01 25 1995 COW Minutes
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REPO T NO. 95-02
WEDNESDAY
JANUARY 25
1995
9:00 A.M. - COMMITTEE R
Present:
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Mayor Ian Beard
Deputy Mayor Murray Martin
Councillor Walter Dickie
Councillor Donald Bell
Councillor Neil Craig
Councillor Larry Cotton
Councillor Ron Sommers
staff Present:
Gary Cunnington, C.A.O., Paul
Eenhoorn, Fire Chief, Fred
Haughton, Public Works
Administrator, Kris Menzies,
Planner, Jeff Brydges, Deputy
Treasurer
Also Present Were:
Alastair Crawford, Jean Crawford,
Jim Cowe, Ron Alderson, Ross
Bradley, Velma Bradley, Shirley
Woodrow, Anita Beaton, Jim Drury,
Stephen Woodrow, Jim Kyle, Ed Hall
Mayor Beard chaired the meeting and called the meeting to order
9:00 a.m.
Councillor Neil Craig left the meeting @ 3:45 p.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
None declared.
2.
DEPUTATIONS:
(a)
10:00
a.m.
Mr. Paul Eenhoorn, Fire Chief,
addressed Council re: Construction
of Fire Hall Headquarters,
Horseshoe Valley.
Mr. Fred Haughton, Public Works
Administrator, spoke to Council re:
Various Agenda Reports:
(1) Sugarbush Water System
(2) MTO Supplementary Requests
(3) Warminster WeIll
(4) MTO signs on Highways
(5) Drainage, Steele/William st.,
Shanty Bay (Dimitru-verbal)
(6) Horseshoe Water System
(verbal) - deferred to future
meeting.
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(b)
11:00
a.m.
(c)
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2:00
Mr. Jim Kyle, Alcorn & Associates,
re: Official Plan Amendment No. 71
(Sabiston)¡ Official Plan
Amendment No. 72 (Copeland)¡ Part
Lots 34, 35 & 36, Concession 1
(Oro) requesting council to
with approval of the Amendments.
p.m.
council recessed for lunch @ 1:00 p.m. and reconvened at 1:30
p.m.
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3.
(a)
(b)
(c)
(d)
(e)
(f)
4.
(a)
(b)
(c)
(d)
(e)
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(f)
5.
(a)
(b)
FINANCE. ADMINISTRATION AND FIRE:
General Discussion, re: various items such as Gold Mountain
Springs Proposal, Focus Session on Priorities, Open Forum.
Discussion re:
Administration Centre Addition.
Gary cunnington, report re: Health & Safety Committee
Request for Smoke Free Lunch Room, Oro-Medonte
Administration Centre.
Deputy Mayor Martin, correspondence re: Cost Management.
Deputy Mayor Martin, correspondence re: Cost Management
(Motion).
Resolution re: change in meeting date for Recreation
Advisory Committee.
PUBLIC WORKS:
Fred Haughton, Public Works Administrator, Report re:
Sugarbush Water System.
Fred Haughton, Public Works Administrator, Report re:
Ministry of Transportation Supplementary Request.
Fred Haughton, Public Works Administrator, Report re:
Warminster Well/Infrastructure.
Fred Haughton, Public Works Administrator, Report re:
Ministry of Transportation Signs on Highways.
Jeffrey Dimitru, correspondence re: Water Problems, Shanty
Bay (11 Steele Street).
Jeffrey Dumitru, correspondence re: Clearing Ditches on
Sunday, January 15, 1995.
PLANNING AND DEVELOPMENT:
Kris Menzies, Planner, Planning Department Report No. 1995-
02 re: Proposed Official Plan Amendment 71 (Sabiston) and
Official Plan Amendment No. 72 (Copeland).
Kris Menzies, Planner, Planning Department Report No. 1995-
03 re: Indian Park Official Plan Amendment.
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5.
(c)
(d)
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(e)
6.
(a)
(b)
(c)
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PLANNING AND DEVELOPMENT:
(Continued)
Jim Kyle, Alcorn & Associates Limited, correspondence re:
Official Plan Amendment 71 (Sabiston) and Official Plan
Amendment 72 (Copeland).
Township of Severn, Notice of a Public Meeting concerning a
proposed Zoning By-law Amendment Part Lot 4, Concession 2,
S.D. (former Township of Orillia).
Stephen Woodrow, Central Oro Ratepayers Association,
correspondence re: items of concern with respect to the
of Barrie Long Term Biosolids Waste Management Plan.
COMMUNITY SERVICES:
Discussion re: bookkeeping method for various community
halls; Carley, Craighurst, Eady, Warminster.
Discussion re: Centre for the Arts Proposal, Old Oro Town
Hall facility.
Russell Nicholson, county of Simcoe Waste Management
Department, correspondence re: 1995 Blue Box Need.
MOTION NO.1
Moved by Bell, seconded by Sommers
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, January 25, 1995 be adopted as printed
and circulated with the addition of the following:
5(g) Discussion re:
Newsletter
Carried.
MOTION NO.2
Moved by Martin, seconded by craig
It is recommended that the Road Expenditures for the period
ending January 25, 1995, be accepted as presented, and further,
the Treasurer be authorized to issue cheques in the amount of
$38,725.01.
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Carried.
MOTION NO.3
Moved by Sommers, seconded by Cotton
It is recommended that the accounts presented for the period
ending January 25, 1995, in the amount of $122,201.55, plus
payroll for the period ending January 5, 1995, in the amount of
$44,733.34 in accordance with the computer print-out presented to
Council, be approved for payment.
Carried.
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MOTION NO.4
Moved by Martin, seconded by Dickie
It is recommended that a design/build tender be prepared for the
construction of Fire Hall Headquarters at Horseshoe Valley, to
funded through the Federal/Provincial/Municipal Infrastructure
Project.
Recorded Vote Requested by Deputy Mayor Martin
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councillor Bell
Councillor Cotton
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO.5
Moved by Martin, seconded by Dickie
It is recommended that the Fire Department administration
functions be carried out from the new Fire station Headquarters
at Horseshoe Valley upon its completion.
Recorded Vote Requested by Deputy Mayor Martin
Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor craig
Councillor Cotton
Councillor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO.6
Moved by Craig, seconded by Bell
It is recommended that the C.A.O. and Clerk arrange for
preliminary plans to be prepared by W.M. Salter & Associates for
addition to the Administration Centre, which will provide
adequate accommodation for the centralization of the Parks &
Recreation Department and the Public Works Department.
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Recorded Vote Requested by Deputy Mayor Martin
Councillor Bell
Councillor Cotton
Councillor Craig
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
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MOTION NO.7
Moved by Bell, seconded by Craig
It is recommended that the report from Fred Haughton, Public
Works Administrator, regarding the Sugarbush Water System be
received and the Township proceed to assume and take over the
water system in 1995 once certain outstanding items have been
resolved.
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Carried.
MOTION NO.8
Moved by Cotton, seconded by Bell
It is recommended that the report from Fred Haughton, Public
Works Administrator, regarding Supplementary Road Funding
Projects be received and Council confirm priorities for
Supplementary Subsidies as follows:
1)
2)
9th Line (Medonte) County Road 22 to County Road 19
@ $330,000.00;
8th Line (Oro) Highway #11 south to County Road 20
@ $202,000.00;
14th Line at county Road 11;
2nd Line at Forest Home.
3)
4)
Carried.
MOTION NO.9
Moved by Craig, seconded by Dickie
It is recommended that the report from Fred Haughton, Public
Works Administrator, regarding Warminster Well Infrastructure
Project be received and the contract for Phase 1 test pilot hole
and minor modifications be proceeded with.
Carried.
MOTION NO. 10
Moved by Sommers, seconded by Bell
It is recommended that the report from Fred Haughton, Public
Works Administrator, re: MTO Signs on Highways be received and
referred to the Fire Chief for consideration in completing the
Municipal Addressing System for the affected areas, and M.T.O. be
requested to defer installation of new signs until confirmation
from the Township.
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Carried.
MOTION NO. 11
Moved by Martin, seconded by Craig
It is recommended that the correspondence from Jeffrey Dumitru
regarding drainage, Steele Street, Shanty Bay be received and the
cost of this portion of road allowance to alleviate the problem
be provided to council from the Public Works Administrator; and
further Mr. Dumitru be provided a copy of the former Oro Township
policy regarding increasing service level and that the Township
would not be submitting payment for hours worked to clean-out
ditch.
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Carried.
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MOTION NO. 12
Moved by Dickie, seconded by Martin
It is recommended that the report from Gary Cunnington, Chief
Administrative Officer, re: Health & Safety Committee Smoke Free
Lunch Room be received and adopted.
Carried.
MOTION NO. 13
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Moved by Martin, seconded by Dickie
It is recommended that the Motion from a committee to deal with
cost management is duly passed by Council; and,
Being that there is a need to cut operational costs and to
line operations to further cut costs, hold and/or reduce taxes;
Be it resolved that two members of Council, being Neil Craig and
Murray Martin, be appointed to do an initial study and to bring
back recommendations to Council on cost saving.
Carried.
MOTION NO. 13a
Moved by Martin, seconded by Craig
It is recommended that seeing a need for a Cost Management
Committee and to do justice to such a committee, input from a
Treasurer's point of view would be required;
Therefore, be it resolved that Jeff Brydges be appointed as a
member of the Cost Management Committee.
Carried.
MOTION NO. 14
Moved by Sommers, seconded by Bell
It is recommended that the Recreation Advisory Committee meeting
dates be changed to the first Thursday of each month commencing
at 7:00 p.m.
Carried.
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MOTION NO. 15
Moved by Sommers, seconded by Cotton
It is recommended that the report from Kris Menzies, Planning
Consultant, re: Proposed Official Plan Amendment No. 71
(Sabiston) and Official Plan Amendment No. 72 (Copeland), Part
Lots 34, 35, and 36, Concession 1 (Oro) be received and adopted
and the applications be denied as being premature.
Recorded Vote Requested by Councillor Sommers
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Councillor Sommers
Deputy Mayor Martin
Councillor Dickie
Councillor craig
Councillor Cotton
Councillor Bell
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 16
Moved by Bell, seconded by Cotton
It is recommended that the report from Kris Menzies, Planning
Consultant, re: Indian Park Official Plan Amendment No. 73, Part
of Lots 1, 2 and 3, Concessions 6 and 7 (Oro) be received and
adopted and the appropriate By-law be presented to Council for
their consideration.
Carried.
MOTION NO. 17
Moved by Craig, seconded by Martin
It is recommended that the correspondence from Alcorn and
Associates Limited regarding Official Plan Amendment No. 71
(Sabiston) and Official Plan Amendment No. 72 (Copeland), Part of
Lot 34, 35 and 36, Concession 1 (Oro) be received.
Carried.
MOTION NO. 18
Moved by Craig, seconded by Martin
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It is recommended that the Notice of Public Meeting from the
Township of Severn concerning a proposed Zoning By-law Amendment,
Part of Lot 4, Concession 2, Former Township of Orillia, be
received.
Carried.
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MOTION NO. 19
Moved by Dickie, seconded by Craig
It is recommended that the correspondence from the Central Oro
Ratepayers Association requesting the Council to ask the City of
Barrie and the Ministry of Environment and Energy to conduct a
full environmental impact assessment on the future expansion to
lagoon facility located on Part of Lot 17, Concession 7 (Oro)
received and no action taken until further information is
provided by CORA after their meeting with City of Barrie.
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Carried.
MOTION NO. 20
Moved by Sommers, seconded by Cotton
It is recommended that the Carley, Craighurst, Eady, Vasey and
Warminster Community Halls be required to turn their
systems over to the Township as recommended by the Recreation
Advisory Committee, commencing January 1995.
Carried.
MOTION NO. 21
Moved by Sommers, seconded by Bell
It is recommended that we suspend Rule 7 of By-law 94-36, being
the Procedural By-law, in order to allow the meeting to proceed
past the normal adjournment hour of 4:00 p.m.
Recorded Vote Requested by Councillor Dickie
Councillor Bell
Councillor Cotton
Councillor Dickie
Deputy Mayor Martin
Councillor Sommers
Mayor Beard
Yea
Yea
Yea
Yea
Yea
Yea
Carried.
MOTION NO. 22
Moved by Cotton, seconded by Dickie
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It is recommended that the proposal from Debra Stringer and John
Pettitt (Island in the Pines) for hosting a Centre for the Arts
at the Old Town Hall be accepted, subject to the following terms
incorporated into the Rental Agreement, commencing March 1, 1995
to March 1, 1996:
1)
2)
Annual Rental cost be $1,200.00 plus 1/4 of the total
utility cost for the year;
A 30 day notification period for availability of the
facility for other purposes, as well as cancellation of the
Rental Agreement itself;
Prohibiting sub-leasing of the premises;
That accommodation be provided to the Horticultural and
Agricultural societies;
Contract be reviewed in September 1995 and February 1996
with report made to Council by the Parks and Recreation
Manager;
Responsibilities of both the renters and Township be
incorporated;
3)
4)
5)
6)
. '. .
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7)
8)
That no changes to the buildings and grounds be made unless
approved by Council;
That a deposit of $500.00 be provided as security against
damages and/or non-payment of utility costs;
Liability Insurance be obtained.
9)
Carried.
MOTION NO. 23
Moved by Sommers, seconded by Bell
It is recommended that the memorandum from the Solid Waste
Management Department, County of Simcoe, requesting Blue Box
order for 1995 be received.
Carried.
MOTION NO. 24
Moved by Sommers, seconded by Cotton
It is recommended that the Open Forums be tentatively scheduled
for:
Monday, April. 10th - Administration Centre 7:00 p.m.;
Monday, April 24th - Moonstone (Public School) 7:00 p.m.;
Saturday, August 26th - Administration Centre 9:00 a.m.
Carried.
MOTION NO. 25
Moved by Sommers, seconded by Bell
It is recommended that we do now adjourn at 4:24 p.m.
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MAYOR I BEARD
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