11 12 2020 Council MinutesTownship of
Proud Hrr'itnge, Exdiiug Fume
Thursday, November 12, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Randy Greenlaw
Regrets: Councillor Shawn Scott
10:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Andy Karaiskakis,
Senior Planner; Shannon Johnson, Manager, Finance/Deputy Treasurer;
Jenny Leggett, Coordinator, Communications/Public Relations; Jennifer
Whitley, Coordinator, Economic Development/Communications; Jason
Scharapenko, Information Technology Technician (IT); Janette Teeter,
Supervisor, Clerk's Services/Deputy Clerk
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the chair and called the meeting to order followed by a
moment of reflection.
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Council Meeting Minutes — Thursday, November 12, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C201112-1
Moved by Hough, Seconded by Veitch
Be it resolved that the agenda for the Council meeting of Thursday, November 12, 2020 be
received and adopted, as amended, to withdraw Item 4d;
And that Procedural By -Law No. 2017-165, Section 14.8 g) Deputations/Presentations be
waived to permit more than the allowed three (3) deputation/presentation limit.
Carried.
Motion No. C201112-2
Moved by Keane, Seconded by Greenlaw
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
Refer to Item 18.
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Council Meeting Minutes — Thursday, November 12, 2020.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 28, 2020.
b) Minutes of Human Resources Committee meeting on Monday, November 2, 2020.
Motion No. C201112-3
Moved by Veitch, Seconded by DeSousa
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, October 28, 2020
be received and adopted as printed and circulated;
and that the draft minutes of the
b) Human Resources Committee meeting on Monday, November 2, 2020
be received.
6. Recognition of Achievements:
Carried.
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Council Meeting Minutes — Thursday, November 12, 2020.
7. Public Meetings:
a) Notice of Receipt of a Complete Application, Notice of Particulars and Public
Access, Notice of Public Meeting for Proposed Amendment to the Zoning By-law of
the Township of Oro-Medonte, 46 Boyd Crescent and described as Plan M679,
Block 63 (Medonte), 2020-ZBA-15 (Foley).
Mayor H.S. Hughes called the hearing to order and explained the public meeting is
being held in accordance with the provisions of the Planning Act to obtain public
comments with respect to the proposed Application by proposed application by Michael
and Kelly Foley.
The following correspondence was received: Township of Oro-Medonte, Building
Division dated October 22, 2020; Township of Oro-Medonte, Manager, Development
Engineering dated October 22, 2020; Simcoe Muskoka Catholic District School Board
dated October 22, 2020; Michael Foley dated November 9, 2020.
Andria Leigh, Director, Development Services, explained the purpose and effect of the
proposed amendment. A PowerPoint presentation was presented.
The applicant was not present.
Staff commented that no additional public registrations were received.
Staff confirmed that no additional correspondence from the public was received during
this meeting.
There being no further comments or questions, the meeting adjourned.
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Council Meeting Minutes — Thursday, November 12, 2020.
b) Notice of Receipt of a Complete Application, Notice of Particulars and Public
Access, Notice of Public Meeting for Proposed Amendment to the Zoning By-law of
the Township of Oro-Medonte, 1514 Line 9 North and described as Part of Lot 11,
Concession 9 (Oro), 2020-ZBA-17, (James and Nancy Partridge; Everett and
Rebecca Chan) [Refer to Items 11a) and 17a)].
Mayor H.S. Hughes called the hearing to order and explained the public meeting is
being held in accordance with the provisions of the Planning Act to obtain public
comments with respect to the proposed application by proposed application by Jim &
Nancy Partridge and Everett & Rebecca Chan.
The following correspondence was received: Township of Oro-Medonte, Building
Division dated October 22, 2020; Township of Oro-Medonte, Manager, Development
Engineering dated October 22, 2020; Simcoe Muskoka Catholic District School Board
dated October 22, 2020.
Andy Karaiskakis, Senior Planner, explained the purpose and effect of the proposed
amendment. A PowerPoint presentation was presented.
Shirley Partridge, on behalf of the applicants, was present.
Staff commented that no additional public registrations were received.
Staff confirmed that no additional correspondence from the public was received during
this meeting.
There being no further comments or questions, the meeting adjourned.
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Council Meeting Minutes — Thursday, November 12, 2020.
8. Deputations/Presentations:
a) 2021 Draft Budget Presentations:
1. Mike Walters, CAO, Lake Simcoe Region Conservation Authority.
2. Doug Hevenor, CAO, Nottawasaga Valley Conservation Authority.
3. Julie Cayley, Executive Director, Severn Sound Environmental Association.
4. Kris Puhvel, Executive Director, Orillia and Lake Country Tourism.
5. Greg Groen, President, Oro-Medonte Chamber of Commerce.
Motion No. C201112-4
Moved by Greenlaw, Seconded by Keane
Be it resolved that the 2021 draft budget presentations by:
1. Lake Simcoe Region Conservation Authority;
2. Nottawasaga Valley Conservation Authority;
3. Severn Sound Environmental Association;
4. Orillia and Lake Country Tourism; and
5. Oro-Medonte Chamber of Commerce
be received and referred to the 2021 draft budget deliberations.
9. Identification From the Public of an Agenda Item of Interest:
1► 0HO
10.Open Forum:
One (1) individual provided comments with respect to Item 8a-5.
One (1) individual provided comments with respect to Item 14g).
Carried.
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Council Meeting Minutes — Thursday, November 12, 2020.
11. Reports of Municipal Officers for Action:
a) DS2020-151, Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment
Application 2020-ZBA-17 by James and Nancy Partridge; Everett and Rebecca Chan,
1514 Line 9 North.
Motion No. C201112-5
Moved by Hough, Seconded by Veitch
Be it resolved
1. That DS2020-151, Andy Karaiskakis, Senior Planner re: Zoning By-law Amendment
Application 2020-ZBA-17 by James and Nancy Partridge; Everett and Rebecca Chan,
1514 Line 9 North be received and adopted.
2. That Zoning By-law Amendment Application 2020-ZBA-17 by James and Nancy
Partridge; Everett and Rebecca Chan, specifically to rezone a portion of the subject lands
from the Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 322 (A/RU*322)
Zone to prohibit residential use on the retained parcel and to rezone a portion of the
subject lands from the Agricultural/Rural (A/RU) Zone to Agricultural/Rural Exception 323
(A/RU*323) Zone to permit a reduced lot frontage for the severed parcel, for lands
located at 1514 Line 9 North, Township of Oro-Medonte, be approved.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the applicants be advised of Council's decision under the Director, Development
Services' signature.
Carried.
b) DS2020-1152, Danielle Waters, Planner re: Minor Variance Application 2020-A-55,
Robert and Sarah Coppard, 664 Line 2 North.
Motion No. DSC201104-6
Moved by Keane, Seconded by Hough
Be it resolved
1. That DS2020-152, Danielle Waters, Planner re: Minor Variance Application 2020-A-55,
Robert and Sarah Coppard, 664 Line 2 North be received and adopted.
2. That Minor Variance Application 2020-A-55 by Robert and Sarah Coppard specifically for
permission to build an addition to the existing non -conforming single detached dwelling
with a reduced setback to a water course (14.0m) and reduced setback from the
Environmental Protection zone (3.0m) on the lands municipally known as 664 Line 2
North, Township of Oro-Medonte, be approved, subject to the conditions as outlined in
DS2020-152.
3. That the applicant be advised of the Development Services Committee's decision under
the Secretary -Treasurer's signature.
Carried.
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Council Meeting Minutes — Thursday, November 12, 2020.
12. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12020-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 3 -
2020, July 1, 2020 to Sept 30, 2020.
c) F12020-15, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive
Summary Report — Q3 2020.
d) CS2020-28, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — July, August, September 2020.
Motion No. C201112-7
Moved by Veitch, Seconded by DeSousa
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12020-14, Janice McDonald, Accounting Clerk re: Statement of Accounts, Quarter 3,
2020 - July 1, 2020 to Sept 30, 2020.
c) F12020-15, Mark DesLauriers, Chief Financial Officer/Treasurer re: Financial Executive
Summary Report — Q3 2020.
d) CS2020-28, Marie Brissette, Special Projects Coordinator re: Corporate Projects Status
Update — July, August, September 2020.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Deputy Mayor Hough.
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Council Meeting Minutes — Thursday, November 12, 2020.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, re: Booking An Appointment.
2. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc.
b) County of Simcoe, Notice of Statutory Public Meeting (Virtual) Concerning Proposed
County Official Plan Amendment for Waste Management Policies and Schedules within
the County of Simcoe Official Plan.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated October 26, 2020 from Evelyn Perdue re: Ranked Ballots,
Municipal Decision Making.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated November 2, 2020 from Janice Skot, President and CEO, Royal
Victoria Hospital (RVH) re: New Simcoe Muskoka Code STEMI Protocol.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 2, 2020 from Michelle Hudolin, Wetlands and Habitat
Biologist, Severn Sound Environmental Association (SSEA) re: Tree Seedling
Distribution Project - Request to Consider Municipal Participation in 2021.
Staff Recommendation: Receive for Information Only, Advise under Mayor's
Signature.
f) Correspondence dated November 3, 2020 from Laura Proctor, Social Media &
Communications Coordinator. Dress for Success Orillia and Barrie re: Dress for Success
Services.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated November 3, 2020 from Joint Residents' Associations re: Illegal
Short Term Rentals in the Township of Oro-Medonte.
Staff Recommendation: Receive and Refer to Staff for a Response.
h) Minutes of Lake Simcoe Region Conservation Authority meetings held on July 24,
September 4 and September 25, 2020.
Staff Recommendation: Receive for Information Only.
Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
September 25, 2020.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Thursday, November 12, 2020.
Motion No. C201112-8
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, re: Booking An Appointment.
2. Ontario Energy Board, Notice to Customers of Enbridge Gas Inc.
b) County of Simcoe, Notice of Statutory Public Meeting (Virtual) Concerning Proposed
County Official Plan Amendment for Waste Management Policies and Schedules within
the County of Simcoe Official Plan.
Received for Information Only.
c) Correspondence dated October 26, 2020 from Evelyn Perdue re: Ranked Ballots,
Municipal Decision Making.
Received for Information Only.
d) Correspondence dated November 2, 2020 from Janice Skot, President and CEO, Royal
Victoria Hospital (RVH) re: New Simcoe Muskoka Code STEMI Protocol.
Received for Information Only.
e) Correspondence dated November 2, 2020 from Michelle Hudolin, Wetlands and Habitat
Biologist, Severn Sound Environmental Association (SSEA) re: Tree Seedling
Distribution Project - Request to Consider Municipal Participation in 2021.
Received for Information Only, Advised under Mayor's Signature.
f) Correspondence dated November 3, 2020 from Laura Proctor, Social Media &
Communications Coordinator, Dress for Success Orillia and Barrie re: Dress for Success
Services.
Received for Information Only.
g) Correspondence dated November 3, 2020 from Joint Residents' Associations re: Illegal
Short Term Rentals in the Township of Oro-Medonte.
Received and Referred to Staff for a Response.
h) Minutes of Lake Simcoe Region Conservation Authority meetings held on July 24,
September 4 and September 25, 2020.
Received for Information Only.
Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
September 25, 2020.
Received for Information Only.
Carried.
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Council Meeting Minutes — Thursday, November 12, 2020.
15. Communications/Petitions:
a) Correspondence dated November 4, 2020 from Michele Duivenvoorden, The Flowered
Cow re: Request for Approval "Municipal Significance", Wednesday, November 25,
2020, Vintage Day, Christmas Market.
Motion No. C201112-9
Moved by DeSousa, Seconded by Keane
Be it resolved
1. That the correspondence dated November 4, 2020 from Michele Duivenvoorden, The
Flowered Cow re: Request for Approval "Municipal Significance" Wednesday, November
25, 2020, Vintage Day, Christmas Market be received.
2. That the Council of the Township of Oro-Medonte supports the applicant's request for
approval as "Municipal Significance" for Wednesday, November 25, 2020, as Vintage
Day, Christmas Market, conditional upon the following:
a) That a certificate of liability insurance from The Flowered Cow for a minimum of
$2,000,000 limit including liquor liability and non owned automobile liability be
submitted to the Township.
b) That the Township of Oro-Medonte be shown as a certificate holder as well as
additional insured with 30 days notice of cancellation.
3. That the applicant be advised of Council's decision under the Clerk's signature.
Carried.
b) Correspondence dated November 2, 2020 from Shannon Kelman-Finley re: Consent
Application 2018-B-01 Revised (James Kelman-Finlay, Shannon Geniole and Donald
Geniole), 392 Line 10 South [October 7, 2020 Development Services Committee
decision], Request for Consideration for Amendment of Notice of Decision Conditions d)
and g).
Motion No. C201112-10
Moved by Greenlaw, Seconded by Keane
Be it resolved that the correspondence dated November 2, 2020 from Shannon Kelman-
Finley re: Consent Application 2018-B-01 Revised (James Kelman-Finlay, Shannon Geniole
and Donald Geniole), 392 Line 10 South [October 7, 2020 Development Services Committee
decision], Request for Consideration for Amendment of Notice of Decision Conditions d) and
g) be deferred to the November 25, 2020 Council meeting.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes — Thursday, November 12, 2020.
18.Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C201112-11
Moved by Veitch, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 2:10 p.m. with a brief recess prior
to closed session commencing to discuss
• Labour relations/employee negotiations (Staffing Updates).
Carried.
b) Motion to Rise and Report.
Motion No. C201112-12
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now Rise at 3:21 p.m. and Report on the Closed Session Item
4c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
Carried.
c) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services (a portion); Donna
Hewitt, Director, Corporate Services (a portion); Tamara Obee, Manager, Human
Resources, Health & Safety.
Motion No. C201112-13
Moved by DeSousa, Seconded by Hough
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO
re: Labour relations/employee negotiations (Staffing Updates) be received.
Carried.
d) Robin Dunn, CAO re: A position, plan, procedure, criteria or instruction to be applied
to any negotiations related to the municipality (Partnership Instruction).
Item d) was withdrawn upon adoption of the agenda.
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Council Meeting Minutes — Thursday, November 12, 2020,
17. By -Laws:
a) 2020-118: A By-law to amend the zoning provisions which apply to lands at Part Lot 11,
Concession 9 (Oro) Township of Oro-Medonte, 2020-ZBA-17 (Partridge).
b) 2020-120: A By-law to authorize the Sale of Surplus Land Block 74, Plan 51 M-391 now
designated as Parts 1 and 2, Plan 51 R-42653, Township of Oro-Medonte, County of
Simcoe ("50 Fairway Court").
c) 2020-121: A By-law to authorize the Sale of Surplus Land Block 10 Plan 51 M513,
Township of Oro-Medonte, County of Simcoe ("6 Simoro Crescent') [to be distributed].
Motion No. C201112-14
Moved by Keane, Seconded by Greenlaw
Be it resolved that
a) 2020-118: A By-law to amend the zoning provisions which apply to lands at Part Lot 11,
Concession 9 (Oro) Township of Oro-Medonte, 2020-ZBA-17 (Partridge).
b) 2020-120: A By-law to authorize the Sale of Surplus Land Block 74, Plan 51 M-391 now
designated as Parts 1 and 2, Plan 51 R-42653, Township of Oro-Medonte, County of
Simcoe ("50 Fairway Court").
c) 2020-121: A By-law to authorize the Sale of Surplus Land Block 10 Plan 51 M513,
Township of Oro-Medonte, County of Simcoe ("6 Simoro Crescent').
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Confirmation By -Law:
a) 2020-122: Being a by-law to confirm the proceedings of the Council meeting held on
Thursday, November 12, 2020.
Motion No. C201112-15
Moved by Hough, Seconded by DeSousa
Be it resolved that By -Law No. 2020-122: Being a by-law to confirm the proceedings of the
Council meeting held on Thursday, November 12, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Thursday, November 12, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C201112-16
Moved by Greenlaw, Seconded by Veitch
Be it resolved that we do now adjourn at 3:24 p.m.
Cie Yvonne Aubichon
Carried.
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