03 08 1995 COW Minutes
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Present:
Mayor Ian Beard
Deputy Mayor Murray Martin
Councillor Walter Dickie
Councillor Donald Bell
Councillor Neil Craiq arrived @
9:30 a.m.
Councillor Larry Cotton
Councillor Ron Sommers
Staff Present:
C.A.O. Mr. Gary cunnington, Mark
stagg, Planner, Jennifer
Zieleniewski, Treasurer
Also Present Were:
Alastair Crawford, Jean Crawford,
Basil Hogendoorn, Thelma
Hogendoorn, Jack Fountain, Ron
Green, Thelma Halfacre, Paul
Blower, Joanne Rowland.
Mayor Beard chaired the meeting and called the meeting to order @
9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Councillor Larry Cotton declared a pecuniary interest with
General Accounts, Agenda item 3. (a) payment to David S. White,
solicitor for Services (#087440) on the matter of Georgian Drive
Secondary Plan/City of Barrie. Councillor Cottons' nature being
that he has represented the Township of Springwater in the
professional capacity as Planner on this issue. Councillor
Cotton left the room and did not participate or vote on the
resolution of the accounts.
2.
DEPUTATIONS:
(a)
10:15 a.m.
Mr. Paul Blower, C.E.O., and Ms. Joanne
Rowland, Chairperson representing the
Orillia Public Library Board addressed
Council concerning the 1995 Library
Contract in the amount of $74,970.00.
The revised number of users in 1994 are
1792, which equates to $41.84 per user.
The formula used to calculate contract
fees was based on a previously
negotiated method established in 1989.
For the purpose of the 1995 contract,
the formula remains the same as no new
provisions have been applied. However,
the Board is seeking an appointment from
the Township as representative on a
Board of Directors consisting of 9
members, with the intention that due to
the restructuring of contracting
municipalities, that the formula method
will be revisited and that those
affected municipalities will have direct
input. Brief discussions also took
place concerning such items as
reciprocal agreements, determining
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,;
2.
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DEPUTATIONS CONTINUED:
memberships, family rates and level of
service between library facilities.
Council will finalize their decision on
March 15, 1995.
(b)
11:00 a.m.
Mr. Ron Green representing Mid-Ontario
Disposal spoke to Council to provide
overview and general information on the
Township's garbage collecting and
recycling contract which commenced July
4, 1994, based upon 7,350 units. The 3
year contract provides for amendments t
the number of units as may be required,
as well modest increases in cost per
service, effective the anniversary date
of the contract. General discussion
took place on the success of the
Christmas tree pick-up and bi-weekly
recycling as well as the merits and
disadvantages to modifying the contract
to provide for yard waste pick-up, if
Council so desired.
Note: Council recessed for lunch @ 12:00 p.m. and reconvened @
1:15 p.m.
3.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
4.
(a)
(b)
(c)
FINANCE, ADMINISTRATION AND FIRE:
Darlene Shoebridge, Clerk, report re: New Council Procedural
By-law (Open Local Government Legislation).
Darlene Shoebridge, Clerk, report re: Policy Respecting
Unopened Unassumed Road Allowances.
Darlene Shoebridge, Clerk, report re: street Naming Policy.
Township of Severn, correspondence re: Street Names &
Numbering System on Inter Municipal Roads.
Gary Cunnington, C.A.O. memo re: Steel Memorial, Pt. Lot 10,
Conc. 12 (formerly Medonte).
Gary Cunnington, C.A.O. confidential memo re: Pay Equity Non
Bargaining unit.
Gary Cunnington, C.A.O. confidential memo re: Crossing
Guard.
Darlene Shoebridge, Clerk, report re: Proposed
Administration Centre Addition.
PUBLIC WORKS:
Kenneth G. Tran, correspondence re: Request For Signs For
Hidden Entrance And Slow Moving Vehicles.
Deputy Mayor Murray Martin, memo re: 3 Way stops - Carthew
Bay
R. G. Robinson & Associates, correspondence re: Craighurst
Estates Reduction in Letter of Credit.
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5.
PLANNING AND DEVELOPMENT:
(a)
Mark stagg, Planner, memo re: Bill 163 (Chap. 23, 5,0.1994)
Requirements.
(b)
Raymond, Walton, Hunter, Planning Consultants,
correspondence re: OPA #69, 677603 Ontario Limited;
Hawkestone.
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MOTION NO.1
Moved by Bell, seconded by Sommers
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, March 8, 1995 be adopted as printed and
circulated (with the addition of the following:)
5. (i)
Notice to reconsider Motion #9, Committee of the Whole,
Jan. 11/95 re: Fitkin penalty & interest charges
#096926.
Carried.
MOTION NO.2
Moved by Sommers, seconded by Bell
It is recommended that the accounts presented for the period
ending March 8, 1995, in the amount of $132,172.24; plus payroll
for the period ending February 16, 1995, in the amount of
$52,767.91 in accordance with the computer print-out presented
Council, be approved for payment.
Carried.
MOTION NO.3
Moved by Martin, seconded by Dickie
It is recommended that the Road Expenditures for the period
ending March 8, 1995, be accepted as presented, and further, the
Treasurer be authorized to issue cheques in the amount of
$142,872.06.
Carried.
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MOTION NO.4
Moved by Bell, seconded by Sommers
It is recommended that the report from Darlene Shoebridge, Clerk,
re: New Council Procedural By-law (Open Local Government
Legislation), be received and the necessary amendments be
incorporated as discussed, and further the final draft by-law be
presented to Council for consideration.
Carried.
MOTION NO.5
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Moved by Dickie, seconded by Martin
It is recommended that the report from Darlene Shoebridge, Clerk
re: Policy Respecting Unopened Unassumed Road Allowances, be
received and adopted, and such policy being: that the following
policy with respect to the sale of unopened unassumed road
allowances be adopted by the Township of Oro-Medonte:
"That any request from abutting property owners to stop-up, clos
and sell any unopened or unassumed road allowance will not be
considered by Council unless the following is provided:
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(a)
That the lands are deemed surplus to the Township's current
and future road needs;
That all costs associated to effect the closing and sale of
an unopened or unassumed road allowance be borne by the
interested parties and that the estimated costs be
determined and securities placed with the Township prior to
proceeding."
(b)
MOTION NO.6
Carried.
Moved by Cotton, seconded by Bell
It is recommended that the report from Darlene Shoebridge, Clerk
re: street Naming Policy, be received and adopted, such policy
being:
I.
2.
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3.
4.
When naming or changing street names in the Township,
consideration be given to one of the following:
(a)
(b)
(c)
(d)
(e)
an historic name which once identified the location;
the surnames of local pioneer families in the
immediate vicinity; I
any prominent geographic, natural or practical feature
which makes the location unique or identifiable;
the names of local servicemen who made the
ultimate sacrifice;
the names of prominent former residents who contribute
to the betterment of the Township through their
community involvement, athletic or business
achievements.
Where there are two or more proposed street names in a new
development or plan of subdivision, at least one street nam
will have regard to the above criteria and the Developer
be encouraged to research the following resources:
(a)
(b)
(c)
(d)
(e)
Oro-Medonte History Committee;
Medonte Historical Society;
Simcoe County Historical Society;
simcoe County Archives & Township Records
(i.e. Assessment Rolls, historical publications)
Local Registry Office (former land ownerships)
All proposed new street names shall be circulated to the
Public Works Administrator and Fire Chief for review
and comment prior to Council approval.
The duplication of street names used in adjacent
municipalities shall be minimized as not to conflict with
emergency response addresses. Circulation of the
proposed new names will be made by the Township to the
neighbouring municipality for comment, when deemed
appropriate.
Carried.
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MOTION NO.7
Moved by Martin, seconded by Craig
It is recommended that the correspondence from the Township of
Severn re: Street Names and Numbering System on Inter Municipal
Roads, be received and inform Severn Township that Oro-Medonte
not agree that Oro-Medonte's "line" name system be changed to
Severn Twp. name system.
Tabled
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MOTION NO.8
Moved by Bell, seconded by Sommers
It is recommended that the memo from Gary Cunnington, C.A.O., re
Steel Memorial, Pt. Lot 10, Conc. 12 (formerly Medonte), be
received and adopted.
Carried.
MOTION NO.9
Moved by Dickie, seconded by Craig
It is recommended that the report from Darlene Shoebridge, Clerk
re: Proposed Administration Centre Addition be received and
adopted.
Carried.
MOTION NO. 10
Moved by Bell, seconded by Sommers
It is recommended that Notice of Motion to reconsider Motion #9,
January 11, 1995 Committee of the Whole re: Fitkin be granted.
Recorded vote requested by: Deputy Mayor Martin
Councillor Bell
Councillor Cotton
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Nay
Yea
Nay
Yea
Nay
Yea
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Carried.
MOTION NO. 11
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Kenneth G. Tran,
re: Request for Signs For Hidden Entrance and Slow Moving
Vehicles, be received and the Public Works Administrator review
concerns and report back to Council.
Carried.
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MOTION NO. 12
Moved by Martin, seconded by Sommers
It is recommended that:
Whereas the corner of the 14th Concession and Lakeshore Road is
heavy traffic area.
And Whereas, vehicles pass through the corner at in excess of
safe speeds.
And Whereas a three way stop sign at said corner would make the
crossing of this corner by those walking to and from the store
safe place to cross this busy road.
Therefore, be it resolved that 3 way stop signs be installed at
this corner as soon as possible,
And further, that "new signs" warning signs also be placed for
time period determined by the roads dept.
And further, that cross walk lines be painted on the road for
safe areas for people crossing at this point.
Tabled to March 22, 1995.
MOTION NO. 13
Moved by Martin, seconded by Sommers
It is recommended that the memo from Deputy Mayor Murray Martin
re: 3 Way stops - Carthew Bay be received and staff report be
prepared by the Public Works Administrator after an on-site
at the location.
carried.
MOTION NO. 14
Moved by Bell, seconded by Cotton
It is recommended that the correspondence from R. G. Robinson &
Associates, re: craighurst Estates Reduction in Letter of Credit,
be received and the Treasurer be authorized to reduce the letter
of Credit Securities to a retained amount of $261,925.00.
Carried.
MOTION NO. 15
Moved by Martin, seconded by craig
It is recommended that the memo from Mark Stagg, Planner, re:
Bill 163 (Chap. 23, 5,0.1994) Requirements, be received.
Carried.
MOTION NO. 16
Moved by Cotton, seconded by Sommers
It is recommended that the correspondence from Raymond, Walton,
Hunter, Planning Consultants re: OPA #69, 677603 ontario Limited,
Hawkestone, be received and the proponents be invited to a future
Committee of the Whole Meeting as well as the tentative meeting
with various Ministry agencies on multiple planning applications.
Carried.
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MOTION NO. 17
Moved by Martin, seconded by Craig
It is recommended that we do now go In Camera @ 3:00 p.m. to
discuss personnel matters relating to Agenda items 5.(f) and
5.(g).
Carried.
MOTION NO. 18
Moved by Cotton, seconded by Bell
It is recommended that we do now Rise and Report from In Camera @
4:10 p.m.
Carried.
MOTION NO. 19
Moved by Martin, seconded by Craig
It is recommended that the confidential memo from Gary
Cunnington, C.A.O., re: Pay Equity Non Bargaining Unit, be
received and adopted.
Carried.
MOTION NO. 20
Moved by Sommers, seconded by Cotton
It is recommended that the confidential memo from Gary
Cunnington, C.A.O., re: crossing Guard be received and adopted.
Carried.
MOTION NO. 21
Moved by Craig, seconded by Martin
It is recommended that we do now adjourn @ 4:13 p.m.
Carried.
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