12 13 1995 COW Minutes
TItB CORPORATION 01' TItB TOWNSHIP 01' ORO-1IBDONTII
UGUL1\R COHKIftll1l 01' TItB DOLII DIITING
REPO T NO.. 95-20
WEDNESDAY
DECEMBER 13
1995
9:00 A..M.. - COMMITTEE
Present:
Mayor Ian Beard
Deputy Mayor Murray Martin
Councillor Walter Dickie
Councillor Donald Bell
Councillor Larry Cotton @
Councillor Neil craig
Councillor Ron Sommers
3:30 p.m.
staff Present:
Mark Stagg, Planner, Deborah
Broderick, Parks and Recreation
Manager, Ron Kolbe, CBO/CBEO,
Jennifer Zieleniewski, Treasurer,
Fred Haughton, P. W. A. Paul
Eenhoorn, Fire Chief
e
Also Present Were:
Wayne Dusome, Steve Smith, Mr.
Fraraccio, Michael vandergeest,
Debra Stringer.
Mayor Beard chaired the meeting and called the meeting to order
9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
None declared.
2.
DEPUTATIONS:
(a)
10:00 a.m.
Mr. Wayne Dusome, Stevenson-
Dusome Insurance and Mr.
Smith, Frank Cowan Insurance
Ltd. presented to Council the
1996 insurance proposal.
Council recessed for lunch @ 11:55 a.m. and reconvened at 1:00
p.m.
(b)
1:20 p.m.
Mr. N. R. Fraraccio, 16
Court, sugarbush, addressed
Council concerning annual
water rate charge of $180.00
and advised that he would
be paying $150.00 as that was
the rate charged by Indian
Park Association prior to the
Township assuming in January
1995.
8
General discussion took place
on the upgrades and easement
transfers provided by Indian
Park prior to assumption and
that need to establish
reserves for future repairs
upgrades. Council also
advised Mr. Fraraccio that
water meters were installed
with the intention that
meter readings would be
implemented but Council have
not yet determined when this
program would commence.
(c)
8
( d)
3.
(a)
(b)
( c)
(d)
(e)
(f)
8 (g)
(h)
(i)
(j)
(k)
- 2 -
2:40 p.m.
Mr. Michael Vandergeest, Oro-
Medonte Representative on the
Coldwater and District
community Arena Board was
present to request Council to
give consideration in their
1996 and 1997 Budgets for a
capital contribution to the
facility in the amount of
$5,000.00 for each of those
years. Oro-Medonte had made
capital donation of $10,000.
for the years 1994 and 1995
offset expenditures
to major retrofit. In
addition, the Township would
continue to contribute on an
annual formula rate basis in
accordance with agreement
the Township of Severn.
3:00 p.m.
Ms. Debra Stringer spoke to
Council on the proposal for
rental of the Old Town Hall
for 1996 and 1997 which was
recommended by the Recreation
Advisory Committee. Staff
to confirm proper insurance
coverage required on behalf
the Leasee and incorporate
into the rental agreement.
FINANCE, ADMINISTRATION AND FIRE:
Ron Kolbe, CBO, memo re: Part 3 ontario Building Code
-Brian Miller.
Mount st. Louis Moonstone, correspondence re: Waiver of
rights to 33' Road Allowance which was formerly the Mount
st. Louis Road.
Rural Ontario Municipal Association, correspondence re: '96
ROMA Conference, Feb. 4-7th, 1996.
Jack Anderson, Livestock Valuer Report, re: 1 calf killed
wolves, calf owned by Robert Quinn, Lot 8, Conc. 14, (Oro).
Paul Eenhoorn, Fire Chief, report re: Headquarter station
Furniture.
Paul Eenhoorn, Fire Chief, report re: Apparatus Replacement
Pump No.3.
Stevenson-Dusome Insurance (Frank Cowan Insurance)
correspondence re: 1996 Insurance Renewal.
Jennifer Zieleniewski, Treasurer, verbal update on Township
of Severn Appeal of the Committee of Referees Report.
Jennifer Zieleniewski, Treasurer, verbal update on cuts in
Transitional Grants from the Province.
Resolution re: Ministry of Transportation Petition for
Interim Subsidy for period ending Nov. 30/95 (to be
submitted @ mtg.)
Treasurer, County of Simcoe, correspondence re: 1994 County
Apportionment.
3.
(1)
(m)
4.
8
(a)
(b)
(c)
(d)
(e)
(f)
5.
(a)
(b)
(c)
(d)
(e)
(f)
8
6.
(a)
(b)
(c)
(d)
- 3 -
FINANCE, ADMINISTRATION AND FIRE CONTINUED:
In-Camera Session re: personnel matter.
Cost savings Committee minutes.
PUBLIC WORKS:
N. R. Fraraccio, correspondence re: Sugarbush Waterworks
System.
Fred Haughton, Public Services Administrator, report re:
Hamilton Road Allowance/4th Line.
Fred Haughton, Public Services Administrator, report re:
Well-South Yard/Town Hall.
Fred Haughton, Public Services Administrator, confidential
report re: 8th Line - BAFMA Road Widening.
Fred Haughton, Public Services Administrator, report re:
Burl's Creek Family Park Event - Pt. Lot 21 & 22, Conc. 8
(Oro) .
Fred Haughton, Public Services Administrator, report re:
Moonstone - Parking
PLANNING AND DEVELOPMENT:
Mark Stagg, Planner, report re: Land Use Planning &
Protection Act 1995, Bill 20.
Mark Stagg, Planner, report re: Casino Rama Offsite parking.
Nottawasaga Valley Conservation Authority, correspondence
re: City of Barrie Long Term Biosolids Management Study,
Schedule C, Class Environmental Assessment (EA).
CH2M Gore & storrie Limited, correspondence re: City of
Barrie Long-Term Biosolids Management Study Schedule C
Environmental Assessment, Post-Notice of completion Report.
simcoeside Promenade Discussion.
Kelly land use (Warminster).
COMMUNITY SERVICE:
Deborah Broderick, Parks and Recreation Manager, memo re:
Reciprocal Agreement with S.C.B.E.
Oro Medonte Trails Association, correspondence re:
Abandonment of C.N. Line from Barrie to Longford Mills.
Discussion re: Recreational Activities.
D. Broderick, Parks and Recreation Manager, Report re:
Proposal by Debra Stringer for Old Town Hall.
- 4 -
MOTION NO.1
Moved by Martin, seconded by Craig
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, December 13th, 1995 be adopted as
printed and circulated with the addition of the following:
5.
(k)
Treasurer, County of Simcoe, re: 1994 County
Apportionment.
8
In-Camera Session re: personnel matter.
(1)
(m)
Cost Savings Committee Minutes.
7.
simcoeside Promenade - Discussion.
(e)
(f)
Kelly land use (Warminster).
8.
(c)
Discussion re: Recreational Activities.
carried
MOTION NO.2
Moved by Bell, seconded by Sommers
It is recommended that the accounts for the period ending
November 30, 1995 in the amount of $1,132,324.42 be received.
carried
MOTION NO.3
Moved by Martin, seconded by Dickie
It is recommended that the memo from Ron Kolbe, CBO re: Part 3,
OBC Course, Brian Miller, be received and adopted.
Carried
MOTION NO.4
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from J. Huter, Mt. st.
Louis-Moonstone Ski-Resort Ltd. re: proposed road closing, Pt.
Lots 10 and 11, Conc. 8 (Medonte) be received.
Carried
8
MOTION NO.5
Moved by Sommers, seconded by Bell
It is recommended that the following members of Council be
authorized to attend the Annual ROMA Conference to be held
February 4 - 7th, 1996: Deputy Mayor Martin.
carried
- 5 -
MOTION NO.6
Moved by Sommers, seconded by Bell
It is recommended that the Livestock Valuer Report from Jack
Anderson re: R. Quinn be received and the Treasurer be authorize
to make compensation to R. Quinn in the amount of $600.00.
Carried.
MOTION NO.7
8
Moved by Martin, seconded by Dickie
It is recommended that the report from Fire Chief Paul Eenhoorn
re: Fire Station Headquarters, office furniture, be received and
adopted and such expenditure be derived from the 1995 budget.
carried.
MOTION NO.8
II
It is recommended that the report from Paul Eenhoorn, Fire Chief I
re: Apparatus replacement pump no. 3 be received and adopted and I
such expenditure be derived from the 1996 budget. I
Moved by Martin, seconded by Craig
Recorded vote requested by: Councillor Sommers
Councillor Bell
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
II
. I,
carr~ed.11
II
II
II
II
II
II
It is recommended that the correspondence and proposal from II
Stevenson-Dusome Insurance (Frank Cowan Company Limited) for 199cil
renewal be accepted, and that Department Heads review coverage II
and advise of amendments for inclusion or deletion; II
Yea
Yea
Yea
Yea
Yea
Yea
MOTION NO.9
Moved by Craig, seconded by Dickie
8
i'
II
and further the Insurer provide information relating to increase41
deductibles and potential decreases to premiums which shall be II
reviewed by the Cost Management Committee followed by their II
recommendation to Council in order to finalize the 1996 premium. II
I
I
Carried.l:
I:
r
MOTION NO. 10
Moved by Sommers, seconded by Bell
It is recommended that the Treasurer be authorized to petition
the Ministry of Transportation for Interim Subsidy for the period
ending November 30, 1995.
Carried.
- 6 -
MOTION NO. 11
Moved by Sommers, seconded by Bell
It is recommended that the correspondence from W. Henry Sander,
Treasurer, County of Simcoe re: 1994 County apportionment be
received and Treasurer, Jennifer Zieleniewski take necessary
action to ensure instalment paYment is made without interest
charges.
Carried
8
MOTION NO. 12
Moved by Martin, seconded by craig
It is recommended that the Minutes of the Cost Management
Committee Meeting held December 5, 1995 be received.
Carried
MOTION NO. 13
Moved by Dickie, seconded by Craig
It is recommended that the following be added to the meeting
agenda:
8. (d)
D. Broderick, Parks and Recreation Manager, Report re:
Proposal by Debra stringer for Old Town Hall.
Carried
MOTION NO. 14
Moved by Bell, seconded by Sommers
It is recommended that the report from Fred Haughton, Public
Works Administrator regarding Hamilton road allowance survey, pt
Lot 25 & 26, Conc. 4 (Oro) be received and adopted and further
the abutting property owners be contacted in writing to
on whether there is interest in purchasing same.
Carried
MOTION NO. 15
8
Moved by Craig, seconded by Dickie
It is recommended that the correspondence from N. R. Fraraccio
(Roll #10-003-273-13) re: sugarbush Water system rates and meter
installation be received and Public Works report back to Council
with information with respect to implementing water meter
for 1996 and also make recommendations as to the amount of
reserves.
Carried.
MOTION NO. 16
Moved by Sommers, seconded by Bell
It is recommended that the report from Fred Haughton, Public
Works Administrator re: Water Well, Public Works South Yard, be
received.
carried.
- 7 -
MOTION NO. 17
Moved by Martin, seconded by craig
It is recommended that the confidential report from Fred
Haughton, Public Works Administrator regarding 8th Line Road
Widening (BAFMA) and proposed property acquisitions be received
and adopted and further the Township Solicitor be authorized to
prepare necessary documents and by-laws to complete the
transactions.
Recorded vote requested by: councillor Sommers
e
Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor Craig
Councillor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 18
Moved by Bell, seconded by Sommers
It is recommended that the Report from Fred Haughton, Public
Works Administrator re: Burl's Creek Family Event Park, Pt. Lot
21 & 22, Conc. 8 (Oro) and MTO correspondence regarding traffic
impact study be received, and the PWA correspond with MTO as to
his observations on this matter.
Carried.
MOTION NO. 19
Moved by Bell, seconded by Sommers
It is recommended that the report from Fred Haughton, Public
Works Administrator re: Parking restriction, County Road 19 and
8th Line Medonte be received.
Carried.
MOTION NO. 20
8
Moved by Dickie, seconded by craig
It is recommended that the Report from Deborah Broderick, Parks
and Recreation Manager re: Proposal by Debra stringer for Old
Town Hall be received and adopted.
Recorded vote requested by: councillor Sommers
Councillor Bell
Councillor craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
- 8 -
MOTION NO. 21
Moved by Sommers, seconded by Bell
It is recommended that the report from M. Stagg, Planner re:
Proposed Land Use Planning & Protection Act (Bill 20) be
and adopted.
Carried.
MOTION NO. 22
8
Moved by Martin, seconded by Dickie
It is recommended that the report from Mark Stagg, Planner
regarding Casino Rama, Off site Parking, be received and adopted.
Carried.
MOTION NO. 23
Moved by Craig, seconded by Dickie
It is recommended that the copy of correspondence from the
N.V.C.A. to Gore & storrie Limited re: City of Barrie Long Term
Biosolids Management Study (Pt. Lot 17, Conc. 7 (Oro) be
received.
Carried.
MOTION NO. 24
Moved by craig, seconded by Dickie
It is recommended that the correspondence and completion report
from Gore & Storrie Limited re: City of Barrie Long-Term
Biosolids Management Study be received and representatives from
the city of Barrie be invited to a future Committee of the Whole
meeting to discuss upgrades required to the 7th Line and use of
the facility to serve the Township of Oro-Medonte.
Carried.
MOTION NO. 25
8
Moved by Bell, seconded by Sommers
It is recommended that the memo from Deborah Broderick, Parks
Recreation Manager regarding Reciprocal Agreement for co-
operative use of facilities with the Simcoe County Board of
Education be received and the Mayor and Clerk be authorized to
execute same.
Carried.
MOTION NO. 26
Moved by craig, seconded by Martin
It is recommended that the correspondence from Oro-Medonte Trails
Association concerning abandoned CN Line future use be received
and acknowledged by the Parks and Recreation Manager and that a
deputation before the Oro-Medonte Recreation Advisory Committee
be arranged.
Carried.
- 9 -
MOTION NO. 27
Moved by Sommers, seconded by Bell
It is recommended that we suspend rule 21 (d) of Procedural By-
law 95-44 in order to allow the meeting to proceed past the
normal adjournment hour of 4:00 p.m.
Carried.
MOTION NO. 28
8
Moved by Martin, seconded by Craig
It is recommended that we do now go In-Camera at 4:00 p.m.
discuss a personnel matter.
to
carried.
MOTION NO. 29
Moved by Sommers, seconded by Bell
It is recommended that we do now Rise and Report from In-Camera @
5:44 p.m.
Carried.
MOTION NO. 30
Moved by Bell, seconded by Cotton
It is recommended that Confidential Report No. 11 from Mayor
Beard, distributed at meeting, be received and adopted as
amended.
Recorded vote requested by: Councillor Sommers
Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor craig
Councillor Cotton
Councillor Bell
Mayor Beard
Nay
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
8
MOTION NO. 31
Moved by Bell, seconded by Cotton
It is recommended that we do now adjourn @ 5:50 p.m.
Carried.
/1
/I _1/
!:-cØL- ß..ilA/TfF
MAYOR, IAN BEARD