fire Plan Review PowerPoint Overview Master Fire Plan Review Replacement Projection a, Fire Protection Survey Services Resources and Health and Safety Fire & Emergency Services February 10, 2021 Report No. FES 2021 - 01 Page 3 of 4 Page 61 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Conclusion: The recommendations contained within the Master Fire Plan Review (2020) be supported in principal by Council. Upon planned implementation of the recommendations, the Director, Fire & Emergency Services/Fire Chief will bring forward a detailed project and financial plan for Council Respectfully submitted: Hugh Murray, Director Fire & Emergency Services /Fire Chief Approvals: Date: Robin Dunn, CAO February 4, 2021 Fire & Emergency Services February 10, 2021 Report No. FES 2021 - 01 Page 4 of 4 Page 62 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... February 10, 2021 Master Fire Plan Review Page 63 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview efficient, safe and professional public fire protection to the residents of Oro-Medonte.minimum requirements of the Fire Protection and Prevention Act and the Occupational Health & Safety Act. Page 64 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview community under various pieces of legislation & bylawsBylaw Page 65 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview Department Composition Page 66 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... ƚƷŷĻƩ ŅƩƚƒ ğƭƭźƭƷƭ /ğƌƌƭ ЋЉЋЉ źƓĭƌǒķĻƭ C9{ wĻƭƦƚƓƭĻ ƭƷğŅŅΜ aĻķƚƓƷĻ ЊЉЎЊǞŷźĭŷ 9ƒĻƩŭĻƓĭǤ hƩƚ ЎБЋ ΑğķķźƷźƚƓğƌ ƩĻƭƦƚƓƭĻƭ ƚǝĻƩğƌƌ ΛğƦƦğƩğƷǒƭ ЊЋЌЍЎЏ ЋЉЋЉ Master Fire Plan OverviewƚƷğƌƭƷğƷźƚƓƭ Љ БЉЏЉЍЉЋЉ ЊЏЉЊЍЉЊЋЉЊЉЉ Page 67 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... council as a guiding document for the Overview departmentgrowth strategy changes significantly or if more than 125 homes are built in an area where they were not envisioned on March 1, 2013 2014 Master Fire Plan Page 68 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview *Numbers are consistent with slight increases in growth areas 2020 Response Numbers Page 69 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview some form Challenges Page 70 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... (on board tablets) (IAMRESPONDING) Overview Technology Page 71 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview Enforcement and Investigations Page 72 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview 2021 Area of focus Page 73 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... cantly in the last couple of years nvestments to meet current standards for & safety requirements Overview staffing, apparatus and health FacilitiesApparatus Page 74 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... ? Questions Page 75 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... MasterFirePlanReview(2020) Township of Oro-Medonte Fire & Emergency Services Page 76 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... TableofContents 1. Executive Summary ...................................................................................................... 1.1 Introduction ............................................................................................................. 1.2 Community Risk Assessment ................................................................................. 2. Legislation and By-Laws ............................................................................................... 2.1 Fire Prevention and Protection Act ......................................................................... 2.2 Office of the Fire Marshal ........................................................................................ 2.3 Occupational Health and Safety Act ....................................................................... 2.4 Municipal By-Laws ................................................................................................ 3. Master Fire Plan (2014) ................................................................................................. 3.1 Overview ................................................................................................................. 3.2 Recommendations Implemented ............................................................................ 3.3 Recommendations Outstanding .............................................................................. 4. Master Fire Plan Review (2020) Strategies and Principles ........................................... 5. Department Administration ............................................................................................ 5.1 Organization Chart ................................................................................................ 5.2 Staff ....................................................................................................................... 5.3 Service Delivery ...................................................................................................... 5.4 Volunteer Firefighters .............................................................................................. 5.5 Master Fire Plan (2014) Performance Measures .................................................... 6. Department Services ..................................................................................................... 6.1 Departmental Policies, Standard Operating Procedures and Standing Operating Guidelines ............................................................................................................... 6.2 Departmental Communication ................................................................................. 6.3 Internal Department Communication ....................................................................... 6.4 Records Management ............................................................................................. 6.5 Fire Prevention & Public Education ........................................................................ 6.5.1 Implementation of Public Education and Prevention ...................................... 6.5.2 Fire Safety Standards and Enforcement ....................................................... 6.5.3 Distribution of Public Education Information .................................................. 6.5.4 Additional Paraphernalia ................................................................................ 6.5.5 Performance Measure ................................................................................... 6.6 Department ServicesResponse ....................................................... 6.7 Equipment & Stations .............................................................................................. 6.7.1 Station 1 ........................................................................................................ 6.7.2 Station 2 ........................................................................................................ 6.7.3 Station 3 ........................................................................................................ 6.7.4 Station 4 ........................................................................................................ 6.7.5 Station 5 ........................................................................................................ 6.7.6 Station 6 ........................................................................................................ 6.8 Considerations for Capital Infrastructures ............................................................... 2 Page 77 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 7. Response Numbers and Areas for All Stations ............................................................. 7.1 Calls for Service ...................................................................................................... 7.2 Industry Standard .................................................................................................... 8. Emergency Management .............................................................................................. 9. Mutual Aid, Automatic Aid and Tiered Medical Agreements ......................................... 10. Dispatch and Communication Services ....................................................................... 11. Human Resources and Health & Safety ...................................................................... 12. Summary of 2020 Master Fire Plan Recommendations .............................................. Replacement Projection a, Fire Protection Survey Services Resources and Health and Safety 3 Page 78 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 1.ExecutiveSummary As Oro-Medonte Fire & Emergency Services (OMFES) continues to provide services in compliance with the Fire Protection and Prevention Act and the Occupational Health & Safety Act, the Department will face new challenges over the coming years. The Master Fire Plan Review (2020) is designed to provide a refresh of the current A. This MFPR updates the current demands for services and need for responsive infrastructure in light of population growth and anticipated legislative changes. With this information, OMFES will be in a position to provide a strategic approach in preparing and recommending the appropriate allocations in resources to Council to continue to provide exceptional services in the areas of Fire Prevention and Education, Fire Suppression, Financial Management and Human Resources. In order to draft updated recommendations, the Director, Fire & Emergency Services/Fire Chief, Deputy Fire Chief, Fire Prevention Officer and Coordinator, Special Projects conducted an updated inventory of facilities, fleet, equipment and resources in order to assess the changing demographic needs and population growth. The Director, Fire & Emergency Services/Fire Chief will be tasked with monitoring the implementation of the Master Fire Plan and conducting subsequent Reviews, and documenting the necessary adjustments and alternatives in service delivery based on the recommendations approved by Council. 4 Page 79 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 1.1Introduction The Master Fire Plan is designed to guide the management and long-term planning for Oro-Medonte Fire & Emergency Department responsibilities include: Fire Suppression; Fire Prevention and Public Education; Investigations; Inspections; Medical Response; Ice / Water Rescue; and Hazardous Material Response. The list in its entirety is outlined in the Establishing and Regulating By-Law. These responsibilities are managed by: The Director, Fire & Emergency Services/Fire Chief, Deputy Fire Chief, Assistant Deputy Fire Chief, Division Chief of Training, and Fire Prevention Officer; 6 Fire Stations, with Fire Headquarters as part of Station 3; Approximately 130 Volunteer Firefighters; and Approximately $7.2 million dollars in fleet and equipment. Those resources are used to serve a community of 21,036* permanent residents (*Statistics Canada 2016 census). The Township of Oro-Medonte also hosts 7 schools th with an 8 in development, large scale event grounds, agricultural operations, home based and industrial businesses, over the 585 square kilometers span. In addition, the Township of Oro-Medonte has four major corridors of Highways (11, 12, 93 and 400), designated heavy truck routes, airport traffic at the Lake Simcoe Regional Airport which accommodates overflow from the Pearson National Airport, and a portion of the mainline for the Canadian Pacific Railway which transports hazardous materials. Oro-Medonte is a growing community and Provincial projections indicate that the Township is expected to grow to 27,000 residents (a further 34% or nearly 7,000 residents) by 2031. The Township is highly promoted as a tourist and recreational destination. OMFES responds to numerous emergencies including fire, rescue and emergency medical calls, recognizing a consistent trend over the last five years. OMFES call response over the last five years averaging a total of 540 annually for all 6 stations. The development of the Master Fire Plan Review (2020 strategies identified by the Oro-Medonte Fire & Emergency Services after assessing the growing needs of the Township, and developing the long term fire protection model for the community. In accordance with the model provided by the Office of the Fire Marshal, Ontario (OFM), the MFPR is guided by the FPPA addressing the Three Lines of Defence: Line one: Public fire safety education Line two: Fire safety standards and enforcement Line three: Emergency response. 5 Page 80 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 1.2CommunityRiskAssessment The Oro-Medonte Fire & Emergency Services Department has completed a Community Risk Assessment in order to identify the risks, assess the levels of risk, and their probability in order to make recommendations to Council on the appropriate level of services and programs to provide. According to the Office of the Fire Marshal Guideline of an adverse effect to health, property, organization, environment, or community as a result of an event, activity or operation. By identifying all fire and life safety risks in their community and prioritizing them based on the probability of them occurring and the impact they would have if they occurred, fire Departments are able to determine which risks to address and how best to address them. Risk assessments allow fire Departments to ensure their levels of service, programs and activities for public fire safety education, Fire Code inspections and enforcement, and emergency response directly address the identified risks and are When creating a Community Risk Assessment, the following factors are evaluated: Geographic Profile: physical features of the community, including the nature and placement of features such as highways, waterways, railways, canyons, bridges, landforms, and wildland-urban interfaces; Building Stock Profile: types, numbers, uses, and ages of the various buildings within the community; Critical Infrastructure Profile: facilities or services that contribute to the interconnected networks, services, and systems that meet vital human needs, sustain the economy, and protect public safety and security (i.e. electricity distribution, water distribution, telecommunications, hospitals, and airports); Demographic Profile: composition of the community factors as population size and dispersion, age, gender, cultural background, level of education, socio-economic make-up, and transient population; Hazard Profile: natural hazards, hazards caused by humans, technological hazards, and biohazards. This may include but not be limited to hazardous materials spills, floods, freezing rain/ice storms, forest fires, hurricanes, tornadoes, transportation emergencies (i.e. air, rail or road), snow storms, windstorms, extreme temperature, cyber-attacks, human health emergencies, and energy supply (i.e. pipelines, storage and terminal facilities, electricity, natural gas and oil facilities, etc.); Public Safety Response Profile: agencies and organizations in the community (i.e. police, EMS, rescue); Community Services Profile: community agencies, organizations or associations that can provide services that support the fire Department; Economic Profile: economic sectors affecting the community that are critical to its financial sustainability; and Past Loss and Event History Profile experience, including the number and types of emergency responses, injuries, deaths, and dollar losses and a comparison of provincial fire loss statistics. 6 Page 81 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Highlights from the Simplified Risk Assessments dated July 2019 & 2020, include: Demographic Profile Ages of # % Population 2011 2016 2011 2016 0-14 3,285 3,200 16.36% 15.21% 15-64 15,015 13,850 67.86% 65.84% 65+ 3,160 3,980 15.73% 18.92% Total 20,075 21,036 *Vulnerable groups (0-14 and 65+) amount to 34.13% of the population *People with disabilities are of all ages *Population growth is at 4.79% versus the national average of 5.9% Identified Applicable Occupancies Type # Facilities for persons with dependency of assistance 4 and/or mobility Day care/nursery school facilities Residential communities for citizens 65+ in an 2 independent lifestyle Persons 0-14 that reside in private dwellings 2,580 Persons 65+ that reside in private households 2,420 Occupied private dwellings 7,990 Single detached homes 7,725 Apartment buildings (5 or more storeys) 5 Other attached dwellings 255 Semi-detached houses 20 Row houses 20 Apartment/duplex 70 Apartment buildings (fewer than 5 storeys) 125 Single attached house (other) 20 Moveable dwellings 10 *average household size 2.6 Other Applicable Occupancies Type # Seasonal campgrounds 5 Seasonal entertainment park 1 Ski resorts 3 Hotels 2 7 Page 82 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Demographic Profile Considerations for Service Delivery: Languages spoken by Township residents include: English (92.5%), French (1.29%), German (1.7%), Italian (.6%), Dutch (.6%), Polish (0.4%), Ukrainian (.3%); Population density is at 34.2 persons per square kilometer; Increase in private dwellings from 2011 to 2015 was 3.9%. Demographic Profile Concerns for Service Delivery: Access to locations by way of roads that are not aligned, not allowing Concessions and Lines to be traveled through to the next Concession or Line; Highway overpasses generally at odd numbered lines; Railway tracks with passing trains can cause delays; Weather elements pose additional concerns on hills and valleys; Water resources such as hydrants, cisterns, ponds and lakes are inconsistent; Businesses are not obligated to register with the Township, leaving their locations unknown; Seasonal occupancies fluctuate; Campgrounds with fire pits near propane sources; Information regarding site numbers unavailable; Limited access to marinas with fuel load and fuel storage; High traffic on major highways due to seasonal, commuters and event attendees; Open air burning. Building Stock Profile Occupancy Classification # of Occupants Group A Assembly 44 Group B Detention Occupancies 0 Care and Treatment / Care 4 Group C Total Private Dwellings 9,013 Private Dwellings occupied by usual residents 7,989 Single-Detached House 7,725 Multi-Unit Residential 90 Hotel / Motel 125 Mobile Homes and Trailers 392 Other 2 Groups D Business and Personal Service / Mercantile 633 & E Group F Industrial 252 Other Occupancies not classified in OBC such as farm 1,050 buildings Total: 11,605 Building Stock Profile Concerns: Of the largest businesses in the County of Simcoe, three are in the Township (Horseshoe Valley Resort, Wolf Steel / Napoleon Appliance, not occupied and operating with minimal Other businesses that could pose a high risk (Airport, non-registered businesses) 8 Page 83 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Possible Fire Cause for Structure Fires Incident Type 2016 2017 2018 2019 Arson 0 0 1 0 Design / Construction / 1 3 1 2 Maintenance Deficiencies Misuse of Ignition Source / 1 4 2 4 Material First Ignited Mechanical / Electrical Failure 7 4 5 3 Undetermined 9 9 10 6 Total: 22 23 24 33 Incident Type 2016 2017 2018 2019 Cooking Equipment 2 1 3 4 Electrical Distribution 7 9 8 3 Equipment Heating Equipment, 2 4 3 2 Chimney, etc Lighting Equipment 0 0 0 1 1 3 2 4 Articles Other Electrical Mechanical 0 1 0 0 Total: 12 18 16 14 Fire Related Deaths and Injuries Occupancy 2016 2017 2018 2019 Classification Death Injury Death Injury Death Injury Death Injury Group Assembly 0 0 0 0 0 0 0 0 A Group Detention 0 0 0 0 0 0 0 0 B Group Residential 1 0 0 2 0 2 2 6 C Groups Business 0 0 0 0 0 0 0 0 D & E and Personal Services / Mercantile Group Industrial 0 0 0 0 0 0 0 0 F Mobile Homes and 0 0 0 0 0 0 0 0 Trailers Other 2 0 0 0 2 1 0 3 Total Deaths and 3 0 0 2 2 3 2 9 Injuries 9 Page 84 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 2.LegislationandByLaws 2.1FirePreventionandProtectionAct,1997S.O.1997 The Fire Prevention and Protection Act including: 1. (a) fire suppression, fire prevention and fire safety education, (b) mitigation and prevention of the risk created by the presence of unsafe levels of carbon monoxide and safety education related to the presence of those levels, (c) rescue and emergency services, (d) communication in respect of anything described in clauses (a) to (c), (e) training of persons involved in providing anything described in clauses (a) to (d), and (f) the delivery of any service described in clauses (a) to (e). The Act identifies Municipal responsibilities as: 2. (1) Every municipality shall, (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. Methods of providing services (2) In discharging its responsibilities under subsection (1), a municipality shall, (a) appoint a community fire safety officer or a community fire safety team; or (b) establish a fire Department. Services to be provided (3) In determining the form and content of the program that it must offer under clause 2. (1) (a) and the other fire protection services that if may offer under clause 2. (1) (b), a municipality may seek the advice of the Fire Marshal. Review of municipal fire services (7) The Fire Marshal may monitor and review fire protection services provided by municipalities to ensure that municipalities have met their responsibilities under this section and, if the Fire Marshal is of the opinion that, as a result of a municipality failing to comply with its responsibilities under section (1), a serious threat to public safety exists in the municipality, he or she may make recommendations to the Council of the municipality with respect to possible measures the municipality may take to remedy or reduce the threat to public safety. Fire Chief, municipalities Responsibility to Council (3) A Fire Chief is the person who is ultimately responsible to Council of a municipality that appointed him or her for the delivery of fire protection services. 10 Page 85 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Fire Marshal Powers of Fire Marshal (1) The Fire Marshal has the power, (a) to monitor, review and advise municipalities respecting the provision of fire protection services and to make recommendations to municipal councils for improving the efficiency and effectiveness of those services; (d) to issue guidelines to municipalities respecting fire protection services and related matters; (e) to co-operate with any body or person interested in developing and promoting the principles and practices of fire protection services. 2.2OfficeoftheFireMarshal,Ontario The Office of the Fire Marshal (OFM) assists municipalities with the interpretation and enforcement of the FPPA, and provides resources for the development of training programs and evaluation systems. The OFM also reviews whether municipalities are meeting the minimum requirements of their Community Fire Safety Program, which includes: A smoke alarm program with home escape planning; The distribution of fire safety education material to residents; Inspection upon complaint or request including enforcement; and A simplified risk assessment. 2.3OccupationalHealthandSafetyAct,R.S.O.1990 The Occupational Health and Safety Act (OHSA) requires every employ precaution reasonable in the The OHSA identifies the liaison to the Ministry of Labour. Roles and responsibilities of the Committee include guidance notes to address Firefighter specific safety issues. Where 20 or more workers are regularly employed at a workplace, the Act also requires a Joint Health and Safety Committee (JHSC). 2.4MunicipalByLaws The Fire Prevention and Protection Act (FPPA) permits Council to establish, maintain and operate a Fire Department, as well as determine the level of service the Department will provide. As such, the Council for the Township of Oro-Medonte enacted a By-Law which was revised in 2020, being By-Law No. 2020-082. 11 Page 86 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... In order to maintain the expected service level, OMFES has entered into various types of Agreements with the County of Simcoe, the City of Barrie, the City of Orillia and the Township of Springwater for supportive services: By-Law No. 2019-069: Being a By-Law to execute the Wildland Firefighting Agreement between The Corporation of the Township of Oro-Medonte and The Corporation of the County of Simcoe; By-Law No. 2018-018: A By-law to Authorize An Automatic Aid Agreement with the City of Orillia; By-Law No. 2018-017: A By-law to Authorize A Fire Protection Agreement with the Township of Springwater; By-Law No. 2017-139: A By-law to Authorize the Execution of a Memorandum of Understanding (MOU) between The Township of Oro-Medonte, The County of Simcoe, Participating Communities, and The City of Barrie. By-Law No. 2016-164: Being a By-Law to Authorize the Execution of an Emergency Social Services Agreement; By-Law No. 2016-163: Being a By-Law to Authorize the Execution of a Regional Mutual Assistance Agreement. OMFES also operates under the authority of other By-Laws in order to provide services, enforcement and collection of fees: By-Law No. 2019-046: Being a By-Law to regulate the setting of open air fires, including the establishing the times during which open fires may occur (Open Air Burning By-Law); By-Law No. 2015-201: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch Services between the Township of Oro-Medonte and the City of Orillia; By-Law No. 2012-217: A By-law to Adopt an Emergency Plan; By-law No. 2020-083: A By-law to Adopt an Emergency Management Program and to meet other Requirements under the Emergency Management and Civil Protection Act; By-Law No. 2018-044: Fees and Charges. 12 Page 87 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 3.MasterFirePlan(2014)(currentlyineffect) 3.1Overview In 2014, the Township of Oro-Medonte retained Master Fire Plan Consultant Brad Bigrigg to assist the Director, Fire & Emergency Services/Fire Chief in the completion of a Consultative Review of Municipal Fire Protection / Master Fire Plan 2014. This Plan continues to be in effect today and as noted above, this 2020 document is an update to this previous Plan. The fundamental principles of the Master Fire Plan (2014) are: A primary focus on public education and preventative measures as the most effective means to protect the community; Implementing measures to support the crucial role of the volunteers by reducing the impact of calls for service; Monitor trends in service demands in order to maintain an effective service delivery model and efficient allocation of resources. yearly Departmental objectives and budget. 3.2RecommendationsImplemented Administration OMFES Staff were trained in order to provide support in the absence of the Administrative Assistant; By-Law No. 2013-082 Establishing a Fire Department was updated in 2020; Job descriptions for the Fire Chief, Deputy Fire Chief and Fire Prevention Officer were updated; The position of Assistant Deputy Chief was created. Communications OMFES remained with Orillia Central Fire Communications Centre. Fleet Maintenance The current fleet maintenance program for external repairs should continue as is unless the Township is able to provide the same service in-house on a 24/7 basis. Fire Prevention and Public Education The Department continues the annual inspection program for potential high risk properties and continues the annual review of approved Fire Safety Plans. 13 Page 88 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Training Members of the Department are trained to the NFPA 472 Hazardous Materials and Terrorism Awareness Level and the EMO (Emergency Management Ontario) IMS 100 Level; Continued efforts to ensure that all officers and instructors, as well as potential officers and instructors, are trained to the NFPA Officer Level 1; The Municipality ensures that all officers and instructors are trained to the EMO Basic Emergency Management Level; Creation and development of a Division Chief of Training position within the Department (under review). Fire Response Areas The Fire Chief has reviewed the existing fire response areas to ensure that residents are receiving the most appropriate level of service. Facilities The existing Shanty Bay Station (Station 1) was replaced with a larger, more modern and efficient facility; A training room was added to the Warminster Station (Station 5) to allow for effective training; Lands have been acquired adjacent to Headquarters/Horseshoe Valley Station (HQ/Station 3) to add an addition to the Fire Station and training grounds. Fleet Procurement and Replacement The planned replacement of triple combination Pumpers prior to the end of their 20 year lifespan has been continued; The Fire Chief has continued the planned replacement of the aerial truck to ensure the Department does not lose the aerial capability; Equip administrative and support vehicles with 4 wheel drive; Maintenance of one Pumper beyond its life cycle as reserve apparatus to be used in the event that the front line fire apparatus is out of service due to damage or maintenance. Emergency Response Issues Each Fire Station response area is served utilizing alternate methods for service delivery, taking into consideration new technologies and legislated requirements; Continued participation in a Tiered Response Agreement with Simcoe County Paramedic Services on an annual basis to ensure the terms of the Agreement are met and the community continues to benefit. 3.3RecommendationsOutstanding Information Technology Additional support of technology to remove the duplication when entering the same data into the Fire Watch system and Baker system (close to completion); Maximize technology at the stations to allow fire officers to directly enter fire reports and casualty reports from the fire stations (ongoing); 14 Page 89 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Incorporate all municipal driver training records, CVOR documents, recognize authority and signing authority records into single database (FirePRO) within OMFES, along with training by IT to fire officers. Fire Prevention and Public Education The Department implements a public education program and an inspection program to ensure fire safety for transient residents at resort facilities; Staff conducting plans examinations completed relevant training related to fire and life safety components of the Ontario Building Code through the Ministry of Municipal Affairs and Housing. Training New Firefighters to successfully complete the NFPA Firefighter Level I and II within 12 months of being employed by the Department; The Deputy Fire Chief to implement training for officers/supervisors to ensure their continued competence and to implement a succession planning program. Facilities With completion/operation of new Station 1 (Shanty Bay), decision regarding future of original Station 1 is now required; Build addition and develop training grounds at Headquarters/Horseshoe Valley Station (HQ/Station 3); Potential new consolidated facility Finalize capital budget plan to ensure that all Stations are equipped with back-up generators and exhaust extractors (ongoing). Fleet Procurement and Replacement Procure a Medium Duty Rescue Unit for Station 3 (repurposed existing vehicle as support). Emergency Response Issues Complete the interconnection of 3 road sections (Windfield(s) Drive; Line 1 South to Ridge Road; and Robinson Street to Line 12 South) to ensure accuracy and timing of response. As recommended in the Master Fire Plan (2014), Council should review the necessity for fire stations responding to less than 50 emergency calls annually in order to ensure the apparatus, equipment and support for the Volunteer Firefighters meet the needs of the community. 15 Page 90 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... ` 16 Page 91 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 4.MasterFirePlanReview(2020)RevisedStrategiesandPrinciples The following outlines the updated/revised strategic direction and objective for the cy Services Department. Mission: Oro-Medonte Fire & Emergency Services will provide a team of highly trained, caring professionals who lead a collaborative effort to provide the community with an efficient emergency and safety system dedicated to protecting and strengthening our community through education, prevention, and rapid intervention at emergencies. Vision: Oro-Medonte Fire & Emergency Services will provide the citizens of the municipality with safe, professional, effective and efficient, fire protection services. Values: Oro-Medonte Fire & Emergency Services is committed to leadership in the delivery of public fire protection through the values of: Service to the community; Firefighter involvement; Accountability, integrity and safety. Principles: Safety of the public and Firefighters; Intelligence based service delivery; Effective fire prevention and public education programs that are consistent with the requirements of the Fire Protection & Prevention Act and the needs of the community; Effective, efficient, safe and professional delivery of public fire protection services based on local needs and circumstances, in accordance with the requirements of the Occupational Health & Safety Act; Emergency response within a target of 12 minutes or less of an emergency incident being reported; Firefighter training in accordance with the Ontario Fire Service Standards, Emergency Management Standards, industry standards and best practices; High quality maintenance program to ensure the safety and efficiency of all fire services equipment. 17 Page 92 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 5.DepartmentAdministration Oro-Medonte Fire & Emergency Services Department is comprised of full-time staff complement, and a paid Volunteer Firefighter complement. 5.1OrganizationChart(2020) *Note: The Organization Chart is to be updated in 2021 5.2Staff OMFES includes 6 fulltime Staff who operate from Headquarters/Station 3 at 3375 Line 4 North. Director, Fire & Emergency Se The Chief performs functions as required to fulfill the legislative requirements of the position under the Ontario Fire Code, Fire Protection and Prevention Act, the Emergency Management Act, and other related Acts. The Chief provides recommendations to the Council of the Township of Oro-Medonte on levels of service, budgets, collective agreements and safety issues for the Fire Department. The Chief shall be appointed the Emergency Management Program Coordinator, leading the Emergency Management Committee and shall provide leadership to the Fire & Emergency Services Department. 18 Page 93 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... The Deputy provides leadership and direction to all Officers performing a variety of supervisory, technical & administrative work in the supervision and administration of emergency management, fire suppression, emergency medical service, hazardous materials, fire prevention and training activities within all district stations. .) The Assistant Deputy coordinates and directs the day to day management of Volunteer Firefighters and fire stations; responsible for the maintenance of facilities and apparatus, emergency responses and training activities for the operations division in a supervisory capacity *2021 currently in the recruiting process The Division Chief of Training is responsible for developing, coordinating and facilitating the training activities for all Volunteer Firefighters. Fire Protection & Prevention initiatives along with enforcing the Municipal By-Laws, Provincial Acts and Codes through Fire Prevention. The individual will be responsible for the coordination and management of the Public Education program, along with acting as Assistant to the Fire Marshal. Administrative Assistant The Administrative Assistant provides data entry, administrative and customer service support for the Department and the staff. 5.3ServiceDelivery Each of the 6 Fire Stations serves a defined fire district and assists neighbouring fire districts and fire Departments where necessary. Each Station typically has 2-4 pieces of apparatus, and an 18-24 Volunteer Firefighter roster depending on service level requirements. 19 Page 94 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 5.4VolunteerFirefighters Role of a Firefighter A Firefighter is recruited and trained to provide responsive, effective and efficient emergency services which include fire suppression, auto extrication, water and ice rescue, remote rescue, medical assists and hazmat responses. Firefighter Rosters The roster for each Station is determined by the recommendations from the Fire Chief to the COA with the approval from Council. These recommendations are based on the calls for the area and ability for other support Stations to respond if needed. The general rule is that each Firefighter is required to respond to a minimum of 30% of the calls. Therefore, if a Station has a minimum of 10 Firefighters, the response should be a minimum of 3 Firefighters per call (10 Firefighters x 30% calls = 3/call). In previous years, most Stations have been able to fill their roster requirements. However, as residents commute for employment and volunteering in the community is declining, minimum requirements continue to fail to be met. In addition, many Firefighters on the roster may only be available for the minimum requirement of calls or afternoon / evening calls, which presents other challenges in achieving minimum legislative requirements. Rosters: Station / VFF 2014 2015 2016 2017 2018 2019 2020 Requirement Station 1 / 20 25 22 22 21 21 17 20 28 24 25 26 27 24 19 Station 2 / 24 Station 3 / 20 18 18 19 23 20 19 16 16 13 12 16 17 14 13 Station 4 / 18 Station 5 / 20 20 18 21 22 22 18 18 Station 6 / 24 19 20 19 17 20 18 17 Note: Roster Requirement was not met Factors that impact the number of volunteers available for potential recruitment are: daytime availability as most work during the day; family / personal commitments; affordability of living in the community; upcoming retirements; physical ability; mental ability; training. 20 Page 95 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 5.5MasterFirePlan(2014)PerformanceMeasures High degree of customer service and customer satisfaction; Continue to recruit Volunteer Firefighters when there is a demonstrated need to do so based on emergency incident demand, Volunteer Firefighter availability and emergency incident response times; Provide training and development opportunities to all Staff; Continue to develop leaders for the future and develop a succession plan for the team; Review and update Development Charges as a funding mechanism for appropriate capital improvements; Review and update the Fees and Charges By-Law in order to ensure that appropriate costs are recovered whenever possible (completed in 2018 and to be reviewed in 2021). Emergency Preparedness Week. In celebration OMFES conduct an open house with information and serve breakfast. 21 Page 96 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.DepartmentServices Fire & Emergency Service recognizes that safety has both a life and economic value. a By-Law to Establish and Regulate a Fire a) Fire prevention, public fire safety education in schools, public functions and organizations. b) Fire extinguishing which includes, structural firefighting, fire control and property conservation. c) Fire Investigations, to determine the origin and causes of fires. d) Fire Inspections on industrial, commercial and residential properties. e) Pre-fire planning and fire safety plan assistance. f) Protection of persons and property from injury or destruction by fire. g) Salvage operations. h) Ice/water rescue. i) Hazardous materials response and containment. j) Motor vehicle collisions and extrication, including vehicle firefighting. k) Emergency precautionary standby. l) Emergency response and control of wild-land urban Interface fires. m) Emergency fire alarm response. n) Response to any request that the Fire & Emergency Services deems an emergency, including but not limited to Carbon Monoxide alarms, and Gas Detection. o) Basic medical assist with defibrillation. p) Joint service agreements. q) Lost persons, animals in peril, search and rescue, recovery. r) Heavy equipment and farm rescue type calls. s) Service type calls as deemed necessary by the Fire Chief or designate, including but not limited to, burning complaints, odour investigations, public inquiries regarding Fire Safety or prevention. t) Emergency Management control and response to public evacuation and relocation. u) Airport Emergency Standby, Response and Rescue. 22 Page 97 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.1DepartmentalPolicies,StandardOperatingProceduresandStanding OperatingGuidelines The OMFES Staff and Volunteer Firefighters are bound and adhere to all applicable Township Policies. Regular training on applicable Township Policies needs to be incorporated in the yearly training plans. In addition, in order to ensure streamlined communication and the efficient provision of Department Services, OMFES also implements multiple Standing Operating Procedures (SOP) that identify the appropriate steps to be taken by each individual in order to accomplish a task. Township Policies and SOPs are intended to: Enhance safety; Increase individual and team effectiveness; Improve training efficiency; Improve orientation for entry-level Staff and Volunteer Firefighters; Improve risk management practices; Prevent and/or avoid potential litigation; and Create objective post-incident evaluations and recommendations. Recognizing that not all actions undertaken by Staff or Volunteer Firefighters can be anticipated in an SOP, OMFES also utilizes Standing Operating Guidelines (SOG) to permit some flexibility in decision making during regular or unforeseen situations, by the appropriate individuals. The last update occurred in 2019 and should be reviewed regularly for any changes to be made by the Fire Chief or Deputy Fire Chief. 6.2DepartmentalCommunication Paging and Responding to a Call In 2017 and 2018, a significant investment was made into the pager system in order to address the various technology gaps at the time. However as more emphasis continues to be placed on technology and the reliance on cell phone applications, the Township implemented a cell phone application rather than firefighters continuing to carry a pager. OMFES Department currently uses the I Am Responding app. This application on a cell phone enables Firefighters to receive a page and, advise if they are responding to the call, and also allows them to mark themselves available or unavailable thereby allowing the Duty Officer at a quick glance to know where resources may be lacking for a response. OMFES must continue to review all available technology as the current use of the antiquated analogue pagers, complemented with the I Am Responding app, is anticipated to be phased out and discontinued in the next few years. 23 Page 98 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Radios and Radio Transmissions The radios used are digital and messages transmit from tower to tower. Currently, the OMFES equipment provided by Point to Point Communications is installed on towers owned by Rogers Communications and Point to Point Communications. As it is anticipated that Rogers could withdraw this rental service of their towers upon expiration of contracts (2025), other alternatives are being researched in order to ensure no disruption in communication services. FirePro 2 In order to streamline the data entry and administrative duties, the Department is implementing a new application, FirePro 2 that will replace the outdated system (Fire Watch) reducing manual input and provide current applications. In addition, OMFES has purchased and installed tablets in most of the apparatus fleet that is equipped with the FirePro 2 app. This will enable the Firefighters to input the data in real time rather than after an incident, and for the records to be immediately available to applicable Staff. Firefighters will be trained on the process to complete reports using the new technology and application rather than hand written report that is required to be transcribed, thereby creating efficiencies for all Staff and the Volunteer Firefighters. 6.3InternalDepartmentCommunication IdentiFIRE IdentiFIRE is a weekly communication bulletin sent by email to all Firefighters with poignant updates from the Fire Chief, Deputy Chief, Training Officer and Fire Prevention Officer. It provides information to all Firefighters about the current activities from all Stations rather than just their own. Meetings with the District Chiefs, Health and Safety Team, Fire Prevention Team Regularly scheduled meetings are held with the District Chiefs, Health and Safety Team and Fire Prevention Team in order to address any concerns that could affect any Station(s). Upcoming training, Station needs, health and safety and apparatus and equipment changes are also discussed. Breakfast with the Chief In 2019, Firefighters from different Stations were invited to a morning breakfast and in person briefing on a variety of projects in OMFES. It allowed for questions to be asked, project plans to be reviewed, and socializing of Firefighters between different Stations and with OMFES Staff. It is anticipated to restart this program once health regulations are lifted. 24 Page 99 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.4RecordsManagement The Records Management system for OMFES is highly duplicated and stored in multiple areas as the Townention/management system is designed as a paper based system not digital. In order to relieve the transferring of hand written information into system by the Administrative Assistant, Staff is incorporating the software system FirePro 2, discussed above. The integration of Fire Pro 2 will allow for the completion of forms and reports required at training, emergency incidents and fire inspections to be completed directly into the system for immediate access by not only the OMFES Staff, but with appropriate security settings, the District Chiefs, Training Officers and other eligible individuals. place, FirePro 2 would be integrated to further reduce duplication and increase efficiency in service delivery. Consideration should also be given to moving training records, including certificates and completion reports, as well as permanent files related to infrastructure and development to electronic records in order to minimize search and data entry time, as well as in order to address the limited storage space at Headquarters. This would be coordinated through the updating and transit digital system. 25 Page 100 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.5FirePrevention&PublicEducation The Office of the Fire Marshal provides Public Safety Guidelines (PFSG) as a resource for interpreting the Fire Prevention and Protection Act (FPPA) requirements in regards to Fire Prevention and & Public Education. Excerpt from the PFSG: a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention. The Act also states that municipalities are responsible for arranging such other fire protection services as they determine may be necessary according to their own needs and circumstances. The relationship between the Province and municipalities is based on the principle that municipalities are responsible for arranging fire protection services accordi Recognizing that the ultimate goal of a Fire Department is to prevent an emergency, within the Province of Ontario, the delivery of fire protection services is guided by the FPPA. The Office of the Fire Marshal, Ontario promotes t ation of the three lines of defence, which include: Public Education and Prevention Educating residents of the community on means for them to fulfill their responsibilities for their own fire safety is a proven method of reducing the incidents of fire. Only by educating residents can fires be prevented and can those affected by fires respond properly to save lives, reduce injury and reduce the impact of fire. Fire Safety Standards and Enforcement Ensuring that buildings have the required fire protection systems, safety features, including fire safety plans and that these systems are maintained, so that the severity of fires may be minimized. Emergency Response Providing well trained and equipped Firefighters directed by capable officers to stop the spread of fires once they occur and to assist in protecting the lives and safety of residents. This is the failsafe for those times when fires occur despite prevention efforts. Further details on emergency response are provided below in Section 6.6 26 Page 101 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.5.1ImplementationofPublicEducationandPreventionPrograms Since 2005 the Township has employed a full includes the coordination and management of Program. eport, it was identified that communication in the area of Fire Prevention Programs had been scarce in the past. As a result, in 2019 and 2020 Fire Prevention information on Smoke Alarm Programs was increased and shared through a variety of mediums (i.e. social media, website, delivered printed material door to door). The FPO in consultation with the Fire Chief and other OMFES Staff has implemented a number of other Fire Prevention and Public Education measures as detailed further below. Oro-Medonte Fire & Emergency Services requires all responding crews to perform an informal inspection in all residential occupancies upon entry when responding to incidents. An OMFES Smoke and Carbon Monoxide Alarm Report is required to be completed upon conducting these informal inspections. Appropriate documentation is completed for records and permissions. All 6 Stations have an alarm supply available on the Pumper and Rescue Trucks, along with Cars 1-4 and Support 3. Alarm supplies consist of Smoke Alarms, Carbon Monoxide Alarms, Combination Alarms, and Batteries along with full instruction explaining the maintenance requirements by as required. Appropriate documentation is completed for records and permissions. OMFES implemented an Alarmed for Life Program in 2014 and has made a great deal of improvements in 2019. Based on information and data, Volunteer Firefighters attend a targeted community conducting a door to door inspection program annually. Generally 200-300 homes are visited however during the 2020 pandemic, over 5,000 homes received an informative doorknocker as an alternative to the inspection program. Occupancies found not protected are provided with a level of detection by means of installed smoke and/or CO alarms, along with maintenance instructions and educational material. Records of Alarm for Life are completed at every occupancy on the Alarm for Life Form, and entered into our data collection system. Home Escape plans are provided to all elementary school aged children from junior kindergarten to grade 3. In addition, OMFES Staff attend the annual local Fall Fair to promote home escape planning, and hand out information packages with the . Incidents where occupancies have failed to have an Home Escape Plan, are provided all materials that have been handed-out through all public functions. All 6 Stations participate annually with an information open house and pancake breakfast in an effort to further public education in the community. Emergency Preparedness information encouraging residents to have a 72 hour kit, distributing handouts, activities and questionnaires for a preparedness self-assessment are 27 Page 102 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... provided during the open house. Daily social media posts and signs with Emergency Preparedness Week messages are displayed throughout the Township to communicate the Open House date and locations. Staff and Volunteer Firefighters are also in attendance at various locations within the community to provide Fire Prevention information. Themed educational material is handed out and includes activities, games, attention to fire and life safety. Daily social media posts are generated, as well as signs and messages displayed throughout Township. Oro-Medonte has seven Elementary Schools, with an eighth school in the development stage, students are provided with lesson plans that are focused on home escape planning, smoke and carbon monoxide alarm installation and maintenance requirement, safe fire and life safety practices, emergency preparedness, Firefighter recognition, practices. Age appropriate material is handed out. Signage across the Township makes Fire Prevention messages visible. 28 Page 103 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Door knockers are distributed to many residents with Fire Prevention messages. Additional examples attached in Appendix B. 6.5.2FireSafetyStandardsandEnforcement Inspections Inspections by the FPO are conducted for all classes of buildings and occupancies, through: Requests or complaints; Real estate purposes; Municipal and Provincial licensing requirements; Building occupancy and target inspections; Open Air Burning; Commercial fireworks displays and post response follow up inspections. It is the responsibility of the owner(s) to meet the requirements and request an inspection. In regards to residential properties, owners are required to complete an Application for Fire Inspection and submit payment as per The Fire Prevention Officer will complete the inspection and report outlining compliance or deficiencies that require attention. Non-completion of repairs or deficiencies noted in Fire Inspection Reports are followed up with Orders followed by possible charges. 29 Page 104 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... The Fire Prevention Officer conducting a routine inspection. Fire Investigations Fire investigations are a legislated requirement under the FPPA. The FPO is must attend emergencies, interview witnesses, photograph scenes and gather evidence for the purpose of determining the origin and possible cause of fires. Fire Safety Plans The FPO is responsible for reviewing Fire Safety Plans, which include site plan drawings for commercial, industrial, retail and multi-unit residential properties. These reviews occur at both the site plan and construction stages, as required by the Ontario Fire Code. Since the review involves technical matters, it is recommended that the FPO be Building Code Identification Number certified, and work in conjunction with the Chief Building Official, or designate. 30 Page 105 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.5.3DistributionofPublicEducationInformation As outlined in Section 6.5.1, the Township through the FPO has established and implemented a Fire Prevention and Public Education Program. Materials discussed above and further outlined in Appendix B are distributed through a variety of means. Various Community and Social Club Barbeques Interaction with the Fire Prevention Team members and Firefighters within the Stations provides educational material promoting Fire and Life Safety, in addition to the distribution at community social events. After-school Youth Groups and Clubs Girl Guides, Cubs, Scouts and Beavers request station tours and a Fire Safety Presentation that they incorporate in some of there survival skill and apply to badges they are working towards. Truck Information Package Available handout material for responding Firefighters to resource public educational material to situational incidents and apply a teachable moment. Annual Fall Fair Display Booth with Public Educational Material is distributed. Firefighters also walk amongst the grounds and discuss fire safety with all the participants. OMFES receive requests for station tours and perform annual visits with the Fire Prevention Team. Age appropriate material is distributed concentrating on identifying hazards, knowing what smoke alarms do and what to do when you hear the beep, how to call 911, and home escape planning. 31 Page 106 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.5.4AdditionalParaphernalia In addition to the Public Education Program and Fire Prevention materials that are distributed, listed below are some additional means used to educate elementary aged children. Fire Safety House (Trailer) This is a mobile replica of a home, filled with hazardous conditions or situations that the students must identify and correct to make the home fire safe. Sparky the Firedog The use of the Sparky costume to attract the attention of the crowd is added to schools and public education events. Learn Not To Burn This program contains the information necessary for the teacher of the primary grades (K to grade 3) to teach fire safety to their students in 14 basic fire safety behaviours. Each lesson includes background fire safety information, discussion points, and reproducible activity sheets that can be integrated into classroom subjects such as language arts, math, art, health/safety and science. Also included are evaluation forms to test students' fire safety knowledge both before and after the new program has been implemented. The program uses original songs, games, and activities to teach eight basic fire and burn prevention behaviours to children ages 3-5. The lessons in the program are short and simple and encourage active participation. The program includes a 60-page teacher's guide featuring detailed lesson plans, fire safety background information, letters to parents and reproducible colouring sheets. Each lesson is reinforced with a lively, easy-to-learn fire safety songs available online. 6.5.5PerformanceMeasure(fromMasterFirePlan(2014) 10 inspections conducted per week; Public education programs delivered per week; Processing of Burn and Fireworks Permits within 1 business day of the request; Plans review completed within 10 business days of submission of complete plans. Continue community partnerships in order to ensure that all residents have an opportunity to receive fire prevention, injury prevention and emergency preparedness information on a regular basis. 32 Page 107 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.6DepartmentServicesEmergencyResponse In addition to the first two lines of defence described in 1.1 Introduction, the Office of the Fire Marshal, Ontario defines a third line of defence as: III. Emergency Response Providing well trained and equipped Firefighters directed by capable officers to stop the spread of fires once they occur and to assist in protecting the lives and safety of residents. This is the failsafe for those times when fires occur despite prevention efforts. The emergency response services provided by OMFES Department include: Fire extinguishing which includes, structural firefighting, fire control and property conservation. Protection of persons and property from injury or destruction by fire. Salvage operations. Ice/water rescue. Hazardous materials response and containment. Motor vehicle collisions and extrication, including vehicle firefighting. Emergency precautionary standby. Emergency response and control of wild-land urban Interface fires. Emergency fire alarm response. Response to carbon monoxide alarms, and gas detection. Basic medical assist with defibrillation. Joint service agreements. Lost persons, animals in peril, search and rescue, recovery. Heavy equipment and farm rescue type calls. Service type calls as deemed necessary by the Fire Chief or designate, including but not limited to, burning complaints, odour investigations, and public inquiries regarding Fire Safety or prevention. Emergency Management control and response to public evacuation and relocation. Airport Emergency Standby, Response and Rescue. As the Township continues to grow, the demand on OMFES services will continue to increase. In the last five years, there has been a significant increase in traffic on the Highway 11 corridor, adding a significant demand for service by Stations 1 and 2. New housing development within the Horseshoe Valley and Warminster settlement areas has also impacted the demand of service being provided by Stations 3 and 5 respectively. Detailed below is a summary of the emergency calls received from 2016-2019 by type of call per Station. 33 Page 108 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... StatisticalOverviewofCalls 34 Page 109 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 35 Page 110 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 36 Page 111 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7Equipment & Stations In order to provide an up to date assessment and inventory, all Fire Stations and their assigned equipment were evaluated. The following sections of the report provides detail each Facility, Apparatus, Fleet and Equipment per each individual Station. Below is an overview of estimated costs for Apparatus (Pumper, Tanker, aerial, UTV), Replacement Schedules, and Maintenance: Apparatus Estimated Replacement Maintenance and Replacement Schedule Testing Requirements Cost Pumper $530,000.00 - 20 years Annual Pumper Testing $600,000.00 Annual Ground Ladder Testing General Maintenance as per manufacturer Annual Commercial Vehicle Certification $350,000.00 20 years General Maintenance as per Tanker manufacturer Annual Commercial Vehicle Certification Ladder $1,500,000.00 20 years Annual Aerial Ladder Testing Annual ground Ladder Testing General Maintenance as per manufacturer Annual Commercial Vehicle Certification Support $400,000.00 10-15 years General Maintenance as per manufacturer Annual Commercial Vehicle Certification UTV $15,000.00 10-15 years General Maintenance as per manufacturer UTV $4,000.00 15 years Annual Commercial Vehicle Trailer Certification General Maintenance as per manufacturer Cars 1, 2, $60,000.00 7 years Annual Commercial Vehicle (each) Certification 3, 4 General Maintenance as per manufacturer Auto $50,000.00 10 years Auto Extrication Equipment General Maintenance as per Extrication manufacturer *Estimated costs are based on 2019 estimates received **Estimates do not include equipment or modifications to the vehicles required 37 Page 112 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.1Station1 The previous Station 1 was located at 1950 Ridge Road West: The new Station 1 opened in the spring of 2020, and is located at 300 Line 3 South with 8669 square foot area: 38 Page 113 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... ResponseAreaandCallVolume Station 1 has consistently been one of the highest call volume Stations for the last 5 years. In addition, Station 1 acts as a support response Station to Stations 2 and 3. As well, Station 1 provides paid stand-by services upon request to clients of the Airport. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 5 6 11 11 6 6 14 CO False Calls 9 7 7 3 8 6 5 False Fire Calls 25 17 12 15 14 19 21 Medical / Resuscitator 20 19 20 31 22 25 34 Call Other Response 12 11 10 5 9 8 15 Pre-Fire Condition 5 7 12 4 6 1 4 Property Fires / 5 12 11 6 11 6 7 Explosion Public Hazard 9 14 15 6 15 9 19 Rescue 24 30 34 32 24 33 35 Total 114 123 132 113 115 113 154 The residential growth in the Shanty Bay and Lakeshore area, as well as the increase in the traffic on the Highway 11 corridor, means this Station should continue to see an increase in demands for service. Creek, increased traffic due to the expansion of the airport, and development of the lands across from the airport, could have an impact on the demand for service provided by this Station. Given the call volume and as outlined in more detail in Section 5.4, Station 1 is required to maintain a roster of 20 Firefighters. Over the past 7 years, the roster has mostly met its requirement. 2014 2015 2016 2017 2018 2019 2020 Roster 25 22 22 21 21 17 20 NewFacility The new Station 1 includes: 3 drive through truck bays; a bunker room; a laundry room; washrooms with showers (for Firefighters); storage rooms; a health and wellness room; administrative offices; a kitchen; large training room to accommodate training; technology room; an accessible washroom and washroom with showers (for Staff). 39 Page 114 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview of additional expenses to be brought forward in the Capital Budget, as well as the purchase and equipment replacement over 2020-2039 2020 2021 2022 2023 2024 Fire Hall (balance) 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Apparatus(Pumper,Tanker) Station 1 is equipped with the following apparatus: Pumper 1 - 2016 Spartan by Dependable Equipped with the following: 6 person cab 5000 litre per minute Pumper 3600 litre on board water Tanker Genesis eForce Battery operated Spreader for Auto Extrication Genesis eForce Battery Cutter operated for Auto Extrication Flir K2 Thermal Imaging Camera Various firefighting and rescue equipment Equipped with the following: 2 person cab 1900 litre per minute Pumper 6800 liter on board Tanker Various firefighting equipment 40 Page 115 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview of planned fleet replacement over the 2020-2039 time span to the existing fleet: 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Tanker 1 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Pumper 1 41 Page 116 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.2Station2 Station 2 is located in the village of Hawkestone at 375 Line 11 South. The structure was built in 1971 with an addition on the building in 1987, for a total of 3793 square feet. ResponseAreaandCallVolume Station 2 has consistently been the highest call volume Station over the last 5 years. In addition, Station 2 acts as a support response Station to Stations 1, 3 and 4. Station 2 is also first to respond to water and ice rescue calls. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 8 15 7 14 16 10 25 CO False Calls 3 5 4 4 5 3 7 False Fire Calls 11 10 7 21 13 14 13 Medical / Resuscitator 23 28 22 19 30 22 16 Call Other Response 6 8 17 14 6 4 10 Pre-Fire Condition 6 4 1 2 5 7 1 Property Fires / Explosion 10 6 9 16 11 4 17 Public Hazard 16 24 18 10 15 11 12 Rescue 36 35 42 55 27 47 29 Total 119 135 127 155 128 122 130 42 Page 117 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... The increase of traffic on Highways 11 and increased traffic due to the expansion of the airport, as well as the development across from the airport, could each have an impact on the demand for service provided by this Station. Given the call volume, Station 2 needs to maintain a roster of 24 Firefighters. Over the past 7 years, the roster has mostly met its requirements however they have requirement. 2014 2015 2016 2017 2018 2019 2020 Roster 28 24 25 26 27 24 19 Facility Station 2 includes: 4 truck bays; washrooms with showers (for Firefighters); storage rooms; one office for the District Chief; kitchenette; small training room. Overview of planned repairs / maintenance and equipment replacement over 2020-2039 to the existing facility: 2020 2021 2022 2023 2024 Building addition Roof Diesel Exhaust Parking lot Water System HVAC Gear Room / Racks 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Apparatus(Pumper,Tanker,marineunit) Station 2 is equipped with the following apparatus: Pumper 2 - 2004 Spartan built by Central Fire Apparatus Equipped with the following: 6 person cab 5000 litre per minute Pumper 3400 litre on board water Tanker Flir K2 Thermal Imaging Camera Various firefighting and rescue equipment 43 Page 118 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Tanker 2 - 2017 Freightliner built by Midwest Equipped with the following: 2 person cab 4500 litre per minute Pumper 11300 litre on board water Tanker Various firefighting equipment Equipped with: 6 person cab Hurst Hydraulic Spreader for Auto Extrication Hurst Hydraulic Cutter for Auto Extrication Hurst Hydraulic Ram for Auto Extrication Hurst Gas powered Hydraulic Pumper for Auto Extrication MSA Thermal Imaging Camera Various firefighting and rescue equipment Marine 2 - 2009 Husky Airboat and Trailer Equipped with: Thermal Imaging Radar Various water / ice rescue equipment 44 Page 119 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview of planned fleet replacement over the 2020-2039 time span to the existing fleet: 2020 2021 2022 2023 2024 Extrication Pumper 2 Equipment 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Airboat 2035 2036 2037 2038 2039 Rescue 2 Tanker 2 Massive ice rescue operation (2012). 45 Page 120 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.3Station3/Headquarters Station 3 / Headquarters is located at 3375 Line 4 North and was built in 1996. The OMFES administrative side of the facility is 2,880 square feet and the Station side is 4,800 square feet for a total of 7,680 square feet. ResponseAreaandCallVolume Station 3 has consistently been one the highest call volume of all Stations over the last 5 years. In addition, Station 3 acts as a support response Station to Stations 1, 4, and 6. As well, Staff and daytime Firefighters respond to daytime calls out of Station 3. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 4 4 8 2 2 2 18 CO False Calls 10 9 9 16 8 11 6 False Fire Calls 18 12 19 19 36 19 22 Medical / Resuscitator 37 29 42 37 31 35 25 Call Other Response 4 4 8 3 1 5 10 Pre-Fire Condition 6 3 4 4 3 4 7 Property Fires / 4 11 12 5 7 6 6 Explosion Public Hazard 14 17 12 7 13 14 7 Rescue 20 14 17 22 16 25 20 Total 117 103 131 115 117 121 121 46 Page 121 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... The residential and commercial growth and development of the Craighurst and Horseshoe Valley corridor is the main factor affecting Station 3. As call volumes and types have increased over the last few years, trend will continue. Given the call volume, Station 3 needs to maintain a roster of 20 Firefighters. Over the past 7 years, it has been challenging to recruit and retain Firefighters in this area and the Station has not always met this requirement. 2014 2015 2016 2017 2018 2019 2020 Roster 18 18 19 23 20 19 16 Facility Station 3 / Headquarters was built in 1996 and is 7680 square feet, which includes: 3 truck bays, one of which is drive through; laundry machines; small storage rooms; administrative offices; kitchen; small training room; washrooms with showers (shared with Staff). The kitchen / training room also currently acts as the Emergency Operations Center (EOC) in the event the Emergency Control Group is activated. With the expected residential and commercial developments in the Craighurst and Horseshoe Valley settlement areas, Station 3 / Headquarters will require an expansion, not only in order to meet the anticipated increase in services, but to also support the services provided by OMFES. These include: Development of training grounds in order to practice, test and exceed physical fitness requirements for Firefighters; An addition to the facility in order to separate the Emergency Operations Center. Overview of planned repairs / maintenance and equipment replacement over 2020-2039 to the existing facility: 2020 2021 2022 2023 2024 HQ Expansion Parking Lot Training Resurface Centre Roof Replacement 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 47 Page 122 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Apparatus(Pumper,Tanker,aerial,UTV) Station 3 is equipped with the following apparatus: Pumper 3 - 2018 Spartan Metro Star (Dependable) Equipped with the following: Hale 5000 litre a minute Pumper 4500 Litre on water board Tanker Hurst High Pressure Hydraulic Pumper for Auto Extrication Hurst High Pressure Hydraulic Spreaders for Auto Extrication Hurst High Pressure Hydraulic Cutters for Auto Extrication Hurst High Pressure Hydraulic Ram for Auto Extrication Hurst High Pressure Hydraulic Hoses for tools Various firefighting and rescue equipment Tanker 3 - 2007 International 4400 (Metalfab) Equipped with the following: Hale 1900 litre a minute Pumper 6800 litre on board water Tanker 450 litre a minute portable Pumper Various firefighting equipment Ladder 3 - 2008 Spartan Gladiator (Crimson) Equipped with the following: 31 meter mounted aerial ladder Various firefighting Equipment 48 Page 123 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Support 3 - 2005 Ford F550 (HUB) Equipped with the following: Compressed Air Foam System 1130 Litre on board water Tanker Various firefighting equipment UTV 3 - 2015 Polaris Ranger Equipped with following Grass Fire equipment Rescue Hitch for stokes basket / backboard Trax for access UTV Trailer - 2018 Advantage 16ft Trailer Equipped with the following: Fold Down Ramps Fleet(supportvehicles,pickuptrucks,vans) Station 3 is equipped with the following fleet: Equipped with the following Various Incident Command equipment Equipped with the following Various Incident Command equipment Equipped with the following Various Incident Command equipment Equipped with the following Various Fire Prevention equipment, training and event materials Smoke and CO alarms Investigation and inspection equipment Thermal Imaging Cameras On all Pumper and Rescue Trucks 49 Page 124 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Overview of planned fleet replacement over the 2020-2040 time span to the existing fleet: 2020 2021 2022 2023 2024 Car 3 Unit 3 Car 4 Car 2 2025 2026 2027 2028 2029 Support 3 Car 1 Tanker 3 Ladder 3 Rehab Thermal Imaging Cameras 2030 2031 2032 2033 2034 UTV 3 UTV Trailer 2035 2036 2037 2038 2039 Pumper 3 50 Page 125 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.4Station4 Station 4 is a 1,813 square foot facility built in 1971. It is located in the village of Rugby at 1904 Old Barrie Road East. ResponseAreaandCallVolume Station 4 has received the lowest number of calls every year for the last 5 years. In addition, Station 4 acts as a support response Station to Stations 2, 3 and 5. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 2 3 3 3 1 1 4 CO False Calls 3 5 3 3 8 5 5 False Fire Calls 2 4 9 6 7 12 4 Medical / Resuscitator 15 9 2 11 19 18 9 Call Other Response 2 1 3 5 2 2 3 Over Pressure Rupture 1 0 0 0 0 0 0 Pre-Fire Condition 1 3 3 1 1 2 1 Property Fires / 8 3 8 1 5 3 1 Explosion Public Hazard 4 2 6 3 9 1 4 Rescue 9 7 10 10 9 10 14 Total 46 37 44 43 61 54 45 Given the call volume, Station 4 should maintain a roster of 18 F irefighters. Over the past 7 years, the roster has not met its requirements. 2014 2015 2016 2017 2018 2019 2020 Roster 16 13 12 16 17 14 13 51 Page 126 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Facility Station 4 includes: 2 truck bays; 1 washroom (for Firefighters); storage area; one office for the District Chief; small training room. Massive upgrades needed in the next few years include: Washrooms with showers; Diesel Exhaust Removal system; Pave Parking lot; Expand building for proper bunker gear storage. 2020 2021 2022 2023 2024 Diesel Exhaust Building Water System HVAC addition Water system / Showers/ Septic Washrooms Gear Room / Racks 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Apparatus(Pumper,Tanker) Station 4 is equipped with the following apparatus: Pumper 4 - 1996 International 4900 built by General Equipment Equipped with: 2 person cab 4800 Litre per minute Pumper Flir K2 Thermal Imaging Camera Various firefighting and rescue equipment 52 Page 127 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Tanker 4 - 2005 International 4300 built by Oro Design Equipped with: 2 person cab 7200 litre water Tanker 1400 litre a minute Pumper Various firefighting equipment Overview of planned fleet replacement over the 2020-2039 time span to the existing fleet: 2020 2021 2022 2023 2024 Pumper 4 2025 2026 2027 2028 2029 Tanker 4 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 53 Page 128 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.5Station5 The original 1,927 square foot Station 5 was built in 1992, with a 384 square foot addition added in 1995, and a addition added in 2019, that the station Firefighters donated time and equipment to help build. The facility is located in the village of Warminster at 1911 Warminster Sideroad. ResponseAreaandCallVolume Station 5 has had consistent call volume over the last 5 years. In addition, Station 5 acts as a support response Station to Stations 3, 4 and 6. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 2 6 9 2 5 9 13 CO False Calls 10 5 5 2 5 9 4 False Fire Calls 7 6 6 5 4 7 6 Medical / Resuscitator Call 13 10 11 17 14 12 11 Other Response 2 5 0` 5 2 1 2 Over Pressure Rupture 1 0 0 0 0 0 0 Pre-Fire Condition 1 1 2 1 5 1 2 Property Fires / Explosion 1 5 12 2 6 7 7 Public Hazard 6 10 6 6 9 9 5 Rescue 9 13 15 17 16 11 10 Total 52 61 66 57 66 66 60 The increase of traffic on the Highway 12, as well as the large residential developments in the last 3 years, means this Station could be seeing an increase in demands for service in the short to medium term. 54 Page 129 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Given the call volume, Station 5 should maintain a roster of 20 Firefighters. Over the past 7 years, it has been challenging to recruit and retain Firefighters in this area. 2014 2015 2016 2017 2018 2019 2020 Roster 20 18 21 22 22 18 18 Facility Station 5 includes: 3 truck bays; 1 washroom with shower (for Firefighters); storage room; one office for the District Chief; new training room. Overview of planned repairs / maintenance and equipment replacement over 2020-2039 to the existing facility: 2020 2021 2022 2023 2024 Diesel exhaust Fencing Parking lot extraction resurfacing Extrication Equipment 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 55 Page 130 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Apparatus(Pumper,Tanker,support) Station 5 is equipped with the following apparatus: Pumper 5 - 2016 HME 1871 built by dependable Equipped with the following: 6 Person Cab 5000 Litre per minute Pumper 4500 Litre water Tanker Flir K2 Thermal Imaging Camera 6000 watt hydraulic generator TNT Hydraulic Combination Auto Extrication tool Various firefighting and rescue equipment Equipped with the following: 2 person cab Hale 1900 litre a minute Pumper 7200 litre on board water Tanker 450 litre a minute portable Pumper Various firefighting equipment ReHab 5 - 1987 GMC 2 person cab Various rehab supplies for firefighters Spare scene lighting Various Command supplies Overview of planned fleet replacement over the 2020-2039 time span to the existing fleet: 2020 2021 2022 2023 2024 Rehab unit 1986 GMC 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Pumper 5 Tanker 5 56 Page 131 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.7.6Station6 Station 6 was built in 2005. The 4,069 square facility is located in the village of Moonstone at 5668 Line 7 North. ResponseAreaandCallVolume Station 6 has had a lower call volume than the other Stations over the last 5 years. Station 6 acts as a support response Station to Stations 3 and 5. Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 2 1 2 2 6 5 11 CO False Calls 1 5 0 6 4 2 3 False Fire Calls 5 11 5 3 5 4 2 Medical / Resuscitator Call 13 12 13 13 9 17 16 Other Response 10 14 9 5 5 1 9 Over Pressure Rupture 0 0 0 0 0 0 0 Pre-Fire Condition 3 3 0 0 1 3 1 Property Fires / Explosion 9 4 8 5 5 7 7 Public Hazard 6 10 4 5 4 6 6 Rescue 24 24 18 13 15 18 15 Total 73 84 59 52 54 63 70 The smaller residential development in the last 5 years has not yet shown an increase in demands for service. 57 Page 132 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Given the call volume and having a Rescue truck, Station 6 should maintain a roster of 24 Firefighters. Over the past 7 years, it has been challenging to recruit and retain Firefighters in this area. 2014 2015 2016 2017 2018 2019 2020 Roster 19 20 19 17 20 18 17 Facility Station 6 includes: 3 truck bays; washrooms with shower (for Firefighters); storage room; one office for the District Chief; kitchenette; training room. Overview of planned repairs / maintenance and equipment replacement over 2020-2039 to the existing facility: 2020 2021 2022 2023 2024 Diesel exhaust extraction Parking lot - Asphalt 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 Apparatus(Pumper,Tanker,support) Station 6 is equipped with the following apparatus: Pumper 6 - 2006 International 4400 built by E-One Equipped with the following: 5 person cab 4800 Litre a minute Pumper 4500 Litre water Tanker Flir K2 Thermal Imaging Camera Various firefighting and rescue equipment 58 Page 133 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Tanker 6 - 2002 GMC C8500 built by Almonte Fire Trucks Equipped with the following: 2 person cab 7200 Litre water Tanker Various firefighting equipment Rescue 6 - 2009 International DuraStar built by Oro Design Equipped with: 5 person cab TNT Hydraulic Spreaders for Auto Extrication TNT Hydraulic Cutters for Auto Extrication TNT Hydraulic Ram x2 for Auto Extrication TNT Gas power unit for Auto Extrication TNT Electric power unit for Auto Extrication MSA Thermal Imaging Camera Various Rescue and Firefighting equipment Overview of planned fleet replacement over the 2020-2039 time span to the existing fleet: 2020 2021 2022 2023 2024 Tanker 6 2025 2026 2027 2028 2029 Pumper 6 Rescue 6 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 59 Page 134 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 6.8ConsiderationsforCapitalInfrastructures Through the completion of the Master Fire Plan Review (2020) OMFES Staff and the Consultant have identified a number of recommendations to be considered in the future operations of the Department related to service delivery and efficiencies that are discussed in more detail below in Section 12. One of the recommendations relates to consideration of the relocation of Stations 2 and 4 and identifies a number of Options regarding the future state for Stations 2 and 4. The options identified are based on a review by OMFES Staff and the Consultant of the existing Master Plan and its recommendations, in addition to call and staffing statistics. Specifics regarding this analysis and the recommendation for a go forward are discussed further below. Call Data: The data leading up to bringing forward the recommendation from 2014 shows that the trends for Station 2 and Station 4 remain relatively unchanged. Station 4 continues to have the lowest call volume of all 6 Stations, with the calls being majority medical or alarm calls. Also, daytime for response availability continues to be a challenge for Station 4. Note: Definitions for Types of Calls (as per Office of the Fire Marshal) Types of Calls Burning (controlled) Open air burning / unauthorized controlled burning; authorized controlled burning complaint. ceived emergency (no CO present); False Fire Calls Alarm equipment (malfunction, accidental); human perceived emergency (malicious, accidental, etc.) Medical / Resuscitator Call Heart attack (strokes, respiratory problems, fainted, etc.); alcohol / drug related; fractures, cuts, abrasions, burns; vital signs absent. Other Response Mutual aid; assistance to Police or other Fire Department. Pre-Fire Condition Overheat (chimney, appliances, vehicles smoking); pot on stove. Property Fires / Explosion Fire (structure, vehicle, grass, brush, rubbish); combustion explosion (no fire). Public Hazard Gas leak or spill (natural gas, propane, gasoline, fuel, toxic chemical, radioactive material, etc.); power lines down. Rescue Vehicle accident and/or extrication; building collapse / persons trapped in elevator / home / residential / commercial / industrial accident; ice / water rescue. 60 Page 135 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Station 2 Calls: Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 8 15 7 14 16 10 25 CO False Calls 3 5 4 4 5 3 7 False Fire Calls 11 10 7 21 13 14 13 Medical / Resuscitator Call 23 28 22 19 30 22 16 Other Response 6 8 17 14 6 4 10 Pre-Fire Condition 6 4 1 2 5 7 1 Property Fires / Explosion 10 6 9 16 11 4 17 Public Hazard 16 24 18 10 15 11 12 Rescue 36 35 42 55 27 47 29 Total 119 135 127 155 128 122 130 *Note: Other than in 2016, Station 2 has had the highest call volume of all Stations. Station 1 (Shanty Bay) and Station 3 (Horseshoe Valley) currently have similar call volumes to Station 2. Station 4 Calls: Types of Calls 2014 2015 2016 2017 2018 2019 2020 Burning (controlled) 2 3 3 3 1 1 4 CO False Calls 3 5 3 3 8 5 5 False Fire Calls 2 4 9 6 7 12 4 Medical / Resuscitator Call 15 9 2 11 19 18 9 Other Response 2 1 3 5 2 2 3 Over Pressure Rupture 1 0 0 0 0 0 0 Pre-Fire Condition 1 3 3 1 1 2 1 Property Fires / Explosion 8 3 8 1 5 3 1 Public Hazard 4 2 6 3 9 1 4 Rescue 9 7 10 10 9 10 14 Total 46 37 44 43 61 54 45 Capital Infrastructure Requirements: Both Station 2 and Station 4 will require a significant investment of capital funds for both building and equipment over the next few years. Even with the upgrades, neither Station will be able to accommodate population growth, the proper apron parking for potentially larger apparatus or proper onsite training space. The investments are to simply comply with continuous building maintenance and make minor improvements in regards to Health and Safety requirements, but further infrastructure investments will be continuously needed past this capital budget outlook. 61 Page 136 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Station 2 (Hawkestone) Diesel Exhaust Extraction $50,000.00 HVAC System $25,000.00 Roof Repairs (leaking roof) $25,000.00 (repairs only) Water system upgrades $5,000.00 Lot Paving / More spaces required / Sinking, pot holes $35,000.00 Addition to building / Training area / truck bays $150,000.00 Gear room (proper racks) $25,000.00 Total Investment for 2020-2022 $315,000.00 Station 4 (Rugby) HVAC System upgrades $25,000.00 Diesel Exhaust Extraction $30,000.00 Showers and washrooms $50,000.00 Addition to building $100,000.00 Water system Upgrade $5,000.00 Possible septic system Upgrade $25,000.00 Gear room (proper racks) $25,000.00 Total Investment for 2020-2022 $235,000.00 Not estimated in the above is the requirement for a new internet connection for Station 4. It is anticipated that the network in order to be sufficient enough for use, as the other service (Xplornet) will no longer be available. Should Council consider to replace the existing buildings at the current square footage, it is estimated that Station 2 would cost approximately $1,100,000.00 and Station 4 would cost approximately $500,000.00 to rebuild in the existing footprint. Apparatus Replacement Requirements: Forecasting for long term apparatus replacement based on the two Stations remaining as is requires the following apparatus replacement: 2021 Pumper replacement at Station 4 $500,000.00 2025 Tanker replacement at Station 4 $350,000.00 2024 Pumper replacement Station 2 $600,000.00 Total Investment for 2020-2022 $1,450,000.00 *Note: These estimates are in Canadian funds and do not take into account the possible increases in tariffs. In 2014, Master Fire Plan (2014) Consultant Brad Bigrigg provided to Council and OMFES Staff recommended options regarding Station 1, direction was provided in 2019/2020 to move forward with these recommendations. During the 2015 Budget Deliberations, OMFES Staff made a recommendation for the purchase of a combination Pumper/Tanker for Station 4 in accordance with the 2014 Master Plan. During the budget process, Council received community input expressing concerns with the proposed purchase. However, in order to meet the Station 62 Page 137 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... requirements and balance the needs of all Stations, new apparatus (Tank 2) was purchased and placed at Station 2, and apparatus was moved from a busier Station 1 to Station 4 to continue to provide service delivery given that the data confirms Station 4 receives the fewest number of calls per year. In 2016, while continuing to build the long term capital plans and projections for OMFES service delivery in accordance with the 2014 Master Plan. Staff requested that a Fire Station Reconciliation Study be completed by Fire Protection Survey Services Consultant; for planning and budgeting purposes, which identified that the second consideration after the building of a new Station 1 should be the combination of Stations 2 and 4 in the area of 15/16 Sideroad and Line 11. By having built the new Station 1 outside of the Shanty Bay village allows the possibility of the response boundaries to be adjusted to support the next phase of restructuring the stations. Based on the data analysis provided above, there are three options outlined below for consideration. Option #1: (Recommended Option) Option #1: Closing of two Stations and the building of a new Station to combine Station 2 (Hawkestone) and Station 4 (Rugby). Note: It is important to note that for the purposes of this Report, the proposed combination Station will be referred to as apparatus, facility upgrades and repairs, and land sales are approximate and will be more clearly determined once Council directs Staff to proceed on one of the recommended options. After considering the 2014 Fire Master Plan, the 2016 Fire Station Reconciliation Study, discussions in the 2015 and 2016 Budget Deliberations, and building the new Station 1 outside the village of Shanty Bay allowing the response boundaries to be more responsive, FES Staff and its consultant Michael McKenna, Fire Protection Survey Services, are recommending the closing of Stations 2 and 4 and building a combination of Line 11 North and 15/16 Sideroad. As noted above in the description of the required resources for the two existing Stations, a significant amount of capital funds will be required to update Stations 2 & 4. As well, funding to replace aging appar corresponding yearly budgets as the vehicles are to be retired from service. Although call volumes remain the same types and numbers, with the expansion of the airport and surrounding grounds, the potential im Creek Event Grounds, as well as the potential for slow but steady increase in residential development in the Hawkestone and Rugby areas, call volume can be expected to increase. Both Stations were built in 1971, with Station 2 being 3,793 square feet and Station 4 being 1,813 square feet. Neither station have room to accommodate appropriate interior training requirements, there is no room for appropriate gear storage or laundry facilities, separate female and male washroom. 63 Page 138 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... The existing buildings were built with a 30-40 year vision however the needs, size of apparatus and health and safety requirements have greatly changed in the 50 years since the stations were built and the current buildings cannot sustain the 50 year vision for the Department. The proposed Station 7 is being given the same consideration as was for the new Station 1 in Shanty Bay in 2019. The proposed new Station would provide adequate areas for gear storage and cleaning, training (both Station and cross-training of Stations), physical fitness and mental health benefits for the Firefighters, accommodate long term growth of the Department, as well as preparing for the future potential for full- time Firefighters (should legislation or demands in services change). Renovating or developing Station 2 or Station 4 is not feasible to achieve those identified long term needs. Therefore Staff is recommending that the investments required be refocused into Station 7. The combined Station would allow for a reduction in fleet requirements, as well as the repurposing of Tanker 4 to Station 6, as Tanker 6 is scheduled for replacement in 2022. This would allow the deferment of purchasing a new Tanker (approximate cost of $350,000.00) by 3 years, while still meeting requirements. The Department would purchase a 4x4 Crew Cab rapid response vehicle (approximate cost of $65,000.00), which could also be used to tow the Air Boat and other equipment. Other considerations being budgeted annually for two Stations which would be reduced to one Station are facility costs (i.e. electrical, water, cleaning, yard and etc. costs). Currently, the existing facilities and their operating systems are not operating economically or environmentally efficiently. The costs of operating the facilities are often unpredictable and growing at an average of $28,000.00 per year for both Stations. Staffing is another consideration as potentia rosters at lower numbers than required. Currently, Station 2 requires a roster of 24, and Station 4 requires a roster of 18 for a total of 42, a total of 24 roster would be sufficient to meet the needs to maintain and retain of the fire response area. With proper geographical placement in the area of 15/16 Sideroad and Line 11 North, Station 7 could accommodate the response areas for the current Station 2 and 4, with minimal changes in response times. Currently, the Firefighters must travel through the villages of Hawkestone and Rugby to respond to the Station, and then travel out of the villages to their call destination. A Station being built with ease of access to a main Highway and out of the village would add to the emerging trend of building new Fire Halls outside of settlement areas to minimize risk to the public during response times. Now that that new Station 1 is occupied and operational, in 2021, OMFES Staff will adjust the response boundaries to better reflect the appropriate coverage area for each to adjust the response boundaries to accommodate the combination of the two stations. As land would be required to be purchased, Staff did request a Letter of Opinion regarding land value estimates for Station 2 and Station 4 from Paul Miller, Real Estate 64 Page 139 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Agent for Royal LePage Realty. Each property is valued at approximately $300,000.00 for each property, therefore any funds received for the sale of the properties would be reinvested into Station 7. Once a decision is made by Council, the Planning Department will advise FES if any zoning changes or subdivision of the lots could occur in order to achieve a higher asking price for the lands. Option #2: Change of Apparatus for Station 4, Status Quo for Station 2. The fleet replacement schedule would remain in effect for Station 2, fleet replacement plan would require the following changes: Data from 2010 to current indicates that the more suited apparatus to service the current Station 4 area would be to replace both Pumper 4 and Tanker 4 with a combination Pumper/Tanker (approximate cost of $450,000.00), and add a 4x4 Crew Cab rapid response vehicle (approximate cost of $65,000.00). With Tanker 6 (Station 6) needing to be replaced in 2022, Tanker 4 could be sent to Station 6 which would allow the delay of purchasing a new Tanker until Tanker 4 is set to be replaced in 2025. In addition, the pick-up can be used for a variety of different events instead of a Tanker. Option #2 would mean that all infrastructure upgrades and costs would be need to be implemented as the appropriate budgets are approved. Option #3: Status Quo for Stations 2 & 4. FES also notes that continuing the existing operation and fleet replacement schedule for Stations 2 and 4 is also an option. Should Council choose Option #3, fleet and infrastructure costs will be presented during the next few budget cycles. Important consideration needs to be given to continue to dwindle. Recruitment is difficult, as is with many stations, and it anticipated the minimum Firefighter requirement, and the remaining Firefighters would need to be incorporated into years. 65 Page 140 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Issues Management During the 2014 discussions, issues were raised by the sitting Council as well as constituents. As well, FES has noted other concerns and have proposed solutions to ensure the continuity of the services outlined in the By-Law to Establish a Fire Department. These included: Boundary Adjustments As mentioned above, with the new Station 1 being operational, boundary adjustments to respond more appropriately. In doing so, the Chief has all the authority and responsibility to make any necessary response boundary adjustment to the other stations in order to eliminate gaps and overlap in service. Response Times The construction of the new Station 1 further north from the original location, allowed the response area to move further north, which then supports the modification of response areas for the other Stations. While response times vary due to Volunteer Firefighter availability, adjustments can be made to station boundaries to improve those responses. Moving Stations out of Villages/Hamlets The trend within the County is to move Fire Halls away from the downtown core and on a main road on the outskirts of the area it services. This is to avoid multiple Firefighters rushing through the village/hamlet to reac travelling through the village to reach its destination. By building with ease of access to Highway 11, it would allow FES the ability to utilize main routes, possibly better maintained roads with passing lanes to access the are in need. This is essential during high commute and bus route schedules. It also avoids excessive noise at all hours alerting and sometimes panicking residents of a potential situation. Fire Response Areas To be continuously reviewed by the Fire Chief. 66 Page 141 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 7.ResponseNumbersandAreasforAllStations 7.1CallsforService Calls for service have held steady from 2014 to 2018. 2014 2015 2016 2017 2018 2019 2020 521 543 559 535 541 539 580 Although Fire & Emergency Services responds to calls related to medical, fire, prevention, and rescue incidents, the types of calls receiving the highest call volume are as follows: Types of Calls 2014 2015 2016 2017 2018 2019 2020 Fire 21 27 26 28 24 18 27 Alarm Equipment 50 39 34 49 62 55 54 CO Calls 43 48 38 44 41 36 30 Power Lines Down 19 19 18 12 41 14 19 Vehicle Accident 111 110 122 136 90 120 102 Oxygen Administered 40 21 20 19 21 6 1 Accident or Illness Related 19 26 40 33 39 40 44 Medical and Resuscitator 33 27 26 32 29 29 47 Call Note: Highest Call Volume Trends that can affect an increase: aging population; growth in population; increase in traffic; increase in events, tourism. Trends that can affect a decrease: fire prevention programs and education; newer building materials; CO alarms and smoke alarms. Number of calls per year for each Stations for the last 5 years: 2014 2015 2016 2017 2018 2019 2020 Station 1 114 123 132 113 115 113 154 Station 2 119 135 127 155 128 122 130 Station 3 117 103 131 115 117 121 121 Station 4 46 37 44 43 61 54 45 52 61 66 57 66 66 60 Station 5 Station 6 73 84 59 52 54 63 70 Note: Highest Call Volume 67 Page 142 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 7.2IndustryStandards The Office of the Fire Marshal identifies best practices for minimal response expectations. These guidelines are the industry standard but are not however legislated or mandatory. The current collected. As part of integrating Fire statistics should become available for Staff to identify proper performance measures. 68 Page 143 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 8.EmergencyManagement The Emergency Management and Civil Protection Act (EMCPA) requires that all municipalities are to have an emergency management program. Ontario Regulation 380/04 establishes the minimum standards for emergency management programs required by municipalities and provincial ministries and supports the requirement in the Act for mandatory emergency management programs. The Township of Oro-Medonte has been and continues to be in compliance with this requirement. The various requirements of the Emergency Program are laid out in the EMCPA, including: Adopt an emergency plan; Provide training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; Provide public education on risks to public safety and on public preparedness for emergencies; and Designate an employee of the municipality or a member of the council as its emergency management program coordinator; Establish an emergency management program committee; Establish an emergency control group; Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and Designate an employee of the municipality as its emergency information officer; and Any other elements required by the standards for emergency management set under the Act or by Emergency Management Ontario. The most current Emergency Plan is Emergency Operations Centre Set Up for training. 69 Page 144 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 9.MutualAid,AutomaticAidandTieredMedicalAgreements Mutual Aid & Automatic Agreements are pre-determined plans for Departments to receive and provide shared services, regardless of boundaries. Authority for these are provided by the FPPA, and the drafting of the plans are guided by the OFM. Within these Agreements, each municipality agrees to provide help during a major emergency, where the home Fire Department is committed and/or the situation cannot be contained or controlled with available resources. In addition, each participating municipality commits to activate the Provincial response system, activate the automatic aid program, activate the hazardous materials support response and active the specialized rescue support response. MutualAidAgreements Mutual Aid allows for a Municipality to call in assistance or resources from another Municipality. Scenarios where Mutual Aid Agreements could be called upon would be: Where the OMFES is on scene and experiences a shortage of manpower, equipment or other resources; Where an emergency within the OMFES boundaries would receive a quicker response by an adjacent Municipality until OMFES can be on scene or both Departments to respond simultaneously. Currently OMFES participates in: Simcoe County Mutual Fire Aid Agreement; Simcoe County Hazmat; Simcoe County Emergency Response Agreement. AutomaticAidAgreements Automatic Aid allows for a Municipality to respond quicker to an emergency that is not within their jurisdiction but on or near a boundary with another Municipality, on a day to day operational basis, reciprocal between two Municipalities. These Agreements can be reciprocal or on a fee basis, Oro-Medonte Agreements are reciprocal. Currently OMFES participates in: Automatic Aid Agreement for fires in the North/West part of the Township with the Township of Springwater; City of Orillia. TieredMedicalAgreementwiththeCountyofSimcoeParamedics OMFES operates in a Tier B response which would include calls for: Profuse bleeding Cardiac Chest Pain (Paramedic > 15 min ETA) Currently OMFES participates in: County of Simcoe Paramedic Services. 70 Page 145 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 10.DispatchandCommunicationServices DispatchServicesCityofOrillia Oro-Medonte Fire & Emergency Services currently has an agreement with the City of Orillia for Dispatching Services. Orillia also provides 911 services for Oro-Medonte as the Central Emergency Reporting Bureau (CERB) Emergency dispatching technology is evolving to include reporting by text in addition to phone calls. However, as the NextGen technology begins to be implemented, costs will increase. A determination of whether City of Orillia Dispatching Services can offer the services affordably will be required and is identified in the Recommendations section of this Report. PointtoPointCommunications Currently, Motorola equipment is provided and serviced by Point to Point Communications is installed on various towers owned by Rogers and Point to Point Communications across the Township. This equipment allows for stronger communication signals. The eventual possibility is that the owner of the towers may not renew contracts with the Township for installation of equipment on the towers. In order to anticipate the discontinuation of the contracts, OMFES and Point to Point Communications has investigated the following opportunities: Installing towers on the various Stations and any Township facilities; Ongoing investigation with Environmental Services for potential tower locations. Costs to be determined by land, height required and equipment. Options for future tower considerations has been identified in the Recommendations section of this Report. 71 Page 146 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 11.HumanResourcesandHealthandSafetyDiscussedasConfidential AppendixE 72 Page 147 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 12.SummaryofMasterFirePlanReview(2020)Recommendations In addition to the outstanding Master Fire Plan (2014) recommendations noted in Section 3.3 above, based on the data and service analysis detailed above, the Master Fire Plan Review (2020) recommendations are summarized below: Administration Implement Standard Operation fighters over the age of Sixty and under Sixty Five; Update Remuneration; Update Job Descriptions; Implement Job Performance Reviews; Regular training on applicable Township Policies needs to be incorporated in the yearly training plans. Information Technology Full implementation of Fire Pro 2; place, Fire Pro 2 should be integrated to reduce more potential duplication; Consideration should also be given to moving training records, including certificates and completion reports, as well as permanent files related to infrastructure and development to electronic records in order to minimize search and data entry time, as well as in order to address the limited storage space at Headquarters; Incorporate all Firefighter driver training records, recognized authority and signing authority records into single database within OMFES, along with training by IT to fire officers. Communications Review current Dispatch Services and other options with the incoming NextGen technology (estimated to be coming in 2023); Review all available technology as the use of the analogue pagers is anticipated to be discontinued in the next few years; Review options for towers throughout the Municipality. Fire Prevention and Public Education Increase in commercial education and inspections to be proactive rather than reactive (complaint) based; Creation of a business registry to identify possible hazards associated with the business and building classification. Train Fire Prevention Staff to conduct plan examinations for life safety components of the applicable Codes; Develop the position of Fire Inspector (2022). Training Development of Division Chief of Training (posted in January 2021); Review training options through Regional Schools and on-line training formats; Develop training grounds for physical training development; Train Firefighters on job descriptions, performance plans and evaluations; 73 Page 148 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... With the proposed addition to Station 3 / Headquarters (proposed in the 2021 Budget), move mandatory / specialized training in-house, utilizing qualified trainers. Fire Response Areas To be continuously reviewed by the Fire Chief. Facilities Relocation of Station 2 and Station 4 to a new, central, modern, efficient facility; Decision on future use of the original Station 1 (Shanty Bay); Build addition on Station 3 (Horseshoe Valley) in 2021 and training grounds in 2022; Continue equipping all Stations with back-up generators and exhaust extractors. Fleet Procurement and Replacement Continuation of the 20 year cycle; Addition of one Pumper in reserve. Emergency Response Issues Review option to supplement day time response with available daytime Firefighters (as part of integrating Fire Pro 2 and t should become available for Staff to identify proper performance measures). The Master Fire Plan is designed to guide the management and long-term planning for Oro-Medonte Fire & Emergency Services Department. The recommendations outlined above require direction from Council in order for OMFES Staff to continue to provide efficient service delivery while continuing to meet the growing needs of the community and manage the required services and response resulting from continued growth. 74 Page 149 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 150 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 151 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 152 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 153 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 154 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Page 155 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... 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AppendixC20YearFleetReplacementProjection Apparatus Replacement Year Pump 1 2036 Pump 2 2027 Pump 3 2038 Pump 4 2016 Pump 5 2037 Pump 6 2024 Tank 1 2027 Tank 2 2037 Tank 3 2027 Tank 4 2025 Tank 5 2037 Tank 6 2022 Rescue 2 2036 Rescue 6 2030 Ladder 3 2028 Support 3 2025 Rehab unit 2021 Support 5 2028 Fire Vehicle 7 year Replacement Projection Vehicle Replacement Year Car 1 2026 Car 2 2023 Car 3 2021 Car 4 2023 Years with Multiple Apparatus Replacement Replacement Year Apparatus 2025 Tank 4, Support 3 2027 Tank 1, Tank 3, Pump 2 2037 Tank 2, Tank 5, Pump 5 Page 204 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... © Fire Protection Survey Services P.O. Box 57, Fenelon Falls, Ontario, Canada, K0M 1N0 Telephone: (705) 887-4771 Cell: (905) 649-0466 E-mail: firepss10@xplornet.ca 28 January 2020 Township of Oro-Medonte Fire and Emergency Services 148 Line 7 South Oro-Medonte, ON L0L 2X0 COMMENTS ON FIRE DEPARTMENT MASTERPLAN REVIEW As our organization has worked with the fire department in the completion of many projects, including the submission of a previous planning report (2016), and ongoing work regarding your Tanker Shuttle Program, I was requested to comment on the planned re-location of Station #2, and Station 4 to a new, central, modern, efficient facility Firstly, I feel the following areas of the Masterplan require some comments: - The present remuneration package for the part-time (volunteer) firefighters should be reviewed, in view of present economic conditions. - The township should review/create a program for firefighters 60 years of age and older. This could include stress/fitness testing, restriction to certain fireground functions such as exterior operations or apparatus operator, or setting a maximum retirement age. Next, I would like to comment on the situation concerning Stations #2 - Hawkestone and Station #4 - Rugby. Consider the costs of required major improvements on both #2 and #4 stations, namely: - Estimated costs of more than $300,000 and $210,000 respectively. Even with these improvements, Station #2 will not have sufficient space for proper parking, aprons, etc. in its present location. In both cases, the township will still have older structures that will need constant upkeep. - In addition, Station #4 will require replacement of both the pumper and tanker in the future ($550,000 and $350,000), and a new pumper will be required at Station # 2 ($600,000) as well. - Rugby station has a very low call volume, and a very low turnout of firefighters, especially in the daytime hours. Presently, there are actually only ten personnel available at this station, which, at the best of times, is inadequate to staff a pumper company, and a tanker unit. Most of its principle responses are to medical calls, with some to traffic accidents. Page 205 of 283 10.a) FES2021-1, Hugh Murray, Director, Fire & Emergency Services/Fire C... Therefore, we propose the following scenarios for consideration: 1. In this scenario, a new station to be built in the area of Line 11 and the 15/16 Sideroad combining both Station # 2 & Station # 4. This would give a better response pattern, as presently much of Station # 2 area is covered by the lake. This location would provide a larger lot for the fire station, apron and drill areas, and parking. A quick response could still be made to the Hawkestone community, and the road network would allow responses east and west of Hawkestone without having to travel through the community. A good response could be made to the Forest Home Industrial Park, and coverage could still be given to the Rugby area. In this scenario, the township would save the cost of maintaining/altering two 50-year old fire stations, and the cost of replacing a pumper and a tanker ($550,000 and $350,000), as well as annual maintenance and supply costs. 2. This scenario assumes that the costly improvements are made at the two older fire stations at Station # 2 Hawkestone and Station # 4 Rugby. In view of its low call volume and very limited personnel in this area, we would recommend that rather than replace both the pumper and tanker at Station #4 ($550,000 and $350,000), they would be replaced by a single pumper-tanker unit ($600,000). In addition, a four-door pick-up type rapid response unit would have to be provided for medical responses and personnel transport ($65,000). Note that a modern tandem pumper Î tanker would require that the apparatus bays be extensively modified. 3. This scenario preserves the status quo. The two 50-year old fire stations would require the expensive upgrades, and the continued maintenance expected of these older structures, and the present fleet would have to be replaced and maintained. Please note Station #4 would also have to have additional expenditure to allow modern fire apparatus to be accommodated. Consideration would also have to be given to providing much needed additional personnel at Station #4 to ensure at least a minimum response of personnel to operate both the pumper and tanker in an area that has no adequate population base. In my expert opinion, I strongly recommend Scenario #1 (the combining of Stations #2 and #4) as the best solution for the township. These comments/recommendations are in keeping with modern fire service requirements, as well as meeting applicable insurance grading guidelines. Michael McKenna, F.P.T. Fire Protection Survey Services Page 206 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Report Report No. To: Prepared By: DS2021-020 Council Andria Leigh, Director, Development Services Meeting Date: Subject: Motion # February 10, 2021 LPAT Hearing Representation Roll #: R.M.S. File #: Minor Variance Application D13 58367 2020-A-33 (Montgomery) 3 Crawford Street Recommendation(s): Requires Action For Information Only X It is recommended: 1. That Report No. DS2021-020 be received and adopted. 2. That staff proceed with Option 2 as outlined in this report in preparation for the LPAT hearing scheduled for March 9, 2021. decision under the Director, Development Services signature. Background: On September 3, 2020 Development Services Committee approved Minor Variance Application 2020-A-33 by Erik Montgomery & Ashley Davidson, specifically for permission to construct an addition to the existing single detached dwelling with a reduced front yard setback of 1.38 metres (4.5 feet) on lands municipally known as 3 Crawford Street. The subject property is located along the south side of Lakeshore Road West and abuts Lake Simcoe to the south. A Location Map and Aerial Image are included as Schedules 1 and 2 to this report. The subject property has a lot area of 0.134 hectares (0.33 acres) and contains a single detached dwelling, a detached accessory building s proposed to build an addition of approximately 92.9 sq.m. (1000 sq.ft.) that include a two-car garage with studio above, and a screened porch onto the existing 244.3 sq.m. (2630 sq. ft.) dwelling and requested a variance to the front yard setback from 7.5 metres (24.6 feet) to 1.38 metres (4.5 feet). The applon drawings are included as Schedules 3 and 4 to this report. Development Services February 10, 2021 Report No. DS2021-020 Page 1 of 11 Page 207 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... The subject property is designated Shoreline Shoreline Residential (SR) in the Townsh The Committee received a Planning Staff report (DS2020-113) for the Minor Variance application that provided a planning analysis of the application and review of the policies and tests as required by the Planning Act. As a result of the various inputs from staff, agencies, residents, and the applicant, the Development Services Committee adopted a motion to approve Minor Variance Application 2020-A-33. Notice of Decision was provided in accordance with the decision was received on September 22, 2020. Planning Staff forwarded the appeal to the LPAT and the LPAT has provided an Appointment for Hearing by Video (see Schedule 5 to this report) for a hearing on the appeal of the Minor Variance Application on Thursday March 9, 2021 at 10:00 a.m. for one day. In order to prepare appropriately for the LPAT hearing, direction from Council is required and is the purpose of this report. Analysis: Given that staff determined in their report that the application conformed to all applicable Planning policies, it met the four tests of the Planning Act and was approved by the Development Services Committee, direction from Council is now required to determine the level of support to be provided by the Township at the now scheduled LPAT hearing. The Township has the following options: (1) Provide representation (Planning staff and Township solicitor) to support the minor variance application; (2) Not provide representation to support t applicant and their agent to provide evidence in support of the application. Option #1 would require the Township solicitor and Planning staff to uphold the decision of the Committee that approved the minor variance application that was also the recommendation of the staff report (DS2020-113). Planning Staff would work with the Township solicitor in order to prepare the necessary case to be presented to the Tribunal member in accordanc The cost for this option is discussed further below. In Option #2, the Township would not provide any representation at the LPAT hearing to option, the applicant/appellant will present their case at the hearing on the merits of the approval and there would be no evidence Development Services February 10, 2021 Report No. DS2021-020 Page 2 of 11 Page 208 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... presented at the hearing from the Township regarding the decision by the Committee to approve the application. In either option, the applicant and appellant are required to provide their own representation, at their cost, to support their position at the LPAT hearing. Financial / Legal Implications / Risk Management: Option #1 would include financial costs associat prepare and then attend the one day LPAT hearing and also the indirect costs for Township Planning staff to prepare for and attend the hearing. Option #2 would not include financial costs to the Township other than the staff time to attend and observe at the hearing with no evidence being presented by the Township. Policies/Legislation: Planning Act, R.S.O. 1990, c. P.13 Provincial Policy Statement, 2020 Growth Plan for the Greater Golden Horseshoe, 2019 Lake Simcoe Protection Plan County of Simcoe Official Plan Township of Oro-Medonte Official Plan Township of Oro-Medonte Zoning By-law No. 97-95, as amended Corporate Strategic Goals: Balanced Growth: Ensure land use planning policies manage change and promote economic activity that does not negatively impact the Township features and attributes. Consultations: N/A Attachments: Schedule 1: Location Map Schedule 2: Aerial Photo Schedule 5: Appointment for Hearing by Video Development Services February 10, 2021 Report No. DS2021-020 Page 3 of 11 Page 209 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Conclusion: The decision of the Development Services Committee was to approve the Minor Variance application, consistent with the staff recommendation, however the decision was appealed to the LPAT. On this basis, direction from Council is required regarding representation to be provided by the Township at the LPAT hearing scheduled for on that Council should proceed with Option 2 as outlined in this report and allow the applicant and their agent to defend the Respectfully submitted: Andria Leigh, RPP, Director, Development Services Approvals: Date: Robin Dunn, CAO February 4, 2021 Development Services February 10, 2021 Report No. DS2021-020 Page 4 of 11 Page 210 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Schedule 1: Location Map Development Services February 10, 2021 Report No. DS2021-020 Page 5 of 11 Page 211 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Schedule 2: Aerial Photo Development Services February 10, 2021 Report No. DS2021-020 Page 6 of 11 Page 212 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Schedule 3: Site Plan Development Services February 10, 2021 Report No. DS2021-020 Page 7 of 11 Page 213 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Schedule 4: Elevation and Floor Plan Drawings Development Services February 10, 2021 Report No. DS2021-020 Page 8 of 11 Page 214 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Schedule 5: LPAT Appointment for Hearing by Video Development Services February 10, 2021 Report No. DS2021-020 Page 9 of 11 Page 215 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Development Services February 10, 2021 Report No. DS2021-020 Page 10 of 11 Page 216 of 283 10.b) DS2021-20, Andria Leigh, Director, Development Services re: LPAT H... Development Services February 10, 2021 Report No. DS2021-020 Page 11 of 11 Page 217 of 283 10.c) DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... Report Report No. To: Prepared By: DS2021-021 Council Curtis Shelswell, Manager of Municipal Law Meeting Date: Subject: Motion # February 10, 2021 Supply of One MLEO Dodge _____________________ Caravan Roll #: R.M.S. File #: Recommendation(s): Requires Action For Information Only X It is recommended that: 1. That Report No. DS2021-021 be received and adopted. 2. That the Request for supply of one Dodge Grand Caravan be awarded to 400 Chrysler in the amount of $26,990.72 plus HST. 3. That the Manager of Municipal Law be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidders be thanked and notified under the Manager of Municipal Law signature. Background: The approved 2021 Capital Budget included an allotment of $35,000 for the addition of one vehicle to support the needs of the Municipal Law Enforcement division. In 2019, the division purchased a Dodge Caravan in an effort to find a vehicle that was durable for the rural environment and suitable to support canine enforcement. With the van it allows for the canine to be in a climate controlled environment, it is lower to ground then that of a pick-up truck or an SUV which allows for easier loading and unloading of canines. The Caravan also provides sufficient space for all required equipment. Another benefit of the Caravan compared to a pick-up is the fuel economy, the Caravan is advertised as getting a combined (highway/City) 12.7 litres per 100 kilometers of fuel, whereas a pick-up truck is advertised as getting a combined 14.1 litres per 100 kilometers. Development Services February 10, 2021 Report No. DS2021-021 Page 1 of 3 Page 218 of 283 10.c) DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... Dodge Caravan. It would be the intent of the Municipal Law Division that when it is time to replace the Silverado that the Division will continue to replace with another truck to road side debris and have at least one vehicle with four wheel drive capabilities during adverse weather conditions. Analysis: th Four (4) local dealers were contacted to submit quotations on January 19. th Of the four, only two bids were received prior to the January 27, 2021 deadline. Of the two bids received, only one bidder was able to supply the requested vehicle. The other bidder provided a quote for an upper scale model, the Chrysler Pacifica. The results of received bids were as follows: Name of Bidder COST(excluding HST) 400 Chrysler $26,990.72 Mac Lang Orillia $40,976.00 Midland Chrysler No Bid Received Hwy 11 Chrysler No Bid Received It is recommended that the tender from 400 Chrysler be accepted as a tender amount of $26,990.72 plus HST. Financial / Legal Implications / Risk Management: A capital allocation of $35,000 was approved in the Development Services, Municipal Law Enforcement Division 2021 budget for the provision of a new vehicle to support municipal law services including animal control. In addition to the purchase price of the vehicle, there is a requirement for aftermarket accessories such as floor mats, tray liners, storage accessories, lighting and corporate logos and identification. These accessories will be added post purchase and will be delivered within the approved budget allocations. Policies/Legislation: Purchasing and Tendering Procedures Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Development Services February 10, 2021 Report No. DS2021-021 Page 2 of 3 Page 219 of 283 10.c) DS2021-21, Curtis Shelswell, Manager, Municipal Law Enforcement/Ch... Consultations: Director, Development Services Municipal Law Enforcement Supervisor Conclusion: The results of the bids received reflect competitive market pricing to address the Municipal Law Division fleet needs and remain within the 2021 Council approved budget allocation. It is recommended that the bid from 400 Chrysler be accepted in the amount of $26,990.72 plus HST. Respectfully submitted: Curtis Shelswell Chief Municipal Law Enforcement Officer Approvals: Date Andria Leigh, Director, Development Services February 1, 2021 Robin Dunn, CAO February 3, 2021 Development Services February 10, 2021 Report No. DS2021-021 Page 3 of 3 Page 220 of 283 10.d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and... Report Report No. To: Prepared By: DS2021-022 Council Garry McCartney Meeting Date: Subject: Motion # February 10, 2021 _____________________ Supply and delivery of One (1) Roll #: R.M.S. File #: Building Division Recommendation(s): Requires Action For Information Only X It is recommended that: 1. That Report No. DS2021-022 be received and adopted. 2. That Request for supply and delivery of one (1) All-wheel Drive, Mid-sized Sport Utility Vehicle be awarded to Sunrise Toyota for the purchase of a 2021 Toyota Rav4 in the amount of $30,172.70 plus HST. 3. That the Chief Building Official be authorized to execute the appropriate agreements on behalf of the Township. 4. That the bidders be thank Background: Cycle requirements, municipal vehicles are subject to replacement on a 7 year life cycle. The Building Division currently includes a 2014 Chevrolet Equinox with a mileage of over 136,000 kilometers and has begun to require repairs and is due for life cycle replacement in 2021. The approved 2020 Capital Budget included provisions of $31,000 for the replacement of one vehicle to support Development Services, Building Division. The 2014 Chevrolet will be sold at auction prior to year-end to ensure the highest value possible is obtained and was not included in the quote for a trade in value. Analysis: Nine (9) local dealerships were contacted to submit quotations for one (1) Mid-sized, All-wheel drive, Sport Utility Vehicle. As a result of those contacted, five (5) bids from three (3) different dealerships were received Development Services February 10, 2021 Report No. DS2021-022 Page 1 of 5 Page 221 of 283 10.d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and... The results of received bids were as follows; Name of Bidder COST(excluding HST) Jim Wilson Chevrolet $28,000.00 Sunrise Toyota $28,707.70 Sunrise Toyota $30,172.70 Georgian Chevrolet $26,500.00 Georgian Chevrolet $28,000.00 Orillia Hyundai No Bid Received Hanna Motors (Ford) No Bid Received Thor Motors No Bid Received Dalts Honda No Bid Received Tom Smith No Bid Received Bourgeois Motors No Bid Received Of the 5 bids received, only 2 vehicle types were offered; The 2021 Toyota Rav4 and the 2021 Chevrolet Equinox 1 Toyota Rav4; $30,172.70 (plus HST) Although not the most inexpensive upfront quote provided; Township staff compared the quoted vehicles for both cost of ownership and future value of these vehicles for trade end in accordance with Township life cycle. With the Township Fleet Life Cycle being extended from 5 years to 7 years, vehicle warranties do not extend for the entire length of vehicle ownership and therefore maintenance/repair costs are also a consideration in the vehicle purchase. (See Appendix A) Comparison was also completed showing some of the included accessories and equipment with the 2 different vehicle types. It is to be noted that 3 of the lower vehicle bids did not include the purchase and installation of winter tires, factory mud flaps and rubber floor coverings all of which have been represented in the Sunrise Toyota Rav4 bid of $30,172.70. In addition to the comparison of accessories and equipment that is being provided with each vehicle, only 2 of the vehicles are available for purchase no later than March 1, 2021 as stated in the RFQ. Other vehicles would need to be ordered with expected delivery of mid-end April. Preference is being given to the vehicles that are available by the date noted in the RFQ. With the extension of Township fleet replacement from 5 to 7 years, staff reviewed the following considerations for the 2 available vehicles; Development Services February 10, 2021 Report No. DS2021-022 Page 2 of 5 Page 222 of 283 10.d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and... 1. Canadian Black Book future values; The Canadian Black Book is the government and federal standard for vehicle pricing and value. A future comparison to 2024 was completed on the 2 vehicles with the following results; 2024 (3 year maximum future value) 2021 Toyota Rav4 $16,900 2021 Chevrolet Equinox $14,850 Note - Based on 20,000 km/year 2. The Canadian Automobile Association (CAA) Driving Cost Calculator was used to evaluate the approximate yearly cost of the 2 bid vehicles. This cost calculator takes into account some of the following considerations; gas mileage, maintenance, insurance (private), mileage per year (20,000), and depreciation. completed on the 2 vehicles with the following results; 2020 Toyota Rav4 $ 8,989.78 2020 Chevrolet Equinox $ 9,557.86 With a calculated average yearly use of 20,000 kilometers, 3 cents savings per kilometer over the 7-year vehicle replacement is a savings of approximately $4,200.00 Based on these assessments, staff recommend proceeding with the purchase of the 2021 Toyota Rav4 from Sunrise Toyota for $30,172.70 plus HST that is within the 2021 approved budget. Financial / Legal Implications / Risk Management: A capital allocation of $31,000 was approved in the Development Services, Building Division 2020 budget for the provision of a replacement for Sport Utility Vehicle in In addition to the purchase price of the vehicle, there is a requirement for aftermarket accessories such as floor mats, tray liners, storage accessories and corporate logos and identification (Purchase price of Toyota Rav4 includes winter tires). These accessories will be added as needed post purchase and will be delivered within the approved budget allocations. Policies/Legislation: Purchasing and Tendering Procedures Corporate Strategic Goals: Continuous Improvement and Fiscal Responsibility Development Services February 10, 2021 Report No. DS2021-022 Page 3 of 5 Page 223 of 283 10.d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and... Consultations: Director, Development Services Driving Cost Calculator (caa.ca) Future Value | Canadian Black Book Attachments: Appendix A Conclusion: The results of the bids received reflect competitive market pricing to address the Development Services, Building Division fleet needs that will replace the existing 2014 Chevrolet Equinox, and are within the 2021 Council approved budget allocations. It is recommended that the bid from Sunrise Toyota be accepted in the amount of $30,172.70 plus HST. Respectfully submitted: Garry McCartney, CBCO Chief Building Official Approvals: Date: Andria Leigh, Director, Development Services February 2, 2021 Robin Dunn, CAO February 3, 2021 Development Services February 10, 2021 Report No. DS2021-022 Page 4 of 5 Page 224 of 283 10.d) DS2021-22, Garry McCartney, Chief Building Official re: Supply and... Appendix A Canadian Black Book (CBB) Future Values Based on 20,000 km/year 2020 Chevrolet Equinox $14,100 2020 Toyota Rav4 $16,900 CBB Values 2021 Toyota Rav4 2021 Chevrolet Equinox CAA Driving Cost *Driving Cost statistics are completed with 2020 vehilce models With a calculated average yearly use of 20,000 kilometers, 3 cents savings per kilometer over the 7-year vehicle replacement is a savings of approximately $4,200.00 Development Services February 10, 2021 Report No. DS2021-022 Page 5 of 5 Page 225 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... Report Report No. To: Council Prepared By: CS2021-3 Janette Teeter Meeting Date: Subject: Oro-Medonte Citizen Motion # February 10, 2021 and Ontario Senior of the _____________________ Year 2021 Meeting/Voting Roll #: R.M.S. File #: Process Recommendation(s): Requires Action For Information Only X It is recommended: 1. That Report CS2021-3 be received and adopted. 2. That Council approve Option 1 as outlined in CS2021-3. 3. That staff proceed accordingly. Background: The Township of Oro-Medonte, historically, has awarded Township resident(s) as recipients for two annual awards: 1. The Oro-Medonte Citizen of the Year; and 2. The Ontario Senior of the Year. By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte is included as Attachment #1 which establishes the Group and its mandate. Staff usually begin the nomination process in February of each year advertising for requests for nominations for the two awards. The current process provides notification to the Group members, posting of a notice/nomination form on the website, social media, and via emails to numerous Township organizations, etc. Following the call for nominations, the Citizen/Senior of the Year Advisory Group traditionally meet the last Monday in March to vote on their choice of recipient(s) for considered at the first Council meeting in April as the Provincial Award deadline is April 30 in each year. Historically, award recognitions are done the last meeting in June s are also recognized during the parade and at the Opening Ceremonies dur Corporate Services February 10, 2021 Report No. CS2021-3 Page 1 of 4 Page 226 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... In 2015, the Citizen/Senior of the Year Advisory Group passed Motion No. CSY150330- 13 (Attachment #2); outlining the voting process. The annual meeting for the 2020 Citizen/Senior of the Year Group was cancelled in March, 2020 due to COVID-19. With respect to the current restrictions in place due to COVID-19, the purpose of this report is to have Council determine whether to continue with the selection and, if so, provide options for the 2021 process, for Cand decision regarding the Oro-Medonte Citizen of the Year and Ontario Senior of the Year awards. Analysis: Corporate Services staff have reviewed the past process and met via ZOOM to review a l electronic voting process. Staff have determined that it is possible to conduct a confidential electronic voting process utilizing this technology. Staff have subsequently contacted the Group members to confirm their availability to attend via an electronic meeting. At the time of drafting this report, the following are the results for members of the y to attend an electronic meeting: 8 Yes 7 No. Comments included no computer and not comfortable with the electronic meeting process; 7 Potentially. Comments included if a family member could possibly assist them, could complete a paper ballot. 7 Awaiting a response. The voting process is the key component of the meeting. The Township strives to accommodate as many participants as possible to achieve an accessible, fair and confidential vote process. As noted above, not all advisory group members would have the resources to participate in a zoom electronic voting process. Given the current restrictions in place due to COVID-19, the following options are tion No. CSY15023013, item 5 provides that further discussion and amendments to the procedure may be made. Therefore in the eet, staff are providing the following change Option 1 1. For the duration of the state of emergency and/or while restrictions are in place that limit in-person meetings, voting would occur using a mail-in/drop-off ballot Corporate Services February 10, 2021 Report No. CS2021-3 Page 2 of 4 Page 227 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... system where each committee member would have the ability to vote for one candidate per position. The following steps are required to enable this to occur: a. Mail nomination packages to the Group members with a paper ballot to be dropped off at the Township office or returned via mail in a postage paid lieu of a meeting. b. Staff would consolidate/tally the votes, prepare a summary for the Committee/Council. Option 2 1. Coordinate an electronic meeting. Recognizing that not all of the Group members would be available to participate, staff would not recommend this option as it may disenfranchise and penalize those committee members who do not have the ability/are not comfortable with the Zoom meeting process. Option 3 1. Cancel the meeting and subsequent selection for the 2021 year. Staff would not recommend this option as this is a positive initiative that enables the municipality to recognize the contributions of volunteers and is highly anticipated by residents. Financial / Legal Implications / Risk Management: Per the By-law to establish the Oro-Medonte Citizen and Ontario Senior of the Year Advisory Group, the members meet on a voluntary basis with no per diem/mileage remuneration. Policies/Legislation: By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte. Corporate Strategic Goals: Continuous Improvement & Fiscal Responsibility Enhanced Communications & Customer Service Consultations: Citizen/Senior of the Year Advisory Group Members Corporate Services February 10, 2021 Report No. CS2021-3 Page 3 of 4 Page 228 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... Director, Corporate Services Clerk Member municipality (Orillia) Attachments: Attachment #1: By-Law No. 2011-029, A By-law to Continue a Citizen/Senior of the Year Advisory Group for the Township of Oro-Medonte. Attachment #2: Motion No. CSY15033013, Voting Process/General Procedures. Conclusion: Staff are recommending option 1, as the best option to ensure all advisory group members have an opportunity to participate in the Citizen/Senior of the Year recommendation process while still enabling the recognition process to continue in a manner that preserves the integrity of the secrecy of the vote. Respectfully submitted Janette Teeter, Deputy Clerk Approvals: Date Yvonne Aubichon, Clerk February 2, 2021 Donna Hewitt, Director Corporate Services February 2, 2021 Robin Dunn, CAO February 3, 2021 Corporate Services February 10, 2021 Report No. CS2021-3 Page 4 of 4 Page 229 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... Page 230 of 283 10.e) CS2021-3, Janette Teeter, Deputy Clerk re: Oro-Medonte Citizen and... The Township of Oro-Medonte Citizen/Senior of the Year Advisory Group General Voting Procedure Per Motion No. CSY150330-13 Motion No. CSY150330-13 Moved by Bob Gregory, Seconded by Isabel Shepard It is recommended that henceforth the Advisory Group continues to vote for the Oro- Medonte Citizen of the Year and Ontario Senior of the Year nominees until there is a majority, of the members present voting, for one candidate. Carried. General Procedure 1. Any candidate who receives a majority (more than 50%) in the Round 1 Vote is declared the winner. 2. If a candidate does not receive more than 50%, the candidate(s) who receive the fewest number of Round 1 Votes (including any candidates that did not receive a vote) are eliminated provided there are at least two candidates with more votes. 3. In the event of a tie, with no candidate receiving a majority, the Group will need to determine how to break the tie so that a candidate may receive a majority of votes. 4. Voting continues until there is a majority winner. 5. If required, further discussion and amendments to the procedure may be made. 10.0 e), in the event of a tied vote, the Clerk shall draw a lot consisting of the names that received the tied vote. Page 231 of 283 11.a) Robin Dunn, CAO re: Update on COVID-19 Actions. R.L. Dunn, C.E.T., M.A., ICD.D, CAO Actions Update on COVID-19 February 10, 2021 Page 232 of 283 11.a) Robin Dunn, CAO re: Update on COVID-19 Actions. a coordinated Provincial response to a regional COVID-19 response frameworkdistrict Health Unit region from current shutdown measures, to a revised and strengthened COVID-19 colour coded Response Framework: Keeping Ontario Safe and Openthe public health regions in Ontario until at minimum, Tuesday, February 16, 2021, including the Stay-at-Home Order and all existing public health and workplace safety measures Provincial Emergency Orders Page 233 of 283 11.a) Robin Dunn, CAO re: Update on COVID-19 Actions. avoiding social gatherings, minimizing travel between areas with different restrictions, and limit close contacts to their immediate householdMuskoka District Health Unit, in conjunction with the Province of Ontario, has provided direction that employers, in all industries, should continue to make every effort to allow employees to work remotely Provincial Emergency Orders Page 234 of 283 11.a) Robin Dunn, CAO re: Update on COVID-19 Actions. our COVID-19 Recovery Plan for delivery of Township services, including suspension of in-person customer service by appointmentcontinue through February, 2021Dr. Gardner, anticipated by February 16, 2021, regarding Simcoe framework, further information will be provided at the February 24, 2021 Council meeting Township COVID-19 Recovery Plan Update Page 235 of 283 11.a) Robin Dunn, CAO re: Update on COVID-19 Actions. Muskoka. numbers appear to be on a downward trend, the variant cases are remote work and working in cohorts to mitigate transmission of the viruscohortingpractices and enforce compliance with policies in place to protect the health & safety Council, staff and community members Township COVID-19 Recovery Plan Update Page 236 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. Verbal Matters Procedural By-Law No. 2017-165) Name: Shawn Scott Item Number/Name: Traffic Safety Task Force Update Meeting Date: February 10, 2021 Motion No.: Type of Meeting: X Council Special Council Development Services Committee Accessibility Advisory Committee Heritage Committee Human Resources Committee Speaking Notes TSTF will be providing a business case Preview of that business case will be delivered via a PowerPoint presentation. Promoting and enhancing our Community Safety and Well Being is one of our highest priorities. Page 237 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. Ļ Ļ ǝ ź ƌ Ʒ ĭ ğ ź ź Ʒ ź ŷ Ļ Ɠ ĭ L Ļ Ʃ Ʃ ƚ  ǒ C ƚ Ʒ ź Ɖ ǝ ƭ Ļ ğ ğ Ļ  ŷ ƌ Ļ Ǥ C Ʒ . Ļ Ʃ Ņ ķ Ļ ğ ǝ { ź Ļ Ʃ ǩ ĭ ź ź 5 Ņ ƌ Ņ ŭ ğ ğ Ɠ Ʃ ź ź  Ǥ ĭ Ņ ź Ļ ķ ƚ Ʀ { a Page 238 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. to this to roads; driving our continue while on tragic fatigue. to takes distracted contributing be lead and society municipality conditions may and this individual closely in an mitigated, accidents. which too pavement of that not if restrictions, good factors behaviour causes of can, to: following actions driver the leading vehicle associated limited number and a Speeding, the the ķ not Ɠ are be motor regarding ǒ but and a to ƚ Ʃ 19 behaviour There ŭ Ɖ ĭ ğ Driveroperatingconsequences.continueComplaintsgrow.including,COVID .¤¤ Page 239 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. of Vehicle causes 3 common Motor top of the most in that is were second USA the the in ʹ and Μ ķ Ļ 2015, injury ǒ Ɠ of currently and ź death Ʒ Ɠ ƚ 2000 cause death ĭ Λ of ķ unnatural Ɠ ǒ between cause common ƚ Ʃ and/or ŭ most Ɖ Canada ĭ ğ TheunnaturalCollisionsIninjury .¤¤ Page 240 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. the OPP The the Ontario the Provincial in of expose regarding notify speeding. Ontariocould Traffic to is is roadways the OPP, of complaints the Highway complaint or the complaints receive Medonteby kilometres to best. Council these Oro at 615+ of specifically predominant with the continue most Township, arduous is dealing Township the The of legislation, Council task by the of Considering of liability. to this to action method (OPP). behaviour. Ļ enforcement. members ǒ provided ƭ AlldrivercurrentforEnforcementisPoliceTownship,LimitedTownship ƭ L¤¤¤ Page 241 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. evidence closely complaints which anecdotal one and frequent traffic. (or of down areas research vehicle in slow Police and a parked of documented is vehicle) behaviour there utilization police Ɠ driver the a ƚ ź ƭ ƭ deterrent, ǒ modify ĭ a ƭ ź Assupportingresembleswill 5¤ Page 242 of 283 12.b) Councillor Scott re: Traffic Safety Task Force Update. to ĬǤ back plan, speed Being report with authorized and Well be Council/Task źƒƦƌĻƒĻƓƷĻķ Vehicle. and and staff conjunction Fleet OPP ƭƷƩğƷĻŭǤ behaviour Safety in the Medonte ƭǒĭŷ driver with vehicle Oro ŅźƩƭƷ on Specialized of a the ƷŷĻ Community ĬĻ impact ƭ / Ɠ deploy procure consultation ƚ Township ź Ǟƚǒƌķ to Provincial in Ʒ staff ƒǒƓźĭźƦğƌźƷǤ͵ ğ the Ʒŷźƭ the ķ Ɠ that Ļ devices, with proposal performance annually(?). {źƒĭƚĻ ƒ ƚŅ this ƒ established, track ƉƓƚǞƌĻķŭĻ ƚ Council keeping ĭ ƒǤ Ļ /ƚǒƓƷǤ InrecommendutilizeOncemeasuringForce(?),Staffto w¤¤¤ƚğ Page 243 of 283 14.a) Announcements of Interest to the Public: Oro-Medonte Snowman Conte... Oro-Medonte Snowman Contest With the beauty and quiet of winter upon us, comes opportunity to get outside and have fun in the snow, right in our own front, back, or side yards. Understanding challenges associated with not being able to participate in usual activities due to COVID-19, from January 15th to February 28th, 2021, the Township of Oro-Medonte is encouraging the Oro-Medonte community to play in the snow, take in some fresh, crisp, air, and add a little fun to homes and neighbourhoods by participating in a friendly community voting and prize-based snowman building competition. Contest Details: 1. Build a snowman with your household members in your yard. *Please note the contest is open to residents of Oro-Medonte only. 2. Oro-Medonte business owners - consider promoting your business by building a snowman at your business location. 3. Take a picture and share your snowman on social media using (#oromedontesnowman) indicating your contest category of choice in your post. Facebook Event 4. Snowman submissions must be suitable for all audiences; the Township of Oro- Medonte will remove any submissions deemed to be inappropriate at its sole discretion. 5. Snowman picture submissions are considered to be public, and will be viewed by the general public. 6. Submission of snowman pictures provides permission to the Township to use images for marketing purposes at its sole discretion. Page 244 of 283 14.a) Announcements of Interest to the Public: Oro-Medonte Snowman Conte... Contest Categories: 1.Traditional “Frosty” 2. Creative – think colours, shape, size, design and style 3.Business –local businesses, please submit under this category How to Vote: 1. Category winners will be based on the highest number of Facebook likes per individual snowman submission at the closing of the competition. The closing date is weather dependent and targeted for February 28,2021. 2. Remember to like and follow your submission and share with your friends and family Prizing: 1st, 2nd, 3rd prize winners from each category will be given a gift certificate for an Oro- Medonte business of their choice 1st prize - $100.00 gift certificate 2nd prize - $50.00 gift certificate 3rd prize - $25.00 gift certificate Closing of the contest is weather dependent so be sure to build your snowman and take pictures and post while there is still snow on the ground, and the weather is cold. Please remember to follow all COVID-19 safety measures, have fun, and play safe while creating your snowman. Page 245 of 283 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, N... BOARD MINUTES BOARD MEETING: #20-08 DATE: THURSDAY, NOVEMBER 26, 2020, 7:00PM LOCATION: VIRTUAL MEETING VIA ZOOM A. Mitchell (Chair), M. Sauro (Vice-Chair) (arrived at 8:05), S. Morales (Councillor) (arrived at 9:30pm), R. Munro, M. Rao, A. Wiggins, T. Clarke, J. Attendees: Martin,K. Aylwin (Councillor) L. Jessop, K. Barratt,C. Vanderkruys, A. Schroeder, J. Little Library Staff: Regrets: K. Bouffard Note Taker: 1. Call to Order and Welcome The meeting was called to order at 7:04pm 2. Confirmation of Agenda The agenda was confirmed as amended. 3. Conflicts of Interest No conflicts were declared. 4. Delegations There were no delegations. 5. Board Development – None this month 6. County of Simcoe’s Newcomer Awards Library volunteer Samah Hadaia was presented with the Community Champion Award for her work with the Library. Thank you to Ms. Hadaia and all of our volunteers! 7. Fundraising Initiatives C. Vanderkruys provided information regarding the Library’s Giving Tuesday and Pull Up Your Socks Campaign. Consent Agenda 8. Board Meeting Minutes 9. CEO’s Report 10. Financial Progress Report Page 246 of 283 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, N... BOARD MINUTES 11.Pandemic Response Report 12.Deferred Items a. Environmental Scan Report/Activity Stats b. City/Library Service and Financial Efficiencies c. Annual Report for the Board and Council (Library Metrics & Value for Service Delivery) d. Monthly Expenditures for the Personnel & Finance Committee e. Front Entrance Redesign Project Agenda 13. Items held from the Consent Agenda The following items will be removed from the Deferred Items list: a. Environmental Scan Report/Activity Stats c. Annual Report for the Board and Council e. Front Entrance Redesign Project Motion #20-46 AYLWIN - MUNRO THAT the consent agenda for Board meeting #20-08 dated Thursday, November 26, 2020, be adopted as amended. CARRIED 14. Performance Measures and Activity Statistics Motion #20-47 WIGGINS - RAO THAT the Barrie Public Library Board approve replacing the existing monthly Activity Statistics format with a quarterly Measures of Overall Performance Report and an Annual Statistics Report. CARRIED 15. Holly Presentation and Budget Update Motion #20-48 WIGGINS - AYLWIN THAT the Barrie Public Library Board approve the revisions to the Holly Library 2021 Budget as amended. CARRIED 16. Rescinding Internal Transfers (2020) Motion #20-49 MARTIN - RAO THAT the Barrie Public Library Board rescind the internal transfers totaling $216,837 from the 2020 budget. CARRIED 17. Federal Funding Transfer to Fund Development Reserve Motion #20-50 MUNRO - AYLWIN THAT the Barrie Public Library Board transfer an amount equivalent to the $549,534 received in Federal funding related to CEWS in 2020 to the Fund Development Reserve to be held for a minimum of two years and to be reviewed by the Board at an appropriate time. CARRIED Page 247 of 283 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, N... BOARD MINUTES 18.Internal Transfer from 2020 Budget to Fund Development Reserve Motion #20-51 AYLWIN - WIGGINS THAT the Barrie Public Library Board transfer $1,500,000 to the Fund Development Reserve. CARRIED 19. Report of the Chair – Verbal Report th Our 2020 budget presentation is January 11, 2020 at 7pm. The draft presentation will be th reviewed at the Personnel & Finance committee meeting on December 10. The Chair reminds Board members that tomorrow is the Library’s virtual seasonal gathering. Board members should complete their self-evaluation if they have not done so already. Anyone interested in attending OLA should let the CEO know. 20. Board Committees 20.1 Community & Governance Committee The committee is meeting in January to review the Board Constitution & Procedural Bylaws. T. Clark provided an update from the SOLS Trustee Council meeting: SOLS is merging with Ontario Libraries North and will called Ontario Library Service There was a reminder of the relationship between the Board and CEO and that the CEO is the one responsible for dealing with operational matters FOPL is working on ensuring DC funds stay with libraries During the pandemic, there may be a need to monitor the strategic plan and possibly put it on hold and develop a smaller business plan 20.2 Personnel & Finance Committee The committee met and discussed the Library’s Finance Department and Financial Systems; further updates to come th There is a committee meeting December 10to discuss the CEO Performance Evaluation, and it is important for all Board members to attend to provide input. 21. Painswick Refresh Project Motion #20-52 SAURO - MUNRO THAT the Barrie Public Library Board approve the closure of the Painswick Branch for a single day and up to two consecutive days in December, Page 248 of 283 14.b) Minutes of Barrie Public Library Board meeting held on Thursday, N... BOARD MINUTES with dates to be determined, to accommodate renovations as part of the Painswick Refresh Project. CARRIED 22. In-Camera Public Libraries Act –Section 16.1(4) (d) labour relations or employee negotiationsand (b) personal matters about an identifiable individual Motion #20-53 RAO - CLARKE THAT the Barrie Public Library Board conduct a Closed meeting as the subject matter being considered concerns labour relations or employee negotiations and personal matters about an identifiable individual (Public Libraries Act Section 16.1(4)(b)(d)). CARRIED This portion of the meeting was held in-camera. 22.1 In-Camera Board Meeting Minutes 22.2 Labour Relations Update th 22.3 December 27, 2020 Closure 22.4 Healthy Living Allowance Rise and Report Motion #20-54 AYLWIN - RAO THAT the Minutes of in camera Board Meeting #20-07 dated Thursday, October 22, 2020 be adopted. CARRIED Motion #20-55 MUNRO - CLARKE THAT the Barrie Public Library Board approve the closure of both branches on Sunday, December 27th, 2020 as an extension of the holiday closure. CARRIED 22.5 CEO Performance Evaluation 23. Date of Next Board Meeting Thursday, January 28, 2021 7:00pm, Virtual Meeting 24. Adjournment The meeting was adjourned at 10:20pm Page 249 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 250 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 251 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 252 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 253 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 254 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 255 of 283 14.c) Minutes of Nottawasaga Valley Conservation Authority meeting held ... Page 256 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 257 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 258 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 259 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 260 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 261 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 262 of 283 14.d) Minutes of Lake Simcoe Region Conservation Authority meeting dated... Page 263 of 283 14.e) Correspondence dated January 25, 2021 from the City of Port Colbor... ‹LJźřĦřƨĈůɣ˜ŌŌřĦĴƳȸɣȆȆɣ:ŔĈƫůƅƿƿĴɣÆƿƫĴĴƿɣɣɣ »ƅƫƿɣ:ƅůĥƅƫźĴȷɣ˜źƿĈƫřƅɣȃɣȃ:Ȉ ɣȿɣ ǟǟǟȶƨƅƫƿĦƅůĥƅƫźĴȶĦĈɣ Ó ɣȉȀȅȶȈȃȅȶȂȉȀȀɣĴǤƿɣȁȀȆɣ a ɣȉȀȅȶȈȃȄȶȅȇȄȆɣɣ :ƅƫƨƅƫĈƿĴɣÆĴƫǞřĦĴƳɣAĴƨĈƫƿŸĴźƿɣ I ɣɣĈŸĥĴƫȶůĈƨƅřźƿĴʝƨƅƫƿĦƅůĥƅƫźĴȶĦĈɣ :ůĴƫŬəƳɣAřǞřƳřƅźɣ ɣ January 25, 2021 The Honourable Ernie Hardeman VIA E-MAIL Ministry of Agriculture, Food and Rural Affairs th 11 Floor, 77 Grenville St. Toronto, ON M5S 1B3 Dear Mr. Hardeman: Re: Drainage Installation Act Please be advised that, at its meeting of December 14, 2020, the Council of The Corporation of the City of Port Colborne resolved as follows: That the resolution received from the Township of Howick Re: Amending the Tile Drainage Installation Act, be supported. A copy of the above noted resolution is enclosed for your reference. Your favourable consideration of this request is respectfully requested. Sincerely, Amber LaPointe City Clerk Encl. ec: Jeff Burch, MPP Niagara Centre Wayne Gates, MPP Niagara Falls Jennifer Stevens, MPP St. Catharines Sam Oosterhoff, MPP Niagara West Rural Ontario Municipal Association Ontario Federation of Agriculture Christian Farmers Federation of Ontario Association of Municipalities of Ontario (AMO) Land Improvement Contractors of Ontario Drainage Superintendents of Ontario Association Ontario Municipalities Page 1 of 1 Page 264 of 283 14.e) Correspondence dated January 25, 2021 from the City of Port Colbor... Page 265 of 283 14.e) Correspondence dated January 25, 2021 from the City of Port Colbor... Page 266 of 283 14.e) Correspondence dated January 25, 2021 from the City of Port Colbor... Page 267 of 283 14.e) Correspondence dated January 25, 2021 from the City of Port Colbor... Page 268 of 283 14.f) Correspondence dated February 1, 2021 from the Township of Baldwin... Page 269 of 283 14.g) Virtual Event, Diverse Voices Unite, Honouring & Celebrating Black... Rob Green Aaron Redpath Performing Artist/Producer Basketball Coach --------------------------------------------------------------------------- --------------------------------------------------------------------------- Former professional basketball player (nationally and internationally) Vice-Chair of the Halton Black History Awareness Society McMaster University graduate with a degree in Kinesiology University of Guelph graduate with Specialized Honours in Drama Coaches and trains youth full time with the Oakville Basketball Club Retired drama teacher of 37 years in Hamilton Created the Purpose Driven Mentality Basketball Academy Currently an actor, singer/songwriter, and producer of his own original music Prepares young players for basketball at a collegiate and professional level 5th gen descendent of survivors, underground railway lead by Harriet Tubman et al Excellence in Education Award recipient Diverse Voices Unite Honouring & Celebrating Black History Month 2021 YouTUBE VIDEO RELEASE February 15 th, 10 am ROGERS LIVE EVENT Janie Cooper-Wilson Samah Othman February 24 th, 6 pm Historian --------------------------------------------------------------------------- --------------------------------------------------------------------------- Founder/Executive Director of the SilverShoe Historical Society Held a communications position at the Township of Oro-Medonte for 10 years Sitting member of the Ontario Historical Society Board of Directors Listen to dignitaries, Worked passionately on the Oro African Church Crowdfunding Campaign Passion for history, researching, and documenting Black History in Ontario 2017 Canadian Government Relations Campaign of the Year Award (Bronze) Strong advocate for the preservation of endangered historical sites and cemeteries performing artists, students, community Campaign raised over $90K in less than 3 mths & secured $200K from government Worked passionately to preserve the 1849 Oro African Methodist Episcopal Church First project to receive 2 awards in same year from Lieutenant Governor of Ontario and restore the Bethel-Union/Old Zion Presbyterian Cemeteries in Clearview partners and “We are fortunate to live in a country that protects our religious & cultural freedoms, Recipient of Harriet Tubman Award from the Ontario Black History Society and the Oro African Church is a testament to that” Inducted as one of Canada’s 100 Accomplished Black Women special guests talk about Canadian Black History, with the vision towards diversity and unity. Harry Hughes Kevin Frankish Mayor Oro-Medonte Media Producer --------------------------------------------------------------------------- --------------------------------------------------------------------------- Mayor for the Township of Oro-Medonte for the 4th consecutive term One of the most watched TV personalities in Canada after 4 decades in TV markets Served as Deputy Warden for the County of Simcoe for 4 years Diagnosed with Severe Depressive Disorder/Generalized Anxiety Disorder in 2006 Former School Principal Leveraged his depression to become a very active mental health advocate/speaker Masters degree in Measurement and Evaluation from the University of Toronto Produces a weekly podcast, Facebook live, and website: “The Happy Molecule” Led the team that ensured the integrity of the African Church in Oro-Medonte His tagline is: “Take care of yourself and take care of each other” Recipient of the Canada 150 Volunteer Award Extensive knowledge/experience around the protection of the African Oro Church Chaired multiple committees around healthcare and Lake Simcoe protection Oro-Medonte Coach of the Year recipient Event Producer Manon Heran, St. Peter’s CSS Chair of English Department and Dance Teacher Rogers Live Viewing of Video and Q&A Video Producer Melissa Oliver, St. Peter’s CSS February 24th 6pm Chair of Information & Communications Technology Family Day Video release Contributions from St. Peter’s Catholic Secondary @PeteyPanther YouTube Channel School and the Greater Community Page 270 of 283 15.a) Correspondence dated January 25, 2021 from Rowanwood Conservers So... Page 271 of 283 17.a) 2021-015: A By-Law to Permanently Stop up, close and sell part or ... The Corporation of the Township Of Oro-Medonte By-law No. 2021-015 A By-Law to Permanently Stop up, close and sell part or the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of Simcoe. Whereas pursuant to Section 11(3) of the Municipal Act 2001, S.O. 2001, c.25, as amended, Council is empowered to pass by-laws respecting highways; And Whereas Section 34 of the Municipal Act, S.O. 2001, c.25, as amended, provides procedures for highway closing; And Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; th day of June, 2012, And Whereas Council enacted By-Law No. 2012-112 on the 6 Being a By-law to Establish a Policy with respect to the Sale and Other Disposition of Land; And Whereas Council has determined that part of the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, attached hereto, is not required for municipal purposes, and has by Resolution No. C200812-6 declared the lands to be surplus to the needs of the municipality; And Whereas pursuant to By-law No. 2012-112, the Clerk of the Township of Oro- Medonte did cause a Notice of the proposed by-law to permanently close and sell the those parts of the original road allowanc attached hereto, to be published in a newspaper and on the Township website, a copy And Whereas the proposed by-law came before Council of The Corporation of the th Township of Oro-Medonte for consideration at its meeting on the 10 day of February 2021, and at that time Council received no notice of objection to the proposed road closure or proposed sale of land from any party; And Whereas the following conditions must be fulfilled by the applicable property owners prior to any development of the lands: Utilities: As part of the disposition process staff have confirmed that there are no utilities located within the unopened road allowance that would need to be relocated by the applicant as a condition of sale. Drainage: If lands are to be developed or driveway constructed there needs to be engineered lot grading review/approval completed to ensure that development/site alteration does not impact drainage in the surrounding area. Any costs incurred to review this would be borne by the applicant. Driveway: Entrance permit for a driveway is required to be approved by the Township. Regulations: Both subject properties (Roll No. 43460300120340000000, larger property to the north; and Roll No. 43460300120650000000, smaller property to the south and the Road allowance) are regulated by the Lake Simcoe Region Conservation Authority (LSRCA) under Ontario Regulation 179/06 and the Conservation Authorities Act. As such, any site alteration/development on the properties would require a permit from LSRCA office prior to development commencing. Due to the extensive regulated features on the property, a pre-consultation with LSRCA is recommended permitting LSRCA staff to determine what would be required for a permit application submission/ if development would be permitted. The properties noted above are regulated for the following natural hazards and/or natural heritage features: Page 272 of 283 17.a) 2021-015: A By-Law to Permanently Stop up, close and sell part or ... Provincially Significant Wetlands (PSW) and their 120m adjacent lands Flooding under the Regional Storm event Meanderbelt erosion associated with the watercourse that traverses both properties Shoreline hazards (including but not limited to lake-based flooding) Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: part of the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R- 42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of reby authorize the sale of the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of from time to time of the abutting land at a Sale Price hereinafter set out. Senti Bertram Rasa and Land to be Transferred Francisco Monteiro Block A, Registered Plan Part of the Original Road Allowance, 1494 identified as Part 1, Plan 51R-42751 between (PIN 58565-0075 (LT)) Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of Simcoe, at a Sale Price of $5,900. plus Harmonized Sales Tax (HST) 2401971 Ontario Inc Land to be Transferred West ½ of Lot 20, Part of the Original Road Allowance, Concession 1, Part 1, identified as Part 3, Plan 51R-42751 between Registered Plan 51R-16772 Lots 20 & 21, Concession 1, (Part of PIN (PIN 58565-0057 (LT)) 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of Simcoe, at a Sale Price of $1,000. plus Harmonized Sales Tax (HST) Wilson Leslie Ann, King Land to be Transferred William Lyon MacKenzie, Part of the Original Road Allowance, King Tobias Robert Wilson, identified as Part 2, Plan 51R-42751 between King Brianna Barbara Joan, Lots 20 & 21, Concession 1, (Part of King Graydon Ross Nelson PIN58565-0062 (LT)) (Geographic Township of Orillia), (Southern Division), now in the West ½ of Lot 21, Township of Oro-Medonte, County of Simcoe, Concession 1, Registered at a land Sale Price of $1,000. plus Plan 51R-16772 Harmonized Sales Tax (HST) (PIN 58565-0062 (LT)) In addition to the land Sale Price as set out above, the respective registered owners are responsible for the administrative costs incurred by the Township of Oro-Medonte, associated with the transfers. Such administrative costs include advertising, legal fees and disbursements. 3. That the title to the transferred lands merge with those lands owned by the respective abutting owners as outlined above. Page 273 of 283 17.a) 2021-015: A By-Law to Permanently Stop up, close and sell part or ... Upon registration of the Transfer, the respective owners be required, at their expense, to bring an Application under The Land Titles Act, R.S.O. 1990, as amended, to consolidate the parcels with their abutting property to one Property Identifier Number. Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. th By-Law read a First, Second and Third Time, and Passed this 10 day of February, 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 274 of 283 17.a) 2021-015: A By-Law to Permanently Stop up, close and sell part or ... to By-law No. 2021-015 for The Corporation of the Township of Oro-Medonte Land described as: Part or the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro-Medonte, County of Simcoe. Page 275 of 283 17.a) 2021-015: A By-Law to Permanently Stop up, close and sell part or ... to By-law No. 2021-015 for The Corporation of the Township of Oro-Medonte Notice of Proposed Sale of Land By-Laws Take Notice that the Township of Oro-Medonte proposes to pass By-laws to authorize the Sale of Original Road Allowance and Surplus Lands, in the Township of Oro-Medonte, County And Further Take Notice that the proposed By-Laws will come before the Council of the th Township of Oro-Medonte at its regular meeting to be held on the 10 of February, 2021 at 10:00 am. Any person who claims their land will be prejudicially affected by the proposed sales may comment on the proposed sales by submitting a Public Participation Request Form through the following link on the Township of Oro-Medonte website hhtps://survey.somcoe.ca/surveys/deputation-form or provide the undersigned with written comments no later than 12:00 noon on Monday, February 1st, 2021. Yvonne Aubichon, Clerk, Township of Oro-Medonte 148 Line 7 South, Oro-Medonte, ON L0L 2E0 Fax: (705) 487-0133 th Dated at the Township of Oro-Medonte this 7 Day of January, 2021. Stop up, close and sell part or the Original Road Allowance, identified as Parts, 1, 2 and 3, Plan 51R-42751 between Lots 20 & 21, Concession 1, (Part of PIN 58565-0058 (LT)) (Geographic Township of Orillia), (Southern Division), now in the Township of Oro- Medonte, County of Simcoe. Page 276 of 283 17.b) 2021-019: A By-law to authorize the Sale of Surplus Land described... The Corporation of the Township of Oro-Medonte By-Law No. 2021-019 A By-law to authorize the Sale of Surplus Land described as (a part of) Block D, Plan M-92 now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe, (1 Georgian Drive) Whereas Section 270 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a Council of a municipality to sell or otherwise dispose of land in accordance with policies adopted and maintained by the municipality in respect thereof; th day of June, 2012, Being a And Whereas Council enacted By-Law No. 2012-112 on the 6 By-law to Establish a Policy with respect to the Sale and Other Disposition of Land; And Whereas Council has determined that the said lands are not required for municipal purposes, and has by Resolution No. C201014-04 directed staff to proceed with the sale of land and by this by-law do now declare (a portion of) the land described as Part of Block D Plan M-92, now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) And Whereas pursuant to By-law 2012-112, the Clerk of the Township of Oro-Medonte did cause a Notice of the proposed by-law to sell Part of Block D Plan M-92, now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) to be published in a newspaper of And Whereas the proposed by-law came before Council of The Corporation of The Township of Oro-Medonte for consideration at its meeting on the 10th day of February 2021, and at that time Council received no notice of objection to the proposed sale of land; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 112, Council in its sole discretion may utilize any method it authorizes to effect the sale of land. Council does hereby authorize the sale of Part of Block D Plan M-92, now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) to Mr. Murray and Ms. Myriam Smith, the abutting property owners of 1 Georgian Drive. ance with By-law 2012-112, Council shall have the absolute discretion to determine the sale price of land. Council hereby sets the sale price for (the portion of) land described as Part of Block D Plan M-92, now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) at $1.29/ sq ft. Clerk are hereby authorized to sign all documents to carry out the intent of this By-law. th By-Law Read a First, Second and Third time, and Passed this 10 day of February, 2021. The Corporation of the Township of Oro-Medonte ___________________________ Mayor, H.S. Hughes ___________________________ Clerk, Yvonne Aubichon 1 | Page Page 277 of 283 17.b) 2021-019: A By-law to authorize the Sale of Surplus Land described... to By-law No. 2021-019 for The Corporation of the Township of Oro-Medonte (a portion of) the land described as Part of Block D Plan M-92, now described as Part 1, Block D, Plan 51R-42805, (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) 2 | Page Page 278 of 283 17.b) 2021-019: A By-law to authorize the Sale of Surplus Land described... to By-law No. 2021-019 for The Corporation of the Township of Oro-Medonte Notice of Proposed Sale of Land By-Laws Take Notice that the Township of Oro-Medonte proposes to pass By-laws to authorize the Sale of Original Road Allowance and Surplus Lands, in the Township of Oro-Medonte, County of Simcoe, And Further Take Notice that the proposed By-Laws will come before the Council of the th Township of Oro-Medonte at its regular meeting to be held on the 10 of February, 2021 at 10:00 am. Any person who claims their land will be prejudicially affected by the proposed sales may comment on the proposed sales by submitting a Public Participation Request Form through the following link on the Township of Oro-Medonte website hhtps://survey.somcoe.ca/surveys/deputation-form or provide the undersigned with written comments no later than 12:00 noon on Monday, February 1st, 2021. Yvonne Aubichon, Clerk, Township of Oro-Medonte 148 Line 7 South, Oro-Medonte, ON L0L 2E0 Fax: (705) 487-0133 th Dated at the Township of Oro-Medonte this 7 Day of January, 2021. Part 1, Plan 51R-42705 (Part of BLK D, Plan M-92), (Geographic Township of Medonte), now in the Township of Oro-Medonte, County of Simcoe (1 Georgian Drive) . 3 | Page Page 279 of 283 17.c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/P... The Corporation of the Township of Oro-Medonte By-law No. 2021-020 A By-law to Appoint Municipal Law Enforcement Officers/Provincial Offences Officers and to Repeal By-law No. 2019-116 or any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers. Whereas Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the role of Council is to ensure that administration practices are in place to implement the decisions of Council; And Whereas Section 15 of the Police Service Act, R.S.O. 1990, Chapter P. 15, provides the appointment of Municipal Law Enforcement Officers for the purpose of enforcing the by-laws of a municipality; And Whereas the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Municipal Law Enforcement Officers/Provincial Offences Officers; Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows: 1. That the employees of The Corporation of the Township of Oro-Medonte outlined Municipal Law Enforcement Officer/Provincial Offences Officers; 2. The employees of The Corporation of the Township of the Township of Oro- law, be appointed Municipal Law Enforcement Officers/Provincial Offences Officers for the purpose of parking infractions; 3. That By-law No 2019-116 or any other applicable by-law enacted to Appoint Municipal Law Enforcement Officer/Provincial Offences Officers are hereby repealed in their entirety. 4. The By-law shall take effect on the final passing thereof. h day of February, By-law read a First, Second and Third time, and Passed this 10 2021. The Corporation of the Township of Oro-Medonte Mayor, H.S. Hughes Clerk, Yvonne Aubichon Page 280 of 283 17.c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/P... to By-law No. 2021- 020 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers Donald Adamson Melanie Brown Jason Craig Jordan Decarie Garry McCartney Justin Metras Sherri Moore Hugh Murray Andrew Quattrociocchi Brad Robinson Evan Rowland Chelsey Sara Curtis Shelswell David Smiley Page 281 of 283 17.c) 2021-020: A By-law to Appoint Municipal Law Enforcement Officers/P... to By-law No. 2021-020 for The Corporation of the Township of Oro-Medonte Municipal Law Enforcement Officers/ Provincial Offences Officers For the purpose of parking infractions Paul Helden Justin Metras Karla Musso-Garcia Brad Robinson Scott Thomson Dan Tinney Page 282 of 283 19.a) 2021-021: Being a by-law to confirm the proceedings of the Council... The Corporation of the Township of Oro-Medonte By-Law No. 2021-021 Being a By-Law to Confirm the Proceedings of the Council Meeting held on Wednesday, February 10, 2021 Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended provides that the powers of the Municipal Council shall be exercised by By-Law, unless the municipality is specifically authorized to do otherwise; And Whereas The Council of The Corporation of the Township of Oro-Medonte deems it expedient that the proceedings at this Council Meeting be confirmed and adopted by By-Law; Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the actions of the Council at its Council Meeting held on Wednesday, February 10, 2021, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. That the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. 3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to execute and affix the corporate seal to all necessary documents. 4. And That this by-law shall come into force and take effect on the final passing thereof. th By-Law Read a First, Second and Third time, and Passed this 10 day of February, 2021. The Corporation of the Township of Oro-Medonte __________________________ Mayor, H.S. Hughes __________________________ Clerk, Yvonne Aubichon Page 283 of 283