12 16 2020 SpCouncil MinutesaToun�rali�oJ
Proud Heriinge, Exeiligq Future
Wednesday, December 16, 2020
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
10:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Tamara Obee,
Manager, Human Resources, Health & Safety; Michelle Jakobi, Acting
Director, Environmental Services; Justin Metras, Manager, Infrastructure
and Capital Projects; Karla Musso-Garcia, Manager, Operations; Roz
Llewellyn, Coordinator, Community Recreation; Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk; Harold Daynard, Manager,
Information Technology (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC201216-1
Moved by Keane, Seconded by Hough
Be it resolved that the agenda for the Special Council meeting of Wednesday,
December 16, 2020 be received and adopted.
Carried.
Page 1 of 5
Special Council Meeting Minutes — Wednesday, December 16, 2020.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session,
Motion No. SC201216-2
Moved by Scott, Seconded by Hough
Be it resolved that we do now go in Closed Session at 10:02 a.m. to discuss
• Labour relations/employee negotiations (Staffing Updates).
Carried.
b) Motion to Rise and Report.
Motion No. SC201216-3
Moved by Keane, Seconded by DeSousa
Be it resolved that we do now Rise at 10:50 a.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates)
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community Services;
Tamara Obee, Manager, Human Resources, Health & Safety.
Motion No. SC201216-4
Moved by Greenlaw, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Robin Dunn, CAO re: Labour
relations/employee negotiations (Staffing Updates) be received.
2. That staff proceed as directed by Council.
Carried.
Page 2 of 5
Special Council Meeting Minutes — Wednesday, December 16, 2020.
5. Open Forum:
None.
6. Reports of Municipal Officers for Action:
a) Andria Leigh, Director, Development Services, correspondence dated November 6, 2020
from Julie Cayley, Executive Director, Severn Sound Environmental Association (SSEA)
re: SSEA 2020 Oro-Medonte Budget Allocation, Request to Credit $9,095 Drinking
Water Source Protection (DWSP) Program to 2021 Draft Budget vs. Reimbursement.
Motion No. SC201216-5
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That the correspondence dated November 6, 2020 from Julie Cayley, Executive Director,
Severn Sound Environmental Association (SSEA) and presented by Andria Leigh,
Director, Development Services re: SSEA 2020 Oro-Medonte Budget Allocation, Request
to Credit $9,095 Drinking Water Source Protection (DWSP) Program to 2021 Draft
Budget vs. Reimbursement be received.
2. That, notwithstanding Motion No. C200610-14, Council supports a credit in the amount of
$9,095 towards the SSEA Municipal Share - 2021 Operations budget allocation for the
Township of Oro-Medonte in lieu of a 2020 re-imbursement previously identified.
3. That the SSEA be advised of Council's decision under the Director, Development
Services' signature.
Carried.
b) FES2020-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Rogers
Renewal Agreement [Refer to Item 7a)].
Motion No. SC201216-6
Moved by Scott, Seconded by Keane
Be it resolved
1. That FES2020-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Rogers Renewal Agreement be received and adopted.
2. That the Township enters into a Third Renewal and Amending Co -Location
Agreement with Rogers Communications Inc. as identified in FES2020-5.
3. That the appropriate by-law be brought forward for Council's consideration.
4. That Rogers Wireless be notified of Council's decision under the Fire Chiefs
signature.
Carried.
Page 3 of 5
Special Council Meeting Minutes — Wednesday, December 16, 2020.
c) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. SC201216-7
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the PowerPoint presentation provided by Robin Dunn, CAO re: Update on COVID-
19 Actions be received.
2. That Council endorse Option A regarding operation of the Oro-Medonte Community
Centre Arena;
3. And further that operation of the Oro-Medonte Community Centre Arena be paused for 28
days as outlined in the COVID-19 Update.
Carried.
Motion No. SC201216-8
Moved by Scott, Seconded by Greenlaw
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
d) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum correspondence
dated December 16, 2020 re: Accelerated 2021\22 Road Rehabilitation Program.
Motion No. SC201216-9
Moved by Scott, Seconded by Greenlaw
Be it resolved
1. That the memorandum correspondence dated December 16, 2020 and presented by
Mark DesLauriers, Chief Financial Officer/Treasurer and Shawn Binns, Director
Operations & Community Services re: Accelerated 2021\22 Road Rehabilitation Program
be received.
2. And that, Council request a "special one-time investment' for an accelerated road
rehabilitation program be included in the 2021/2022 capital budget presentations
scheduled for January, 14th & 15'h, 2021.
3. And further that, the accelerated road rehabilitation plan be structured for consideration of
a 'one-time special investment' to a maximum of $4 Million.
Unanimously Carried.
Page 4 of 5
Special Council Meeting Minutes — Wednesday, December 16, 2020.
7. By -Laws:
a) 2020-133: A By-law to Authorize the Execution of a Third Renewal and Amending Co -
Location Agreement with Rogers Communications Inc.
Motion No. SC201216-10
Moved by Veitch, Seconded by Keane
Be it resolved that
a) 2020-133: A By-law to Authorize the Execution of a Third Renewal and Amending Co -
Location Agreement with Rogers Communications Inc.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
8. Confirmation By -Law:
a) 2020-134: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, December 16, 2020.
Motion No. SC201216-11
Moved by Hough, Seconded by DeSousa
Be it resolved that By -Law No. 2020-134: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, December 16, 2020 be read a first, second
and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
9. Adjournment:
a) Motion to Adjourn.
Motion No. SC201216-12
Moved by Veitch, Seconded by Keane
Be it resolved that we do now adjourn at 1:41 p.m.
Mayor, H.S. H,Vghes
Carried.
Cie , Yvonne Aubichon
Page 5 of 5