01 11 1995 COW Minutes
.
ftB CO'It.POD~ION OP ftB 'lODSBIP OP oao-lIBDOftB
UGULD COHKIftBB OP ftB DOLB DftING
~ 80.14-1
1I1m1DSDAY
JU1JAR Y 11
1115
1100 A.M. - COHKIftBB ROOK
Present
8
Mayor Ian Beard
Deputy Mayor Murray Martin
Councillor Walter Dickie
councillor Donald Bell
Councillor Neil craiq
Councillor Larry Cotton
Councillor Ron Sommers
staff Present:
C.A.O. Mr. Gary Cunnington, Paul
Eenhoorn, Fire Chief, Ron Kolbe,
Chief Building Official/By-law
Enforcement Officer.
Also Present Were:
Alastair Crawford, Paul DeVillers
Gary Thiess, Dorothy Vousden,
Callow, Neil & Jean McNiven, Basil
Hogendoorn
Mayor Beard chaired the meeting and called the meeting to order
9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Murray Martin declared a conflict with Item 4(g) being a
Memo from the Fire Chief regarding the sale of a rescue
vehicle, the nature being Mr. Martin was a signing officer
on the purchase of the surplus vehicle. Deputy Mayor
vacated his chair and did not participate or vote on the
matter.
2.
DEPUTATIONS:
a)
9:30 a.m.
Mr. Paul DeVillers, M.P. Simcoe North
conveyed his congratulations to all
members on their recent election and his
willingness to work with Council on any
Federal issues the members may have
their term. Mr. Devillers is in
addition to his MP role, Member of
standing Committee on Environment and
Associate Member of Agriculture.
8
All Simcoe North municipalities have
expressed desire for similar projects as
the Federal-Provincial-Municipal
Infrastructure Program, and Mr.
Devillers has communicated this
information to his government.
Mr. Devillers briefly updated Council on
the recent changes and update to the
Trent-Severn Waterway System operation
and the proposed CN Railway Abandonment
in the area.
b)
8
c)
8
(d)
-2-
10:05 a.m.
Mr. Paul Eenhoorn, Fire Chief presented
Council with the results of quotations
received for replacement of Fire Chief's
vehicle as follows:
1.
Patterson Pontiac Buick (Orillia)
1995 Jimmy - In stock
$28,595.00 + taxes
Orillia Dodge-Chrysler Jeep
a) Grand Cherokee Ltd. - To be
ordered $36,360.00 + taxes
Grand Cherokee Laredo - In
stock $32,000.00 + taxes
2.
b)
3.
Kelly Motors (Orillia) 1995
Explorer - Delivery 10-12 weeks
$28,620.00 + taxes
4.
Georgian Pontiac Buick (Barrie)
1995 Jimmy (10-12 weeks)
$28,436.00 + taxes
5.
Phil Walker Ford (Barrie)
1995 Explorer - No Delivery Date
$28,818.00 + taxes
6.
Jim Wilson (Orillia)
1995 Jimmy
$28,748.00 + taxes
7.
Douglas Ford (Barrie)
1995 Explorer - No Delivery Date
$27,780.00 + taxes
8.
Thor Motors (Orillia)
1995 Explorer
$28,600.00 + taxes
10:15 a.m.
Mrs. Dorothy Vousden & Mr. David Callow
appeared before Council to express
concerns regarding the relocation of
station #3 from the Edgar Centre to
Horseshoe Valley and the storage of sand
and salt by the Township and County at
the Township gravel pit located at the
7th and County Road 11 (a written
presentation was provided to the
members) .
10:45 a.m.
Mr. & Mrs. Neil McNiven addressed
council with regard to condition of
severance, Pt. Lot 3, Concession 8
(B3/94) requesting a 3 metre road
widening. Although Mr. & Mrs. McNiven
were not opposed to the conveyance of
the land for road widening purposes,
they were requesting that the Township
compensate for the fence which would
need to be required.
-3-
Note: Council recessed for lunch @ 12:00 p.m. and reconvened @
1:00 p.m.
2.
(e)
8
3.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
8 (I)
(m)
4.
DEPUTATIONS CONTINUED:
1:30 p.m.
Mr. Ron Kolbe, CBO/BEO spoke to Council
at their request, concerning dog
licencing and collection procedures for
1995. Various options and suggestions
were discussed and considered. The 1995
budget will propose the hiring of a
summer student to perform a door-to-door
campaign to provide notice and follow-up
with fines for unpaid licences.
FINANCE, ADMINISTRATION AND FIRE:
Henry Bisschop, Principal, victoria Harbour-Waubaushene
Public School, correspondence re: Naming of School.
Burgar, Rowe, Barristers & Solicitors, correspondence re:
Oro-Medonte ATS BAFMA and Hanney, legal fees.
Simcoe College Foundation, correspondence re: Simcoe College
Foundation.
A. Fitkin, correspondence re: appeal of interest and penalty
charges on tax arrears.
Susan Keith, correspondence re: appeal of interest and
penalty charges on property taxes.
J. A. Brydges, Deputy Treasurer, correspondence re: request
for waiver of penalty on tax account, Albert and Vaike
Paul Eenhoorn, Fire Chief, memorandum re: Sale of Rescue
Vehicle.
Gary cunnington, CAO, confidential memorandum re: Data Entry
Clerk.
pine Ridge Ski Club, correspondence re: Security Deposit,
pine Ridge Trail.
TD Visa, correspondence re: TD Business Visa Card.
Ronald M. Kolbe, Chief By-law Enforcement Officer, report
re: George Snider, Part Lot 41, Concession 1 (Medonte)
R. G. Robinson & Associates, correspondence re: Guthrie
Industrial Park (Winfull Properties Inc.).
Establish informal meeting date for updates on status of
legal, engineering and insurance review and various
departmental projects.
(n)
Discussion re:
proposed Administration Centre addition.
PUBLIC WORKS:
(a)
Ministry of Transportation, correspondence re: Widening of
Highway 12, Prices Corners to Westmount Drive.
5.
(a)
(b)
(c)
8
(d)
(e)
(f)
6.
(a)
(b)
-4-
PLANNING AND DEVELOPMENT:
Andria Leigh, Secretary-Treasurer, Committee of Adjustment,
correspondence re: Consent Application B-3/94 (McNiven).
Aird & Berlis, Township Solicitors, confidential
correspondence re: York Sand & Gravel, Part Lt. 11,
Concession 7 (Oro).
James P. Cowe, correspondence re: refund of zoning
application fee; Lot 32, Plan 875 (Oro).
Andria Leigh, Secretary-Treasurer, Committee of Adjustment,
report re: Committee of Adjustment Reports/Decisions for
December 13, 1994.
Oatley, Purser, Barristers & Solicitors, correspondence re:
Ucci Consolidated Companies Inc., severance application,
Windfields Drive.
Appointment of Members of Council to site Plan Control
Committee.
COMMUNITY SERVICES:
Fisheries and Oceans, correspondence re: Floating Docks,
Carthew Bay.
Discussion re: bookkeeping system for various community
halls.
MOTION NO.1
Moved by Bell, seconded by Sommers
It is recommended that the Agenda for the Committee of the
Meeting dated January 11, 1995 be adopted as printèd and
circulated with the addition of the following:
2 (b) Passing of Accounts: General January 11, 1995
Roads January 11, 1995
4. (0)
5. (b)
8.
8
Whole
Murray Martin, Deputy Mayor re: establishment of
a "Cost Management Committee"
R.G. Robinson & Associates re: Harbourwood Water System
upgrade
General Discussion
Carried.
MOTION NO.2
Moved by Martin, seconded by Dickie
It is recommended that the accounts presented for the period
ending January 11, 1995, in the amount of $430,302.42, plus
payroll for the period ending December 22, 1994, in the amount of
$111,627.41 in accordance with the computer print-out presented
to council, be approved for payment.
Carried.
-5-
MOTION NO.3
Moved by Sommers, seconded by Cotton
It is recommended that the Road Expenditures for the period
ending January 11, 1995, be accepted as presented, and further,
the Treasurer be authorized to issue cheques in the amount of
$130,379.06.
carried.
MOTION NO.4
8
Moved by Bell, seconded by Cotton
It is recommended that a 1995 Jimmy from Patterson Pontiac Buick
be purchased at a cost of $28,595.00 plus taxes for the Fire
Chief and that partial funding be provided from the 1994 surplus
of the Fire Department budget, and further that if this vehicle
is not available within 4 weeks, that Douglas Ford for a 1995
Explorer be awarded the tender.
Carried.
MOTION NO.5
Moved by Sommers, seconded by Cotton
It is recommended that an Agreement be entered into between the
Township and Neil and Jean McNIven with respect to condition of
consent (B3/94) whereby the 3 metre road widening on Pt. Lot 3 &
4, Concession 8 will be conveyed to the Township, with the
Agreement stating:
(1)
The fence will not be relocated by the Township until
the road widening occurs;
(2)
That until the actual road widening does occur, the
McNivens maintain the existing fence and assume full
responsibility and liability for same;
(3)
That the McNivens be entitled to clear the location of
the fence area at their convenience.
Carried.
MOTION NO.6
Moved by Craig, seconded by Dickie
8
It is recommended that the correspondence from Victoria Harbour-
Waubaushene Public School re: Naming of School, be received and
that Gail Donovan be nominated as the representative on the
naming Committee from Oro-Medonte.
Carried.
MOTION NO.7
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Burgar, Rowe,
Barristers & Solicitors, re: Oro-Medonte ats B.A.F.M.A., legal
fees incurred in defence of David Caldwell be received and the
costs of $587.27 be paid by the Municipality.
Carried.
-6-
MOTION NO.8
Moved by Dickie, seconded by Craig
It is recommended that the correspondence from Simcoe college
Foundation re: Appointment to Board of Simcoe College Foundation
be received ànd Council of the Township of Oro-Medonte confirm
they wish to be party to the order and hereby appoint Mayor Ian
Beard to be designated to a position on the Board of Directors of
the Simcoe College Foundation.
Carried.
8
MOTION NO.9
Moved by Dickie, seconded by Craig
It is recommended that the correspondence from A. Fitkin re:
appeal of interest and penalty charges on tax arrears (Roll #030-
010-284-10) be received and request be denied.
Recorded vote requested by Councillor Bell
Councillor Bell
Councillor Cotton
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Nay
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 10
Moved by Dickie, seconded by craig
It is recommended that the correspondence from Susan Keith re:
appeal of interest and penalty charges on property taxes (Roll
Numbers 010-003-273-11 and 010-003-273-10) be received and be
approved.
Recorded vote requested by Councillor Bell
Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor Craig
Councillor Cotton
Councillor Bell
Mayor Beard
Nay
Yea
Yea
Yea
Yea
Yea
Yea
8
Carried.
-7-
MOTION NO. 11
Moved by Bell, seconded by Dickie
It is recommended that the correspondence from J. A. Brydges,
Deputy Treasurer, re: request for waiver of penalty on tax
account, Albert and Vaike Saarna (Roll #010-009-637-00) be
received and penalty be waived.
Recorded vote requested by Councillor Bell
8
Councillor Bell
Councillor Cotton
Councillor craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Nay
Yea
Nay
Nay
Yea
Carried.
MOTION NO. 12
Moved by Cotton, seconded by Sommers
It is recommended that the memo from Paul Eenhoorn, Fire Chief,
re: Sale of Rescue Vehicle, be received.
Carried.
MOTION NO. 13
Moved by Bell, seconded by Sommers
It is recommended that the confidential memo from Gary
cunnington, re: Data Entry Clerk, be received and adopted.
Carried.
MOTION NO. 14
Moved by Martin, seconded by Craig
It is recommended that the correspondence from Pine Ridge Ski
Club, re: Security Deposit, pine Ridge Trail, be received and
that the original motion on this subject remain in effect, that
is a letter of credit be required of $4,000.00 per lot.
Carried.
MOTION NO. 15
8
Moved by craig, seconded by Martin
It is recommended that the correspondence from TD Visa, re:
Business Visa Card, be received and the corporation of the
Township of Oro-Medonte arrange for two corporate cards, one for
the Mayor and one for the CAO.
Defeated.
-8-
MOTION NO. 16
Moved by Dickie, seconded by Craig
It is recommended that the report from Ron Kolbe, Chief By-law
Enforcement Officer, re: George Snider, Part Lot 41, Concession 1
(Medonte) be received and Mr. Snider be advised that the Township
is satisfied with the manner in which the zoning infraction was
processed and will not be reimbursing any loss of rent for the
illegal business tenant.
carried.
8
MOTION NO. 17
Moved by craig, seconded by Martin
It is recommended that the correspondence from R. G. Robinson &
Associates, re: Guthrie Industrial Park (Winfull Properties Inc.)
be received and the Deputy Treasurer be authorized to reduce
Letter of Credit Securities to a retained amount of $248,548.00
subject to written confirmation by Ron Robinson.
Carried.
MOTION NO. 18
Moved by Craig, seconded by Dickie
It is recommended that an informal meeting date of January 27th @
9:00 a.m. be set for updates on status of legal, engineering &
insurance review and departmental projects.
carried.
MOTION NO. 19
Moved by Martin, seconded by craig
It is recommended that the correspondence from Deputy Mayor
Murray Martin re: establishment of a "Cost Management Committee"
be received and a committee be struck to proceed with cost
management.
Recorded vote requested by Deputy Mayor Martin
8
Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor craig
Councillor Cotton
Councillor Bell
Mayor Beard
Nay
Yea
Nay
Yea
Yea
Nay
Yea
Carried.
MOTION NO. 20
Moved by Bell, seconded by Cotton
It is recommended that we suspend Rule 7 of Procedural By-law 94-
36 in order to allow the meeting to proceed past the normal
adjournment hour of 4:00 p.m.
Carried.
-9-
MOTION NO. 21
Moved by Sommers, seconded by Cotton
It is recommended that the correspondence from the Ministry of
Transportation re: Widening of Highway 12, Prices Corners to
Westmount Drive, be received and acknowledged, and further that
Oro-Medonte suggest a joint meeting with the Ministry and the
Township of Severn to discuss mutual areas of concern on the
proposed reconstruction.
Carried.
8
MOTION NO. 22
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from RG Robinson &
Associates re: Harbourwood Water System Upgrade be received and
the recommendations contained therein be adopted.
Carried.
MOTION NO. 23
Moved by Bell, seconded by Sommers
It is recommended that the copy of correspondence from Andria
Leigh, Secretary-Treasurer, Committee of Adjustment, re: Consent
Application B-3/94 (McNiven) be received.
Carried.
MOTION NO. 24
Moved by Cotton, seconded by Sommers
It is recommended that the confidential correspondence from Aird
& Berlis, Township Solicitors, re: York Sand & Gravel, Part Lot
11, Concession 7 (Oro), be received.
Carried.
MOTION NO. 25
Moved by Sommers, seconded by Bell
It is recommended that the correspondence from James P. Cowe, re:
refund of zoning application fee, Lot 32, Plan 875, (Oro) be
received and request for refund be denied.
8
Recorded vote requested by councillor Sommers
Councillor Bell
Councillor Cotton
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Nay
Yea
Yea
Carried.
-10-
MOTION NO. 26
Moved by Dickie, seconded by Martin
It is recommended that the report from Andria Leigh,
Treasurer, Committee of Adjustment, re: Committee of
Reports/Decisions for December 13, 1994, be received
with respect to applications B49/94 and B50/94 (Ucci
Companies) that further information be provided to Council.
Secretary-
Adjustment
and that
Carried.
8
MOTION NO. 27
Moved by Craig, seconded by Martin
It is recommended that the correspondence from Oatley, Purser,
Barristers & Solicitors, re: Ucci Consolidated Companies Inc.,
severance application Windfield Drive, be received.
Carried.
MOTION NO. 28
Moved by Craig, seconded by Martin
It is recommended that the following members of Council be
appointed to the site Plan Control Committee for one year term:
Councillor Dickie
Councillor Cotton.
Carried.
MOTION NO. 29
Moved by Sommers, seconded by Cotton
It is recommended that the correspondence from Fisheries and
Oceans, re: Floating Docks, Carthew Bay be received and that the
municipality strike a deal with Fisheries and Oceans that we
share the cost of the putting in and taking out of the docks.
Carried.
MOTION NO. 30
Moved by Bell, seconded by Sommers
It is recommended that Item 7(b) Discussion re: bookkeeping
system for various community halls be deferred to the January 18,
1995 meeting, as well as additional Item 8 - General Discussion.
8
Carried.
MOTION NO. 31
Moved by Bell, seconded by Sommers
It is recommended that the Treasury Department be authorized to
issue cheques for payment of accounts on the next business day
following which the accounts were approved at a committee of the
Whole meeting and subsequently ratified at a Council meeting.
Carried.
..
. .
-11-
MOTION NO. 32
Moved by Sommers, seconded by Bell
It is recommended that we do no adjourn @ 4:55 p.m.
Carried.
,<kh'~
MAYOR IAN D
M '
CLERK ri~~~E{~~~;R~:~ S?~~ .