12 16 2020 SpCouncil Agenda
The Township of Oro-Medonte
Special Council Meeting Agenda
Electronic Meeting
Wednesday December 16, 2020
10:00 a.m. - Closed Session
Open Session Immediately Following Closed
Session
Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte
facilities including the Administration Centre were closed to the public. Effective
Tuesday, October 13, 2020 at 8:30 a.m., the Administration Centre was reopened to
receive the public by Appointment only. We will continue to offer services online and
over the telephone.
Input on agenda items are welcome and encouraged.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings during a declared emergency. Protocols
have been established to advise how to participate in the public portions of these
meetings. Please visit the following links for additional information:
To Request to Participate in Open Forum, complete the form and review the Protocols
for Public Participation at the following links:
o Request for Public Participation Form
Protocols for Public Participation Council and DS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas
Procedural By-law.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
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Council Meeting Agenda -December 16, 2020
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session,
b) Motion to Rise and Report.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing
Updates)
5. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda, and shall be conducted as follows:
Open Forum shall last no longer than 20 minutes;
Each speaker shall be required to identify the agenda item they are
speaking to and provide their name and address, which may become
part of the public record;
A speaker shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each speaker is permitted to speak only once per agenda item;
A speaker may provide comment on one agenda item and then shall
step aside to enable another to provide comment on an agenda item;
No speaker shall speak to a second agenda item until other
individuals have had an opportunity to speak once;
Speakers providing comment on the same agenda item, shall be
requested to limit their comments so as to provide additional
information and not repeat the same information provided by a
previous speaker;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
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Council Meeting Agenda -December 16, 2020
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comment related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
6. Reports of Municipal Officers for Action:
4 - 7a) Andria Leigh, Director, Development Services, correspondence dated
November 6, 2020 from Julie Cayley, Executive Director, Severn Sound
Environmental Association (SSEA) re: SSEA 2020 Oro-Medonte Budget
Allocation, Request to Credit $9,095 Drinking Water Source Protection
(DWSP) Program to 2021 Draft Budget vs. Reimbursement.
8 - 9b) FES2020-5, Hugh Murray, Director, Fire & Emergency Services/Fire Chief re:
Rogers Renewal Agreement \[Refer to Item 7a)\].
10 - 22 c) Robin Dunn, CAO re: Update on COVID-19 Actions.
23 - 25 d) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum
correspondence dated December 16, 2020 re: Accelerated 2021\\22 Road
Rehabilitation Program \[to be distributed\].
7. By-Laws:
26 - 28 a) 2020-133: A By-law to Authorize the Execution of a Third Renewal and
Amending Co-Location Agreement with Rogers Communications Inc.
8. Confirmation By-Law:
29 a) 2020-134: Being a by-law to confirm the proceedings of the Special Council
meeting held on Wednesday, December 16, 2020.
9. Adjournment:
a) Motion to Adjourn.
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6.a) Andria Leigh, Director, Development Services, correspondence dated ...
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6.a) Andria Leigh, Director, Development Services, correspondence dated ...
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6.a) Andria Leigh, Director, Development Services, correspondence dated ...
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6.a) Andria Leigh, Director, Development Services, correspondence dated ...
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6.b) FES2020-5, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
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6.b) FES2020-5, Hugh Murray, Director, Fire & Emergency Services/Fire Ch...
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.c) Robin Dunn, CAO re: Update on COVID-19 Actions.
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6.d) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum cor...
o
o
o
o
o
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o
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6.d) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum cor...
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6.d) Mark DesLauriers, Chief Financial Officer/Treasurer, memorandum cor...
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7.a) 2020-133: A By-law to Authorize the Execution of a Third Renewal an...
Municipal Act, 2001, S.O. 2001
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7.a) 2020-133: A By-law to Authorize the Execution of a Third Renewal an...
Licensee Site Name: OROMED FD NORTH Licensor Site Name: Hwy 11 & Orillia South
Licensee Site Number/Location Code/Lease ID: N/A Licensor Location Code: C1986A
THIRD RENEWAL AND AMENDING AGREEMENT
nd
DATED this 2 day of December, 2020
WHEREAS:
A. The Licensor and the Licensee entered into an 8. This Third Renewal and Amending
agreement dated the 2nd day of March, 2006 Agreement shall be binding upon and shall enure to the
(the "Co- benefit of the parties hereto and their respective heirs,
executors, administrators, successors and assigns.
B. The Licensor and the Licensee entered into a
First Renewal and Amending Agreement dated 9. The parties acknowledge having specifically
the 14th day of January, 2011 and; requested that this agreement as well as other
documents relating thereto be drawn up in the
C. The Licensor and the Licensee entered into a English language only. Les parties reconnaissent
Second Renewal and Amending Agreement avoir spécifiquement exigé que ce contrat de meme
dated the 4th day of May, 2016 and; que tous les documents s'y rattachant soient rédigés
uniquement en langue anglaise.
D. The Licensor and the Licensee are desirous of
amending the Co-location Agreement.
nd
DATED this 2 day of December, 2020
THEREFORE IN CONSIDERATION OF the
covenants, terms, conditions and agreements contained LICENSEE: Township of Oro Medonte Fire Department
herein, the Licensor and the Licensee agree to enter into
this Third Renewal and Amending Agreement and
hereby incorporate by reference the Co-location
Agreement for such purpose subject only to the
following modifications:
______________________________________
1. The Basic Terms of the Co-location Per:
Agreement are hereby amended by deleting the Name:
wording with respect to the Commencement Date and Title:
substituting the following in its place:
I have authority to bind the Corporation.
Commencement Date: January 1, 2021
2. The Basic Terms of the Co-location
Agreement are hereby amended by deleting the ______________________________________
wording with respect to extensions and substituting the Per:
following in its place: Name:
Title:
Extensions(s): 1 x 5 years
(January 1, 2026 December 31, 2030)
I have authority to bind the Corporation.
3. The Basic Terms of the Co-location
Agreement are hereby amended by deleting the
LICENSOR: Rogers Communications Inc.
wording with respect to the Initial Term and
substituting the following in its place:
Initial Term: January 1, 2021 to December 31, 2025
______________________________________
4-location Agreement is
Per:
Name: Alana Marinhas
attached to this Third Renewal and Amending
Title: Director, National Real Estate
Agreement.
I have authority to bind the Corporation.
5. The parties to this Third Renewal and
Amending Agreement acknowledge that all of the
foregoing recitals are true and correct both in form and
in substance.
6. The parties hereto agree and acknowledge that
all other terms and conditions contained in the Co-
location Agreement remain in full force and effect and
that the Co-location Agreement is valid and subsisting
and has not been modified in any way except as
provided for herein.
7. All capitalized terms herein shall have the
same meaning ascribed to them in the Co-location
Agreement.
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7.a) 2020-133: A By-law to Authorize the Execution of a Third Renewal an...
Licensee Site Name: OROMED FD NORTH Licensor Site Name: Hwy 11 & Orillia South
Licensee Site Number/Location Code/Lease ID: N/A Licensor Location Code: C1986A
Schedule "2"
Equipment List, Licensee Fees and Additional Costs
Date: December 2, 2020
Licensee: Township of Oro Medonte Fire Department
Licensor: Rogers Communications Inc.
FeeNumber
Item Antenna MakeAntenna Start Dateof
No. & Model Dimensions (size)Elevation(d-mmm-yy)AntennasComments
RF1SRL210C 4 Paging0.58 x 6.09660m2006-03-011Existing
RF2Comprod 425-70 Yagi30m2006-03-011Existing
RF3
RF4
RF5
RF6
2. Microwave Antenna:
FeeNumber
Item Antenna MakeDishStart Dateof
No. & Model Diameter (size)Elevation(d-mmm-yy)AntennasComments
MW1
MW2
MW3
MW4
3. Additional Feeder Line:
FeeNumber
Item Feeder LineConnecting toStart Dateof
No.Type(Antenna Item #)Length(d-mmm-yy)Additional LinesComments
F1LDF4-1RF12006-03-011Existing
F2LDF4-1RF22006-03-011Existing
F3
F4
4. Land/Access
FeeNumber
Item DescriptionSize of Start Dateof
No.equipment/space(d-mmm-yy)CabinetsComments
4 sq.ft., 13.6 floor area
2006-03-01
$83.10/Month
(Included in Monthly Licensee Fee)
1FLR24"x24"1
2
3
4
5. Power Information
FeeNumber Estimated
Item DescriptionVoltageStart Dateof monthly power
No.(d-mmm-yy)PhasesconsumptionComments
2006-03-0193.75/Month
1AC120115.4(Included in Monthly Licensee Fee)
2
3
4
January 1, 2021 - December 31, 2021
Monthly Licensee Fee:$ 702.92
Monthly Licensee Fee: January 1, 2022 - December 31, 2022$ 702.92
Monthly Licensee Fee: January 1, 2023 - December 31, 2023$ 702.92
Monthly Licensee Fee: January 1, 2024 - December 31, 2024$ 702.92
Monthly Licensee Fee: January 1, 2025 - December 31, 2025$ 702.92
6. Landlord Head Agreement Fee
FeeFrequency
Item DescriptionStart Date(Monthly or
No.(d-mmm-yy)Annually)Comments
HAFAnnual Head Agreement Fee2006-03-01Monthly253.75/Month
(Included in Monthly Licensee Fee)
Total Head Agreement Fee/Annum:Included in the Monthly License Fee
Additional Costs:
Documentation Preparation Charge:(One time charge)N/A
Notes:
1.Fee excludes any structural reinforment and/or reconstruction costs.
2.Fee excludes any costs for realignment/optimization/relocation costs for existing occupants antennas and lines.
3.Fee excludes any applicable Property Tax or other Provincial and Federal taxes.
4.Fee excludes any utility charges
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8.a) 2020-134: Being a by-law to confirm the proceedings of the Special ...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
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