09 23 2020 Council MinutesTownship of
Prond Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
9:01 a.m.
Wednesday, September 23, 2020
Present: Mayor H.S. Hughes
Deputy Mayor Hough
Councillor Ian Veitch
2018-2022 Council
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Donna Hewitt, Director,
Corporate Services; Shawn Binns, Director, Operations and Community
Services; Hugh Murray, Director, Fire & Emergency Services/Fire Chief;
Donny Adamson, Acting Deputy Chief; Tamara Obee, Manager, Human
Resources, Health & Safety; Derek Witlib, Manager, Planning Services;
Michelle Jakobi, Manager, Compliance and Capital Projects; Jenny
Leggett, Communications & Public Relations Officer; Jennifer Whitley,
Coordinator, Economic Development/Communications; Harold Daynard,
Manager, Information Technology (IT); Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
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Council Meeting Minutes — Wednesday, September 23, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200923-1
Moved by Veitch, Seconded by Scott
Be it resolved that the agenda for the Council meeting of Wednesday, September 23,
2020 be received and adopted.
Carried.
Motion No. C200923-2
Moved by Greenlaw, Seconded by Hough
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement, if necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C200923-3
Moved by Scott, Seconded by DeSousa
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
• Litigation affecting the municipality (Cannabis);
• Acquisition/disposition of land (6 Simoro Crescent);
• Labour relations/employee negotiations; acquisition/disposition of land (Staffing/
Facilities).
Carried.
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Council Meeting Minutes — Wednesday, September 23, 2020.
b) Motion to Rise and Report.
Motion No. C200923-4
Moved by Veitch, Seconded by Hough
Be it resolved that we do now Rise at 10:06 a.m. at which time we shall Report on the
Closed Session Items 4
c) Robin Dunn, CAO; and Derek Witlib, Manager, Planning Services re: Litigation affecting
the municipality (Cannabis);
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (6 Simoro
Crescent);
e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour relations/
employee negotiations; acquisition/disposition of land (Staffing/Facilities).
Carried.
c) Robin Dunn, CAO; and Derek Witlib, Manager, Planning Services re: Litigation affecting
the municipality (Cannabis).
The following staff were present: Robin Dunn, CAO; Yvonne Aubichon, Clerk; Derek Witlib,
Manager, Planning Services; Donna Hewitt, Director Corporate Services; Hugh Murry,
Director, Fire & Emergency Services/Fire Chief; Donald Adamson, Acting Deputy Fire Chief;
Jenny Leggett, Communications & Public Relations Officer; Harold Daynard, Manager,
Information Technology (IT).
Motion No. C200923-5
Moved by Greenlaw, Seconded by Scott
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO; and
Derek Witlib, Manager, Planning Services re: Litigation affecting the municipality (Cannabis)
be received.
Carried.
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Council Meeting Minutes —Wednesday, September 23, 2020.
d) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of land (6 Simoro
Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Derek Witlib, Manager,
Planning Services; Jenny Leggett, Communications & Public Relations Officer; Harold
Daynard, Manager, Information Technology (IT).
Motion No. C200923-6
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That the confidential verbal information presented by Donna Hewitt, Director, Corporate
Services re: Acquisition/disposition of land (6 Simoro Crescent) be received.
2. That staff proceed as directed by Council.
Carried.
e) Hugh Murray, Director, Fire & Emergency Services/Fire Chief re: Labour
relations/employee negotiations; acquisition/disposition of land (Staffing/ Facilities).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Hugh Murray, Director, Fire & Emergency Services/Fire Chief; Donny
Adamson, Acting Deputy Fire Chief; Tamara Obee, Manager, Human Resources, Health &
Safety; Donna Hewitt, Director, Corporate Services; Derek Witlib, Manager, Planning
Services; Jenny Leggett, Communications & Public Relations Officer; Harold Daynard,
Manager, Information Technology (IT).
Motion No. C200923-7
Moved by Scott, Seconded by Veitch
Be it resolved
That the confidential verbal information presented by Hugh Murray, Director, Fire &
Emergency Services/Fire Chief re: Labour relations/employee negotiations;
acquisition/disposition of land (Staffing/ Facilities) be received.
That staff proceed as directed by Council.
Carried.
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Council Meeting Minutes —Wednesday, September 23, 2020.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, September 9, 2020.
b) Minutes of Special Council meeting held on Wednesday, September 16, 2020.
Motion No. C200923-8
Moved by Greenlaw, Seconded by Hough
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, September 9, 2020; and
b) Special Council meeting held on Wednesday, September 16, 2020
be received and adopted as printed and circulated.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.0pen Forum:
None.
Carried.
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Council Meeting Minutes —Wednesday, September 23, 2020.
11. Reports of Municipal Officers for Action:
a) CS2020-25, Jennifer Whitley, Coordinator, Economic Development and Communications
re: Municipal Wayfinding Signage Standards.
A PowerPoint presentation was presented.
Motion No. C200923-9
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That CS2020-25, Jennifer Whitley, Coordinator, Economic Development and
Communications re: Municipal Wayfinding Signage Standards be received and adopted.
2. That Council approves the use of the RTO7 Wayfinding Signage Standards &
Specifications in future municipal wayfinding signage.
3. That RTO7 and the County of Simcoe (Tourism Simcoe County) be advised of Council's
decision under the Coordinator, Economic Development & Communications' signature.
Carried.
b) DS2020-97, Danielle Waters, Planner re: Minor Variance Application 2020-A-38, Gabriel
Porges, 5 Goss Road [deferred from September 3, 2020 Development Services
Committee meeting].
Motion No. C200923-10
Moved by Scott, Seconded by Hough
Be it resolved
1. That DS2020-97, Danielle Waters, Planner re: Minor Variance Application 2020-A-38,
Gabriel Porges, 5 Goss Road be received and adopted.
2. That Minor Variance Application 2020-A-38 by Gabriel Porges, specifically for permission
to permit a boathouse 0.6m (2 feet) from the interior lot line on the lands municipally
known as 5 Goss Road, Township of Oro-Medonte, be approved, subject to the
conditions as outlined in DS2020-97.
3. And that the applicant be advised of Council's decision under the Secretary -Treasurer's
signature.
Carried.
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Council Meeting Minutes — Wednesday, September 23, 2020.
c) DS2020-115, Todd Weatherell, Intermediate Planner re: 2019-ZBA-01 Cannabis
Processing and Production Facilities — Local Planning Appeal Tribunal (LPAT) Hearing
Representation.
Correspondence received September 22, 2020 from Matt Pryce, on behalf of the Board of
Directors, Oro-Medonte Community Coalition Corp. (OMCCC), was referenced by Mayor
H.S. Hughes with respect to this matter.
Motion No. C200923-11
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That DS2020-115, Todd Weatherell, Intermediate Planner re: 2019-ZBA-01 Cannabis
Processing and Production Facilities — Local Planning Appeal Tribunal (LPAT) Hearing
Representation be received and adopted.
2. That staff proceed with Option 3, as outlined in DS2020-115, in preparation for the LPAT
Notice of Case Management Conference (CMC) by Video hearing scheduled for October
23, 2020 and subsequent LPAT hearing to be scheduled.
Carried.
d) DS2020-116, Catherine McLean, Planner re: Minor Variance Application 2020-A-04
Virginia & Raymond Gingras 3626 Line 5 North — Local Planning Appeal Tribunal (LPAT)
Hearing Representation.
Motion No. C200923-12
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That DS2020-116, Catherine McLean, Planner re: Minor Variance Application 2020-A-04
Virginia & Raymond Gingras 3626 Line 5 North — Local Planning Appeal Tribunal (LPAT)
Hearing Representation be received and adopted.
2. That staff proceed with Option 2, as outlined in DS2020-116, in preparation for the LPAT
hearing being scheduled for October 20, 2020.
Carried.
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Council Meeting Minutes — Wednesday, September 23, 2020.
e) ES2020-5, Michelle Jakobi, Acting Director, Environmental Services; and Mark
DesLauriers, Chief Financial Officer/Treasurer re: Communal Tile Financial Plan [Refer
to Item 17b)].
A PowerPoint presentation was presented.
Motion No. C200923-13
Moved by Veitch, Seconded by Hough
Be it resolved that ES2020-5, Michelle Jakobi, Acting Director, Environmental Services; and
Mark DesLauriers, Chief Financial Officer/Treasurer re: Communal Tile Financial Plan and
applicable draft by-law be deferred to the next regular meeting of Council.
Carried.
Motion No. C200923-14
Moved by Scott, Seconded by Hough
Be it resolved
1. That ES2020-5, Michelle Jakobi, Acting Director, Environmental Services; and Mark
DesLauriers, Chief Financial Officer/Treasurer re: Communal Tile Financial Plan be
received and adopted.
2. That the Communal Tile Financial Plan, prepared by KPMG dated February 21,
2020 be endorsed.
3. That a 3 year communal tile rate, as identified in ES2020-5, be endorsed and
Schedule G (Sewer) of the Township's Fees and Charges By-law No. 2018-044 be
brought forward for Council's consideration.
Deferred.
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Council Meeting Minutes — Wednesday, September 23, 2020,
12.Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12020-11, Janice McDonald, Accounting Clerk re: Statement of Accounts Quarter 2 -
2020, April 1, 2020 to June 30, 2020.
Motion No. C200923-15
Moved by Greenlaw, Seconded by Keane
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12020-11, Janice McDonald, Accounting Clerk re: Statement of Accounts Quarter 2 -
2020, April 1, 2020 to June 30, 2020.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, and Councillor Scott.
b) Mayor H.S. Hughes, correspondence dated September 10, 2020 from Debbie France re:
Cannabis Grow Operations.
Motion No. C200923-16
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the correspondence dated September 10, 2020 from Debbie France and presented
by Mayor H.S. Hughes, re: Cannabis Grow Operations be received and supported.
2. That the applicant be advised of Council's decision under the Mayor's signature.
Unanimously Carried.
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Council Meeting Minutes —Wednesday, September 23, 2020.
c) Councillor Keane, re: Internet Connectivity Task Force Update.
Motion No. C200923-17
Moved by Keane, Seconded by Scott
Be it resolved that the verbal information presented by Councillor Keane, re: Internet
Connectivity Task Force Update be received.
Carried.
d) Councillor Keane re: Dog (or Pet) Waste Bag Dispenser Unit at Horseshoe Valley Memorial
Park.
Motion No. C200923-18
Moved by Keane, Seconded by DeSousa
Be it resolved
1. That the correspondence presented by Councillor Keane re: Dog (or Pet) Waste Bag
Dispenser be received.
2. That staff be authorized to procure an appropriate Dog (or Pet) Waste Bag Dispenser unit to
be installed at Horseshoe Valley Memorial Park on a trial basis to be funded from the
approved 2020 parks operating budget.
3. That staff report back on the results of the pilot program following the 2021 Park's season.
Carried.
e) Councillor DeSousa, correspondence dated September 14, 2020 from Hillary Handy re:
Request for Traffic Light at Highway 12 and Warminster Sideroad.
Councillor DeSousa referenced a petition that was being circulated which she is planning to
present to Jill Dunlop, MPP Simcoe North.
Motion No. C200923-19
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the correspondence dated September 14, 2020 from Hillary Handy and presented
by Councillor DeSousa, re: Request for Traffic Light at Highway 12 and Warminster
Sideroad be received.
2. That correspondence be forwarded, under the Mayor's signature, to the Ministry of
Transportation (MTO) highlighting the safety concerns with the crossing and to
respectfully request that MTO conduct a safety audit of the said intersection.
3. That Jill Dunlop, MPP Simcoe North; County of Simcoe; Doug Downey, MPP,
Barrie/Springwater/Oro-Medonte; Members of Parliament; and Peter Beacock, Trustee —
Oro-Medonte/Springwater, Simcoe County District School Board be included on the said
correspondence.
Unanimously Carried.
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Council Meeting Minutes —Wednesday, September 23, 2020.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated September 16, 2020 from Anita Dubeau, Chair, Simcoe Muskoka
District Health Unit Board of Health re: Updating Municipal Alcohol Policies to Reduce
Harms Associated with Recent Alcohol Regulatory Changes.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated September 18, 2020 from Steve Clark, Minister of Municipal
Affairs and Housing (MMAH) re: Parkland Dedication, Development Charges and the
Community Benefits Charges Authority.
Staff Recommendation: Receive for Information Only.
Motion No. C200923-20
Moved by Veitch, Seconded by DeSousa
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Correspondence dated September 16, 2020 from Anita Dubeau, Chair, Simcoe Muskoka
District Health Unit Board of Health re: Updating Municipal Alcohol Policies to Reduce
Harms Associated with Recent Alcohol Regulatory Changes.
Received for Information Only.
c) Correspondence dated September 18, 2020 from Steve Clark, Minister of Municipal
Affairs and Housing (MMAH) re: Parkland Dedication, Development Charges and the
Community Benefits Charges Authority.
Received for Information Only.
Carried.
15. Communications/Petitions:
None.
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Council Meeting Minutes — Wednesday, September 23, 2020.
16. Notice of Motions:
None.
17. By -Laws:
a) 2020-102: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Merek and Lesia Petriczko and Repeal
By-law 2015-172.
b) 2020-106: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law) - Deferred to October 14, 2020 Council meeting.
Motion No. C200923-21
Moved by Keane, Seconded by Scott
Be it resolved that
a) 2020-102: A By-law to Authorize the Execution of An Agreement Between The
Corporation of the Township of Oro-Medonte and Merek and Lesia Petriczko and Repeal
By-law 2015-172
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
None.
19.Confirmation By -Law:
a) 2020-105: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, September 23, 2020.
Motion No. C200923-22
Moved by Veitch, Seconded by DeSousa
Be it resolved that By -Law No. 2020-105: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, September 23, 2020 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, September 23, 2020.
20.Adjournment:
a) Motion to Adjourn.
Motion No. C200923-23
Moved by Greenlaw, Seconded by Keane
Be it resolved that we do now adjourn at 1:20 p.m.
% "U<
Mayor,/H.S. H hes
Cler Yvonne Aubichon
Carried.
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