02 25 2004 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, February 25,2004 @ 1:05 p.m.
Robinson Room
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAD; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering and Environmental Services;
Paul Gravelle, Treasurer; Joe Casey, Acting Fire Chief; Chris
Carter, Recreation Co-ordinator; Andria Leigh, Senior Planner
Also Present:
Howie Rogers, Keith Sherman, John Waugh, Glenn Switzer,
Wayne Wilson, Sandra Hanson, Gayle Wood
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Hough, Seconded by Buttineau
It is recommended that the following items be added to the agenda for consideration:
10. IN-CAMERA:
d) Jennifer Zieleniewski, CAD, re: Property Matter.
e) Jennifer Zieleniewski, CAD, re: Property Matter.
and that 10c) be listed as a Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Hughes, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, February 25,2004 be received and adopted.
Carried.
if
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None.
4. DEPUTATIONS:
a) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority,
re: 2004 Conservation Services.
Motion No. CW-3
Moved by Hough, Seconded by Hughes
It is recommended that the information from Gayle Wood, CAO/Secretary-Treasurer, Lake
Simcoe Region Conservation Authority, re: 2004 Conservation Services be received and
referred to the 2004 budget deliberations.
Carried.
b) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, re: 2004 Conservation Services.
Motion No. CW-4
Moved by Hough, Seconded by Buttineau
It is recommended that the information from Wayne Wilson, CAO/Secretary- Treasurer,
Nottawasaga Valley Conservation Authority, re: 2004 Conservation Services be received
and referred to the 2004 budget deliberations.
Carried.
c) Keith Sherman, Co-ordinator, Severn Sound Environmental Association, re: 2004
Association Services.
Motion No. CW-5
Moved by Buttineau, Seconded by Hughes
It is recommended that the information from Keith Sherman, Co-ordinator, Severn Sound
Environmental Association, re: 2004 Association Services be received and referred to the
2004 budget deliberations.
Carried.
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Committee of the Whole Meeting February 25, 2004
Motion No. CW-6
Moved by Marshall, Seconded by Fountain
It is recommended that Rule 2.6 of Procedural By-law 2002-138 be suspended in order to
allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
5. CORRESPONDENCE:
a) Carol Trainor, Clerk, Township of Essa, correspondence to Ministry of the
Environment dated February 9,2004 re: Ontario Safe Drinking Water Act.
Motion No. CW-7
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated February 9, 2004 to Ministry of the
Environment from Carol Trainor, Clerk, Township of Essa, re: Ontario Safe Drinking Water
Act be received.
Carried.
b) Jennifer Smith, correspondence dated February 9,2004 re: Sweetwater Park.
Motion No. CW-8
Moved by Hughes, Seconded by Marshall
It is recommended that the correspondence dated February 9,2004 from Jennifer Smith,
re: Sweetwater Park be received.
Carried.
c) Doreen Atkinson, Member of the Board and Librarian, Oro-Medonte Horticultural
Society, correspondence dated February 16, 2004 re: 2004 Grant Request.
Motion No. CW-9
Moved by Hough, Seconded by Marshall
It is recommended that the correspondence dated February 16, 2004 from Doreen
Atkinson, Member of the Board and Librarian, Oro-Medonte Horticultural Society, re: 2004
Grant Request be received and referred to the 2004 budget deliberations.
Carried.
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Committee of the Whole Meeting - February 25, 2004
d) Lorraine Orr, Secretary, Coldwater & District Agricultural Society, correspondence
dated February 4, 2004 re: 2004 Grant Request.
Motion No. CW-10
Moved by Hughes, Seconded by Crawford
It is recommended that the correspondence dated February 4,2004 from Lorraine
Orr, Secretary, Coldwater & District Agricultural Society, re: 2004 Grant Request be
received and referred to the 2004 budget deliberations.
Carried.
e) Evelyn Elsey, Valley Road Health Centre, correspondence dated February 16,
2004 re: Physician Recruitment Financial Support.
Motion No. CW-11
Moved by Hough, Seconded by Crawford
It is recommended that the correspondence dated February 16, 2004 from Evelyn
Elsey, Valley Road Health Centre, re: Physician Recruitment Financial Support be
received and referred to the 2004 budget deliberations.
Carried.
f) Clayton Cameron, Director of Public Works, Township of Severn, correspondence
dated January 19, 2004 re: Capital Contributions and Appointment to Sub-
Committee for the Coldwater & District Community Centre.
Motion No. CW-12
Moved by Hough, Seconded by Crawford
It is recommended that the correspondence dated January 19, 2004 from Clayton
Cameron, Director of Public Works, Township of Severn, re: Capital Contributions and
Appointment to Sub-Committee for the Coldwater & District Community Centre be
received and referred to the 2004 budget deliberations; and further that Chris Carter,
Recreation Co-ordinator, be appointed to the Sub-Committee to consider the capital
requirements for the Coldwater & District Community Centre.
Carried.
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Committee of the Whole Meeting February 25, 2004
6. FINANCE, ADMINISTRATION AND FIRE:
a) Marilyn Pennycook, Clerk, Appointment of Member, Orillia Chamber of Commerce.
Motion No. CW-13
Moved by Hughes, Seconded by Hough
It is recommended that the verbal information from Marilyn Pennycook, Clerk, re:
Appointment of Member, Orillia Chamber of Commerce be received; that Councillor Ruth
Fountain be appointed as the Council Representative to serve the one year term on the
Orillia Chamber of Commerce and further that the appropriate by-law be amended.
Carried.
b) Report No. ADM 2004-013 Jennifer Zieleniewski, CAO, re: Comprehensive Review of
School Zone Issues.
Motion No. CW-14
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. ADM 2004-013 Jennifer Zieleniewski, CAO, re:
Comprehensive Review of School Zone Issues be received and adopted with the
exception of Recommendation #5 of the report; that the Township of Oro-Medonte
establish a 50 km/hr speed limit, on Township roads, within all school zones with the
exception of Notre Dame Separate School which should be lowered to 40 km/hr.; that the
Township of Oro-Medonte establish Community Safety Zones on all Township roads
within the designated school zones and erect appropriate signage; that the Township
petition the County of Simcoe to reduce the speed limit to 50 km/hr and to establish
Community Safety Zones on all County roads within the school zone for Moonstone Public
School and W.R. Best Public School; and further that the Clerk bring forward the
appropriate by-laws for Council's consideration.
Carried.
c) Report No. FD 2004-003, Joe Casey, Acting Fire Chief, re: Monthly Fire Report for
January, 2004.
Motion No. CW-15
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. FD 2004-003, Joe Casey, Acting Fire Chief, re:
Monthly Fire Report for January, 2004 be received.
Carried.
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Committee of the Whole Meeting February 25, 2004
d) Report No. TR 2004-06, Paul Gravelle, Treasurer, re: Development Charges
Indexing.
Motion No. CW-16
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. TR 2004-06, Paul Gravelle, Treasurer, re:
Development Charges Indexing be received and adopted; that the Township's
development charge per single detached dwelling unit be increased by $215 to
$3,642; that the Township's development charge per other dwelling unit be increased
by $169 to $2,860; and further that the said increases shall be effective March 4,
2004.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2004-10, Keith Mathieson, Director of Engineering and
Environmental Services, re: Carriage Hills - Phase IV - Reduction in Letter of
Credit.
Motion No. CW-17
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. EES 2004-10, Keith Mathieson, Director of
Engineering and Environmental Services, re: Carriage Hills - Phase IV - Reduction in
Letter of Credit be received and adopted; that the Treasurer be authorized to reduce
the securities for Carriage Hills Phase IV in the amount of $739,709.96 for internal
works and $138,153.28 for external works; and further that the Developer be notified
of Council's decision.
Carried.
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Committee of the Whole Meeting - February 25, 2004
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD 2004-02, Andy Karaiskakis, Junior Planner, re: Committee of
Adjustment Decisions from February 12, 2004.
Motion No. CW-18
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. PD 2004-02, Andy Karaiskakis, Junior Planner, re:
Committee of Adjustment Decisions from February 12, 2004 be received.
Carried.
10. IN-CAMERA:
Motion No. CW-19
Moved by Fountain, Seconded by Crawford
It is recommended that we do now go In-Camera at 4:46 p.m. to discuss Legal,
Personnel and Property Matters.
Carried.
Motion No. CW-20
Moved by Marshall, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 6:30 p.m.
Carried.
a) Deputy Mayor Hughes, re: Legal Matter.
Motion No. CW-21
Moved by Crawford, Seconded by Marshall
It is recommended that the information from Deputy Mayor Hughes, re: Legal Matter
(Plan 709) be received.
Carried.
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Committee of the Whole Meeting - February 25. 2004
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-22
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2004-014, Jennifer Zieleniewski,
CAO, re: Personnel Matter (Director of Fire and Emergency Services) be received and
adopted.
Carried.
c) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-23
Moved by Marshall, Seconded by Fountain
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Property Matter (Moonstone Fire Hall) be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-24
Moved by Crawford, Seconded by Marshall
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Property Matter (Terra Ridge) be received.
Carried.
e) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-25
Moved by Fountain, Seconded by Crawford
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Property Matter (Sweetwater Park) be received.
Carried.
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Committee of the Whole Meeting - February 25, 2004
11.ADJOURNMENT:
Motion No. CW-26
Moved by Marshall, Seconded by Crawford
It is recommended that we do now adjourn at 6:35 p.m.
Carried.
~.~~
M or, J. Neil Craig
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Committee of the Whole Meeting - February 25, 2004