10 13 1999 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 99-15. Wednesday. October 13.1999 @ 9:00 a.m. - Robinson Room
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Present:
Mayor Ian Beard
Deputy Mayor Don Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
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Staff Present:
Jennifer Zieleniewski, CAO/Treasurer; Debbie Mooney,
Tax Collector; Andria Leigh, Township Planner; Deborah
Broderick, Director of Recreation and Community
Economic Development; Keith Mathieson, Manager
Public Works; Jerry Ball, Road Superintendent
Also Present:
Tim Crawford, Gail Donovan, Paul Marshall, A. J. Blauer
(Packet and Times), Rod Harris, Joan & Dermid
FitzGerald, (Shad) Shadbolt, Murray Cayley, Rosemary
Dunsmore, Staff Sgt. Len Hassberger (O.P.P.), Sgt.
Robbie Robinson (O.P.P.)
Mayor Beard chaired the meeting and called the meeting to order at 9:05 a.m.
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Council recessed for lunch at 11 :50 a.m. and reconvened at 1:10 p.m.
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1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
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None.
2. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of September, 1999.
3. DEPUTATIONS:
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a) 9:15 a.m.
Mr. Murray Cayley and Mr. Shadbolt presented the plans
for the summer of 2000 regarding the upcoming
celebration of the 100th anniversary of the raising of the
Lord Strathcona's Horse. July 12th to 14th is the proposed
time frame. Discussion occurred with respect to the
needs of the group in order to facilitate this project.
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b) 10:00 a.m.
Mr. Rod Harris provided background information
regarding an application to Committee of Adjustment and
requested that Council consider granting a temporary
use for the subject land and being 3300 County Road 93
(Penetanguishene Road).
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c) 10:25 a.m.
Staff Sgt. Len Hassberger provided comparison statistics
to Council and discussion of the Business Plan with
respect to the Ride Program, Fatal Motor Vehicle
Accidents, Liaison with Council and various other
matters.
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Staff Sgt. Hassberger advised that all efforts have been
done to ensure that the O.P.P. are Y2K compliant.
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Sgt. Robinson addressed the 2000-2001 Business Plan
highlighting traffic concerns / enforcement, the criminal
goal being break and enters, promoting community
involvement with informal school visits, and a public
information officer.
4. FINANCE, ADMINISTRATION AND FIRE:
a) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Structure of Community
Policing Committee and Road Watch.
b) Mayor Beard, discussion re: Status of Joint Economic Development Committee
and future direction.
c) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Millenium Projects.
d) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Lord's Prayer at Council
meetings.
e) Mayor Beard, discussion re: Orillia Area ad hoc Economic Development Task
Force Phase 1 Report (distributed previously).
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f) Report No. ADM99-71, Jennifer Zieleniewski, CAOffreasurer, re: Library
Contract Review - Orillia.
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g) Report No. BD1999-18, Ron Kolbe, Director of Building/Planning, re: Building
Report for August, 1999.
h) Report No. ADM99-67, Lynda Aiken, Clerk, re: Warminster Legion
Remembrance Day Parade.
i) Paul Eenhoorn, Fire Chief, correspondence re: Rescue Vehicle Joint Agreement.
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j) Fire Report No. 99-12, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for
August, 1999.
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k) John G. Alousis, Barrister & Solicitor, correspondence re: Release of
Restrictions (North Oro Industrial Park).
I) Andy McNiven, Livestock Valuer, report re: turkeys and chickens killed by
coyote, owned by Joe Ball, Lot 2 & 3, Conc. 14, Oro-Medonte.
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m) Andy McNiven, Livestock Valuer, report re: ewe killed by coyote, owned by
Wendell McArthur, Lot 23, Conc. 5, Oro-Medonte.
n) Michael Vandergeest, Livestock Valuer, report re: sheep killed by coyote, owned
by Mr. and Mrs. Stone, Lot 16, Conc. 8, Oro-Medonte.
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5. PUBLIC WORKS:
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a) Report No. PW99-52, Keith Mathieson, Manager Public Works, re: 6th Line Road
Agreement.
b) Report No. PW99-53, Keith Mathieson, Manager Public Works, re: Artisan's
Investments Co. Ltd. (Simoro Golf Links), Request for Township Assumption of
Roads.
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c) Report No. PW99-54, Keith Mathieson, Manager Public Works, re: Modco
Investments Limited Site Plan Agreement, Line 6 North.
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d) Report No. PW99-55, Keith Mathieson, Manager Public Works, re: Final
Acceptance of Windfields Country Estates - Phase 2.
e) Report No. RDS99-19, Jerry Ball, Road Superintendent, re: Grant and Transfer
of Easement - John Duddy, Part Lot 4, Conc. 11.
f) John H. Jermey, R. R. # 2, Hawkestone, correspondence re: Compensation for
Damaged Fence.
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6. PLANNING AND DEVELOPMENT:
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a) Nick McDonald, The Planning Partnership, report re: Horseshoe Resort
Corporation Traffic Study.
b) Nick McDonald, The Planning Partnership, report re: Horseshoe Resort
Corporation Appeals.
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c) Nick McDonald, The Planning Partnership, report re: Oro Centre Secondary
Plan.
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7. ADDENDUM:
a)
b)
c)
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e)
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Report No. PR61-99, Deborah Broderick, Director of Recreation and Community
Economic Development, re: Snow Removal - Awarding of Tender PR99-92.
Report No. ADM99-72, Bonnie McPhee, Treasury, re: Municipal Insurance
Policy.
Report No. RDS99-21, Jerry Ball, Road Superintendent, re: Indian Park
Association Vehicle Parking.
Report No. RDS99-22, Jerry Ball, Road Superintendent, re: Trafalgar Road
Standards, Township of Oro-Medonte Assuming Road.
Councillor McConnell, discussion re: Ecotourism in Simcoe County.
Councillor McConnell, discussion re: Sugarbush access to property.
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8. IN-CAMERA SESSION:
a) Confidential Report No. ADM99-66, Jennifer Zieleniewski, CAO/Treasurer, re:
Personnel Matter - Treasurer (To Be Held In-Camera).
b) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Potential Land Sale (To Be
Held In-Camera).
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Motion No. 1
Moved by Bell, Seconded by Fountain
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It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, October 13, 1999 be adopted as printed and circulated with the
addition of the following:
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a) Report No. PR61-99, Deborah Broderick, Director of Recreation and Community
Economic Development, re: Snow Removal - Awarding of Tender PR99-92.
b) Report No. ADM99-72, Bonnie McPhee, Treasury, re: Municipal Insurance
Policy.
c) Report No. RDS99-21, Jerry Ball, Road Superintendent, re: Indian Park
Association Vehicle Parking.
d) Report No. RDS99-22, Jerry Ball, Road Superintendent, re: Trafalgar Road
Standards, Township of Oro-Medonte Assuming Road.
e) Councillor McConnell, discussion re: Ecotourism in Simcoe County.
f) Councillor McConnell, discussion re: Sugarbush access to property.
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a) Confidential Report No. ADM99-66, Jennifer Zieleniewski, CAO/Treasurer, re:
Personnel Matter - Treasurer (To Be Held In-Camera).
b) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Potential Land Sale (To Be
Held In-Camera).
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Carried.
Motion No.2
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Moved by Bell, Seconded by Fountain
It is recommended that the Statement of Accounts for the month of September,
1999 totalling $3,806,903.51 be received.
Carried.
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Motion No.3
Moved by Fountain, Seconded by Bell
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It is recommended that the correspondence from Murray A. Cayley and Mr.
Shadbolt re: the 1 ooth Anniversary of the Raising of the Lord Strathcona's Horse
(Royal Canadians), an armored regiment currently based in Edmonton, Alberta be
received and that Council and staff are prepared to work together to make this
proposed event a success.
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Carried.
Motion No.4
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Moved by Sommers, Seconded by Bell
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It is recommended that the correspondence from Rod Harris, 3300 County Road 93,
re: Temporary Use Permit be received and referred to staff for a report to Council.
Carried.
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Motion No.5
Moved by McConnell, Seconded by Craig
It is recommended that the CAO/Treasurer provide a report to Council regarding the
various Committees which deal with Policing issues.
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Carried.
Motion No.6
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Moved by Bell, Seconded by Sommers
It is recommended that funds in the amount of $10,000.00 be set aside for the
purpose of establishing a Millenium Committee and to proceed with investigating
and implementing various Millenium projects.
Carried.
Motion No. 7
Moved by Sommers, Seconded by Bell
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It is recommended that Report No. PW99-52 by Keith Mathieson, Manager Public
Works, re: 6th Line Road Agreement be received and adopted.
Carried.
Motion No.8
Moved by Craig, Seconded by McConnell
It is recommended that Report No. PW99-54 by Keith Mathieson, Manager Public
Works, re: Modco Investments Limited Site Plan Agreement, Line 6 North be
received and adopted, and that the appropriate By-law be brought forward for
Council consideration.
Carried.
Motion No.9
Moved by Craig, Seconded by Hough
It is recommended that Report No. RDS99-21 by Jerry Ball, Road Superintendent,
re: Indian Park Association Vehicle Parking be received and adopted.
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Recorded Vote Requested By Councillor Fountain
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Deputy Mayor Bell Yea
Councillor Craig Yea
Councillor Fountain Yea
Councillor Hough Yea
Councillor McConnell Nay
Councillor Sommers Yea
Mayor Beard Yea
Carried.
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Motion No. 10
Moved by McConnell, Seconded by Hough
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It is recommended that Report No. RDS99-22, Jerry Ball, Road Superintendent, re:
Trafalgar Road Standards, Township of Oro-Medonte Assuming Road be received
and adopted.
Carried.
Motion No. 11
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Moved by Bell, Seconded by Sommers
It is recommended that Report No. ADM99-71 by Jennifer Zieleniewski,
CAO/Treasurer, re: Library Contract Review - Orillia be received and adopted.
Carried.
Motion No. 12
Moved by Bell, Seconded by Fountain
It is recommended that Report No. BD1999-18 by Ron Kolbe, Director of
Building/Planning, re: Building Report for August, 1999 be received.
Carried.
Motion No. 13
Moved by Fountain, Seconded by Bell
It is recommended that Report No. ADM99-67 by Lynda Aiken, Clerk, re:
Warminster Legion Remembrance Day Parade be received and adopted, and that
exemption to By-law No. 99-41 be granted to Branch 619 of The Royal Canadian
Legion, Warminster for a Remembrance Day Parade to be held November 7, 1999
commencing at 10:30 a.m.
Carried.
Motion No. 14
Moved by Sommers, Seconded by Bell
It is recommended that the correspondence from Paul Eenhoorn, Fire Chief re:
Rescue Vehicle Joint Agreement be received and adopted.
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Carried.
Motion No. 15
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Moved by Bell, Seconded by Fountain
It is recommended that Fire Report No. 99-12 by Paul Eenhoorn, Fire Chief, re:
Monthly Fire Report for August, 1999 be received.
Carried.
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Motion No. 16
Moved by Bell, Seconded by Sommers
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It is recommended that the correspondence from John G. Alousis, Barrister &
Solicitor, re: Release of Restrictions (North Oro Industrial Park) be received, and the
Mayor and Clerk be authorized to provide a Release of the Restrictions.
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Carried.
Motion No. 17
Moved by Bell, Seconded by Fountain
It is recommended that the report from Andy McNiven, Livestock Valuer, re: turkeys
and chickens killed by coyote, owned by Joe Ball, Lot 2 & 3, Conc. 14, Oro-Medonte
be received, and the Treasurer be authorized to compensate Mr. Ball in the amount
of $700.00.
Carried.
Motion No. 18
Moved by Fountain, Seconded by Bell
It is recommended that the report from Andy McNiven, Livestock Valuer, report re:
ewe killed by coyote, owned by Wendell McArthur, Lot 23, Conc. 5, Oro-Medonte be
received, and the Treasurer be authorized to compensate Mr. McArthur in the
amount of $150.00.
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Carried.
Motion No. 19
Moved by Fountain, Seconded by Bell
It is recommended that the report from Michael Vandergeest, Livestock Valuer,
report re: sheep killed by coyote, owned by Mr. and Mrs. Stone, Lot 16, Conc. 8,
Oro-Medonte be received, and the Treasurer be authorized to compensate Mr. and
Mrs. Stone in the amount of $160.00.
Carried.
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Motion No. 20
Moved by Craig, Seconded by Hough
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It is recommended that the report from Nick McDonald, The Planning Partnership re:
Horseshoe Resort Corporation Traffic Study be received and adopted as amended
per Council direction.
Carried.
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MOved bY I-\ough. seconded bY CraIg
It is recommended that the report Irem NicK MCoonald. ihe Planning partnershiP reo
ore centre secondary Plan bE> received and adopted.
carr\ed.
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Moved bY Fountain. seconded bY Bell
21 td) 01 procedural By.law 95.44 in order
It is recommended that we susdPend :~~~ normal ad\OUmment hour 014:00 p.m.
to alloW the meetIng to procee pas
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Moved bY Bell. seconded bY Fountain
. d d ~\-'at ,Ole do now go In.camera to discusS a legal matter@3052
\t \s recommen e \I' 'IV
p.m.
carr\ed.
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MOved bY Fountain. seconded by Bell
. ded ~\-'at we do now Rise and Report lrem In.camera@4..12P.m.
\t \s recommen \I'
carr\ed.
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MOved bY craig. seconded bY Mcconnell
. "A 0 \d ihe Planning partnershiP reo
. ended that the report Irom NICK ",c ona ·
I~~~~::: Resort corporation p.ppeais be received and adopted.
carr\ed.
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Moved bY sommers. seconded bY Fountain
'1'19953 b I<eith Mathieson. Manager publiC
It is recomme~ded that Report NOC' ? Ltd 'ISim~re Gol! linKs), Request lor iownshi~
worKs. re: P.rtisan's Investments o. . \
p.ssumption 01 Roads be received and adopted.
carr\ed.
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Motion No. 27
Moved by McConnell, Seconded by Craig
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It is recommended that Report No. PW99-55 by Keith Mathieson, Manager Public
Works, re: Final Acceptance of Windfields Country Estates - Phase 2 be received
and adopted.
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Carried.
Motion No. 28
Moved by Craig, Seconded by McConnell
It is recommended that Report No. RDS99-19 by Jerry Ball, Road Superintendent,
re: Grant and Transfer of Easement - John Duddy, Part Lot 4, Conc. 11 be received
and adopted, and that the Grant and Transfer of Easement is executed accordingly,
and further that the appropriate By-law be brought forward for Council
consideration.
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Carried.
Motion No. 29
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Moved by Hough, Seconded by McConnell
It is recommended that the correspondence from John H. Jermey, R. R. # 2,
Hawkestone re: Compensation for Damaged Fence be received, and referred to
staff for a report to Council.
Carried.
Motion No. 30
Moved by Hough, Seconded by McConnell
It is recommended that Report No. PR61-99 by Deborah Broderick, Director of
Recreation and Community Economic Development, re: Snow Removal - Awarding
of Tender PR99-92 be received and adopted as amended and being that Item 1 of
the recommendation be changed to be Orval Hutchinson be awarded the
Administration Centre.
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Recorded Vote Requested By Councillor Sommers
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Councillor Sommers Yea
Councillor McConnell Yea
Councillor Hough Nay
Councillor Fountain Yea
Councillor Craig Nay
Deputy Mayor Bell Yea
Mayor Beard Nay
Carried.
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Motion No. 31
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Moved by McConnell, Seconded by Hough
It is recommended that Report No. ADM99-72 by Bonnie McPhee, Treasury, re:
Municipal Insurance Policy be received and adopted.
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Carried.
Motion No. 32
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Moved by Sommers, Seconded by Fountain
It is recommended that Councillor McConnell be authorized to attend the
Ecotourism Seminar in Simcoe County at the Tiffin Center on October 20th, and
costs associated be assumed by the municipality.
Carried.
Motion No. 33
Moved by Craig, Seconded by McConnell
It is recommended that we do now go In-Camera at 4:45 p.m. to discuss a
personnel matter and potential land sale.
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Carried.
Motion No. 34
Moved by Hough, Seconded by McConnell
It is recommended that we do now Rise and Report from In-Camera at 5:10 p.m.
Carried.
Motion No. 35
Moved by McConnell, Seconded by Craig
It is recommended that Confidential Report No. ADM99-66 by Jennifer Zieleniewski,
CAO/Treasurer, re: Personnel Matter - Treasurer be received and adopted.
Carried.
Motion No. 36
Moved by Bell, Seconded by Sommers
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It is recommended that the offer to purchase the former Medonte Administration
Centre be accepted as presented.
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Recorded Vote Requested By Councillor Hough
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Deputy Mayor Bell Yea
Councillor Craig Yea
Councillor Fountain Yea
Councillor Hough Yea
Councillor McConnell Yea
Councillor Sommers Yea
Mayor Beard Yea
Carried.
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Motion No. 37
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Moved by Hough, Seconded by McConnell
It is recommended that we do now adjourn at 5:14 p.m.
Carried.
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