04 28 1999 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
Report No. 99-8, Wednesday. April 28, 1999 @ 9:00 a.m. - Robinson Room
Present:
Mayor Ian Beard
Deputy Mayor Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO/Treasurer, Jerry Ball, Road
Superintendent, Paul Eenhoorn, Fire Chief, Ron Kolbe,
Director of Building/Planning, Keith Mathieson, Manager
Public Works, Deborah Broderick, Director of Recreation
and Community Economic Development, Andria Leigh,
Township Planner, Nick McDonald, The Planning
Partnership
Also Present:
A. J. Blauer (Packet & Times), George Monkman, Keith
Sherman, Bob Schultz, Roger Tomlinson
Mayor Beard chaired the meeting and called the meeting to order at 9:08 a.m.
1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
2. FINANCE, ADMINISTRATION AND FIRE:
a) Jack Anderson, Livestock Valuer, report re: Calf killed by wolves. Calf owned by
Eric Scott, Lot 12, Concession 10 (Oro);
b) Jack Anderson, Livestock Valuer, report re: Calf killed by wolves. Calf owned
by Eric Scott, Lot 12, Concession 10 (Oro);
c) Report No. ADM99-29, Jennifer Zieleniewski, CAO/Treasurer, re: Severn Sound
Environmental Association - Natural Shorelines in Severn Sound Project;
d) Report No. ADM99-30, Jennifer Zieleniewski, CAO/Treasurer, re: Town Status;
e) Report No. ADM99-35, Jennifer Zieleniewski, CAO/Treasurer, re: Summer
Recess;
f) Report No. ADM99-36, Jennifer Zieleniewski, CAO/Treasurer, re: Parks &
Recreation Master Plan, Policy Review regarding Public Parkland and Facilities;
g) Report No. ADM99-39, Jennifer Zieleniewski, CAO/Treasurer, re: Shanty Bay
Multi-Use Pad;
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h) Report No. ADM99-40, Jennifer Zieleniewski, CAO/Treasurer, re: Duties and
Responsibilities of Boards/Associations, Volunteers and Recreation Steering
Committee.
i) Fire Report No. 99-5, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for
March 1999;
j) Ministry of Natural Resources, correspondence re: Pit Licence Transfer;
k) Hawkestone and Area Community Association, correspondence re: Heating
Fuel for the Hawkestone Hall;
I) Report No. ADM99-18, Jennifer Zieleniewski, CAO/Treasurer, re: Proposed
street name for Barrie Terrace/Georgina Drive (deferred from March 10th);
3. PUBLIC WORKS:
a) Report No. PW99-19, Keith Mathieson, Manager Public Works, re: Street Light
Charge Wesley Heights Subdivision, Plan 51 M-281 , Lot 5;
b) Report No. PW99-20, Keith Mathieson, Manger Public Works, re: Carriage Hill
Site Plan Agreement;
c) Report No. PW99-10, Keith Mathieson, Manager Public Works, re: Bachly
Subdivision;
d) Report No. PW99-18, Keith Mathieson, Manager Public Works, re: Development
Charges Payments (deferred from April 14th );
I e) Report No. PW99-21, Keith Mathieson, Manager Public Works, re: Request for
Relief from Payment of Residential Garbage Collection;
f) Report No. RDS99-05, Jerry Ball, Road Superintendent, re: Tender Contracts -
RDS99-02 (Calcium Chloride), RDS99-03 (Supply & Apply Crushed Gravel),
RDS99-04 (Surface Treatment), RDS99-05 (Slurry Seal), RDS99-06 (Winter
Sand), RDS99-10 (Snow Removal);
g) Report No. RDS99-06, Jerry Ball, Road Superintendent, re: Oro Agricultural
Society Annual Fall Fair, September 16th - 18th, 1999;
h) Report No. RDS99-07, Jerry Ball, Road Superintendent, re: Policy for
Encroachments on Road Allowances and Municipal Owned Property;
i) Report No. RDS99-08, Jerry Ball, Road Superintendent, re: Carthew Bay
Encroachments.
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4. PLANNING AND DEVELOPMENT:
a) Report No. PD1999-17, Andria Leigh, Planner, re: Proposed Official Plan
Amendment - Ontario Realty Corporation, Concession 3 and 4, Lot 5 (Oro);
b) Report No. PD1999-18, Andria Leigh, Planner, re: Committee of Adjustment
Decisions for April 15, 1999;
c) Nick McDonald, The Planning Partnership, report re: Provincial Water Protection
Fund;
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5. ADDENDUM:
a) Report No. ADM99-41, Bonnie, McPhee, Book-keeper, re: Hawkestone Hall
Reserve Fund;
b) Report No. ADM99-35, Jennifer Zieleniewski, CAO/Treasurer, re: Township
Logo.
c) Keith Mathieson, Manager Public Works, discussion re: Volunteer Roadside
Clean-Up.
d) Councillor Sommers, discussion re: Trophy Case.
e) Councillor Sommers, discussion re: Stop Signs at 7th Line and 15/16 Sideroad.
Motion No.1
Moved by Craig, Seconded by McConnell
It is recommended that the agenda for the Committee of the Whole meeting,
Wednesday, April 28, 1999 be adopted as printed and circulated, with the addition
of the following:
7.
a) Report No. ADM99-41, Bonnie, McPhee, Book-keeper, re: Hawkestone Hall
Reserve Fund;
b) Report No. ADM99-35, Jennifer Zieleniewski, CAO/Treasurer, re: Township
Logo.
c) Keith Mathieson, Manager Public Works, discussion re: Volunteer Roadside
Clean-Up.
d) Councillor Sommers, discussion re: Trophy Case.
e) Councillor Sommers, discussion re: Stop Signs at 7th Line and 15/16 Sideroad.
Carried.
Motion No.2
Moved by Craig, Seconded by McConnell
It is recommended that Report No. ADM99-29 by Jennifer Zieleniewski,
CAO/Treasurer, re: Severn Sound Environmental Association - Natural Shorelines
in Severn Sound Project be received and adopted.
Recorded Vote Requested by Councillor Fountain
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
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Motion No.3
Moved by Sommers, Seconded by Fountain
It is recommended that Report No. PD1999-17 by Andria Leigh, Planner, re:
Proposed Official Plan Amendment - Ontario Realty Corporation, Concession 3 and
4, Lot 5 (Oro) be received and the proposed Official Plan Amendment proceed to a
Public Meeting.
Carried.
Motion No.4
Moved by Sommers, Seconded by Bell
It is recommended that Report No. PD1999-18 by Andria Leigh, Planner, re:
Committee of Adjustment Decisions for April 15, 1999 be received.
Carried.
Motion No.5
Moved by Bell, Seconded by Sommers
It is recommended that the report by Nick McDonald, The Planning Partnership re:
Provincial Water Protection Fund be received and adopted.
Carried.
Motion No.6
Moved by Sommers, Seconded by Fountain
It is recommended that we do now go In-Camera @ 10:00 a.m. to discuss a legal
matter.
Carried.
Motion No. 7
Moved by Sommers, Seconded by Bell
It is recommended that we do now Rise and Report from In-Camera @ 10:45 a.m.
Carried.
Motion No.8
Moved by Bell, Seconded by Sommers
It is recommended that the report by Nick McDonald, The Planning Partnership re:
Burls Creek Family Event Park and Barrie Speedway Properties be received and
adopted.
Carried.
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Motion No.9
Moved by McConnell, Seconded by Craig
It is recommended that the April 1/99 report from Jack Anderson, Livestock Valuer,
re: calf killed by wolves. Calf owned by Eric Scott, Lot 12, Concession 10 (Oro) be
received and the Treasurer be authorized to compensate Mr. Scott in the amount of
$375.00.
Carried.
Motion No.1 0
I Moved by Craig, Seconded by McConnell
It is recommended that the April 5/99 report from Jack Anderson, Livestock Valuer,
re: calf killed by wolves. Calf owned by Eric Scott, Lot 12, Concession 10 (Oro) be
received and the Treasurer be authorized to compensate Mr. Scott in the amount of
$375.00.
Carried.
Motion No. 11
Moved by Hough, Seconded by McConnell
It is recommended that Report No. ADM99-30 by Jennifer Zieleniewski,
CAO/Treasurer, re: Town Status be received and that Council host public open
house(s) to gather input with respect to seeking Town Status.
Carried.
Motion No. 12
Moved by McConnell, Seconded by Hough
It is recommended that Report No. ADM99-35 by Jennifer Zieleniewski,
CAO/Treasurer, re: Summer Recess be received and adopted, and that Council
recess for the months of July and August with the exception of two Council meeting
being held July 21, 1999 and August 18, 1999, and further that such notification be
placed appropriately.
Carried.
Motion No. 13
Moved by Craig, Seconded by McConnell
It is recommended that Report No. ADM99-36 by Jennifer Zieleniewski,
CAO/Treasurer, re: Parks & Recreation Master Plan, Policy Review regarding
Public Parkland and Facilities be received and adopted.
Carried.
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Motion No. 14
Moved by Sommers, Seconded by Fountain
It is recommended that Report No. RDS99-07 by Jerry Ball, Road Superintendent,
re: Policy for Encroachments on Road Allowances and Municipal Owned Property
be received and adopted.
Recorded Vote Requested by Councillor Craig
Councillor Sommers
Councillor McConnell
Councillor Hough
Councillor Fountain
Councillor Craig
Deputy Mayor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
Motion No. 15
Moved by McConnell, Seconded by Craig
It is recommended that Report No. ADM99-39 by Jennifer Zieleniewski,
CAO/Treasurer, re: Shanty Bay Multi-Use Pad be received and adopted.
Recorded Vote Requested by Councillor Hough
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Nay
Nay
Yea
Yea
Yea
Carried.
Motion No. 16
Moved by Hough, Seconded by McConnell
It is recommended that Report No. ADM99-40 by Jennifer Zieleniewski,
CAO/Treasurer, re: Duties and Responsibilities of Boards/Associations, Volunteers
and Recreation Steering Committee be received and adopted and that staff prepare
a comprehensive report on the roles of the Township boards/associations,
volunteers and the Recreation Steering Committee with respect to parks and
recreation.
Carried.
Motion No. 17
Moved by McConnell, Seconded by Hough
It is recommended that Fire Report No. 99-5 by Paul Eenhoorn, Fire Chief, re:
Monthly Fire Report for March 1999 be received.
Carried.
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Motion No. 18
Moved by Hough, Seconded by McConnell
It is recommended that the correspondence from the Ministry of Natural Resources
re: Pit Licence Transfer be received and the Township has no concerns with
respect to the proposed Pit Licence Transfer, and the Ministry be so advised.
Carried.
Motion No. 19
Moved by Craig, Seconded by Hough
It is recommended that the correspondence from the Hawkestone and Area
Community Association re: Heating Fuel for the Hawkestone Hall be received and
the contract for Heating Fuel for the Hawkestone Hall be awarded to Crawford
Fuels, and further that all participants be so advised.
Carried.
Motion No. 20
Moved by McConnell, Seconded by Craig
It is recommended that Report No. ADM99-18 by Jennifer Zieleniewski,
CAO/Treasurer, re: Proposed street name for Barrie Terrace/Georgina Drive
(deferred from March 10th) be received and adopted.
Recorded Vote Requested by Councillor Sommers
Councillor Sommers
Councillor McConnell
Councillor Hough
Councillor Fountain
Councillor Craig
Deputy Mayor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
Motion No. 21
Moved by Craig, Seconded by McConnell
It is recommended that Report No. PW99-19 by Keith Mathieson, Manager Public
Works, re: Street Light Charge Wesley Heights Subdivision, Plan 51 M-281 , Lot 5
be received and adopted, and relief from payment of streetlights in the Wesley
Heights Subdivision be denied, and that Mr. Wilson and Ms. Tompkins be notified
accordingly.
Carried.
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Motion No. 22
Moved by McConnell, Seconded by Craig
It is recommended that Report No. PW99-20 by Keith Mathieson, Manger Public
Works, re: Carriage Hill Site Plan Agreement be received and adopted.
Carried.
Motion No. 23
Moved by Hough, Seconded by McConnell
.
It is recommended that Report No. PW99-10 by Keith Mathieson, Manager Public
Works, re: Bachly Subdivision be received and adopted.
Carried.
Motion No. 24
Moved by Hough, Seconded by McConnell
It is recommended that Report No. PW99-18 by Keith Mathieson, Manager Public
Works, re: Development Charges Payments (deferred from April 14th ) be received
and adopted.
Carried.
Motion No. 25
Moved by Sommers, Seconded by Fountain
It is recommended that Report No. PW99-21 by Keith Mathieson, Manager Public
Works, re: Request for Relief from Payment of Residential Garbage Collection be
received and adopted, and that Ms. Hutchinson be required to pay for garbage
collection at both property locations, and further that Ms. Hutchinson be notified
accordingly.
Carried.
Motion No. 26
Moved by Bell, Seconded by Fountain
It is recommended that Report No. RDS99-05 by Jerry Ball, Road Superintendent,
re: Tender Contracts - RDS99-02 (Calcium Chloride), RDS99-03 (Supply & Apply
Crushed Gravel), RDS99-04 (Surface Treatment), RDS99-05 (Slurry Seal), RDS99-
06 (Winter Sand), RDS99-10 (Snow Removal) be received and adopted.
Carried.
Motion No. 27
Moved by Fountain, Seconded by Bell
It is recommended that Report No. RDS99-06 by Jerry Ball, Road Superintendent,
re: Oro Agricultural Society Annual Fall Fair, September 16th - 18th, 1999 be
received and adopted, and that the Fair Board be granted permission to use the
Road's facility for the 1999 Oro World Fair, and further that the Fair Board be
notified accordingly and be requested to have gates placed at all entrances.
Carried.
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Motion No. 28
Moved by Sommers, Seconded by Bell
It is recommended that Report No. RDS99-08 by Jerry Ball, Road Superintendent,
re: Carthew Bay Encroachments be received and adopted.
Recorded Vote Requested by Councillor Fountain
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
i Councillor McConnell
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Nay
Nay
Yea
Carried.
Motion No. 29
Moved by Sommers, Seconded by Fountain
I It is recommended that we suspend rule 21 (d) of Procedural By-law 95-44 in order
to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
Motion No. 30
Moved by Fountain, Seconded by Bell
It is recommended that the correspondence from Edna Caldwell re: Use of Oro-
Medonte Community Centre at no cost to hold an Ecumenical Worship Service in
the year 2000 be received and referred to staff for a recommendation to Council.
Carried.
Motion No. 31
Moved by Sommers, Seconded by Bell
It is recommended that Report No. ADM99-41 by Bonnie McPhee, Bookkeeper, re:
Hawkestone Hall Reserve Fund, be received and adopted.
Carried.
Motion No. 32
Moved by Sommers, Seconded by Bell
Report No. ADM99-38 by Jennifer Zieleniewski, CAO/Treasurer, re: Township Logo
be received and adopted, and that Council proceed with redesigning the Oro-
Medonte Logo, and further that the CAO/Treasurer investigate alternative melhods
of selecting a logo.
Defealed.
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~otion No. 33
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Moved by Sommers, Seconded by Fountain
It is recommended that we do now adjourn at 4:30 p.m.
Carried.
1- .(. " &.."1
-Mayor, Ian Beard.
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Lynda Aiken, Clerk
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