12 09 2020 Council MinutesTownship of
Proud Herimge, Excithgq Fimire
Wednesday, December 9, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Hugh
Murray, Director, Fire & Emergency Services/Fire Chief; Curtis Shelswell,
Manager, Municipal Law Enforcement/Chief Municipal Law Enforcement
Officer; Justin Metras, Manager, Infrastructure and Capital Projects; Garry
McCartney, Chief Building Official/Recovery Planning Team Lead; Roz
Llewellyn, Coordinator, Community Recreation; Jenny Leggett, Public
Relations Officer/Communications; Derek Hnatiuk, Supervisor, Finance;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Vanessa
Cooper, Executive Assistant, Mayor & Council and CAO; Jason
Scharapenko, Information Technology Technician (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair, called the meeting to order followed by a moment of
reflection.
Page 1 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C201209-1
Moved by Veitch, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, December 9, 2020 be
received and adopted.
Carried.
Motion No. C201209-2
Moved by Greenlaw, Seconded by Keane
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C201209-3
Moved by DeSousa, Seconded by Veitch
Be it resolved that we do now go in Closed Session at 9:02 a.m. to discuss
• Solicitor -client privilege (Land Acquisition -Municipal Interest); (Litigation Update);
(Council Code of Conduct); (Partnership Instruction).
Carried.
Page 2 of 18
ednesday, December 9, 2020.
b) Motion to Rise and Report.
Motion No. C201209-4
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now Rise at 11:24 a.m. and Report on the Closed Session Items
e) Robin Dunn, CAO re: Solicitor-client privilege (Council Code of Conduct).
f) Robin Dunn, CAO re: Solicitor-client privilege (Partnership Instruction).
and that Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor-client pr
d) Robin Dunn, CAO re: Solicitor-client privilege (Litigation Update).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
e) Robin Dunn, CAO re: Solicitor-client privilege (Council Code of Conduct).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Mark DesLauriers, Chief Financial Officer/Treasurer; Jason
Scharapenko, Information Technology Technician (IT) (a portion); John Mascarin, Aird &
Berlis LLP.
Motion No. C201209-5
Moved by Greenlaw, Seconded by DeSousa
Be it resolved that the confidential correspondence dated December 8, 2020 from Aird &
Berlis LLP and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re:
Solicitor-client privilege (Council Code of Conduct) be received.
Carried.
f) Robin Dunn, CAO re: Solicitor-client privilege (Partnership Instruction).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; John Mascarin, Aird & Berlis LLP.
Motion No. C201209-6
Moved by Veitch, Seconded by Keane
Be it resolved that the confidential correspondence dated December 8, 2020 from Aird &
Berlis LLP and presented by Robin Dunn, CAO and John Mascarin, Aird & Berlis LLP re:
Solicitor-client privilege (Partnership Instruction) be received.
Carried.
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Council Meeting Minutes —Wednesday, December 9, 2020.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 25, 2020.
Motion No. C201209-7
Moved by DeSousa, Seconded by Hough
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
25, 2020 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
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Council Meeting Minutes — Wednesday, December 9, 2020.
11. Reports of Municipal Officers for Action:
a) CS2020-30, Yvonne Aubichon, Clerk re: Council Code of Conduct.
Jeffrey Abrams, Principles Integrity, presented an overview of the draft Council Code of
Conduct.
Motion No. C201209- 8
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That CS2020-30, Yvonne Aubichon, Clerk re: Council Code of Conduct and presented by
Jeffrey A. Abrams Co -Principal, Principles Integrity be received and adopted.
2. That the existing Council Code of Conduct Policy POL-HR -7.10 enacted by Council on
March 1, 2019 under motion # C190213-13 be repealed in its entirety.
3. That Council adopt the new Council Code of Conduct Policy effective immediately.
4. That the existing Receipt of Gifts Policy POL-HR-4.07, be amended to remove Members
of Council from the policy and that Members of Council receipt of gifts be reflected in the
Council Code of Conduct.
5. That the Council Code of Conduct, Business Hospitality section outlined in Table 1 not
exceed $750.00 without the Integrity Commissioners permission; that the Official
Hospitality be amended to reflect "no limit"; and that the Token of Appreciation "Gifts up
to $100" section be amended as follows:
- Column B "Gifts up to $100" be replaced with "Gifts to Township of Oro-Medonte",
- Column D, delete the first paragraph.
6. That any applicable HR policies impacted by this Code of Conduct be brought forward for
Council approval.
Carried.
Page 5 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
Motion No. C201209-9
Moved by Keane, Seconded by DeSousa
Whereas, the government of Canada has stated: "Every Canadian has the right to work in a
healthy, respectful and safe environment'..." including the public service"... "free from
harassment and violence of any kind".
Whereas the Township of Oro-Medonte is committed to providing a work environment in
which all persons employed by the Township are treated with respect and dignity;
Now therefore Be it Resolved that
1. The Township of Oro-Medonte adopts a "Code of Conduct for Members of the Public"
when communicating with Township Council and staff regarding matters related to the
Township.
2. It is at the discretion of the Clerk, in consultation with the CAO, to determine what
constitutes a breach in the "Code of Conduct for a Member of the Public' as defined
herein:
a) Harassment, including disrespectful, intimidating, vexatious and/or defamatory
actions, comments or conduct that is reasonably expected to cause offence to an
employee or Member of Council of the Township of Oro-Medonte shall not be
tolerated.
b) Harassment includes actions, comments or conduct from customers, clients,
members of the general public, residents of Oro-Medonte and members of groups
and Associations representing a subject or an issue.
c) Harassment includes actions, comments or conduct from an individual outlined in item
2) of this Motion by way of any form of electronic, written and verbal communication;
including email, text, messaging and telephone correspondence; during any
Township Committee or meetings of Council; and, in -person interactions (on or off
Township property).
Should an offense occur, a clear statement will be provided to the member of public stating
that such forms of harassment shall not be tolerated and may reference the "Code of
Conduct for Members of the Public' as adopted. In addition, a copy of the "Code of Conduct
for Members of the Public" may be provided to the individual or group. Employee(s) and/or
Council member(s) for the Township of Oro-Medonte continue to exercise the right to refuse
to respond, or meet with individual(s) in the future resulting from breaching of the "Code of
Conduct for Members of the Public'.
Unanimously Carried.
Page 6 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
b) DS2020-162, David Saunders, Manager, Development Engineering re: Pre -Servicing
Agreement with Braestone Development Corporation for Draft Plan of Subdivision
(Braestone Phase 2A Group C) Application# 43T-91031 [Refer to Item 17b)].
Motion No. C201209-10
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That DS2020-162, David Saunders, Manager, Development Engineering re: Pre -
Servicing Agreement with Braestone Development Corporation for Draft Plan of
Subdivision (Braestone Phase 2A Group C) Application# 43T-91031 be received and
adopted.
2. That the Township of Oro-Medonte enters into a Pre -Servicing Agreement with
Braestone Development Corporation.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the owner be notified of Council's decision under the Director, Development
Services' signature.
Carried.
c) FES2020-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1
C.E.R.B. Services Agreement [Refer to Item 17c)].
Motion No. C201209-11
Moved by Hough, Seconded by Scott
Be it resolved
1. That FES2020-3, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: 9-1-1
C.E.R.B. Services Agreement be received and adopted.
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the City Of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's
signature.
Carried.
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Council Meeting Minutes — Wednesday, December 9, 2020.
d) FES2020-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire
Dispatch Services Agreement [Refer to Item 17d)].
Motion No. C201209-12
Moved by Veitch, Seconded by DeSousa
Be it resolved
1. That FES2020-4, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Fire
Dispatch Services Agreement be received and adopted
2. That the Clerk and Mayor be authorized to sign the agreement.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chief's
signature.
Carried.
e) F12020-16, Derek Hnatiuk, Supervisor, Finance re: Property Tax Collection Policy.
Motion No. C201209-13
Moved by Greenlaw, Seconded by Hough
Be it resolved
1. That F12020-16, Derek Hnatiuk, Supervisor, Finance re: Property Tax Collection Policy.,
be received and adopted.
2. That Council approve the Property Tax Collection Policy for Township staff to administer
and manage property tax arrears.
3. That Council support staff to action 3rd year tax arrears balances in 2021, moving to
focus on 2nd year tax arrears balances in 2022, as permitted by Part XI of the Municipal
Act, 2001, (Sale of Land for Tax Arrears).
4. That Council approve the Township to use the services of a contracted tax registration
firm (Realtax Recovery Specialists) to process all required statutory notices and
declarations pertaining to Tax Arrears Registration and Tax Sales.
5. That Council support staff to review and benchmark fees and charges related to property
tax arrears administration and suggest a revision to the Fees and Charges By-law at a
later date.
Carried.
Page 8 of 18
Council Meeting Minutes —Wednesday, December 9, 2020.
f) OCS2020-19, Justin Metras, Manager, Infrastructure and Capital Projects re:
Encroachment Agreement for 1221 Line 15 North.
Motion No. C201209-14
Moved by Scott, Seconded by Keane
Be it resolved
1. That OCS2020-19, Justin Metras, Manager, Infrastructure and Capital Projects re:
Encroachment Agreement for 1221 Line 15 North be received and adopted.
2. That the Mayor and the Clerk, be authorized to execute the agreement between the
Township and the owner of 1221 Line 15 North for an encroachment of a sump pump
discharge line along Line 15 North.
Carried.
g) OCS2020-18, Roz Llewellyn, Coordinator, Community Recreation re: Award of Tender -
Recreation & Facility Management Software Solution.
Motion No. C201209-15
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That OCS2020-18, Roz Llewellyn, Coordinator, Community Recreation re: Award of
Tender - Recreation & Facility Management Software Solution be received and adopted.
2. That Council awards the tender for Recreation and Facility Management Software to
Perfect Mind Inc. at an annual cost of $10,200 for a 5 — year term and a one-time capital
cost of $10,000.
3. That, due to the time sensitive nature, it is recommended that staff be authorized to
execute a 5-year service contract with PerfectMind Inc.
4. That the one-time capital cost of $10,000 be funded through the projected year end
savings in the 2020 Corporate Budget resulting from the pandemic impacts.
5. That the Operations and Community Services Budget be adjusted to reflect Council's
decision.
Carried.
Page 9 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
h) OCS2020-4, Shawn Binns, Director, Operations and Community Services; and Roz
Llewellyn, Coordinator, Community Recreation re: Oro African Church Governance and
Service Levels.
Motion No. C201209-16
Moved by Keane, Seconded by Scott
Be it resolved
1. That OCS2020-4, Shawn Binns, Director, Operations and Community Services; and Roz
Llewellyn, Coordinator, Community Recreation re: Oro African Church Governance and
Service Levels be received.
2. That staff report back with a Terms of Reference and Project Governance Structure for a
long-term strategy for Oro African Church; and
3. That consideration for a parking lot be included in the report.
Carried.
i) CS2020-31, Yvonne Aubichon, Clerk re: Procedural By-law Update.
Motion No. C201209-17 (Amendment)
Moved by Scott, Seconded by Veitch
Be it resolved that the motion with respect to CS2020-31, Yvonne Aubichon, Clerk re:
Procedural By-law Update be amended to include
2. That Item 13.1, Council Agenda, Item h) "Order of the Day" be amended to add
Announcements.
That, in conjunction with Item h), the following description be added to the Procedural By -
Law:
Announcements:
The Chair may call on members to state items related to events that are taking place within
their ward/municipality i.e., community events and/or Mayor events i.e. golf tournament, etc.
The Member of Council may state the event noting date/time. There is no discussion/debate
and any Announcements will not form part of the minutes of the meeting.
Carried.
Page 10 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
Motion No. C201209-18
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That CS2020-31, Yvonne Aubichon, Clerk re: Procedural By-law Update be received.
2. That Item 13.1, Council Agenda, Item h) "Order of the Day' be amended to add:
Announcements.
That, in conjunction with Item h), the following description be added to the Procedural By -
Law:
Announcements:
The Chair may call on members to state items related to events that are taking place
within their ward/municipality, i.e., community events and/or Mayor events i.e. golf
tournament, etc. The member of Council may state the event noting date/time. There is
no discussion/debate and any Announcements will not form part of the minutes of the
meeting.
3. That the proposed updates to the Procedural By-law outlined in Report CS2020-31 be
brought forward for Council's consideration at the next Council meeting.
Carried As Amended.
j) CAO2020-12, Garry McCartney, Recovery Planning Team Lead re: COVID-19 Recovery
Planning Update.
Motion No. C201209-19
Moved by Veitch, Seconded by Hough
Be it resolved
1. That CAO2020-12, Garry McCartney, Recovery Planning Team Lead re: COVID-19
Recovery Planning Update be received and adopted.
2. That staff proceed as outlined.
3. That staff report back in the first quarter of 2021.
Carried.
Page 11 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
12.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) CS2020-32, Jenny Leggett, Coordinator, Communications/Public Relations Officer re:
2020 Year -End Corporate Communications Update/2021 Corporate Communications
Plan.
c) DS2020-33, Donna Hewitt, Director, Corporate Services re: Strategic Plan Update.
Motion No. C201209-20
Moved by Keane, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) CS2020-32, Jenny Leggett, Coordinator, Communications/Public Relations Officer re:
2020 Year -End Corporate Communications Update/2021 Corporate Communications
Plan.
c) DS2020-33, Donna Hewitt, Director, Corporate Services re: Strategic Plan Update.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough, Councillors Keane and Scott.
Page 12 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
b) Councillor Greenlaw, correspondence dated November 13, 2020 from Lake Simcoe
Region Conservation Authority and correspondence dated November 16, 2020 from
Nottawasaga Valley Conservation Authority re: Provincial Bill 229, Protect, Support and
Recover from COVID-19 Act (Budget Measures), 2020.
Motion No. C201209-21
Moved by Greenlaw, Seconded by Veitch
Be it resolved that the correspondence dated November 13, 2020 from Lake Simcoe Region
Conservation Authority and correspondence dated November 16, 2020 from Nottawasaga
Valley Conservation Authority re: Provincial Bill 229, Protect, Support and Recover from
COVID-19 Act (Budget Measures), 2020 and presented by Councillor Greenlaw be received.
Carried.
c) Councillor Scott re: Traffic Safety Task Force Update.
Motion No. C201209-22
Moved by Scott, Seconded by Keane
Be it resolved that the verbal information presented by Councillor Scott re: Traffic Safety
Task Force Update be received.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, Holiday Season Office Closure.
2. Township of Oro-Medonte, Notice, Booking An Appointment.
b) Correspondence dated November 19 and 30, 2020 from Simcoe County Greenbelt
Coalition; Protect Wasaga Beach Wetlands; Ramara Legacy Alliance; Rescue Lake
Simcoe Coalition; AWARE Simcoe; Barrillia Park Ratepayers re: Concern about MZO
applications across Simcoe County.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of October 23, 2002 and highlights
of November 27, 2020 meetings.
Staff Recommendation: Receive for Information Only.
d) Lake Simcoe Region Conservation Authority, minutes of October 30, 2020 and
November 6, 2020 meetings.
Staff Recommendation: Receive for Information Only.
Page 13 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
e) Correspondence dated November 17, 2020 from Town of Fort Erie and correspondence
dated October 7, 2020 from Township of Asphodel -Norwood re: Cannabis Production,
Land Use Management and Enforcement Issues.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
Motion No. C201209-23
Moved by Hough, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, Holiday Season Office Closure.
2. Township of Oro-Medonte, Notice, Booking An Appointment.
b) Correspondence dated November 19 and 30, 2020 from Simcoe County Greenbelt
Coalition; Protect Wasaga Beach Wetlands; Ramara Legacy Alliance; Rescue Lake
Simcoe Coalition; AWARE Simcoe; Barrillia Park Ratepayers re: Concern about MZO
applications across Simcoe County.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of October 23, 2002 and highlights
of November 27, 2020 meetings.
Received for Information Only.
d) Lake Simcoe Region Conservation Authority, minutes of October 30, 2020 and November
6, 2020 meetings.
Received for Information Only.
e) Correspondence dated November 17, 2020 from Town of Fort Erie and correspondence
dated October 7, 2020 from Township of Asphodel -Norwood re: Cannabis Production,
Land Use Management and Enforcement Issues.
Received, Supported, Advised under Mayor's Signature.
15. Communications/Petitions:
None.
16.Notice of Motions:
None.
Carried.
Page 14 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
17. By -Laws:
a) 2020-126: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Carol Penny Montgomery and Repeal
By-law 2015-213.
b) 2020-129: A By-law to Authorize the Execution of a Pre -Servicing Agreement with
Braestone Development Corporation — Draft Plan of Subdivision (Phase 2A - Group C)
for: Part of the East and West Halves of Lots 2 and 3, Concession 9, Being All of PIN #
58532-0275(LT) Formerly in the Township of Oro, Township of Oro-Medonte, County of
Simcoe.
c) 2020-131: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By -Law No. 2016-178.
d) 2020-132: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2015-201.
Motion No. C201209-24
Moved by DeSousa, Seconded by Greenlaw
Be it resolved that
a) 2020-126: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Carol Penny Montgomery and
Repeal By-law 2015-213.
b) 2020-129: A By-law to Authorize the Execution of a Pre -Servicing Agreement with
Braestone Development Corporation — Draft Plan of Subdivision (Phase 2A - Group
C) for: Part of the East and West Halves of Lots 2 and 3, Concession 9, Being All of
PIN # 58532-0275(LT) Formerly in the Township of Oro, Township of Oro-Medonte,
County of Simcoe.
c) 2020-131: Being a By-law to Authorize the Execution of an Agreement for 9-1-1
Central Emergency Reporting Bureau (C.E.R.B.) Services between the Township of
Oro-Medonte and the City of Orillia and to Repeal By -Law No. 2016-178.
d) 2020-132: Being a By-law to Authorize the Execution of an Agreement for Fire
Dispatch Services between the Township of Oro-Medonte and the City of Orillia and
to Repeal By -Law No. 2015-201.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and
sealed by the Mayor.
Carried.
Page 15 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
18.Closed Session Items (Unfinished Items):
a) Motion to go into Closed Session.
Motion No. C201209-25
Moved by Hough, Seconded by Keane
Be it resolved that we do now go in Closed Session at 4:27 p.m. to discuss
• Solicitor -client privilege (Land Acquisition -Municipal Interest); (Litigation Update).
Carried.
b) Motion to Rise and Report
Motion No. C201209-26
Moved by Veitch, Seconded by Scott
Be it resolved that we do now Rise at 5:52 p.m. and Report on the Closed Session Items 4
c) Robin Dunn, CAO re: Solicitor -client privilege (Land acquisition — Municipal Interest).
d) Robin Dunn, CAO re: Solicitor -client privilege (Litigation Update).
Carried.
c) Robin Dunn, CAO re: Solicitor -client privilege (Land acquisition — Municipal Interest).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Vanessa Cooper, Executive Assistant, Mayor & Council and CAO; Jason Scharapenko,
Information Technology Technician (IT).
Motion No. C201209-27
Moved by Hough, Seconded by Scott
Be it resolved
1. That the confidential correspondence dated November 26 from Russell Christie LLP,
confidential correspondence dated December 9, 2020 and confidential verbal
information presented by Robin Dunn, CAO re: Solicitor -client privilege (Land
acquisition — Municipal Interest) be received.
2. That staff proceed as directed by Council.
Carried.
Page 16 of 18
Council Meeting Minutes — Wednesday, December 9, 2020.
d) Robin Dunn, CAO re: Solicitor -client privilege (Litigation Update).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Curtis Shellswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Jason Scharapenko, Information Technology
Technician (IT).
Motion No. C201209-28
Moved by Keane, Seconded Greenlaw
Be it resolved
1. That the confidential correspondence dated December 3, 2020 from'Q(gl & Berlis
LLP and confidential verbal information presented by Robin Dunn, CAO and John
Mascarin, Aird & Berlis LLP re: Solicitor -client privilege (Litigation Update) be
received.
2. That legal counsel and staff proceed as directed by Council.
Carried.
19. Confirmation By -Law:
a) 2020-130: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 9, 2020.
Motion No. C201209-29
Moved by Greenlaw, Seconded by Hough
Be it resolved that By -Law No. 2020-130: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 9, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, December 9, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C201209-30
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now adjourn at 5:56 p.m.
Clerk, onne Aubichon
Carried.
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