01 18 2021 Sp Council MinutesTownship of
Proud Heritage, Exciting Future
Monday, January 18, 2021
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Office/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services; Shawn
Binns, Director, Operations and Community Services; Tamara Obee,
Manager, Human Resources, Health & Safety; Roz Llewellyn, Coordinator,
Community Recreation; Jenny Legget; Communications and Public Relations
Officer; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams
Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect
their ancestors and heritage on this land. We honour the Indigenous history and culture
that has thrived for millennia in this territory and the Treaties that bind us together as
partners in the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we can move forward
together towards Reconciliation.
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Special Council Meeting Minutes — Monday, January 18, 2021.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC210118-1
Moved by Greenlaw, Seconded by Keane
Be it resolved that the agenda for the Special Council meeting of Monday, January 18, 2021
be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. SC210118-2
Moved by Veitch, Seconded by Hough
Be it resolved that we do now go in Closed Session at 10:05 a.m. to discuss
• security of municipal property/labour relations/employee negotiations (Business Continuity).
Carried.
b) Motion to Rise and Report.
Motion No. SC210118-3
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that we do now Rise at 11:02 a.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations; Security of Municipal Property
(Business Continuity).
Carried.
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Special Council Meeting Minutes — Monday, January 18, 2021.
c) Robin Dunn, CAO re: Labour relations/employee negotiations; Security of Municipal
Property (Business Continuity).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Jenny Legget; Communications and
Public Relations Officer; Jason Scharapenko, Information Technology Technician (IT).
Motion No. SC210118-4
Moved by Keane, Seconded by Scott
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations; Security of Municipal Property (Business Continuity)
be received and considered in conjunction with Item 5a).
Carried.
5. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC210118-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the PowerPoint presentation presented by Robin Dunn, CAO re: Update on COVID-
19 Actions be received.
2. That, in accordance with Provincial Emergency orders, it is not feasible to continue with
operations of the arena.
3. That outdoor rinks will remain open and operational pending ongoing compliance with
Provincial Emergency orders.
Carried.
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Special Council Meeting Minutes — Monday, January 18, 2021.
6. Confirmation By -Law:
a) 2021-011: Being a by-law to confirm the proceedings of the Special Council meeting
held on Monday, January 18, 2021.
Motion No. SC210118-6
Moved by Hough, Seconded by Keane
Be it resolved that By -Law No. 2021-011: Being a by-law to confirm the proceedings of the
Special Council meeting held on Monday, January 18, 2021 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC210118-7
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now adjourn at 11:15 a.m.
Carried.
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Cler Yvonne Aubichon
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