2020-097 By-law to amend By-law No. 2017-165, a by-law to Govern the proceedings of Council and Committee/Technical Support Groups of Council and Repeal By-law No. 2020-050The Corporation of the Township of Oro-Medonte
By -Law No. 2020-097
A By-law to amend By -Law No. 2017-165 (Procedural By-
law) a By-law to Govern the proceedings of Council and
Committee/Technical Support Groups of Council and
Repeal By-law No. 2020-050
Whereas Council of the Township of Oro-Medonte enacted and passed By-law No
2017-165, a By-law to govern the proceedings of Council and Committees/
Technical Support Groups of Council at its meeting of December 13, 2017;
And Whereas Council of the Township of Oro-Medonte enacted and passed By-law
No. 2020-092 at its meeting of August 12, 2020 and to provide for transparency and
accountability to the public while ensuring the health and safety of its members,
staff and the public;
And Whereas Council of the Township of Oro-Medonte deems it expedient to
amend By-law No 2017-165 and Repeal By-law 2020-050 to further include
electronic procedure provisions to amend sections 14.11 Open Forum of By-law No.
2017-165 and allow provisions for technical interruptions during electronic meetings.
Now Therefore Council of The Corporation of the Township of Oro-Medonte
Hereby Enacts as Follows:
1. That Procedural By-law No. 2017-165 be and is hereby amended as follows:
14.10 Open Forum
Public attendance to Electronic Meetings in accordance with the
circumstances outlined in the Procedural By-law, as amended may be
restricted to electronic means and will be indicated on the meeting
agenda.
Depending on circumstances, an Electronic Meeting may not permit an in -
person Open Forum or deputations, but will permit electronic submissions
received in advance of the meeting. Open forum registration requests
shall be submitted to the Clerk's Department at aaendacomment(a-)-oro-
medonte.ca. no later than 3:00 p.m. the day prior to the electronic meeting
or as otherwise noted on the agenda.
14.8 Deputations/Presentations
u) For Emergency Council meetings or Public Meetings the Clerk/designate
will authorize all deputation requests to ensure they are related to agenda
items for the meeting.
2.0 Notice of Meeting
i) The Corporate Services Division will ensure that information on how the
public may access the meeting will be provided on the meeting agenda
and on the Township website.
14.19 Adjournment
2. Technical lnterruption(s)/Failure
a) In the event of a Township connection/service interruption with the
electronic meeting or a question as to the performance of the meeting
technology impacting the meeting, the Chair may recess the meeting
to confirm the electronic format is performing effectively before
proceeding with the meeting.
b) In the event of technical difficulties/failure during the meeting that
cannot be resolved, the Chair may unilaterally adjourn the meeting
after thirty (30) minutes of the technical failure.
c) A subsequent meeting to deal with those items not dealt with shall be
scheduled as soon as possible thereafter. Notice of the disruption
shall be noted in the minutes of the meeting.
d) Information Technology (IT) Staff shall ensure that the video
conference is available to members of the public and other stake
holders via the Township's YouTube channel or similar streaming
platform.
3. This By-law shall come into force and take effect on the final day of passing
thereof.
By -Law read a First, Second and Third time, and Passed this 9th day of
September, 2020.
The Corporation of the Township of Oro-Medonte
oV
Mayor, H.S. Hughes
Cierl , Yvonne Aubichon