01 15 2021 Sp Council MinutesThe Township of Oro-Medonte
Special Council Meeting Minutes
Township of Electronic Meeting
Prond Heritrmgc, EzeitigQ Future
Friday, January 15, 2021 9:01 a.m.
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough (arrived at 9:46 a.m.)
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn
Binns, Director, Operations and Community Services; Hugh Murray, Director,
Fire & Emergency Services/Fire Chief; Shannon Johnston, Manager,
Finance/Deputy Treasurer; Michelle Jakobi, Acting Director, Environmental
Services; Justin Metras, Manager, Infrastructure and Capital Projects; Karla
Musso-Garcia, Manager, Operations; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams
Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect
their ancestors and heritage on this land. We honour the Indigenous history and culture
that has thrived for millennia in this territory and the Treaties that bind us together as
partners in the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we can move forward
together towards Reconciliation.
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Special Council Meeting Minutes — Friday, January 15, 2021.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210115-1
Moved by DeSousa, Seconded by Scott
Be it resolved that the agenda for the Special Council meeting of Friday, January 15, 2021
and Monday, January 18, 2021 (if required) be received and adopted.
Carried.
Motion No. SC210115-2
Moved by Keane, Seconded by DeSousa
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Open Forum:
None.
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Special Council Meeting Minutes — Friday, January 15, 2021.
5. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO and Senior Management Team re: 2021 Capital Budget Presentations
and Deliberations.
Motion No. SC210115-3
Moved by Greenlaw, Seconded by Hough
Be it resolved that the presentations presented by Robin Dunn, CAO and Senior
Management Team re: 2021/2022 Budget Presentations and Deliberations regarding Capital
Projects requiring January 2021 approval, be received.
That the 2021 Pavement Management Program as detailed in the presentations in the
amount of $6,060,000, which includes $1,885,000 for accelerated road projects, be
approved;
That the 2022 Pavement Management Program as detailed in the presentations in the
amount of $5,625,000, which includes $2,025,000 for accelerated road projects, be
approved;
That the 2021 Bridge Work as detailed in the presentations in the amount of $775,000 be
approved;
That the 2022 Bridge Work as detailed in the presentations in the amount of $950,000 be
approved;
That the Equipment & Rolling Stock as detailed in the presentation totalling $1,620,000 be
approved;
That the replacement of the North & South Yard Fuel Pumps in the amount of $145,000 be
approved;
That the purchase of Scada Software Enhancements for Water in the amount of $50,000 be
approved;
And That the Treasurer be authorized to immediately commence preparation of the process
for additional debt with a 10 year repayment horizon totalling $6,500,000, being comprised of
the Capital Projects relating to Bridge Work for 2020, 2021 and 2022 totaling $2,465,000,
plus the Accelerated Road Pavement Management Projects totalling $3,910,000.
That the motion, as read by the Clerk, with the exception of the Fire Headquarters Expansion
in the amount of $1,200,000 to be pulled pending further information.
Carried.
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Special Council Meeting Minutes — Friday, January 15, 2021.
6. Confirmation By -Law:
a) 2021-008: Being a by-law to confirm the proceedings of the Special Council meeting
held on Friday, January 15, 2021.
Motion No. SC210115-4
Moved by Hough, Seconded by Veitch
Be it resolved that By -Law No. 2021-008: Being a by-law to confirm the proceedings of the
Special Council meeting held on Friday, January 15, 2021, as amended to delete the
Monday, January 18, 2021 reference, be read a first, second and third time, passed, be
engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC210115-5
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now adjourn at 12:46 p.m.
Carried.
a
Cleo, Yvonne Aubichon
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