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09 20 1995 Council Minutes ~ COB.PORATION 01' 'lBB 'IOWNSHIP 01' ORO-KBl)()ftB COUNCIL KBftING WBDDSDA'Y, SBPI'BKBD 20, lttS . ':2S P.K. - COUNCIL CDKBDS THrRTY-PIRST KBBTING l't4-1'" COUNCIL council met this evening @ 7:25 p.m. with the following members present: Mayor Ian Beard Deputy Mayor Murray Martin Councillor Walter Dickie Councillor Neil Craig Councillor Larry Cotton Councillor Ron Sommers Absent: Councillor Don Bell staff Present: Gary cunnington, CAO, Jennifer Zieleniewski, Treasurer, Mark Stagg, Planner, Fred Haughton, Public Works Administrator, Andria Leigh, Zoning Administrator. Also Present Was: Thelma Halfacre, Bud Arbour, Mr. & Mrs. Schnurr Mayor Ian Beard assumed the chair and called the meeting to order, followed by prayer. 1. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF. - IN ACCORDANCE WITH THE ACT" Councillor Cotton declared a pecuniary interest with additional agenda item 13. (a) David White, Twp. Solicitor re: Georgian Drive Secondary Plan, the nature being Councillor Cotton in his capacity of Planner with the Township of Springwater. Councillor Cotton left the room and did not vote or participate on the resolution. 2. DEPUTATIONS: (a) 7:00 p.m. Public Meeting re: Jerald Scnurr (Barrie Rugby Club), Zoning By-law Amendment East half of Lot 10 , Concession 1 (formerly Oro) to allow for a temporary playing field, temporary change facility, and portable toilet for a period of three years. (b) 7:14 p.m. Public Meeting re: Albikin II Holdings, Zoning By-law Amendment, Part of Lot 28, Concession 4 (formerly Oro), from a site Specific Natural Area Zone to the Natural Area Zone to satisfy a condition of consent by the Committee of Adjustment. Mr. Ross Harvey, resident of Harbourwood Subdivision addressed Council regarding the following: (c) 7: 45 p.m. 1. Driveway Repair: In 1993, the Township undertook ditch tile repair along a portion of Shelswell Blvd. This necessitated the need to excavate existing driveways (approximately 7). 2. e e DEPUTATIONS CONTINUED: - 2 - Mr. Harvey's paved driveway required a saw cut of approximately 3-4' in order to install the weeping tile. The Township repaired the driveway by applying cold patch. As a result, this section has settled and the driveway is now uneven. Mr. Harvey was aSking that it be repaired to its original state by applying asphalt. I I Fred Haughton, Public Works' Administrator was present and responded that works were undertaken to repair the drainage tile that were in part the result of damage caused by Bell Canada and contracted sub-traders. The Council of the day authorized the repair work to be done by the Township with the understanding that final restorationl of lawns and driveways would be the owner's responsibility. Of the 71 driveways affected, 3 were paved inl which cold mix application was used.1 At the conclusion of this part ofl the deputation, Council asked the Public Works Administrator to prepare a written report on the history of these works beingl! undertaken prior to councilll responding to Mr. Harvey's request .11 Ii " 2. Harbourwood Water storage Reservoirl! - landscaping and screening. II Ii Mr. Harvey provided brief backgroun~1 as to the concerns he had prior t~1 the construction of the waterll upgrading proj ect with respect toll the site location. Mr. Harve~ , subsequently agreed to a ne~1 location but after preliminary soill! test holes were done, the locationll was moved approximately 30-35'. Mr .11 Harvey had originally objected tql the Ministry of Environment byjl requesting a bump-up to the EAI process, due to the then sit~1 location. Mr. Harvey was advised bYlI the Township that trees an~1 landscaping would be completed an~1 subsequently wi thdrew bump-upll request. ' Ii As a result of the relocation to thell present site, all natural treel! screening is by deciduous trees an~ by fall, the tank will be seen fro~1 his residence. The Township has responded that the trees and landscaping will not be done until funding is available. Brief discussion then took place regarding tree screening that Mr. Harvey - 3 - 2. DEPUTATIONS CONTINUED: stated could require about three 20' coniferous trees. Some landscaping work such as topsoil application could be applied by the Township later this -fall. As the funds expended for the total project are derived from infrastructure, existing securities and specific reserve fund for Harbourwood-water system, monitoring of the expenditures is necessary. (d) 8:15 p.m. Mr. Fred Haughton, Public Services Administrator addressed Council to open tenders received for the supply of a 1996 Crew Cab truck as follows: 1996 4500 kq Crew Cab: Quote GST Georgian Pontiac - Buick $35,617.80 incl. (Barrie) Tom smith Chev-Olds $36,053.65 incl. (Midland) 3. RECOGNITION OF ACHIEVEMENTS: 4. CONSENT AGENDA CORRESPONDENCE: (a) Ministry of Citizenship, Culture and Recreation, memo re: Public Libraries Act R.S.O. 1990cP 44. Recommendation: Receive and file. (b) ontario Ministry of Labour, correspondence re: Reform to Labour Relations Act. Recommendation: Receive and the Chief Administrative Officer acknowledge and outline the views of the Township. (c) Ontario Ministry of Labour, correspondence re: Short Term Reform to Workers' Compensation. Recommendation: Receive and the Chief Administrative Officer acknowledge and outline the views of the Township. (d) Workplace Health and Safety Review Team, Terms of Reference. Recommendation: Receive and the Chief Administrative Officer acknowledge and outline the views of the Township. 5. REPORTS OP MUNICIPAL OFFICERS (a) Lynda Aiken, Deputy Clerk, copy of memo to Darlene Shoebridge re: Elizabeth Fry Society Request for permission Charity Casino Event. (b) Andria Leigh, Zoning Administrator, memo re: site Plan Agreement: Truck and Tractor Limited. (c) Gary Cunnington, C.A.O., confidential memo re: Treasurer Evaluation. (d) Debbie Broderick, Parks and Recreation Manager, confidentla~ memo re: Arena/Park Labourer position. (e) Debbie Broderick, Parks and Recreation Manager, memo re: OKRA Central Zone Conference (Ontario Municipal Recreation Association) . - 4 - 6. COMMUNICATIONS (a) Allandale Veterinary Clinic, correspondence re: Rabies Clinic at Township Garage on Thursday, October 12 from 4:00 p.m. to 7:00 p.m. (b) Clearview Township, correspondence re: Requesting Support of Resolution regarding County-wide market value assessment. 7. UNFINISHED OR NEW BUSINESS: (a) David S. White, Township Solicitor, re: Georgian Drive Secondary Plan, Meeting Friday, September 22, 1995. MOTION NO. 1 Moved by Sommers, seconded by Craig Be it resolved that the Agenda for the Council Meeting dated Wednesday, September 20, 1995, be adopted as printed and circulated (with the addition of the following) 8. (d) Fred Haughton, Public Works Administrator, opening of tenders for Crew Cab. 9. (e) Deborah Broderick, Parks and Recreation Manager, memo re: OKRA Central Zone Conference (Ontario Municipal Recreation Association) . 13. (a) David S. White, Township Solicitor, re: Georgian Drive Secondary Plan, Meeting Friday, September 22, 1995. 14. (e) By-law 95-83 Being a By-law to Rezone Pt. Lot 28, Conc. 4 (Oro). Carried. MOTION NO. 2 Moved by Cotton, seconded by Craig Be it resolved that the Minutes of the Regular Meeting of Council held on Wednesday, September 6, 1995 be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Craig, seconded by Cotton Be it resolved that the recommendations listed on the Consent Agenda, Item No.7, be received and approved. Carried. MOTION NO. 4 Moved by Craig, seconded by Cotton Be it resolved that the copy of memo from Lynda Aiken, Deputy Clerk, re: Elizabeth Fry Society Request for permission to hold a Charity Casino Event at the Community arena Nov. 24 - 26, 1995, be received and approved. Carried. - 5 - MOTION NO. 5 Moved by craig, seconded by cotton Be it resolved that the memo from Andria Leigh, Zonin Administrator, re: Site Plan Agreement: Truck and Tractor Limited, be received. carried. MOTION NO. 6 Moved by Dickie, seconded by Martin Be it resolved that the correspondence from the Allandale veterinary clinic, re: Rabies Clinic at Township Garage (Sout Yard) on Thursday, October 12th, from 4:00 p.m. to 7:00 p.m, be received and approved subject to the facility being safely secured due to on-going construction and further the By-law Enforcement Officer arrange for the sale of dog tags from these premises at that time. carried. MOTION NO. 7 Moved by Craig, seconded by Cotton Be it resolved that the tenders to supply the Township of Oro- Medonte with a 1996 Crew Cab Truck be received and referred to Fred Haughton, Public Works Administrator for review and report back to Council. Carried. MOTION NO. 8 Moved by Cotton, seconded by Sommers Be it resolved that the memo from Deborah Broderick, Parks an Recreation Manager regarding ontario Municipal Recreation Association Conference to be held on October 13 and 14, 1995 be received and adopted. Carried. MOTION NO. 9 Moved by Dickie, seconded by Martin Be it resolved that the correspondence from Clearview Township re: Requesting Support of Resolution regarding County-wide market value assessment, be received and the Township of Oro-Medonte will not consider the proposal of the county-wide reassessment based upon the Full Market Value Impact Study and therefore will deliberate the option of Assessment by Property Class only. Carried. MOTION NO. 10 Moved by Martin, seconded by Dickie Be it resolved that Report No. 95-14, Committee of the Whole Meeting held September 13, 1995, be received and the recommendations contained therein be adopted. Carried. - 6 - MOTION NO. 11 Moved by Dickie, seconded by Martin Be it resolved that the Minutes of the Recreation Advisor Committee Meeting held Thursday, September 7, 1995 be received. Carried. e MOTION NO. 12 Moved by Martin, seconded by Dickie Be it resolved that an additional three (3) hours be allotted t Oro Ringette for the 1995/96 season as follows: saturday, Saturday, Monday, 6:00 a.m. - 7:00 a.m. 10:00 a.m. - 11:00 a.m. 6:00 a.m. - 7:00 a.m. , , I , II 'I carried.11 I i I I MOTION NO. 13 Moved by Dickie, seconded by Martin MOTION NO. 14 " :1 II Be it resolved that due to unforeseen circumstances beyond thelll control of the renter, that the rental rate for the facility permit! for the Bantam Parents' Dance held August 19, 1995 be reduced b~11 fifty percent (50%); !, II And further that this action be on a one-time basis only and thatll similar circumstances in future be dealt with on an individualll basis. Ii !I . d II Carr1e .11 II H 'I I! Ii :i Moved by craig, seconded by Cotton . Ii Be it resolved that the Minutes of the Planning Advisory comm1tteell Meeting held September 12, 1995 be received. II II Carried. Ii e MOTION NO. 15 !i j! Ii ii i' f f' Be it resolved that the following staff and members of Council bell authorized to attend a meeting regarding Georgian Drive secondary!1 Plan on Friday, September 22, 1995 at 2:00 p.m. Barrie City Hall:! Moved by Sommers, seconded by craig David White, Twp. Solicitor Henry Glavik, Twp. Engineer Gary Cunnington, C.A.O. Mayor Ian Beard Councillor Neil Craig Carried. - 7 - MOTION NO. 16 Moved by Cotton, seconded by Craig Be it resolved that a By-law to Rezone Part of Lots 39 and 4 Concession 1 WPR, Township of Oro-Medonte (formerly Township Vespra), County of Simcoe, be introduced and read a first second time and numbered By-law No. 95-79. e That By-law 95-79 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Mayor. MOTION NO. 17 Moved by Cotton, seconded by Sommers Be it resolved that a By-law to Authorize the execution of Subdivision Agreement - Salvil Investments Ltd. (Pt. Lot 1, Conc. 4) (Oro), be introduced and read a first and second time numbered By-law No. 95-80. Carried. That By-law 95-80 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by: Deputy Mayor Martin Councillor Cotton Yea Councillor Craig Yea Councillor Dickie Yea Deputy Mayor Martin Nay Councillor Sommers Yea Mayor Beard Yea Carried. MOTION NO. 18 e Moved by Sommers, seconded by Cotton Be it resolved that a By-law to Authorize the Execution of a Plan Control Agreement for Concession 5, Part of Lot 20, Township of Oro, be introduced and read a first and second time numbered By-law No. 95-81. carried. That By-law 95-81 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. carried. - 8 - MOTION NO. 19 Moved by Sommers, seconded by Cotton Be it resolved that a By-law to Adopt Official Plan Amendment No 74 on Part of Lot 1, Concession 8, Township of Oro-Medont (formerly Township of Oro), County of simcoe, from the Rura Designation to a site Specific Commercial Designation be introduce and read a first and second time and numbered By-law No. 95-82. carried e That By-law 95-82 be read a third time and finally passed, b engrossed by the Clerk, signed and sealed by the Mayor. Recorded vote requested by: Councillor craig Councillor Sommers Deputy Mayor Martin Councillor Dickie Councillor craig Councillor Cotton Mayor Beard Yea Yea Yea Yea Nay Nay Carried. MOTION NO. 20 Moved by Dickie, seconded by Martin Be it resolved that a By-law to Rezone Part of Lot 28, Conc. (Oro) be introduced and read a first and second time and numbere By-law 95-83. That By-law 95-83 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Mayor. MOTION NO. 21 Moved by Martin, seconded by Dickie Be it resolved that we go In-camera @ 9: 34 p.m. to discuss personnel matter relative to agenda items 9. (c) and 9. (d). Carried MOTION NO. 22 e Moved by Cotton, seconded by Sommers Be it resolved that we do now Rise and Report from In-camera 10:08 p.m. Carried. MOTION NO. 23 Moved by craig, seconded by ,cotton Be it resolved that the confidential memo from Gary Cunnington, C.A.O. re: Treasurer Evaluation, be received and adopted. carried. - 9 - MOTION NO. 24 Moved by Martin, seconded by Dickie Be it resolved that the confidential memo from Deborah Broderick, Parks and Recreation Manager, re: Arena/Park Labourer Position, be received and referred to Committee of the Whole. Carried. MOTION NO. 25 e Moved by Martin, seconded by Dickie Be it resolved that a By-law to Confirm the Proceedings of Council, be introduced and read a first and second time and numbered By-law No. 95-84. Carried. That By-law 95-84 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. MOTION NO. 26 Moved by Dickie, seconded by Martin Be it resolved that we do now adjourn @ 10:11 p.m. carried. /1 f" {' ".?", " . ~ ,',. '#fi ........' ~""~ f...... /j? ii .. .. ,\,';P', >>'";1 /A/ . _..A.,<... \ IAN B, D MAYOR, e