01 13 2021 Council MinutesTownship of
Prond Heritge, Esritigq Future
Wednesday, January 13, 2021
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Curtis
Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer Jenny Legget, Communications & Public Relations
Officer; Jennifer Whitley, Coordinator, Economic Development/
Communications; Harold Daynard, Manager, Information Technology (IT);
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
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Council Meeting Minutes — Wednesday, January 13, 2021.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C210113-1
Moved by Hough, Seconded by DeSousa
Be it resolved that the agenda for the Council meeting of Wednesday, January 13, 2021 be
received and adopted, as amended, to add Item 12a) Robin Dunn, CAO re: Update on
COVID-19 Actions;
And that the correspondence, re Item 13b), as outlined on the agenda, be received.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C210113-2
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Acquisition/disposition of land; Solicitor -client privilege (Edgar Community Hall)
• Labour relations/employee negotiations (Performance Management).
Carried.
Carried.
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Council Meeting Minutes —Wednesday, January 13, 2021.
b) Motion to Rise and Report.
Motion No. C210113-3
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now Rise at 10:03 a.m. at which time we shall Report on the
Closed Session Items 4
c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition of
land; Solicitor -client privilege (Edgar Community Hall);
and that Closed Session Item 4
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance
Management)
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Shawn Binns, Director, Operations and Community Services re: Acquisition/disposition
of land; Solicitor -client privilege (Edgar Community Hall).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services; Jenny
Legget, Communications & Public Relations Officer; Harold Daynard, Manager, Information
Technology (IT).
Motion No. C210113-4
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That the confidential correspondence dated January 8, 2021 from Jacoby Arkell
Professional Corporation and presented by Shawn Binns, Director, Operations and
Community Services re: Acquisition/disposition of land; Solicitor -client privilege (Edgar
Community Hall) be received.
2. That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes — Wednesday, January 13, 2021.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 9, 2020.
b) Minutes of Special Council meeting held on Wednesday, December 16, 2020.
c) Minutes of Special Council meeting held on Tuesday, December 22, 2020.
Motion No. C210113-5
Moved by DeSousa, Seconded by Hough
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, December 9, 2020;
b) Special Council meeting held on Wednesday, December 16, 2020;
c) Special Council meeting held on Tuesday, December 22, 2020
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Two (2) individuals provided comments with respect to 13b).
Carried.
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Council Meeting Minutes — Wednesday, January 13, 2021.
11. Reports of Municipal Officers for Action:
a) DS2021-2, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer re: Draft Parking and Traffic By-law No. 2021-005 [Refer to Item
17c)].
Motion No. C210113-6
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That DS2021-2, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Draft Parking and Traffic By-law No. 2021-005 be received
and adopted.
2. And that the appropriate draft Parking and Traffic By-law No. 2021-005, Being a By-law
to provide for the restricting and regulating of traffic and parking on highways or parts of
highways under the jurisdiction of the Corporation of The Township of Oro-Medonte be
brought forward for Council's consideration.
Carried.
b) DS2021-3, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal Law
Enforcement Officer re: Set Fines for By-law No. 2021-005 "Parking and Traffic By-law"
[Refer to Item 17c)].
Motion No. C210113-7
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That DS2021-3, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Set Fines for By-law No. 2021-005 "Parking and Traffic By-
law" be received and adopted.
2. That the set fines as outlined in Attachment #1 to DS2021-3 related to By-law No. 2021-
005, Being a By-law to provide for the restricting and regulating of traffic and parking on
highways or parts of highways under the jurisdiction of the Corporation of The Township
of Oro-Medonte be approved.
3. That, following adoption of By-law 2021-005, the appropriate required documentation be
forwarded to the Ministry of Attorney General for approval.
Carried.
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Council Meeting Minutes —Wednesday, January 13, 2021.
c) DS2021-1, Andria Leigh, Director, Development Services re: Draft Plan of Subdivision
Application 2020-SUB-01 Revised DP Conditions (2639025 Ontario Inc. Oro Station
Automotive Innovation Park) Part of Lots 18 and 19, Parts 1 and 2, 51 R-39330, Con. 8
(Oro), Township of Oro-Medonte.
Motion No. C210113-8
Moved by Scott, Seconded by Greenlaw
Be it resolved
That DS2021-1, Andria Leigh, Director, Development Services re: Draft Plan of
Subdivision Application 2020-SUB-01 Revised DP Conditions (2639025 Ontario Inc. Oro
Station Automotive Innovation Park) Part of Lots 18 and 19, Parts 1 and 2, 51 R-39330,
Con. 8 (Oro), Township of Oro-Medonte be received and adopted.
That Draft Plan of Subdivision Application 2020-SUB-01 (2639025 Ontario Inc.) known as
Oro Station Auto Innovation Park, consisting of 4 Industrial Blocks, as shown on
Schedule 4 to DS2021-1 be approved, subject to the conditions as set out.
That the applicant be advised of the Council's decision under the Director, Development
Services' signature.
Carried.
12.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C210113-9
Moved by Keane, Seconded by Veitch
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough; Councillor Keane.
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Council Meeting Minutes — Wednesday, January 13, 2021.
b) Councillors Greenlaw and Veitch, Request for Reconsideration, re: Council Code of
Conduct for the Public.
Motion No. C210113-10
Moved by Greenlaw, Seconded by Veitch
Be it resolved that Council approve the Request for Reconsideration of Motion
C201209-9.
Unanimously Carried.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch
Yea
Councillor Greenlaw
Yea
Councillor DeSousa
Yea
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Councillor Scott
Yea
Mayor H.S. Hughes
Yea
Motion No. C210113-11
Moved by Keane, Seconded by Scott
Be it resolved that Rule 14.19a), as per the consolidated Procedural By-law No. 2017-
165, be suspended in order to allow the meeting to proceed past the 4 hour
adjournment requirement.
Carried.
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Council Meeting Minutes — Wednesday, January 13, 2021.
Motion No. C210113-12 (Amendment to the Amendment)
Moved by Greenlaw, Seconded by Veitch
Be it resolved
That the amendment to the amendment be read as follows:
That the following be added as subsection 3) to Councillor Keane's amendment:
3) That staff prepare a report at a future meeting of Council to prepare a full contextual
policy framework "Respect and Dignity for All" and to better simplify.
Recorded Vote Requested by Councillor Veitch
Councillor Veitch Yea
Councillor DeSousa Nay
Councillor Greenlaw Yea
Deputy Mayor Hough Nay
Councillor Keane Nay
Councillor Scott Nay
Mayor H.S. Hughes Nay
Defeated.
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Council Meeting Minutes — Wednesday, January 13, 2021.
Motion No. C210113-13 (Amendment)
Moved by Keane, Seconded by DeSousa
Be it resolved that Motion No. C201209-9 be amended as follows:
1) Staff investigate engaging the services of a qualified, external, third party to:
a) Review all current Township of Oro-Medonte's Human Resources polices and
statements pertaining but not limited to: Harassment & Anti -Violence in the
workplace; OH & S; Inclusivity & Discrimination; and, Respect in the
Workplace, and
b) Prepare a report confirming that we meet our obligations for legislative
compliance in accordance with Provincial and Federal Occupational Health and
Safety, and Human Rights regulations and make recommendations for
improvement for meeting compliance.
2) All members of Council complete the free eLearning module by the Public Services
Health & Safety Association (PSHSA), titled "Health and Safety for Board Member's,
and receive and review the following PSHSA's Fact sheets: "Municipal Councils'
Occupational Health & Safety Roles and Responsibilities" and "Workplace Bullying"
prior to the review as requested in point 1 of this amendment, being brought forward
to Council at a future date.
Carried.
Recorded Vote Requested by Councillor Keane
Councillor Keane
Yea
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Nay
Mayor H.S. Hughes
Yea
Mayor H.S. Hughes turned the Chair over to Deputy Mayor Hough at 1:59 p.m. Mayor
H.S. Hughes assumed his position as Chair at 2:09 p.m.
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Council Meeting Minutes — Wednesday, January 13, 2021.
Motion No. C210113-14 (Main Motion)
Moved by Keane, Seconded by DeSousa
Whereas, the government of Canada has stated: "Every Canadian has the right to work
in a healthy, respectful and safe environment"..." including the public service"... "free
from harassment and violence of any kind".
Whereas the Township of Oro-Medonte is committed to providing a work environment in
which all persons employed by the Township are treated with respect and dignity;
Now therefore Be it Resolved that
1. Staff investigate engaging the services of a qualified, external, third party to:
a) Review all current Township of Oro-Medonte's Human Resources polices and
statements pertaining but not limited to: Harassment & Anti -Violence in the
workplace; OH & S; Inclusivity & Discrimination; and, Respect in the Workplace,
and
b) Prepare a report confirming that we meet our obligations for legislative
compliance in accordance with Provincial and Federal Occupational Health and
Safety, and Human Rights regulations and make recommendations for
improvement for meeting compliance.
2. All members of Council complete the free eLearning module by the Public Services
Health & Safety Association (PSHSA), titled "Health and Safety for Board Member's,
and receive and review the following PSHSA's Fact sheets: "Municipal Councils'
Occupational Health & Safety Roles and Responsibilities" and "Workplace Bullying"
prior to the review as requested in point 1 above, being brought forward to Council
at a future date.
3. The Township of Oro-Medonte adopts a "Code of Conduct for Members of the
Public" when communicating with Township Council and staff regarding matters
related to the Township.
4. It is at the discretion of the Clerk, in consultation with the CAO, to determine what
constitutes a breach in the "Code of Conduct for a Member of the Public" as defined
herein:
a) Harassment, including disrespectful, intimidating, vexatious and/or defamatory
actions, comments or conduct that is reasonably expected to cause offence to an
employee or Member of Council of the Township of Oro-Medonte shall not be
tolerated.
b) Harassment includes actions, comments or conduct from customers, clients,
members of the general public, residents of Oro-Medonte and members of
groups and Associations representing a subject or an issue.
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Council Meeting Minutes —Wednesday, January 13, 2021.
c) Harassment includes actions, comments or conduct from an individual outlined in
item 2) of this Motion by way of any form of electronic, written and verbal
communication; including email, text, messaging and telephone
correspondence; during any Township Committee or meetings of Council; and,
in -person interactions (on or off Township property).
Should an offense occur, a clear statement will be provided to the member of public
stating that such forms of harassment shall not be tolerated and may reference the
"Code of Conduct for Members of the Public" as adopted. In addition, a copy of the
"Code of Conduct for Members of the Public" may be provided to the individual or
group. Employee(s) and/or Council member(s) for the Township of Oro-Medonte
continue to exercise the right to refuse to respond, or meet with individual(s) in the
future resulting from breaching of the "Code of Conduct for Members of the Public'.
Carried.
Recorded Vote Requested by Councillor Scott
Councillor Scott
Yea
Councillor Veitch
Nay
Councillor DeSousa
Yea
Councillor Greenlaw
Nay
Deputy Mayor Hough
Yea
Councillor Keane
Yea
Mayor H.S. Hughes
Yea
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. 2021 Tree Distribution Seedling Program, Deadline, Friday, January 15, 2021.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
November 27, 2020.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday,
November 27, 2020; and highlights of meeting held on Friday, December 11, 2020.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated December 16, 2020 from Jeff Yurek, Minister of the Environment,
Conservation and Parks and Andrea Khanjin, Parliamentary Assistant re: Seeking your
input on the Lake Simcoe Protection Plan 10-year review.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated December 5, 2020 from City of Hamilton re: Request for an
Interim Cap on Gas Plant and Greenhouse Gas Pollution and the Development and
Implementation of a Plan to Phase -Out Gas -Fired Electricity Generation.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, January 13, 2021.
f) Correspondence dated January 4, 2021 from Ministry of Transportation (MTO) re:
January 1, 2021 Changes to Ontario Regulation 316/03 under the Highway Traffic Act
and Ontario Regulation 863 under the Off -Road Vehicle Act related to off -road vehicles.
Staff Recommendation: Receive for Information Only.
Motion No. C210113-15
Moved by Veitch, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. 2021 Tree Distribution Seedling Program, Deadline, Friday, January 15, 2021.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
November 27, 2020.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on Friday,
November 27, 2020; and highlights of meeting held on Friday, December 11, 2020.
Received for Information Only.
d) Correspondence dated December 16, 2020 from Jeff Yurek, Minister of the
Environment, Conservation and Parks and Andrea Khanjin, Parliamentary Assistant
re: Seeking your input on the Lake Simcoe Protection Plan 10-year review.
Received for Information Only.
e) Correspondence dated December 5, 2020 from City of Hamilton re: Request for an
Interim Cap on Gas Plant and Greenhouse Gas Pollution and the Development and
Implementation of a Plan to Phase -Out Gas -Fired Electricity Generation.
Received for Information Only.
f) Correspondence dated January 4, 2021 from Ministry of Transportation (MTO) re:
January 1, 2021 Changes to Ontario Regulation 316/03 under the Highway Traffic
Act and Ontario Regulation 863 under the Off -Road Vehicle Act related to off -road
vehicles.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, January 13, 2021.
15. Communications/Petitions:
a) Correspondence dated December 15, 2020 from Ernie Hardeman, Minister, Ministry of
Agriculture, Food and Rural Affairs (OMAFRA) re: Rural Economic Development (RED)
Program.
Motion No. C210113-16
Moved by Keane, Seconded by Greenlaw
Be it resolved that the correspondence dated December 15, 2020 from Ernie Hardeman,
Minister, Ministry of Agriculture, Food and Rural Affairs (OMAFRA) re: Rural Economic
Development (RED) Program be received.
Carried.
b) Correspondence dated January 6, 2021 from Janine Dezotti & Stew Garner re: Request
to Purchase Township Property, 46 Red Oak Crescent.
Motion No. C210113-17
Moved by Veitch, Seconded by DeSousa
Be it resolved that the correspondence dated January 6, 2021 from Janine Dezotti & Stew
Garner re: Request to Purchase Township Property, 46 Red Oak Crescent be received and
referred to staff for a report.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes - Wednesday, January 13, 2021.
17. By -Laws:
a) 2021-002: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte (1 Foot Reserve, Merrington Avenue, being Block 35, Plan 51 M-947, PIN
58530-0384 (LT)).
b) 2021-004: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Comm ittees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
c) 2021-005: A By-law to provide for the restricting and regulating of traffic and parking on
highways or parts of highways under the jurisdiction of The Corporation of The Township
of Oro-Medonte, and to repeal By-law Nos. 2012-168, 2012-181, 2013-193, 2014-008,
2014-136, 2015-074, 2015-121, 2015-170, 2015-208, 2016-002, 2017-007, 2020-068,
2020-076, 2020-077, 2020-090 and 2020-091 or any other applicable by-law enacted to
regulate Parking and Traffic (Parking and Traffic By-law).
d) 2021-006: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
Motion No. C210113-18
Moved by Scott, Seconded by DeSousa
Be it resolved that
a) 2021-002: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte (1 Foot Reserve, Merrington Avenue, being Block 35, Plan 51 M-947, PIN
58530-0384 (LT)).
b) 2021-004: A By-law to Amend By-law 2017-165 being to a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
c) 2021-005: A By-law to provide for the restricting and regulating of traffic and parking on
highways or parts of highways under the jurisdiction of The Corporation of The Township
of Oro-Medonte, and to repeal By-law Nos. 2012-168, 2012-181, 2013-193, 2014-008,
2014-136, 2015-074, 2015-121, 2015-170, 2015-208, 2016-002, 2017-007, 2020-068,
2020-076, 2020-077, 2020-090 and 2020-091 or any other applicable by-law enacted to
regulate Parking and Traffic (Parking and Traffic By-law)
d) 2021-006: A By-law to provide for an interim tax levy and to provide for the payment of
taxes and to provide for penalty and interest.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, January 13, 2021.
18.Closed Session Items (Unfinished Items):
Motion No. C210113-19
Moved by Hough, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 2:49 p.m. to discuss
• Labour relations/employee negotiations (Performance Management).
Carried.
Motion No. C210113-20
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now Rise at 3:42 p.m. and Report on the Closed Session Items 4d)
Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management)
Carried.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Performance Management).
The following staff were present: Robin Dunn, Chief Administrative Officer/Acting Clerk,
Andria Leigh, Director of Development Services.
Motion No. C210113-21
Moved by Keane, Seconded by Scott
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Performance Management) be received.
2. That Council endorses the Performance Management framework as outlined.
Carried.
19.Confirmation By -Law:
a) 2021-007: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 13, 2021.
Motion No. C210113-22
Moved by Hough, Seconded by Veitch
Be it resolved that By -Law No. 2021-007: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 13, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes —Wednesday, January 13, 2021.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C210113-23
Moved by Greenlaw, Seconded by Scott
Be it resolved that we do now adjourn at 3:43 p.m.
Carried.
4�w
Mayor, H.9. Hug�es Cler Yvonne Aubichon
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