02 10 1999 COW Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING
ort No. 99-3 Wednesda 10 1999
Present: Mayor Ian Beard
Deputy Mayor Bell
Councillor Lillian McConnell
Councillor Ralph Hough
Councillor Neil Craig
Councillor Ron Sommers (arrived at 1 :05 pm)
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO/Treasurer, Paul
Eenhoorn, Fire Chief, Deborah Broderick, Director of
Recreation and Community Economic Development,
Andria Leigh, Township Planner, Keith Mathieson,
Manager Public Works, Ron Kolbe, Director of
Building/Planning, Jerry Ball, Road Superintendent
Also Present Were: John Boville, Jim Dykes, Deborah Wagner, Donna
Hewitt, Roger Tomlinson, Ted Bertram, Len
Hassberger (Barrie OPP)
Mayor Beard chaired the meeting and called the meeting to order at 1 :00 p.m.
1. ADOPTION OF THE AGENDA:
2. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE
THEREOF: -IN ACCORDANCE WITH THE ACT.
Councillor Craig declared a pecuniary interest with respect to Agenda Item
7a), as it may affect property he owns. Councillor Craig left the meeting, did
not participate in the discussion, nor vote on any motion pertaining to this
item.
3. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of January, 1999.
4. DEPUTATIONS:
a) 1 :05 p.m.
Mr. Jim Dykes, Chair, The Community
Foundation, provided information to Council
with respect to the mandate of the Foundation
and their role in the community. Requested
representation on the Board, and a
commitment of a $90,000.00 contribution to
the Community Foundation.
b) 1 :35 p.m.
Joyce Long, Dragonfly Farms, addressed
Council with respect to waiving of the rezoning
fee in order to begin the process to legalize the
two houses on her property.
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c) 1 :50 p.m.
Staff Sgt. Len Hassberger, Barrie Detachment,
Ontario Provincial Police, reviewed the
1999/2000 Business Plan with Council. A
review of the goals and achievements for 1998
was itemized by Staff Sgt. Hassberger. Many
of the new initiatives were described and the
success rate of same.
5. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. PW99-06, Keith Mathieson, Manager Public Works, re: Notre
Dame School Site Plan - Release of Letter of Credit;
b) Report No. PW99-07, Keith Mathieson, Manager Public Works, re: Ravines
of Medonte - Reduction in Letter of Credit;
c) Report No. BD1999-2, Ron Kolbe, Director Building/Planning re: Animal
Control Summary for 1998;
d) Lynda Aiken, discussion re: Draft Policy with respect to Selection of Citizen
of the Year;
e) Jennifer Zieleniewski, discussion re: Scheduling of Public Meetings
regarding Police Services;
f) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Deputations and
Additions to Agendas;
g) Councillor Ralph Hough, discussion re: Barrie Terrace/Georgina Drive;
h) Report No. 99-2, Paul Eenhoorn, Fire Chief, re: 1998 Fire Report;
i) Huronia West Ontario Provincial Police, correspondence re: 1999 Statistical
Update.
6. PUBLIC WORKS:
a) Report No. RDS99-01, Jerry Ball, Road Superintendent re: Grader
Quotations;
b) Report No. PW99-08, Keith Mathieson, Manager Public Works, re: 1091402
Ontario Ltd., Maplehill Estates Subdivision Agreement.
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7. PLANNING AND DEVELOPMENT:
a) Report No. 1998-42, Andria Leigh, Planner, re: Official Plan Policy for
creation of new lots to correct merger on title;
8. COMMUNITY SERVICE:
a) Report No. PR20-98, D. Broderick, Director Recreation and Community
Economic Development, re: Parkland Secondary Study and Draft Terms of
Reference & Work Program;
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b) Report No. PR99-01, D. Broderick, Director Recreation and Community
Economic Development, re: Adidas Central Ontario Run Series;
c) Report No. PR50-99, D. Broderick, Director Recreation and Community
Economic Development, re: Appointment to the (CN) Trail Usage & Design
Committee.
9. ADDENDUM:
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a) Deputy Mayor Bell's discussion re: Pit License Expansion.
10. IN-CAMERA SESSION:
a) Jennifer Zieleniewski, CAO/Treasurer, discussion re: Horseshoe Valley
Resort Legal Issue regarding property taxes (To be Held In Camera).
Motion No. 1
Moved by Bell, Seconded by Fountain
It is recommended that the Agenda for the Committee of the Whole Meeting
dated Wednesday, February 10, 1999, be adopted as printed and circulated,
with the addition of the following:
9a) Deputy Mayor Bell discussion re: Pit License Expansion.
Carried.
Motion No.2
Moved by Fountain, Seconded by Bell
It is recommended that the Statement of Accounts for the month of January,
1999 totalling $436,482.78 be received.
Carried.
Motion No. 3
Moved by Bell, Seconded by Sommers
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It is recommended that the deputation and request from the Community
Foundation be referred to staff for a report back to Council.
Carried.
Motion No.4
Moved by Fountain, Seconded by Bell
It is recommended that the correspondence from Joyce Long re: waiving of the
rezoning fee with respect to 702 Warminster Sideroad, Concession 10, Pt. Lot 6,
Dragonfly Farm, formerly Medonte Township be received and the request be
denied.
Carried.
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Motion No.5
Moved by Bell, Seconded by Fountain
It is recommended that the documentation from Staff Sgt, Len Hassberger,
Barrie Ontario Provincial Police re: Presentation of the 1999 - 2000 Business
Plan and presentation of the 1996, 1997 and 1998 Statistics be received.
Carried.
Motion No.6
Moved by Bell, Seconded by Fountain
It is recommended that Report No. PW99-06, Keith Mathieson, Manager Public
Works, re: Notre Dame School Site Plan - Release of Letter of Credit be
received and adopted and the Treasurer be authorized to release the Letter of
Credit in the amount of $135,000.00 to the School Board.
Carried.
Motion No. 7
Moved by Fountain, Seconded by Bell
It is recommended that Report No. PW99-07, Keith Mathieson, Manager Public
Works, re: Ravines of Medonte - Reduction in Letter of Credit be received and
adopted and that the Treasurer be authorized to reduce J.H. Investments Letter
of Credit from $190,725.00 to $79,000.00 for the two (2) year maintenance
period.
Carried.
Motion No.8
Moved by Craig, Seconded by Hough
It is recommended that we do now go In-Camera @ 3:00 p.m. to discuss a legal
matter.
Carried.
Motion No.9
Moved by Hough, Seconded by McConnell
It is recommended that we do now Rise and Report from In-Camera @ 4:13 p.m.
Carried.
Motion No. 10
Moved by Bell, Seconded by Sommers
It is recommended that we suspend rule 21 (d) of Procedural by-law 95-44 in
order to allow the meeting to proceed past the normal adjournment hour of 4:00
p.m.
Carried.
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Motion No. 11
Moved by Craig, Seconded by McConnell
It is recommended that the request to waive a portion of the taxes payable by
Horseshoe Valley Resort be approved.
Recorded Vote Requested by Councillor Fountain.
Deputy Mayor Bell
Councillor Craig
Councillor Fountain
Councillor Hough
Councillor McConnell
Councillor Sommers
Mayor Beard
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Nay
Nay
Nay
Nay
Yea
Yea
Nay
Defeated.
Motion No. 12
Moved by Craig, Seconded by Hough
It is recommended that the Township solicitor be authorized to advise the
solicitors for Carriage Hills that obligations under the PPSA dated July 96 and
registered as Inst. # 960909 153600432101 will not be released.
Carried.
Motion No. 13
Moved by Bell, Seconded by Fountain
It is recommended that Report No. BD1999-2, Ron Kolbe, Director
Building/Planning re: Animal Control Summary for 1998 be received.
Carried.
Motion No. 14
Moved by Bell, Seconded by Fountain
It is recommended that the draft policy re: Selection of Citizen of the Year be
received and adopted.
Carried.
Motion No. 15
Moved by Fountain, Seconded by Bell
It is recommended that Report No. 99-2, Paul Eenhoorn, Fire Chief, re: 1998
Fire Report be received.
Carried.
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Motion No. 16
Moved by Bell, Seconded by Fountain
It is recommended that the correspondence from Huronia West Ontario
Provincial Police re: 1999 Statistical Update be received.
Carried.
Motion No. 17
Moved by Craig, Seconded by Hough
It is recommended that Report No. RDS99-01, Jerry Ball, Road Superintendent
re: Grader Quotations be received and adopted.
Carried.
Motion No. 18
Moved by Hough, Seconded by Craig
It is recommended that Report No. PW99-08, Keith Mathieson, Manager Public
Works, re: 1091402 Ontario Ltd., Maplehill Estates Subdivision Agreement be
received and adopted, and the appropriate by-law be presented to Council for
consideration.
Carried.
Motion No. 19
Moved by McConnell, Seconded by Hough
It is recommended that Report No. 1998-42, Andria Leigh, Planner, re: Official
Plan Policy for creation of new lots to correct merger on title be received, and
that a Public Meeting be scheduled to discuss the Official Plan Amendment.
Carried.
Motion No. 20
Moved by Craig, Seconded by Hough
It is recommended that Report No. PR20-98, D. Broderick, Director Recreation
and Community Economic Development, re: Parkland Secondary Study and
Draft Terms of Reference & Work Program be received and adopted.
Carried.
Motion No. 21
Moved by Hough, Seconded by Craig
It is recommended that Report No. PR99-01, D. Broderick, Director Recreation
and Community Economic Development, re: Adidas Central Ontario Run Series
be received and adopted.
Carried.
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Motion No. 22
Moved by Craig, Seconded by Hough
It is recommended that Report No. PR50-99, D. Broderick, Director Recreation
and Community Economic Development, re: Appointment to the (CN) Trail
Usage & Design Committee be received and that the following three citizens be
appointed: Carl Thomas, Peter Wigham, Christine A. Lang, Rosemary
Dunsmore, and Robert Birnie.
Carried.
Motion No. 23
Moved by Craig, Seconded by McConnell
It is recommended that we do now adjourn @ 5:45 p.m.
Carried.
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Mayor, la Beard
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Cferk, Lynda Aiken
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