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10 11 1995 COW Minutes ~ . HB CORPORATION OP HB 'lOnaJlIP OP ORQ-lI.BDOlftB UGULn COlIKIftU OP HB 1IIIOLB DftIBG R T NO. 95-16 WEDNESDAY OCTOBER 11 1995 9:00 A.M. - COMMITTEE ROOM Present: Mayor Ian Beard Councillor Walter Dickie Councillor Donald Bell Councillor Neil Craig Councillor Ron Sommers Absent: Deputy Mayor Murray Martin Councillor Larry Cotton 8 staff Present: Gary Cunnington, C.A.O., Fred Haughton, Public Works Administrator, Mark Stagg, Planner, Jennifer Zieleniewski, Treasurer, Jeff Brydges, Deputy Treasurer, Deborah Broderick, Parks and Recreation Manager, Paul Eenhoorn, Fire Chief. Also Present Were: Gord Hill, Ron Reid, Gordon Ball, Thelma Halfacre. Mayor Beard chaired the meeting and called the meeting to order 9:00 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared. 2. DEPUTATIONS: (a) 9:30 a.m. Mr. Gord Hill, Lot 9, Plan M-118, Shelswell Blvd. spoke to Council requesting drainage tile be installed along a portion of Shelswell Blvd. and maintenance or a retaining wall between Lots 8 & 9. Mr. Hill provided brief histor that certain portions of the ditches fronting onto the road had been done in 1982 and 1985, as a result of the development of Phase 2, 2B and 3 of the Harbourwood Subdivision. Mr. Hill's residence is part of the original Shelswell Subdivision. 8 Mr. Fred Haughton, Public Works Administrator then advised Council that portions of Shelswell Blvd. were tiled as part of the redevelopment of Harbourwood however the Council of-the-day adopted a policy whereby any existing subdivision standards would be maintained at that level and any improvements or upgrades would be at the expense of the property owners. Council directed the Public Works Administrator to prepare a report outlining the estimate to install drainage tile, on a per metre basis, and identify other areas within the Township where similar improvements could requested. Also, the Public Works 2. 8 3. (a) 8 (b) (c) (d) (e) (f) - 2 - DEPUTATIONS CONTINUED: Administrator is to confirm the ownership and maintenance responsibility on the retaining wall. (b) Mr. Ron Reid, President and Mr. Gordon Ball of the Couchiching Conservancy addressed Council to outline the purpose of their non- governmental organization and its mandate. There are six municipalities within the conservancy region which centres around Lake Couchiching. The main purpose of the organization is to provide long term protection to significant natural features which can be achieved through land donations or private stewardship agreements. The conservancy consists of approximately 75 members for which funding is obtained from various sources. The organization does not play an advocacy role against development but rather work with municipalities and property owners to assist in identifying those sensitive areas within the region to sustaining its features for future generations. 10:00 a.m. Council encouraged the to participate in the new Oro- Medonte Official Plan process and invited them to participate in the next public discussion process. FINANCE, ADMINISTRATION AND FIRE: Gary Cunnington, C.A.O., report re: Former Mt. st. Louis Road Allowance, Pt. Lot 10, 11, Conc. 8, former Township of Medonte. Gary cunnington, C.A.O., memo re: Consumption of Alcohol - Township Facilities. Jack Anderson, Livestock Valuer Report, re: 1 calf killed wolves, calf owned by Ron Briggs, Lot 15, Conc. 7, (Oro). Adjusters Canada, copy of correspondence to M.L. Francis, re: Unassumed Road Allowance and claim for damages to trailer. Jennifer Zieleniewski, Treasurer, memo re: Commercial and Residential Garbage Charge. Jennifer zieleniewski, Treasurer, memo re: Bank Accounts. 3. (h) (i) 8 (k) (I) (m) (n) (0) 4. (a) (b) (c) - 3 - FINANCE, ADMINISTRATION AND FIRE CONTINUED: (g) Jennifer Zieleniewski, Treasurer, memo re: Dress Down Day For Charity. Jennifer Zieleniewski, Treasurer, memo re: 1994 & 1995 Oro- Medonte section 443's. Jennifer Zieleniewski, Treasurer, memo re: 1994 & 1995 Oro- Medonte Section 442's. Jennifer Zieleniewski, Treasurer, memo re: 1995 Water By-laws. William Belt, correspondence re: Opposition to Market Value Re-Assessment on Shoreline Residential Properties. Statement of Accounts for July, August, September, 1995. Discussion re: Overview of MVA Public Meeting held Sept. 30/95. R. G. Robinson & Assoc., correspondence re: Maplehill Estates, Woodland Crescent Road Agreement. PUBLIC WORKS: D.H. Electric, correspondence re: Drainage of ditch in front of Lot 40, Elvyn Cres. at Coventry Crt. in Harbourwood (Oro). R. G. Robinson & Associates, correspondence re: Windfield Estate - Phase II (Oro). Discussion re: Guthrie School. (d)' Discussion re: Street lighting. 5. (a) (b) 8 (c) 6. (a) (b) PLANNING AND DEVELOPMENT: Corporation of the Township of Tay, Notice of Public Meeting, re: Amendment to Zoning By-Law No. 1767, Pursuant to section 34(12) of the Planning Act (Pt. Lot 1, Conc. 7 north of County Rd. 23 and west of County Rd. 36. Corporation of the City of Barrie, Notice of Passing of By- law to rezone Pt. Lot 5, Conc. 1, West side of Penetanguishene Road. Corporation of the City of Barrie, Notice of Passing of By- law to rezone Pt. Lot 4, Conc. 1, West side of Penetanguishene Road. . COMMUNITY SERVICE: Couchiching Conservancy, correspondence re: Natural Heritage Action Plan. Rob Talaska, President, Hawkestone & Area Community Assoc., correspondence re: Use of garage at the Hawkestone Community Hall. - 4 - 6. COMMUNITY SERVICE CONTINUED: (c) Rob Talaska, President, Hawkestone & Area Community Assoc., correspondence re: Offering assistance in planning social and recreational services in the village of Hawkestone. (d) Deborah Broderick, Parks & Recreation Manager, memo re: Arena Capital, 1995. MOTION NO.1 Moved by Craig, seconded by Dickie 8 It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, October 11, 1995 be adopted as printed and circulated with the addition of the following: 4. (0) R. G. Robinson & Assoc., correspondence re: Maplehill Estates, Woodland Crescent Road Agreement. 7. (d) Deborah Broderick, Parks & Recreation Manager, memo re: Arena capital, 1995. 5. (c) 5. (d) Discussion re: Guthrie School. Discussion re: Street lighting. Carried. MOTION NO.2 Moved by Bell, seconded by Sommers It is recommended that the report from Gary Cunnington, C.A.O., re: Former Mt. st. Louis Road Allowance, Pt. Lot 10, 11, Conc. 8, former Township of Medonte, be received and adopted. Carried. MOTION NO.3 Moved by Sommers, seconded by Bell It is recommended that the memo from Gary Cunnington, C.A.O., re: Consumption of Alcohol - Township Facilities, be received and adopted. Carried. MOTION NO.4 8 Moved by Bell, seconded by Sommers It is recommended that the Livestock Valuer Report from Jack Anderson, re: 1 calf killed by wolves, be received and the Treasurer be authorized to make payment in the amount of $700.00 to Ron Briggs. . carried. MOTION NO.5 Moved by Craig, seconded by Dickie It is recommended that the copy of correspondence to M. L. Francis from Adjusters Canada, re: Unassumed Road Allowance and claim for damages to trailer, be received. Carried. - 5 - MOTION NO.6 Moved by Dickie, seconded by Craig It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: Commercial and Residential Garbage Charge, be received and adopted. Carried. MOTION NO.7 8 Moved by craig, seconded by Dickie It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: Bank Accounts, be received. Carried. MOTION NO.8 Moved by Bell, seconded by Sommers It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: Dress Down Day For Charity, be received and adopted for a period of six months which policy will be reviewed at that time. Carried. MOTION NO.9 Moved by Sommers, seconded by Bell It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: 1994 & 1995 Oro-Medonte section 443's be received and adopted. Carried. MOTION NO. 10 Moved by Craig, seconded by Dickie It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: 1994 & 1995 Oro-Medonte Section 442's, be and adopted. Carried. MOTION NO. 11 8 Moved by Dickie, seconded by Craig It is recommended that the memo from Jennifer Zieleniewski, Treasurer, re: 1995 Water System By-laws be received and adopted Recorded vote requested by: Councillor Sommers Councillor Bell Councillor Craig Councillor Dickie Councillor Sommers Mayor Beard Yea Yea Yea Nay Yea Carried. . . - 6 - MOTION NO. 12 Moved by Dickie, seconded by Craig It is recommended that the correspondence from William Belt, re: Opposition to Market Value Re-Assessment on Shoreline Residentia Properties, be received. Carried. MOTION NO. 13 8 Moved by Bell, seconded by Sommers It is recommended that the Statement of Accounts for July in the I amount of $488,027.04, August in the amount of $1,934,627.48 and I September in the amount of $4,165,430.15 be received. I I Carried. I I I I Moved by Sommers, seconded by Bell I i It is recommended that Council will not entertain an additional II second public meeting for the purpose of providing information oq the proposed county-wide Market Value Assessment. II ii i Carried. I I MOTION NO. 14 MOTION NO. 15 And further that failure to carry out these works within this time frame, will result in the Township performing the works under the Letter of Credit. Moved by Sommers, seconded by Bell II It is recommended that the correspondence from R. G. Robinson & III Associates, Twp. Engineers regarding Maplehill Estates, Woodland ,I Crescent Road Agreement and copy of letter from Bravakis & II Associates re: outstanding works be received and the Developer b~ advised that he commence immediately, and no later than October II 23, 1995, with required paving, inclusive of second lift, fencin~ Red pine Crt. and survey bar replacement, all to be completed by II 'I October 27, 1995; II Ii II II II [I il Carried. II MOTION NO. 16 8 Moved by Bell, seconded by Sommers It is recommended that the correspondence from D. H. Electric'i re: Drainage of ditch in front of Lot 40, Elvyn Cres. at Coventr~ Crt. in Harbourwood (Oro), be received and acknowledged by the ii Public Works Administrator. Carried. MOTION NO. 17 Moved by Dickie, seconded by Craig It is recommended that the correspondence from R. G. Robinson & Associates, re: windfield Estate - Phase II (Oro), be received and a by-law to issue certificate of Substantial Completion and Acceptance (Above ground Works) for Phase II be presented to Council, with the understanding that outstanding deficiencies be noted in the certificate. Carried. . " - 7 - MOTION NO. 18 Moved by Dickie, seconded by Craig It is recommended that Public Works Administrator investigate reduction of speed limit to 50 km on the 5th Line south of Highway 11 in the school zone, and the appropriate by-law be brought forward to Council. Carried. 8 MOTION NO. 19 Moved by Bell, seconded by Sommers It is recommended that the Public Works Administrator prepare information in preparation for the 1996 budget on the actual number of street lights in designated areas which are subject to special rate charges. carried. MOTION NO. 20 Moved by craig, seconded by Dickie It is recommended that the Notice of Public Meeting from the corporation of the Township of Tay, re: Amendment to Zoning By- law No. 1767, (Pt. Lot 1, Conc. 7 north of County Rd. 23 and of county Rd. 36, be received. carried. MOTION NO. 21 Moved by Dickie, seconded by craig It is recommended that the Notice of Passing from the of the City of Barrie regarding a By-law to rezone Pt. Lot 5, Conc. 1, West side of Penetanguishene Road, be received. carried. MOTION NO. 22 8 Moved by Sommers, seconded by Bell It is recommended that the Notice of Passing from the of the City of Barrie regarding a By-law to rezone Pt. Lot 4, Conc. 1, West side of Penetanguishene Road, be received. carried. MOTION NO. 23 Moved by Sommers, seconded by Bell It is recommended that the correspondence from the Couchiching Conservancy, re: Natural Heritage Action Plan, be received. Carried. .' 8 8 , . - 8 - MOTION NO. 24 Moved by Bell, seconded by Sommers It is recommended that the correspondence from Rob Talaska, President, Hawkestone & Area community Assoc., re: Use of garage at the Hawkestone Community Hall, be received and permission be granted to the Hall Board to utilize the garage for storage purposes once the contents have been transferred to the new Fire station Headquarters. And further that any repairs that may be required to this building be done at no cost to the Township. Carried. MOTION NO. 25 Moved by craig, seconded by Dickie It is recommended that the memo from Deborah Broderick, Parks Recreation Manager regarding Arena Capital 1995 be received and adopted. Carried. MOTION NO. 26 Moved by Sommers, seconded by Bell It is recommended that the correspondence from Rob Talaska, President, Hawkestone & Area Community Assoc., re: Offering assistance in planning social and recreational services in the Village of Hawkestone be received and the survey results from Village residents be submitted for Council's information. Carried. MOTION NO. 27 Moved by Dickie, seconded by Craig It is recommended that we do now adjourn @ 12:11 p.m. Carried. ~æ ; g{, ~~;- I~' ;;-.