04 12 1995 COW Minutes
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THB CORPORATION 01' THB TOWNSHIP 01' ORO-1ŒDONTB
RBGULAR COIIKI'1"1'BB 01' 'l'HB 1IH0LB KBB'l'ING
RBP
'1' NO. 95-8
nDNBSDAY
APRIL 12
1995
9:00 A.M. - COMKI'1"1'BB ROOK
Present:
Mayor Ian Beard
Deputy Mayor Murray Martin
Councillor Walter Dickie
Councillor Donald Bell
Councillor Neil Craig
councillor Ron Sommers
Absent:
Councillor Larry Cotton
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Staff Present:
C.A.O. Mr. Gary Cunnington, Mark
stagg, Planner, Jennifer
Zieleniewski, Treasurer, Fred
Haughton, Public Works
Administrator, Paul Eenhoorn, Fire
Chief, Deborah Broderick, Parks &
Recreation Manager, Ron Kolbe,
Chief Building Official.
Also Present Were:
Paul Blower, Ann Cameron, Joanne
Rowland, David White, Al Lees, Bil
Brown, Sam Grossman, Jim Kyle,
Terry Barber, Dave Lowry, R. Adams
Albert Sankarlal, Morty Flomen,
Alastair Crawford, Bob Schultz,
David Burton.
Mayor Beard chaired the meeting and called the meeting to order
9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
None declared.
2. DEPUTATIONS:
(a) 9:00 a.m.
Deborah Broderick, Parks &
Recreation Manager appeared before
Council to open Tenders submitted
for Grass Cutting as follows:
95-01 - Locations: Memorial Park, Shanty Bay, Lions Field, Twp.
Office, Shelswell Park, Harbourwood, Price's Park.
Contractor Price
CSS Caretaker Services cut: $294.27
and Supply -Barrie Cut & trim: $353.12
8 Garden-All Services Cut: $550.00
-Coldwater Cut & trim: $685.00
McIntyre Property Cut: $577.80
Service -Utopia cut & trim: $765.05
Outdoor Management Cut: $400.00
-Orillia Cut & trim: $620.00
precision Lawn Care Cut: $300.00
-Barrie cut & trim: $365.00
Rob Lawn Care Cut: $596.66
-Kilworthy Cut & trim: $692.29
Ron Burton & Sons Cut: $281. 41
-Warminster Cut & trim: $347.75
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2.
DEPUTATIONS CONTINUED:
95-01
Contractor
Price
Cut: $470.00
Cut & trim: $555.00
Cut: $540.00
Cut & trim: $645.00
Cut: $289.97
Cut & trim: $318.86
The Yard Keepers
-Minesing
Parks Lawn Maintenance
-New Lowell
Jeff White Property
Maintenance
-Barrie
95-02 - Locations, Old Town Hall, East Oro Cairn, Drury Cairn,
Guthrie Soccer Field, African Church and Cemetery, Rugby
Firehall, Rugby Cemetery, wilberforce Plaque, Simcoeside Park,
Cederbrook Pump House, Audobon Park, Canterbury Pump House,
Hawkestone Park, Haste Subdivision, Medonte Hills Park, Indian
Burial Grounds, Robin Crest Park, Robin Crest Water Plant.
Contractor
Price
Cut: $910.00
Cut & trim: $950.00
Cut: $362.66
Cut & trim: $441. 41
Cut: $475.00
Cut & trim: $575.00
Cut: $365.00
Cut & trim: $442.00
Cut: $340.00
Cut & trim: $390.00
Cut: $1,050.74
Cut & trim: $ nja
cut: $380.91
Cut & trim: $406.06
Cut: $491. 00
Cut & trim: $546.00
The Barmac Experience
-Barrie
CSS Caretaker Services
and Supply -Barrie
Garden-All Services
-Coldwater
Outdoor Management
-Orillia
precision Lawn Care
-Barrie
Rob Lawn Care
-Kilworthy
Ron Burton & Sons
-Warminster
The Yard Keepers
-Minesing
(b)
9:30 a.m.
Mr. Paul Blower, Mrs. Joanne
Rowland and Ms. Ann Cameron
representing the Orillia Public
Library Board spoke to Council
regarding 1995 contract for library
services. The Board was requesting
a fee of $74,970.00, reflecting a
$4,425.00 increase over 1994
contract.
Council had previously suggested
they would enter into the contract
based on 1994 contract price only.
However, the Board Chair advised
that in fairness they would feel
2.
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(d)
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DEPUTATIONS CONTINUED:
obligated to deduct the equivalent
amount from the contract between
other municipalities, representing
approximately 5.9% reduction in
their budget. The cost reflects
the actual users which has
increased due to restructuring and
the Board had voluntarily decrease
the cost lower than the 1989
formula had shown.
(c)
Mr. David White, Township
Solicitor, Mr. Al Lees, Township
Engineer and Mr. Bill Brown, County
Engineer addressed Council on the
County Road 22 Road Agreement
resulting from OPA #39 (Buffalo
Springs, Capobianco and Sabiston,
The Agreement has been authorized
by Council to be entered into with
all parties having executed same
with the exception of the Township.
The County contributes to undertake
the engineering and design works on
the right-turn lane with the
Township financially committed to
legal costs of approximately
$2,000.00; engineering of
approximately $40,000.00; surveying
of $7,000.00 and potential
relocation of utilities $6,000.00.
In addition are intangible costs
associated to planning and
administrative services. At the
conclusion of the discussions, the
Mayor and Clerk were instructed to
execute the Agreement as previously
negotiated.
10:20 a.m.
11:15 a.m.
Mr. Sam Grossman, owner of Pt. Lot
35 & 36, Conc. 1 (Oro) spoke to
Council on the proposed subdivision
on these lands, which abuts
property to the north owned by
Bravakis which too has a proposed
plan of subdivision by which the
internal roads are linked. Mr.
Grossman was requesting the
transfer of the lands owned by the
Township in exchange for the larger
parkland dedication, as had been
proposed within conditions of draft
plan approval, in order that his
development could proceed.
Note: Council recessed for lunch @ 12:00 noon and reconvened @
1:15 p.m.
4.
(a)
FINANCE, ADMINISTRATION AND FIRE:
Jennifer Zieleniewski, Treasurer, memo re: Municipal Tax
Collectors of ontario Spring Seminar & Workshops.
4.
(b)
(c)
(d)
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(f)
(g)
(h)
(i)
(j)
(k)
5.
(a)
6.
(a)
..
(b)
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(c)
(d)
7.
(a)
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FINANCE, ADMINISTRATION AND FIRE CONTINUED:
Jennifer Zieleniewski, Treasurer, confidential memo re:
Probationary Period - Tamara Obee.
Jennifer Zieleniewski, Treasurer, memo re: Toronto Dominion
Bank, Feasibility of Satellite Office in Oro-Medonte.
Aubrey J. F. Ford & Associate, correspondence re: Walker
sale to Lovely & Ayers, Pt. Lot 11, Conc. 11.
Betty Mathieson, correspondence re: Yard Waste Collection.
Paul Eenhoorn, Fire Chief, report re: Fire Hall
Tenders (To be distributed at meeting).
Gary cunnington, C.A.O., confidential memo re: Recreation
Part Time Rate.
Gary Cunnington, C.A.O., report re: Local Township Sol
Proposals. (To be distributed at meeting).
County of Simcoe, correspondence re: 1995 Levy By-laws.
Councillor Sommers re: Committee Appointments - personnel
matter.
Russ & Karen Besse, Jim & Kathy Bell, re: garbage debris,
Pt. Lot 14, Conc. 2 (Oro) neighbouring property.
PUBLIC WORKS:
Fred Haughton, Public Works Administrator, report re:
Committee of Whole Meeting - March 8/95, Tran request for
signage.
PLANNING AND DEVELOPMENT:
David S. White, Township Solicitor, correspondence re:
County Rd. 22 Agreement (Sugarbush).
R. G. Robinson & Associates, correspondence re: 6th Line
Deviation Agreement.
Sam Grossman, 802275 ontario Limited, correspondence re:
Proposed Development, Pt. Lots 35 & 36, Conc. 1 (Oro).
Discussion re: Gold Mountain Springs trucking of commercial
water off site.
COMMUNITY SERVICE:
Deborah Broderick, Parks & Recreation Manager, memo re:
Staff Training, 1995.
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MOTION NO.1
Moved by Martin, seconded by Craig
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, April 12, 1995 be adopted as printed
circulated (with the addition of the following:)
4. (j)
Councillor Sommers re: Committee Appointments
- personnel matter.
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4. (k)
Russ & Karen Besse, Jim & Kathy Bell, re: garbage
debris, Pt. Lot 14, Conc. 2 (Oro) neighbouring
property.
Carried.
MOTION NO.2
Moved by Bell, seconded by Sommers
It is recommended that the tenders for Grass Cutting Contracts
95-01 and 95-02 be received and referred to Deborah Broderick,
Parks & Recreation Manager for review and report back with
recommendation to Council.
carried.
MOTION NO.3
Moved by Bell, seconded by Sommers
It is recommended that the memo from Jennifer Zieleniewski,
Treasurer, re: Municipal Tax Collectors of ontario Spring
& Workshops, be received and Debbie Mooney be authorized to
attend.
carried.
MOTION NO.4
Moved by Martin, seconded by Dickie
It is recommended that the memo from Jennifer Zieleniewski,
Treasurer, re: Toronto Dominion Bank, Feasibility of Satellite
Office in Oro-Medonte, be received and adopted.
Carried.
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MOTION NO.5
Moved by Sommers, seconded by Bell
It is recommended that the correspondence from Aubrey J. F. Ford
& Associate, re: Walker sale to Lovely & Ayers, Pt. Lot 11, Conc.
11, be received and request for reimbursement for Engineering
Report be denied and further the C.A.O. correspond with the
solicitor to advise of the Township's position on this matter.
Carried.
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MOTION NO.6
Moved by Craig, seconded by Dickie
It is recommended that the contract for library services from
Orillia Public Library Board in the amount of $74,970.00 be
approved and further confirm that Mayor Ian Beard be the
Township's representative on the Board and suggest that the 1996
proposed contracts be presented before the end of the 1995 year.
Recorded vote requested by: Councillor Sommers
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Councillor Bell
Councillor Craig
councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Nay
Yea
Yea
Carried.
MOTION NO.7
Moved by Martin, seconded by Craig
It is recommended that the correspondence from Betty Mathieson,
re: Yard Waste Collection, be received and acknowledged advising
of the implementation of spring and fall yard waste pick-up for
1995.
Carried.
MOTION NO.8
Moved by Martin, seconded by Dickie
It is recommended that the verbal report from Paul Eenhoorn, Fire
Chief, re: Fire Hall Construction Tenders be received and Cowden
& Woods be awarded the contract at a cost of $386,432.00.
Carried.
MOTION NO.9
Moved by Bell, seconded by Sommers
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It is recommended that the confidential memo from Gary
Cunnington, C.A.O., re: Recreation Part Time Rate, be received
and adopted.
Carried.
MOTION NO. 10
Moved by Martin, seconded by Craig
It is recommended that the report from Gary cunnington, C.A.O.,
re: Local Township Solicitor Proposals, be received and adopted
and interviews be scheduled for April 20th at 9:00 a.m.
Carried.
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MOTION NO. 11
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Russ and Karen
Bess, Jim & Kathy Bell, re: garbage debris, Pt. Lot 14, Conc. 2
(Oro) neighbouring property, be received and this situation be
monitored.
Carried.
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MOTION NO. 12
Moved by Martin, seconded by craig
It is recommended that the correspondence from the County of
Simcoe, re: 1995 Levy By-laws be received. Council request the
County of Simcoe to reimburse the Township of Oro-Medonte for the
1994 over levy that is now apparent due to the application of
incorrect equalization factors used in the 1994 levy
calculations.
carried.
MOTION NO. 13
Moved by Sommers, seconded by Bell
It is recommended that the report from Fred Haughton, Public
Works Administrator, re: Committee of Whole Meeting - March 8,
1995, Tran request for signage be received and adopted.
carried.
MOTION NO. 14
Moved by Bell, seconded by Sommers
It is recommended that correspondence be sent to the MTO and the
County of Simcoe requesting signage on the appropriate roads @
Hwy. #11 and cty. Rd. 27 indicating the Township of Oro-Medonte
Administration Centre.
Carried.
MOTION NO. 15
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Moved by Dickie, seconded by Craig
It is recommended that the correspondence from David S. White,
Township Solicitor, re: County Road 22 Agreement (Sugarbush) be
received.
Carried.
MOTION NO. 16
Moved by Martin, seconded by Craig
It is recommended that the correspondence from R. G. Robinson &
Associates, re: 6th Line Deviation Agreement, be received.
Carried.
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MOTION NO. 17
Moved by Bell, seconded by Sommers
It is recommended that the correspondence from Sam Grossman,
802275 ontario Limited, re: Proposed Development, Pt. Lots 35 &
36, Conc. 1 (Oro) be received, and a report be jointly prepared
by the CAO, Solicitor David White, Planner and Public Works
Administrator to update and advise Council on how the proposed
land exchange can be achieved.
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carried.
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MOTION NO. 18
Moved by Bell, seconded by Sommers
It is recommended that the memo from Deborah Broderick, Parks &
Recreation Manager, re: Staff Training, 1995, be received and
adopted, with the exception of L. Richardson attending the Arena
Manager Course.
Carried.
MOTION NO. 19
Moved by Sommers, seconded by Bell
It is recommended that we do now go In Camera @ 3:02 p.m. to
discuss personnel matters relative to agenda items 4 (b) and 4
(j) .
Carried.
MOTION NO. 20
Moved by Martin, seconded by Craig
It is recommended that we do now Rise and Report from In Camera @
3:48 p.m.
Carried.
MOTION NO. 21
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Moved by Bell, seconded by Martin
It is recommended that the confidential memo from Jennifer
Zieleniewski, Treasurer, re: Probationary Period - Tamara Obee,
be received and adopted.
Recorded vote requested by: Councillor Bell
Councillor Bell
Councillor craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Nay
Yea
Nay
Yea
Carried.
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MOTION NO. 22
Moved by Dickie, seconded by craig
It is recommended that the following Budget dates be scheduled:
Monday, May 1st @ 9:00 a.m.
Tuesday, May 2nd @ 9:00 a.m.
carried.
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MOTION NO. 23
Moved by Sommers, seconded by Bell
It is recommended that we do now adjourn @ 4:00 p.m.
carried.
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MAYOR IAN BE D
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