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Wednesday, October 28, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
9:00 a.m.
Staff Andria Leigh, Acting CAO/Director, Development Services; Yvonne
Present: Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer;
Donna Hewitt, Director, Corporate Services; Shawn Binns, Director,
Operations and Community Services; Shannon Johnson, Manager,
Finance/Deputy Treasurer; Curtis Shelswell, Manager, Municipal Law
Services/Chief Municipal Law Enforcement Officer; Jordan Decarie,
Municipal Law Enforcement Officer Supervisor; Jason Scharapenko,
Information Technologist (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C201028-1
Moved by DeSousa, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, October 28, 2020 be
received and adopted.
Carried.
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Council Meeting Minutes —Wednesday, October 28, 2020.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items [to be dealt with Under Item 18]:
Refer to Item 18.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 14, 2020.
Motion No. C201028-2
Moved by Hough Seconded by DeSousa
Be it resolved that the draft minutes of the Council meeting held on Wednesday, October 14,
2020 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
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Council Meeting Minutes — Wednesday, October 28, 2020.
11. Reports of Municipal Officers for Action:
a) F12020-13, Mark DesLauriers, Chief Financial Officer/Treasurer re: Status Tax Arrears &
Penalties/Interest.
Motion No. C201028-3
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That F12020-13, Mark DesLauriers, Chief Financial Officer/Treasurer re: Status Tax
Arrears & Penalties/Interest be received and adopted.
2. That Finance staff develop a tax collection policy and strategy to deal with the large tax
arrears balance, to be approved by Council in November 2020.
3. And That Finance staff update Council in March 2021 on the status of tax arrears, as well
as a summary report of property counts where satisfactory payment arrangements could
not be made and tax arrears registration certificate is recommended.
Carried.
b) F12020-12, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile Drainage
Loan Applications.
Motion No. C201028-4
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That F12020-12, Shannon Johnson, Manager, Finance/Deputy Treasurer re: Tile
Drainage Loan Applications, be received and adopted.
2. That Council provisionally approve the Tile Drainage Loan Application, up to a maximum
total amount of $264,000.00 for the property owner of Concession 11 N Part Lot 18, Part
Lots 2 - 10 Part 1, Municipality of Oro-Medonte to be financed over six, ten (10)-year loan
terms, upon subsequent conditional approval by OMFRA funding. The subsequent year
allocations are subject to the property tax account being in good standing.
3. That Council provisionally approve the Tile Drainage Loan Application, in the total
amount of a consolidated loan up to a maximum of $78,630 for the property owners of
Concession 9 E PT LOTS 13 & 14, Municipality of Oro-Medonte; and Concession 10 N
PT LOTS 11 & 12, Municipality of Oro-Medonte to be financed over two, ten (10)-year
loan terms years upon subsequent conditional approval by OMAFRA funding. The
subsequent year allocations are subject to the property tax account being in good
standing.
4. And further that, the appropriate by-law be brought forward for Council consideration to
appoint a Tile Drainage Inspector in accordance with section 4 of the Tile Drainage Act.
Carried.
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Council Meeting Minutes — Wednesday, October 28, 2020.
c) OCS2020-16, Justin Metras, Manager, Capital and Infrastructure Projects re: Award of
Tender OCS2020-15, Supply and Delivery of One (1) 2.7 m3, Four Wheel Drive Loader.
Motion No. C201028-5
Moved by Scott, Seconded by Veitch
Be it resolved
1. That OCS2020-16, Justin Metras, Manager, Capital and Infrastructure Projects re: Award
of Tender OCS2020-15, Supply and Delivery of One (1) 2.7 m3, Four Wheel Drive
Loader be received and adopted.
2. That RFP OCS2020-13 Supply and Delivery of one 2020 2.7m3, four-wheel drive loader
with attachments be awarded to Toromont CAT in the amount of$325,331 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That the 1999 loader be retained for the 2020/2021 season and that long term
considerations be brought forward as part of the 2021 budget deliberations.
5. And that the bidders be thanked and notified under the Director, Operations and
Community Services' signature.
Carried.
d) OCS2020-17, Shawn Binns, Director, Operations and Community Services re: Speed
Limit Review — Bass Lake Side Road Line 13 North to Line 14 North.
Motion No. C201028-6
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That OCS2020-17, Shawn Binns, Director, Operations and Community Services re:
Speed Limit Review — Bass Lake Side Road Line 13 North to Line 14 North be received
and adopted.
2. That the speed limit on Bass Lake Side Road between Line 13N and Line 14N be set at
60km/h.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, October 28, 2020.
e) OCS2020-18, Brad Robinson, Infrastructure and Capital Projects Coordinator re: Simcoe
County Mountain Bike Club — Memorandum of Understanding.
Motion No. C201028-7
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That OCS2020-18, Brad Robinson, Infrastructure and Capital Projects Coordinator re:
Simcoe County Mountain Bike Club (SCMBC) — Memorandum of Understanding be
received and adopted.
2. That the Director, Operations and Community Service be authorized to execute the draft
agreement between the Township and the SCMBC for use of Township Line 9 North road
allowance for the SCMBC trail network.3. That the applicant be advised of Council's
decision under the Director, Operations and Community Services' signature.
Carried.
f) DS2020-138, Derek Witlib, Manager, Planning Services re: Model Home Agreement with
1157391 Ontario Inc. for Draft Plan of Subdivision (East Oro Estates) [Refer to Item
17b)].
Motion No. C201028-8
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That DS2020-138, Derek Witlib, Manager, Planning Services re: Model Home Agreement
with 1157391 Ontario Inc. for Draft Plan of Subdivision (East Oro Estates) be received
and adopted.
2. That the Township of Oro-Medonte enters into a Model Home Agreement with 1157391
Ontario Inc. for the construction of a one (1) model home on proposed Lot 10 in the Draft
Plan Approved East Oro Estates development.
3. That the appropriate draft by-law be brought forward for Council's consideration.
4. That the Developer be notified of Council's decision under the Director, Development
Services' signature.
Carried.
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Council Meeting Minutes —Wednesday, October 28, 2020.
12. Reports of Municipal Officers for Information Only:
a) DS2020-134, David Saunders, Manager, Development Engineering re: Development
Engineering Activity / Subdivision Status Update — January - September 2020.
b) DS2020-136, Garry McCartney, Chief Building Official re: Building Division Activity Stats
(July -September 2020).
c) DS2020-137, Curtis Shelswell, Manager, Municipal Law Services/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Occurrence Report -July -September
2020.
Motion No. C201028-9
Moved by Scott, Seconded by Keane
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) DS2020-134, David Saunders, Manager, Development Engineering re: Development
Engineering Activity / Subdivision Status Update — January - September 2020.
b) DS2020-136, Garry McCartney, Chief Building Official re: Building Division Activity Stats
(July -September 2020).
c) DS2020-137, Curtis Shelswell, Manager, Municipal Law Services/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Occurrence Report -July -September
2020.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Deputy
Mayor Hough, Councillors Scott, Veitch, and Keane.
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Council Meeting Minutes —Wednesday, October 28, 2020.
b) Councillor Keane re: Oro African Church.
Motion No. C201028-10
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the information presented by Councillor Keane re: Oro African Church be received.
2. That staff bring forward a report outlining the strategy for governance and operations of
the Oro African Church and potential future development including the financial plan to be
considered during the 2021-2022 budget deliberations.
Carried.
Councillor Keane re: Internet Connectivity Task Force Update.
Motion No. C201028-11
Moved by Keane, Seconded by DeSousa
Be it resolved that the verbal information presented by Councillor Keane re: Internet
Connectivity Task Force Update be received.
Carried.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, re: Booking An Appointment.
b) Correspondence from Severn Sound Environmental Association (SSEA) re: 2020 Third
Quarter (July 1 - September 30) Report/Update.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Ontario Provincial Police (OPP), Orillia Detachment re: 2019
Progress Report.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, October 28, 2020.
Motion No. C201028-12
Moved by Veitch, Seconded by Hough
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice, re: Booking An Appointment.
b) Correspondence from Severn Sound Environmental Association (SSEA) re: 2020 Third
Quarter (July 1 - September 30) Report/Update.
Received for Information Only.
c) Correspondence from Ontario Provincial Police (OPP), Orillia Detachment re: 2019
Progress Report.
Received for Information Only.
Carried.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By -Laws:
a) 2020-113: A By-law to Appoint a Deputy Treasurer and to Repeal By-law 2010-070.
b) 2020-114: A By-law to Authorize the Execution of a Model Home Agreement with
1157391 Ontario Inc., Draft Plan of Subdivision for Part of Lot 16, Concession 11 (Oro)
Part 1, 51 R-41100, Township of Oro-Medonte, County of Simcoe.
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Council Meeting Minutes —Wednesday, October 28, 2020.
Motion No. C201028-13
Moved by Greenlaw, Seconded by Keane
Be it resolved that
a) 2020-113: A By-law to Appoint a Deputy Treasurer and to Repeal By-law 2010-070;
b) 2020-114: A By-law to Authorize the Execution of a Model Home Agreement with
1157391 Ontario Inc., Draft Plan of Subdivision for Part of Lot 16, Concession 11 (Oro)
Part 1, 51 R-41100, Township of Oro-Medonte, County of Simcoe;
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C201028-14
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now go in Closed Session at 11:40 a.m. to discuss
Personal matters about an identifiable individual (Request for Interest Relief).
Carried.
b) Motion to Rise and Report.
Motion No. C201028-15
Moved by Veitch, Seconded by Hough
Be it resolved that we do now Rise at 12:24 p.m. and Report on the Closed Session Item 4
c) Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matters about an
identifiable individual (Request for Interest Relief).
Carried.
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Council Meeting Minutes — Wednesday, October 28, 2020.
c) Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matters about an
identifiable individual (Request for Interest Relief).
The following staff were present: Andria Leigh, Acting CAO/Director, Development Services;
Yvonne Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer, Donna Hewitt,
Director Corporate Services.
Motion No. C201028-16
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the confidential memorandum correspondence dated October 28, 2020 and
presented by Mark DesLauriers, Chief Financial Officer/Treasurer re: Personal matters
about an identifiable individual (Request for Interest Relief) be received.
2. That the request for interest relief be respectfully denied.
3. That the applicant be advised of Council's decision under the Chief Financial Officer/
Treasurer's signature.
Carried.
19. Confirmation By -Law:
a) 2020-115: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 28, 2020.
Motion No. C201028-17
Moved by DeSousa, Seconded by Hough
Be it resolved that By -Law No. 2020-115: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 28, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, October 28, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C201028-18
Moved by Scott, Seconded by Greenlaw
Be it resolved that we do now adjourn at 12:25 p.m.
Mayor, H.S. ughes
CIe4 Yvonne Aubichon
Carried.
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