05 20 2020 SpCouncil Agenda
The Township of Oro-Medonte
Special Council Meeting Agenda
Electronic Meeting
Wednesday, May 20, 2020
9:00 a.m. - Closed Session
Open Session immediately following Closed
Session
Effective Tuesday, March 17, 2020 at 8:30 a.m., all Township of Oro-Medonte
facilities will be closed to the public until further notice. This includes the Township
Administration Centre. We will continue to offer services online and over the
telephone.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Page
1. Call to Order - Moment of Reflection:
2. Adoption of Agenda:
7 a) Motion to Adopt the Agenda.
\[Addenda\]
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Robin Dunn, CAO; Andria Leigh, Director, Development Services re:
Solicitor-client privilege (Short Term Rentals (Airbnb)).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Working
Remotely Impact).
5. Minutes of Council and Committees:
8 - 10a) Minutes of Human Resources Committee meeting held on Monday, April 27,
2020.
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Council Meeting Agenda -May 20, 2020
11 - 13 b) Minutes of Special Council meeting #1 held on Wednesday, April 29, 2020.
14 - 27 c) Minutes of Special Council meeting #2 held on Wednesday, April 29, 2020.
6. Recognition of Achievements:
28 a) Correspondence dated May 1, 2020 from the Ontario Association of Certified
Technicians and Technologists re: Karla Musso-Garcia, Manager,
Operations re: Certified Engineering Technologist Registration.
7. Open Forum:
Under normal circumstances, the Open Forum provides an opportunity for
the public to provide verbal comments to Council, in Open Session, on
matters scheduled on the current agenda; however, as noted in section 1.
above, due to the COVID-19 emergency, the open forum shall be altered to
accommodate written submissions from the public regarding agenda items.
agendacomment@oro-medonte.ca. up to one hour prior to the start of the
Electronic Meeting, or as otherwise noted on the agenda. Submissions
received by 3:00 p.m. the day prior to the meeting will be included in the
amended agenda for adoption. Submissions received after 3:00 p.m. the day
prior to the meeting and up to an hour prior to the meeting shall be read into
the public record.
Open Forum shall last no longer than 20 minutes;
Each member of the public shall be required to identify in their written
submission, the agenda item they are speaking to and provide their
name and address, which may become part of the public record;
A written submission shall be limited to 2 minutes per agenda item;
No response shall be provided to any question posed during Open
Forum;
No discussion, debate or decisions will occur during Open Forum;
Each member of the public is permitted to only one written submission
per agenda item;
Comments made during Open Forum will not form part of the minutes
of the meeting;
The following matters will not be permitted during Open Forum and if
submitted, shall not be read:
o Comments/complaints against Members of Council or
Township staff;
o Matters beyond the jurisdiction of Council or the Township;
o Closed Session agenda items, including current or pending
litigation, or Insurance claims and/or pending claims by or
against the Township;
o Comments with respect to Minutes of Council and Committees;
o Comments that are contrary to the Municipal Freedom of
Information and Protection of Privacy Act;
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Council Meeting Agenda -May 20, 2020
o Comments with respect to any applications which have
proceeded through a Public Meeting in accordance with the
Planning Act, with the exception of comments related to a
recommendation contained within the Staff Report.
The Chair may conclude Open Forum prior to the 20 minute maximum
time limit, for non-compliance with the Open Forum parameters,
Conduct of Members of the Public, or any other reason.
8. Reports of Municipal Officers for Action:
29 - 30 a) Shawn Binns, Director, Operations and Community Services, memorandum
correspondence dated May 20, 2020 re: 2020 Library Service Contracts
\[Refer to Items 14a) - d)\].
31 - 33 b) Robin Dunn, CAO, correspondence dated May 2, 2020 re: AMO Launches
Virtual 2020 Conference.
34 c) Robin Dunn, CAO re: Update on COVID-19 Actions.
9. Reports of Municipal Officers for Information Only:
35 - 37 a) FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette, Special
Projects Coordinator re: Purchase of Extrication Equipment.
10. Reports of Members of Council:
a) Updates from Council Representatives County of Simcoe and Township
Partners and Agencies.
11. Consent Agenda:
38 a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy
11 Underpass by Clearwater Structures Inc., March 16 - November
20, 2020.
39 - 44 b) Nottawasaga Valley Conservation Authority, minutes of Friday, January 24,
2020 and highlights of Friday, April 24, 2020 meetings.
Staff Recommendation: Receive for Information Only.
45 - 59 c) Minutes of Lake Simcoe Region Conservation Authority meetings held on
Friday, February 28, 2020, Friday, April 3, 2020 Special and Friday, April 3,
2020.
Staff Recommendation: Receive for Information Only.
60 - 62 d) Minutes of Barrie Public Library Board meeting held on Thursday, February
20, 2020.
Staff Recommendation: Receive for Information Only.
63 - 64 e) Highlights of Severn Sound Environmental Association (SSEA) meeting held
on Tuesday, April 14, 2020.
Staff Recommendation: Receive for Information Only.
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65 - 66 f) Correspondence dated April 20, 2020 from Mayor Rob Burton, Town of
Oakville to Prime Minister Trudeau and Premier Ford re: Support Letter for
Food Service Industry.
Staff Recommendation: Receive for Information Only.
67 - 71 g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of
Oakville to Minister Rod Phillips and Minister Bill Morneau re: Rent Relief
Advocacy Correspondence.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
72 - 73 h) Correspondence dated April 23, 2020 from Mayor Fred Eisenberger, City of
Hamilton to Honourable David Lametti, Minister of Justice and Attorney
General of Canada; Honourable Doug Ford, Premier of Ontario and The
Honourable Doug Downey, Attorney General re: Request to Regulate and
Enforce Odour and Lighting Nuisances Related to the Cultivation of
Cannabis Plants.
Staff Recommendation: Receive, Support, Advise under Mayor's Signature.
12. Communications/Petitions:
74 - 75 a) Correspondence dated March 18, 2020 from Murray Smith re: Request to
Purchase a Portion of Township Property Adjacent to 10 Wallis Street.
76 b) Correspondence dated May 11, 2020 from PolyJohn Canada Inc. re:
Request for Support, NGen Funding Application.
13. Notice of Motion:
77 - 81 a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Special Council
Meeting re: Severn Sound Environmental Association (SSEA) 2020 Oro-
Medonte Budget Allocation Amendment.
Written Submission by Councillor Veitch, May 13, 2020.
Notice of Motion for May 20, 2020 Special Council meeting.
To be dealt with at future June Council meeting.
Draft Motion:
Whereas Council endorsed Motion No. C200311-11 at their March 11, 2020
Whereas the SSEA has
indicated that the Province is likely to fund about $10,000 of Municipal Share
- Operations funding for source water protection (which would reduce their
Municipal Share
Whereas the Township of Oro-Medonte has been advised by the SSEA in a
memorandum dated May 14, 2020 that the 2020 SSEA budget request of
$9,095 for the Drinking Water Source Protection (DWSP) program from the
Township, remains outstanding, due to the expected funding from the
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Council Meeting Agenda -May 20, 2020
Ministry of the Environment, Conservation and Parks, notbeing provided,
despite ongoing negotiations.
Whereas the Drinking Water Source Protection (DWSP) program and
funding is critical based on regulatory requirements of the Clean Water Act
being met, in order for drinking water systems to be in compliance and
provide municipal drinking water.
Whereas it has been confirmed by the SSEA that the bulk of the SSEA
DWSP work load in 2020 is focused in the Township of Oro-Medonte to
update water systems, including in Braestone, Maplewood, Horseshoe
Highlands, Robincrest, and Craighurst, using the $9,095 funds for dedicated,
full time staff coverage.
Now, therefore be it resolved
That the 2020 budget contribution from the Township of Oro-Medonte to
SSEA be amended as follows:
That the $92,427 for SSEA Municipal Share -2020 Operations (that includes
one-time funding allocations totalling $ 23,964) be increased for 2020 by
$9,095 to cover the Drinking Water Source Protection (DWSP) amount; and
That in the event the Ministry of Environment, Conservation and Parks
(MOECP) ultimately provides the funding to the SSEA that the Township of
Oro-Medonte requests the SSEA to provide a reimbursement of the $9,095
to the Township.
14. By-Laws:
82 - 86 a) 2020-030: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Orillia Public Library Board For a Term of
One Year And to Repeal By-law No. 2019-028.
87 - 88 b) 2020-031: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Barrie Public Library Board For a Term of
One Year And to Repeal By-law No. 2019-025.
89 - 90 c) 2020-032: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Midland Public Library Board For a Term
of One Year And to Repeal By-law No. 2019-027.
91 - 92 d) 2020-033: A By-law to Authorize the Execution of a Contract between The
Township of Oro-Medonte and The Severn Township Public Library Board
For a Term of One Year And to Repeal By-law No. 2019-026.
15. Confirmation By-Law:
93 a) 2020-055: Being a by-law to confirm the proceedings of the Special Council
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Council Meeting Agenda -May 20, 2020
meeting held on Wednesday, May 20, 2020.
16. Adjournment:
a) Motion to Adjourn.
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2.a) Motion to Adopt the Agenda.
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5.a) Minutes of Human Resources Committee meeting held on Monday, April ...
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5.a) Minutes of Human Resources Committee meeting held on Monday, April ...
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5.a) Minutes of Human Resources Committee meeting held on Monday, April ...
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5.b) Minutes of Special Council meeting #1 held on Wednesday, April 29, ...
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5.b) Minutes of Special Council meeting #1 held on Wednesday, April 29, ...
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5.b) Minutes of Special Council meeting #1 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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5.c) Minutes of Special Council meeting #2 held on Wednesday, April 29, ...
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6.a) Correspondence dated May 1, 2020 from the Ontario Association of Ce...
May 1, 2020
Mayor Harry Hughes
Township of Oro-Medonte
148 Line 7S
Oro-Medonte ON L0L 2E0
Dear Mayor Hughes,
I am very pleased to advise you that one of your employees,
Mrs. Karla Guadalupe Musso, C.E.T.
has recently been registered by this Association as a Certified Engineering
Technologist and is entitled under the OACETT Act 1984 to use the C.E.T. title.
I am sure that you will wish to recognize this achievement of professional status
and join us in congratulating her.
OACETT is a self-governing, professional association with more than 25,000
members, dedicated to maintaining the highest possible standards in the practice
of engineering/applied science technology in Ontario.
If you would like any additional information, please contact this office.
Sincerely,
Barbara Chappell, M.A.
Acting CEO & Registrar, OACETT
cc: Mrs. Karla Guadalupe Musso, C.E.T.
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8.a) Shawn Binns, Director, Operations and Community Services, memorandu...
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8.a) Shawn Binns, Director, Operations and Community Services, memorandu...
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8.b) Robin Dunn, CAO, correspondence dated May 2, 2020 re: AMO Launches ...
o
o
o
o
o
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8.b) Robin Dunn, CAO, correspondence dated May 2, 2020 re: AMO Launches ...
“The AMO conference is an important opportunity for the Government of
Ontario to connect directly with municipal councils from every part of
Ontario. This year, we look forward to making that same connection
through AMO’s virtual 2020 Conference.” Hon. Steve Clark, Minister of
Municipal Affairs and Housing
“The AMO Conference is important to our members for learning, networking
and for direct interaction with the government. It’s important to the
government as an opportunity to hear directly from you.And it’s important
to AMO as a key member service and because conference revenue helps
keep membership fees low.” Jamie McGarvey, AMO President
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8.b) Robin Dunn, CAO, correspondence dated May 2, 2020 re: AMO Launches ...
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8.c) Robin Dunn, CAO re: Update on COVID-19 Actions .
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9.a) FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette, Spe...
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9.a) FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette, Spe...
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9.a) FES2020-1, Donny Adamson, Acting Deputy Chief; Marie Brissette, Spe...
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11.a) Announcements of Interest to the Public: Notice of
Full Bridge Cl...
MTO Contract 2019-2012 Hwy 11, Oro Line 5 Underpass, Oro Line 9 Underpass, Grouse
Creek Culvert, Non-Structural Culverts
RE: Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11
Underpass
Clearwater Structures Inc. is writing to advise residents of the upcoming full road closures of
Oro-Medonte Line 5 at the Hwy 11 bridge, as well as Oro-Medonte Line 9 at the Hwy 11 bridge
for bridge construction.
Oro-Medonte Line 5 bridge over Hwy 11 will be closed at Line 5 South and Line 5 North, access
to dwellings and businesses will be granted to local traffic only. Crossing of the bridge will be
prohibited due to construction operations. The closure will begin March 16, 2020 and be in
effect until November 20, 2020. Overpass bridges at Oro Line 3, 7 and 11 are fully open and can
be used as alternates.
Oro-Medonte Line 9 bridge over Hwy 11 will be closed at Line 9 South and Line 9 North, access
to dwellings and businesses will be granted to local traffic only. Crossing of the bridge will be
prohibited due to construction operations. The closure will begin March 16, 2020 and be in
effect until November 20, 2020. Overpass bridges at Oro Line 3, 7 and 11 are fully open and can
be used as alternates.
Head Office 397 Frankcom Street, Ajax, Ontario, L1S 1R4
Tel: 905-686-5203 Fax: 905-686-4763
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11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
TH
BOARD OF DIRECTORS 60ANNUAL GENERAL MEETING
MINUTESNo. 01-20-BOD
Date: January 24, 2020
Time: 9:00 a.m. to 12:00 p.m.
Location: John L. Jose Learning Centre, Tiffin Conservation Area, Utopia, Ont.
Present:
Councillor Keith White, ChairEssa (Township)
Councillor Gail LittleAmaranth (Township)
Councillor Mariane Mcleod, Vice-Chair Collingwood (Town)
Mayor Don AllenSpringwater (Township)
Councillor Margaret MercerMelancthon (Township)
Deputy Mayor Bob MeadowsAdjala-Tosorontio (Township)
Councillor George Watson, Past Chair Wasaga Beach (Town)
Councillor Thom PatersonClearview (Township)
Councillor Andrea MatrosovsBlue Mountains (Town)
Councillor Ralph ManketlowMono (Town)
Councillor Dane NielsenGrey Highlands (Municipality)
Councillor Donna JebbNew Tecumseth (Town)
Councillor Shirley BoxemMulmur (Township)
Councillor Walter BenottoShelburne (Town)
Councillor Gary HarveyBarrie (City)
Councillor Raj SandhuBradford West Gwillimbury (Town)
Regrets:
Councillor Rob NicolInnisfil (Town)
Councillor Cathy KeaneOro-Medonte (Township)
Staff:
Doug Hevenor, Chief Administrative Officer; Chris Hibberd, Director Watershed
Management Services; Byron Wesson, DirectorConservation Services; Sheryl Flannagan,
Director Corporate Services; Ryan Post, Manager Watershed Science; Haleigh Ferguson,
Executive Administrator/Recorder
Doug Hevenor, CAO called the meeting to order at 10:23 a.m.
1.CALL TO ORDER
Doug Hevenor, Chief Administrative Officer will Chair the meeting until the
elections are held.
RES: 01-20
Moved by: Cllr. Raj SandhuSeconded by: Cllr. Margaret Mercer
RESOLVED THAT: Doug Hevenor, Chief Administrative Officer be appointed as
Chair, Pro Tem until the election of the 2020Officers.
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Carried;
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60Annual General Meeting 01-20-BOD January 24, 2020
11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
2.DECLARATION OF PECUNIARY AND CONFLICT OF INTEREST
None declared.
3.MOTION TO ADOPT AGENDA
RES: 02-20
Moved by: Cllr. George WatsonSeconded by: Cllr. Andrea Matrosovs
TH
RESOLVED THAT: the Agenda for the Board of Directors 60Annual General
Meeting #01-20-BOD dated January 24, 2020be approved.
Carried;
4.ANNOUNCEMENTS
The Board of Directors will introduce themselves.
5.ELECTIONS OF NVCA OFFICERS
Doug Hevenor, CAO will review the election procedures with the Board members.
6.APPOINTMENT OF SCRUITINEERS
RES: 03-20
Moved by: Cllr. Raj SandhuSeconded by: Deputy Mayor Bob Meadows
RESOLVED THAT: Tim Schlitt, Senior Client Relationship Manager, Scotiabank and
Lauren Martinuik, Client Relationship Manager, Scotiabank be appointed as
Scrutineers for the duration of the NVCA 2020elections; and
FURTHER THAT:the ballots be destroyed after the election process.
Carried;
nd
7.ELECTION OF BOARD OF DIRECTORS CHAIR, VICE-CHAIR, AND 2VICE-
CHAIR
a)Conduct Election of Chair
Call for Nominations for the Position of Chair
st
1Call Mover:Cllr. Dane Nielsen
nd
Call Mover:Cllr.Raj Sandhu
2
rd
3Call Mover:Cllr. WalterBenotto
Cllr. Keith White was acclaimed as Chair.
Closed Nominations
Moved by: Cllr. Walter BenottoSeconded by: Cllr. Andrea Matrosovs
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60Annual General Meeting 01-20-BOD January 24, 2020
11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
st
b)Conduct Election of 1Vice-Chair
st
Call for Nominations for 1Vice-Chair
st
1Call Mover:Deputy Mayor Bob Meadows
nd
2Call Mover:Cllr. Dane Nielsen
rd
3
Call Mover:Cllr. Dane Nielsen
Cllr.Mariane Mcleod and Cllr. Donna Jebb were nominated for Vice-Chair.
Closed Nominations
Moved by: Cllr. Dane NielsenSeconded by: Cllr. Keith White
c)Cllr. George Watsonwasacclaimed asPast Char.
Appointed NVCA Officers
RES: 04-20
Moved by: Cllr. Gail LittleSeconded by: Cllr. Shirley Boxem
RESOLVED THAT: the Board of Directors has elected and/or appointed for the year
of 2020Nottawasaga Valley Conservation Authority Officers as follows:
Chair:Cllr. Keith White
Vice-Chair:Cllr. Mariane Mcleod
Past Chair:Cllr. George Watson
Carried;
8. ACKNOWLEDGEMENTS
Elected Officers of the NVCA.
The newly elected Chair will conduct the remainder of the meeting.
9.2020BORROWING RESOLUTION
RES: 05-20
Moved by: Cllr. Walter BenottoSeconded by: Deputy Mayor Bob Meadows
RESOLVED THAT: for the fiscal year 2020, the Nottawasaga Valley Conservation
Authority borrow, as required on credit, up to $500,000 for its purposes until
payment to the Authority of grants from the Province of Ontario, and levies from its
member municipalities are received.
Carried;
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60Annual General Meeting 01-20-BOD January 24, 2020
11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
10. APPOINTMENT OF 2020AUTHORITY SOLICITORS
RES: 06-20
Moved by: Cllr. Gail LittleSeconded by: Mayor Don Allen
RESOLVED THAT: the firms ofHicks Morley Hamilton Stewart Storie LLP,be
appointed for Human Resources legal advice, as required for 2020; and
FURTHER THAT: Hill Hunter Losell Law Firm LLP, Beard Winter LLP, and Barriston
Lawbe appointed to conduct the legal business of the Authority for 2020.
Carried;
11.APPOINTMENT OF 2020AUTHORITY AUDITORS
RES:07-20
Moved by: Cllr. Gary HarveySeconded by: Cllr. Margaret Mercer
RESOLVED THAT: the firm KPMG LLP beappointed to conduct the auditing
functions of the Nottawasaga ValleyConservation Authority for 2020.
Carried;
12.APPOINTMENT OF NVCA REPRESENTATIVE TO CONSERVATION ONTARIO
COUNCIL
RES: 08-20
Moved by: Cllr. Shirley BoxemSeconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: the Chair be appointed as the NVCA voting delegate on the
Conservation Ontario Council for the year of 2020; and
FURTHER THAT: the Vice-Chair and Chief Administrative Officer be appointed as
alternates.
Carried;
13.APPOINTMENT OF NVCA BOARD REPRESENTATIVES TO THE NVCA
AGRICULTURAL ADVISORY COMMITTEE
RES: 09-20
Moved by: Cllr. Walter BenottoSeconded by: Cllr. Andrea Matrosovs
RESOLVED THAT: the following Board members be appointed to the NVCA
Agricultural Advisory Committee for 2020:
1)Cllr. Dane Nielsen
2)Cllr. Donna Jebb
3)Cllr. Gail Little
Carried;
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60Annual General Meeting 01-20-BOD January 24, 2020
11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
14.FREEDOM OF INFORMATION AND PRIVACY ACT
RES: 10-20
Moved by: Cllr. Donna JebbSeconded by: Cllr. Gail Little
WHEREAS: members of the Board of the NottawasagaValley Conservation
Authority may designate an individual to act as Head of the Authority for purposes
of the Municipal Freedom of Information of Privacy Act, R.S.O. 1990, c. M.56, s.
3(1); 2002 C. 17, Schedule. F, Table; therefore
BE IT RESOLVED THAT: Sheryl Flannagan, Director of Corporate Services be
designated as Head of the Authority for purposes of the Act.
Carried;
15. ADJOURN
RES: 11-20
Moved by: Cllr. Donna JebbSeconded by: Cllr. Dane Nielsen
RESOLVED THAT: the Board of Directors adjourn at 11:15 a.m.tomeet again on
February 28, 2020or at the call of the Chair.
Carried;
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11.b) Nottawasaga Valley Conservation Authority, minutes of Friday, Janu...
NVCA Board Meeting Highlights April 24, 2020
Next Meeting: May 22, 2020, location to be determined
For the full meeting agenda including documents and reports, visit nvca.on.ca/about/boardofdirectors
The April 2020 board meeting was the first
Without enough funding, there was no choice
meeting since January 24, 2020. The February
but to temporarily lay off two full time staff,
board meeting was cancelled to due a large
and all part time and contract staff.
snow storm, and the March board meeting was
cancelled due to situations from COVID-19.
During this time, NVCA will be taking advantage
of the 10% temporary wage subsidy offered by
This board meeting was held electronically
the Government of Canada. However, it is still
through WebEx, and streamed on YouTube for
unclear if conservation authorities are eligible
public viewing.
for the 75% Canada Emergency Wage Subsidy.
2019 Financial Audit Conservation Ontario is working on behalf of all
36 conservation authorities to consult with the
NVCA receives clean audit for 2019.
Canada Revenue Agency and legal experts to
Board members received the 2019 NVCA
determine how we should proceed.
audited financial statements as presented by
KPMG LLP Chartered Accountants. The financial
2020 2025 Strategic Plan Update
statements will be available on the NVCA
website the week of April 27, 2020.
The draft 2020 2025 Strategic Plan was
received by the Board of Directors, and the final
Agriculture Committee
version will be presented at the May Board of
Directors meeting for approval.
Currently, there are no plans for video
meetings of the agricultural committee during
2019 Annual Report
the COVID-19 Emergency. The committee will
monitor the crisis situation. If restrictions
persist, the committee will organize a
the Board of Directors and is available for
conference call, and will be made available to
download here.
the public through our website.
Upcoming events
COVID-19 Update
To ensure the safety of volunteers and visitors,
the NVCA is following guidelines from local
Currently, the NVCA is losing significant
health units and recommendations from
revenues, especially from our education
provincial and federal health officials. As a
department.
result, all upcoming NVCA events have been
cancelled.
th
8195 8 Line, Utopia, ON, L0M 1T0 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca
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11.c) Minutes of Lake Simcoe Region Conservation Authority meetings held...
No. BOD-02-20 Friday, February 28, 2020
120 Bayview Parkway, Newmarket, ON
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer
Councillor P. Ferragine, Vice Chair R. Baldwin, GM Planning & Development
Councillor K. Aylwin M. Critch, GM, Corporate and Financial Services
Councillor A. Eek B. Kemp, GM, Conservation Lands
Councillor W. Gaertner B. Longstaff, GM, Integrated Watershed Management
Councillor R. Greenlaw K. Christensen, Manager Human Resources
Councillor S. Harrison-McIntyre K. Yemm, Manager, Communications
Mayor M. Quirk T. Barnett, Coordinator, BOD/CAO
Councillor C. Riepma A. Brown, Acting Director, Regulations
Regional Councillor T. Vegh A. Copeland, Climate Change Planning Assistant
Councillor E. Yeo T. Harvey, Hydrogeology Assistant
S. Jagminas, Senior Communications Advisor
Regrets: K. Kennedy, Land Securement Officer
Mayor D. Barton
Mayor D. Bath-Hadden K. Read, Integrated Watershed Management Specialist
Mayor B. Drew M. Rosato, Communications Specialist
Councillor K. Ferdinands C. Sharp, Restoration Program Coordinator
Mayor V. Hackson B. Thompson, Manager, Watershed Plans and Strategies
Councillor A. Waters
Township of Ramara Guests:
R. Gilliland, Town of Aurora
S. Nastke, Town of Georgina
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: P. Ferragine Seconded by: C. Riepma
BOD-016-20 RESOLVED THAT the content of the Agenda for the February 28, 2020 meeting of the LSRCA
Board of Directors be approved as presented. CARRIED
III.ADOPTION OF THE MINUTES
a) Board of Directors Annual General Meeting January 24, 2020
Moved by: T. Vegh Seconded by: S. Harrison-McIntyre
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BOD-017-20 RESOLVED THAT the -
01-20 held on Friday, January 24, 2020 be approved as circulated. CARRIED
b) Conservation Ontario Council December 9, 2019
Moved by: T. Vegh Seconded by: S. Harrison-McIntyre
BOD-018-20 RESOLVED THAT the minutes of Conservation Ontario Council Meeting #4/19 held on
Monday, December 9, 2019 be received for information. CARRIED
IV. ANNOUNCEMENTS
a) CAO Mike Walters thanked the many Board members who attended the Ministry of Environment,
th
Conservation and Parks consultation held in Barrie on February 7, noting it was a productive meeting
and he was pleased to see that all presentations were supportive of the work of conservation
authorities.
V. PRESENTATIONS
a) Climate Change Adaptation Strategy for the Lake Simcoe Region Conservation Authority
Integrated Watershed Management Specialist, Kaitlyn Read, provided an overview of the Climate Change
Adaptation Strategy for the Lake Simcoe Region Conservation Authority, noting there is no doubt that our
climate is changing, and we have the data to show it.
adaptation is strategic and targeted, the development of a Climate Change Adaptation Strategy was
-2020 Strategic Plan to improve knowledge
and increase certainty through excellence in research and scientific knowledge. The Climate Change
Adaptation Strategy for LSRCA forms part of a larger LSRCA initiative to address climate change, including
a corporate Carbon Reduction Strategy and a Climate Change Mitigation Strategy for the watershed.
The Climate Change Adaptation Strategy was initiated in 2016 and involved a series of steps; including,
data and technical reports to determine the vulnerability of the watershed to projected future climate; and
identifying recommendations for action. All this material was compiled into the technical chapters in the
Strategy. At the outset of the project, an internal working group was formed to guide the overall direction
of the strategy, as well as to review technical content and assist in developing recommendations. This
working group consisted of representatives from a number of departments, as well as external
stakeholders from Chippewas of Georgina Island First Nation, Ministry of Environment Conservation and
Parks (MECP), Ministry of Natural Resources and Forestry (MNRF), Simcoe Muskoka District and York
Region public health agencies, watershed municipalities, and neighbouring conservation authorities.
The overall objective of the strategy was to assess the potential impacts of a changing climate on watershed
function and to recommend ways that LSRCA programs and services can adapt to ensure they remain
effective at protecting the Lake Simcoe watershed in projected future climates. To achieve this, a total of
36 recommendations were developed, falling under the following four goals:
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1. To ensure that people, properties and communities remain sufficiently protected as climate conditions
change.
2. To increase watershed resistance and resilience to climate change through conservation, restoration,
and improvement of natural ecosystems.
3. To e
through science and monitoring for informed and adaptive decision-making; and
4. To facilitate partnerships and connect people to the watershed in order to build awareness and capacity
to adapt to a changing climate in the Lake Simcoe watershed.
Implementation of the Climate Change Adaptation Strategy will be achieved through the development of
an implementation plan, which will identify actions, responsibilities and timelines. Adaptive management
will also be applied to track the progress and effectiveness of recommendations and to modify as required.
For additional information on the Climate Change Adaptation Strategy for LSRCA, please contact Kaitlyn
Read @ k.read@lsrca.on.ca or 905-895-1281 ext 148.
To view this presentation, please click this link: Climate Change Adaptation Strategy Presentation
To view the Climate Change Adaptation Strategy for the Lake Simcoe Region Conservation Authority, please
click this link: Climate Change Adaptation Strategy for LSRCA
Moved by: W. Gaertner Seconded by: T. Vegh
BOD-019-20 RESOLVED THAT the presentation by Integrated Watershed Management Specialist,
Kaitlyn Read, regarding the Climate Change Adaptation Strategy for the Lake Simcoe
Region Conservation Authority be received for information. CARRIED
The Board approved Staff Report No. 02-20-BOD regarding the Climate Change Adaptation Strategy for the
Lake Simcoe Region Conservation Authority.
Moved by: W. Gaertner Seconded by: T. Vegh
BOD-020-20 RESOLVED THAT Staff Report No. 02-20-BOD regarding Climate Change Adaptation
Strategy for the Lake Simcoe Region Conservation Authority be received; and
FURTHER THAT the Climate Change Adaptation Strategy for the Lake Simcoe Region
Conservation Authority be approved. CARRIED
VI.HEARINGS
There were no hearings at this meeting.
VII. DEPUTATIONS
There were no deputations at this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item No. 2 was identified under items requiring separate discussion.
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IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items No. 1, 3, 4, 5, and 6 were identified as items not requiring separate discussion.
Moved by: P. Ferragine Seconded by: R. Greenlaw
BOD-021-20 RESOLVED THAT the following
authorized to take all necessary action required to give effect to same. CARRIED
1. Correspondence
BOD-022-20 RESOLVED THAT correspondence listed in the agenda as Items 1a) and 1b) be received for
information. CARRIED
3. Municipal Freedom of Information and Protection of Privacy Act:
Annual Statistical Report for 2019
BOD-023-20 RESOLVED THAT Staff Report No. 04-20-BOD regarding the Municipal Freedom of
Information and Protection of Privacy Act 2019 Annual Statistical Report be received for
information. CARRIED
4. Monitoring Report Planning and Development Applications
for the period January 1 to December 31, 2019
BOD-024-20 RESOLVED THAT Staff Report No. 05-20-BOD regarding monitoring of planning and
development applications for the period January 1 through December 31, 2019 be received
for information. CARRIED
5. Municipal Infrastructure and Other Project Considerations
BOD-025-20 RESOLVED THAT Staff Report No. 06-20-
Policy for Municipal Infrastructure and Other Project Considerations be received for
information; and
FURTHER THAT the recommendations and policies contained within this report be
approved. CARRIED
6. Update on Pre-qualification of Restoration Consultants and Contractors
BOD-026-20 RESOLVED THAT Staff Report No. 07-20-BOD regarding pre-qualification of Consultant and
Construction Services for Low Impact Development Retrofit Projects, and for Natural
Heritage Restoration Projects Grasslands, Wetlands and Streams be approved; and
FURTHER THAT staff be directed to re-issue the Request for Expression of Interest for
Consultant and Construction Services for Low Impact Development Retrofit Projects and
Natural Heritage Restoration Projects Wetlands, Stream and Grassland Restoration every
two years; and
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FURTHER THAT the current prequalified vendors remain on the list for a one-time four-
year term. CARRIED
X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
2. Board Member Appointment to Lake Simcoe Conservation Foundation
Chair Emmerson advised that he has scheduling conflicts with the 2020 Lake Simcoe Conservation
Regional Councillor Tom Vegh offered to sit on the LSCF Board of Directors.
Moved by: C. Riepma Seconded by: A. Eek
BOD-027-20 RESOLVED THAT Staff Report No. 03-20-BOD regarding appointing a designate member to
represent LSRCA on the Lake Simcoe Conservation Foundation Board of Directors on behalf
of the Chair be received; and
FURTHER THAT Regional Councillor Tom Vegh be appointed to the Lake Simcoe
Conservation Foundation Board of Directors for 2020. CARRIED
XI. CLOSED SESSION
The Board moved to Closed Session to deal with confidential human resources and legal matters.
Moved by: S. Harrison-McIntyre Seconded by: R. Greenlaw
BOD-028-20 RESOLVED THAT the Board move to Closed Session to deal with confidential legal and
human resources matters; and
FURTHER THAT the Chief Administrative Officer, members of the Executive Management
Team, the Acting Director, Regulations, and the Coordinator BOD/CAO remain in the
meeting for the discussion. CARRIED
Moved by: E. Yeo Seconded by: T. Vegh
BOD-029-20 RESOLVED THAT the Board rise from Closed Session and report findings. CARRIED
a) Human Resources Matter
Moved by: C. Riepma Seconded by: K. Aylwin
BOD-030-20 RESOLVED THAT Confidential Staff Report No. 08-20-BOD regarding confidential human
resources matter be endorsed. CARRIED
b) Legal Matter
Moved by: C. Riepma Seconded by: K. Aylwin
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BOD-031-20 RESOLVED THAT Confidential Staff Report No. 09-20-BOD regarding a confidential legal
matter be received for information. CARRIED
c) Legal Matter
Moved by: C. Riepma Seconded by: K. Aylwin
BOD-032-20 RESOLVED THAT Confidential Staff Report No. 10-20-BOD regarding a legal matter be
received for information. CARRIED
d) Legal Matter
Moved by: C. Riepma Seconded by: K. Aylwin
BOD-033-20 RESOLVED THAT update on the Confidential legal matter be received for information.
CARRIED
XII. OTHER BUSINESS
XIII.ADJOURNMENT
Moved by: R. Greenlaw Seconded by: M. Quirk
BOD-034-20 RESOLVED THAT the meeting be adjourned @ 10:52 a.m. CARRIED
Regional Chairman W. Emmerson Michael Walters
Chair Chief Administrative Officer
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SPECIAL MEETING OF THE BOARD OF DIRECTORS
No. BOD-03-20 Friday, April 3, 2020
Virtual Meeting via Zoom
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer
Councillor P. Ferragine, Vice Chair R. Baldwin, GM Planning & Development
Councillor K. Aylwin M. Critch, GM, Corporate and Financial Services
Mayor D. Barton B. Kemp, GM, Conservation Lands
Mayor D. Bath-Hadden B. Longstaff, GM, Integrated Watershed Management
Mayor B. Drew K. Christensen, Manager Human Resources
Councillor A. Eek C. Taylor, Executive Director, LSCF
Councillor K. Ferdinands K. Yemm, Manager, Communications
Councillor W. Gaertner T. Barnett, Coordinator, BOD/CAO
Councillor R. Greenlaw M. Bessey, Director, Planning
Mayor V. Hackson N. Hamley, Manager, Education
Councillor S. Harrison-McIntyre S. Jagminas, Senior Communications Advisor
Mayor M. Quirk S. McKinnon, Manager Budget and Business Analysis
Councillor C. Riepma G. Peat, Manager, Director, Information Services & Technology
Regional Councillor T. Vegh M. Rosato, Communications Specialist
Councillor A. Waters C. Sharp, Restoration Program Coordinator
P. Thase Director, Engineering
Regrets: K. Toffan, Manager, Finance
Councillor E. Yeo
Township of Ramara
I.BUSINESS OF THE SPECIAL MEETING
Chair Emmerson asked if members had any questions on the proposed changes to the administrative by-
laws. Board members had no questions, and the resolution was passed.
1. Proposed Amendment to the Lake Simcoe Region Conservation Authority Administrative By-Laws
Moved by: A. Eek Seconded by: D. Bath-Hadden
BOD-035-20 RESOLVED THAT Staff Report No. 11-20-BOD regarding an amendment to the
LSRCA Administrative By-Laws dated September 28, 2018 to ensure business
continuity during emergencies be approved; and
FURTHER THAT the Amended By-Laws be distributed to member municipalities
and made available to the public. CARRIED
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II.ADJOURNMENT
Moved by: C. Riepma Seconded by: K. Aylwin
BOD-036-20 RESOLVED THAT the meeting be adjourned @ 9:10 a.m. CARRIED
Regional Chairman W. Emmerson Michael Walters
Chair Chief Administrative Officer
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BOARD OF DIRECTORS
No. BOD-04-20 Friday, April 3, 2020
Virtual Meeting
MINUTES
LSRCA Board Members Present: LSRCA Staff Present:
Regional Chairman W. Emmerson, Chair M. Walters, Chief Administrative Officer
Councillor P. Ferragine, Vice Chair R. Baldwin, GM Planning & Development
Councillor K. Aylwin M. Critch, GM, Corporate and Financial Services
Mayor D. Barton B. Kemp, GM, Conservation Lands
Mayor D. Bath-Hadden B. Longstaff, GM, Integrated Watershed Management
Mayor B. Drew K. Christensen, Manager Human Resources
Councillor A. Eek C. Taylor, Executive Director, LSCF
Councillor K. Ferdinands K. Yemm, Manager, Communications
Councillor W. Gaertner T. Barnett, Coordinator, BOD/CAO
Councillor R. Greenlaw M. Bessey, Director, Planning
Mayor V. Hackson N. Hamley, Manager, Education
Councillor S. Harrison-McIntyre S. Jagminas, Senior Communications Advisor
Mayor M. Quirk S. McKinnon, Manager Budget and Business Analysis
Councillor C. Riepma G. Peat, Manager, Director, Information Services & Technology
Regional Councillor T. Vegh M. Rosato, Communications Specialist
Councillor A. Waters C. Sharp, Restoration Program Coordinator
P. Thase Director, Engineering
Regrets: K. Toffan, Manager, Finance
Councillor E. Yeo
Township of Ramara
I.DECLARATION OF PECUNIARY INTEREST
None noted for this meeting.
II.APPROVAL OF THE AGENDA
Moved by: D. Barton Seconded by: V. Hackson
BOD-037-20 RESOLVED THAT the content of the Agenda for the April 3, 2020 meeting of the LSRCA
Board of Directors be approved as amended to include Staff Reports No. 18-20-BOD and
19-20-BOD. CARRIED
III.ADOPTION OF THE MINUTES
a) Board of Directors Meeting February 28, 2020
Moved by: M. Quirk Seconded by: P. Ferragine
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BOD-038-20 RESOLVED -02-20 held on
Friday, February 28, 2020 be approved as circulated. CARRIED
IV. ANNOUNCEMENTS
a) CAO Walters noted that LSRCA has been undertaking a flood relief study in the area of Alcona in the
Town of Innisfil to reduce flooding. With the Environmental Assessment (Class EA) now complete,
one enhanced drain and one new drain, and the expansion of an existing wetland will help to reduce
the flooding. Next steps include discussions with the Town of Innisfil on final design and getting the
structure built. Councillor Waters noted he is pleased with the solution to the flooding problem in
this area.
V. PRESENTATIONS
a) LSRCA Fourth Quarter 2019 Financial Update and 2020 Proposed Budget
Fourth Quarter 2019 Financial Report and the 2020 Budget. He thanked staff members Susan McKinnon
and Katherine Toffan for a great job and their support throughout the year, as well as the
Communications Team, especially Katarina Zeppieri for her support on the Budget Document.
GM Critch outlined the highlights for 2019, which include a small operational surplus, a temporary
reserve draw required for offsetting programs, as well as a required draw from reserves to cover the
$64K reduction from MNRF transfer payment. There were some timing differences on some capital
projects that were anticipated to be completed in 2019 but moved into 2020. Interest of 2.5% was
achieved on investments. He reviewed the procurement summary, the summary of offsetting funds,
major projects for 2019, as well as reserve funds.
Moving on to 2020, he advised that the 2019 audited financial statements will require approval at the
next meeting. The annual operating priorities (AOPs) for 2020 have been developed, along with the 2020
Proposed Budget set for approval today.
To view this presentation, please click this link: LSRCA 2019 Financial Results and 2020 Proposed Budget
Moved by: K. Ferdinands Seconded by: P. Ferragine
BOD-039-20 RESOLVED THAT the presentation by General Manager, Corporate and Financial
2020 Proposed Budget be received for information. CARRIED
The Board received Staff Report No. 12-20-BOD regarding the Fourth Quarter 2019 Financial Report.
Moved by: K. Aylwin Seconded by: A. Eek
BOD-040-20 RESOLVED THAT Staff Report No. 12-20-
Unaudited Financial Report for the period ending December 31, 2019 be received for
information. CARRIED
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The Board received Staff Report No. 13-20-BOD and approved the 2020 Budget by weighted vote.
Moved by: V. Hackson Seconded by: C. Riepma
BOD-041-20 RESOLVED THAT Staff Report No. 13-20-
and Operating Budget be received; and
FURTHER THAT the 2020 Proposed Capital and Operating Budget and all projects therein
be adopted; and
FURTHER THAT LSRCA staff be authorized to enter into agreements and/or execute
documents with private sector organizations, non-governmental organizations or
governments and their agencies for the undertaking of projects for the benefit of LSRCA
and funded by the sponsoring organization or agency, including projects that have not
been provided for in the approved budget; and
FURTHER THAT as required by Ontario Regulation 139/96 (formerly O.S. 231/97), this
recommendation and the accompanying budget documents, including the schedule of
matching and non-matching levies, be approved by weighted vote. CARRIED
Representative Partner Municipality YEA NAY CVA
Councillor Keenan Aylwin City of Barrie X 8.55%
Mayor Dave Barton Durham Region (Uxbridge) X 1.94%
Mayor Debbie Bath-Hadden Durham Region (Brock) X 1.94%
Mayor Bobbie Drew Durham Region (Scugog) X 1.94%
Councillor Avia Eek York Region (King) X 9.25%
Regional Chairman Wayne Emmerson York Region (at Large) X 9.25%
(Chair)
Councillor Ken Ferdinands York Region (Whitchurch-X 9.25%
Stouffville)
Councillor Peter Ferragine (Vice Chair) Town of Bradford W. Gwillimbury X 5.14%
Councillor Wendy Gaertner York Region (Aurora) X 9.25%
Councillor Randy Greenlaw Township of Oro-Medonte X 1.00%
Mayor Virginia Hackson York Region (East Gwillimbury) X 9.25%
Councillor Shira Harrison-McIntyre Town of New Tecumseth X 0.49%
Mayor Margaret Quirk York Region (Georgina) X 9.25%
Councillor Clare Riepma City of Barrie X 8.55%
Regional Councillor Tom Vegh York Region (Newmarket) X 9.25%
Councillor Alex Waters Town of Innisfil X 4.38%
absent
Councillor Emmett Yeo City of Kawartha Lakes 0.37%
absent
No representative appointed Township of Ramara 0.95%
Total 100.00%
VI.HEARINGS
There were no hearings at this meeting.
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VII. DEPUTATIONS
There were no deputations at this meeting.
VIII. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Item No. 1a, 3, 5 and 6 were identified under items requiring separate discussion.
IX.ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items No. 1b, 1c, 2, 4, and 7 were identified as items not requiring separate discussion.
Moved by: S. Harrison-McIntyre Seconded by: A. Waters
BOD-042-20 RESOLVED
adopted as submitted to the Board, and staff be
authorized to take all necessary action required to give effect to same. CARRIED
1. Correspondence
BOD-043-20 RESOLVED THAT correspondence listed in the agenda as Items 1b) and 1c) be received for
information. CARRIED
2. LSRCA Operational Response to the COVID-19 Pandemic
BOD-044-20 RESOLVED THAT Staff Report No. 14-20-operations in
response to the COVID-19 pandemic be received for information. CARRIED
4. Summary of Recently Secured Funding Agreements
supporting the Integrated Watershed Management Division
BOD-045-20 RESOLVED THAT Staff Report No. 16-20-BOD regarding new funding agreements
supporting the Integrated Watershed Management Division be received for information.
CARRIED
7. Goodyear Farms Best Management Practices Construction Project to address Agricultural Surface
Runoff
BOD-046-20 RESOLVED THAT Staff Report No. 06-20-
Policy for Municipal Infrastructure and Other Project Considerations be received for
information; and
FURTHER THAT the recommendations and policies contained within this report be
approved. CARRIED
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X. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Correspondence
Councillor Eek addressed the correspondence from Lake Simcoe Watch, noting that while the discussion
paper notes high levels of phosphorus leaving the Holland Marsh, it is missing the fact that the Holland
March basin is the recipient of a 65,000-acre watershed. She also noted many of the recommendations in
the discussion paper are already being followed and encouraged by Lake Simcoe Conservation Authority
and the farming community. CAO Walters noted that LSRCA has no control over the group, Lake Simcoe
Watch, and they continually take LSRCA lake data and misinterpret it.
On a separate note, Councillor Waters noted that there was an additional piece of correspondence from
the Town of Innisfil Council in support of conservation authorities and asked that it please be included in
the next agenda.
Moved by: A. Eek Seconded by: K. Ferdinands
BOD-047 -20 RESOLVED THAT correspondence listed in the agenda as Items 1a) be received for
information. CARRIED
3. Pefferlaw Dam
Mayor Quirk referenced a conversation earlier in the week with LSRCA and Town of Georgina staff and
was inquiring about communication out to residents around the Pefferlaw Dam. CAO Walters noted that
LSRCA Communications and GIS staff are working with the Town of Georgina staff on communication.
Director, Corporate Communications, Kristen Yemm, confirmed that the communications plan is on
schedule.
Councillor Eek asked if there is any liability to LSRCA by not putting the stop logs in. CAO Walters noted
that the structure is unsafe, hence the recommendation to not put the stop logs in. Staff have looked at
what would need to be done to repair it.
Councillor Waters noted that Ducks Unlimited assessed all of their dams across the country about 10
years ago, and it may be worthwhile for LSRCA to seek out their assessment and mitigation tools used.
Moved by: M. Quirk Seconded by: A. Waters
BOD-048-20 RESOLVED THAT Staff Report No. 15-20-BOD regarding Pefferlaw Dam Ownership,
Operational and Structural Status be received; and
FURTHER THAT the following recommendations be approved:
1. The dam stop logs will not be installed in 2020 due to structural concerns and staff
safety issues;
2. Staff will communicate the status of dam operations with the general public and
Town of Georgina;
3. Staff continue to pursue and establish clear ownership of the dam structure and
associated properties in consultation with Town of Georgina and Ministry of Natural
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Resources and Forestry and/or the Ministry of Environment, Conservation and
Parks;
4. Staff engage in consultation with Town of Georgina staff, Ministry of Natural
Resources and Forestry and/or the Ministry of Environment, Conservation and Parks
and community to discuss long-term options for the Pefferlaw Dam; and
5. Staff will bring updates to the Board of Directors as required. CARRIED
5. 2020 Conservation Awards Program
Chair Emmerson noted that he enjoyed the 2019 Conservation Awards ceremony. He noted, however,
that a number of award recipients were unable to attend, and he wondered if there might be a better
date to hold this event for 2020. He also inquired about how COVID-19 may affect the event for 2020. A
discussion was held on the conservation awards evening. Staff was directed to consult with the internal
th
awards committee and bring an update back to the Board at the April 24 meeting.
Moved by: D. Barton Seconded by: C. Riepma
BOD-049-20 RESOLVED THAT Staff Report No. 17-20-BOD regarding the 2020 Conservation Awards
program be received; and
FURTHER THAT the viability of hosting a Conservation Awards evening be deferred to the
April 24, 2020 meeting. CARRIED
6. Response to COVID-19 Pandemic
Chair Emmerson addressed the closure of LSRCA Conservation Areas noting there are many issues arising
with the parks and trails remaining opening. Several members voiced their concerns on whether or not to
keep the conservation areas open. After some discussion, the Board unanimously supported
recommendation to keep conservation areas closed for the time being.
Moved by: D. Bath-Hadden Seconded by: M. Quirk
BOD-050-20 RESOLVED THAT Staff Report No. 18-20-BOD regarding the cl
Areas in response to the COVID-19 Pandemic be received; and
FURTHER THAT the recommendations provided in the report be supported. CARRIED
XI. CLOSED SESSION
There were no Closed Session items for this meeting.
XII. OTHER BUSINESS
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XIII.ADJOURNMENT
Moved by: W. Gaertner Seconded by: R. Greenlaw
BOD-051-20 RESOLVED THAT the meeting be adjourned @ 11.03 a.m. CARRIED
Regional Chairman W. Emmerson Michael Walters
Chair Chief Administrative Officer
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11.d) Minutes of Barrie Public Library Board meeting held on Thursday, F...
BOARD MINUTES
BOARD MEETING: #20-02
DATE: THURSDAY, FEBRUARY 20, 2020, 7:00PM
LOCATION: DOWNTOWN – ANGUS ROSS ROOM
A. Mitchell (Chair), M. Sauro (Vice-Chair), S. Morales (Councillor) (arrived at
Attendees:
7:30pm), K. Aylwin (Councillor), R. Munro, M. Rao, A. Wiggins, T. Clarke
L. Jessop, K. Barratt, C. Vanderkruys, A. Schroeder
Library Staff:
J. Martin
Regrets:
K. Bouffard
Note Taker:
1. Call to Order and Welcome
The meeting was called to order at 7:00pm
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations
There were no delegations.
5. Board Development - Social Media Guidelines (S. Donkers)
S. Donkers shared a presentation on the Library’s use of social media and ways that
Board members can be library champions online.
Consent Agenda
6. Board Meeting Minutes
7. CEO’s Report
8. Financial Statements –December 2019
9. HR Update - Report
10. Deferred Items
a. Environmental Scan Report/Activity Stats
b. City/Library Service and Financial Efficiencies
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BOARD MINUTES
c. Annual Report for the Board and Council (Library Metrics & Value for Service
Delivery)
d. Monthly Expenditures for the Personnel & Finance Committee
e. Front Entrance Redesign Project
Agenda
11. Items held from the Consent Agenda
Motion #20- 11 MUNRO - RAO
THAT the consent agenda for Board meeting #20-02 dated
Thursday, February 20, 2020, be adopted. CARRIED
12. Report of the Chair – Verbal Report
L. Jessop was on the CEO panel at the OLA conference. The Chair thanked Lauren for
representing the Barrie Public Library so well.
Board members are required to sign the City’s annual code of conduct.
The Chair, CEO and Director, Business and Development are meeting with all the
Councilors and the Mayor before the Holly presentation which is scheduled for March
rd
23.
13. Holly Branch Presentation Review
The presentation was reviewed. A copy will be posted on the Hub for Board members to
comment on.
14. OLBA Bootcamp Summary (K. Aylwin)
K. Aylwin reviewed some key takeaways from OLBA Bootcamp. The Board will look at
setting goals (e.g. better understanding of financial statements) and self-evaluation.
15. Board Committees
15.1 Community & Governance Committee
There are no items for discussion.
15.2 Personnel & Finance Committee
There are no items for discussion.
16. In Camera
Public Libraries Act – Section 16.1(4) (d) labour relations or employee negotiations and
(b) personal matters about an identifiable individual
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BOARD MINUTES
Motion #20-12 MUNRO - RAO
THAT the Barrie Public Library Board conduct a Closed meeting as the
subject matter being considered concerns labour relations or employee
negotiations and personal matters about an identifiable individual (Public Libraries
Act Section 16.1(4)(b)(d)). CARRIED
Rise and report
16.1 In Camera Board Meeting Minutes
Motion #20-13SAURO-AYLWIN
THAT the Minutes of in camera Board Meeting #20-01 dated
Thursday, January 23, 2020 be adopted. CARRIED
16.2 CEO 2020 Goals
Motion #20-14 AYLWIN - WIGGINS
THAT the Barrie Public Library Board accept the CEO 2020 Goals.
CARRIED
17. Date of Next Board Meeting
Thursday, April 23, 2020 7:00pm, Downtown –Angus Ross Room
18. Adjournment
The meeting was adjourned at 8:40pm
Page 62 of 93
11.e) Highlights of Severn Sound Environmental Association (SSEA) meetin...
SSEA Board Meeting Highlights April 14, 2020
For the full meeting agenda including documents and reports, visit our web site
https://severnsound.ca/about/meetings
The SSEA is working with our treasurer
SSEA Board of Directors and the
Municipality, the Township of Tay, to
Severn Sound Source Protection
refund all paid Tree Seedling
Authority (SS SPA) met via Zoom
th
Distribution Program orders. A big thank
& Teleconference April 14, 2020
you to those who have chosen to donate
their 2020 refund to the SSEA!
**Office Closed**
Due to the circumstances caused by
SS SPA receive an update from
COVID-19 the SSEA offices in Port
South Georgian Bay Lake Simcoe
McNicoll have been temporarily
Source Protection Committee
closed. Staff will continue to operate
Chair Lynn Dollin
remotely and can be reached by email
and office phone messages are being
checked. We expect this to cause In order to ensure that all new municipal
delays in our ability to respond to wells receive the same level of
requests. protection under the Drinking Water
Source Protection (DWSP) progam as
pre-existing wells, amendments to the
SSEA 2020 Community Tree
local Source Protection Plan are
Planting and Tree Seedling
required before the Ministry of
distribution defered to 2021.
Environment, Conservation and Parks
will issue an amended Drinking Water
In order to ensure that SSEA is
Works Licence. Mulitple amendments
complying with physical distancing and
are currently underway, at various
as a precaution to avoid potentially
stages, in the Severn Sound watershed.
spreading COVID-19, the SSEA is
deferring all our planned Community
Herb Proudley and John Boucher retired
Tree Planting and our Tree Seedling
after representing the Severn Sound
Distribution to spring 2021.
watershed on the Source Protection
Committee for over a decade. Thank
The Tree Seedling Distribution Program
you to both for their service! Two very
relies on volunteers and municipalities
capable new municipal representative
(staff/council and/or facilities) to assist
members have been appointed, Andy
SSEA with seedling pick up, sorting and
Campbell and Jeff Hamelin. Kate Root
packaging and distribution from a
has also been appointed as a new
municipal facility.
public member.Returning members
489 Finlayson St., Box 460, Port McNicoll, ON, L0K 1R0 Phone: 705-534-7283
www.severnsound.ca
Page 63 of 93
11.e) Highlights of Severn Sound Environmental Association (SSEA) meetin...
SSEA Board Meeting Highlights April 14, 2020
For the full meeting agenda including documents and reports, visit our web site
https://severnsound.ca/about/meetings
include Dave Rtichie and Colin Elliot and SSEA Risk Management staff
representing the agriculture sector. during the first quarter of 2020
SSEA expanded our social media
reach to include Instagram
A meeting of the South Georgian Bay
www.instagram.com/severnsoundea/
Lake Simcoe Source Protection
twitter SSEA_SSRAP
Committee Meeting will be held virtually
th
www.youtube.com/channel/UCWNc64ims
on April 30
WlFWlbrYi3-RSA/featured
In brief
Future meetings and Events
During the meeting the board also;
July 16, 2020 Second Quarterly
board meeting
Authorized
October 15, 2020 Third quarterly
SSEA staff to request LSRCA staff to
board meeting
draft a letter to MECP on behalf of the
South Georgian Bay Lake Simcoe
Location to be determined, for more
Source Protection region requesting
swift approval of the 2020/2021 fiscal
https://severnsound.ca/about/meetings
year budget regarding the drinking
water source protection program.
Stay Safe, Stay Healthy!
The Severn Sound Source Protection
#stopthespread of #COVID19
Authority Board authorize LSRCA
#physicaldistancing
staff to request the Minister review
Regulation 287/07 in order to reduce
an unnecessary workload regarding
annual reporting requirements.
Received
the Severn Sound Environmental
st
Association 2020 1 Quarter Report
update on the first quarter financials
SSEA 2020 Core Operations Budget
Invoicing Report
update on the activities undertaken
by Severn Sound Source Protection
489 Finlayson St., Box 460, Port McNicoll, ON, L0K 1R0 Phone: 705-534-7283
www.severnsound.ca
Page 64 of 93
11.f) Correspondence dated April 20, 2020 from Mayor Rob Burton, Town of...
Page 65 of 93
11.f) Correspondence dated April 20, 2020 from Mayor Rob Burton, Town of...
April 20, 2020
Dear Prime Minister Trudeau and Premier Ford:
Thank you for the strong work your governments have done to address the COVID-19 crisis.
In addition to our own municipal revenue crisis which threatens our ability to maintain the
services our residents and businesses and you depend on us to provide, the foodservice industry
is in even more dire straits across Ontario. With little to no revenue, restaurant operators will be
unable to pay rent and other fixed costs, forcing them to permanently close their doors before
recovery can even begin.
We are encouraged by word that the provincial Premiers and Prime Minister are meeting and
discussing options to address the need for up to three months of rent relief for small businesses
that have been hardest hit by the crisis.
We mayors believe the Federal and Provincial governments can assist businesses to address the
spectre of impending rent with the following essential steps:
An immediate moratorium on commercial evictions
A
reduction
Measures to continue throughout the recovery period to allow business to ramp back up
As these measures have been for the greater public good, Government should compel
landlords and banks to share the cost of the emergency measures. They should not be
borne solely by the lessee.
Premier, you have been very clear in your public statement that you are aware of the crisis the
cities and our businesses are facing. When we move into the recovery phase of the COVID-19
pandemic, Ontario will need every business, large and small, available to pull together, and cities
able to provide essential municipal services that support the Province, its businesses, and
Ontario's residents.
Sincerely,
Mayor Rob Burton,
Town of Oakville
CC. Minister Anita Anand, MP Pam Damoff, MPP Effie Triantafilopoulos, MPP Stephen Crawford
Page 66 of 93
11.g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oa...
Page 67 of 93
11.g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oa...
Friday May 8, 2020
Hon. Bill Morneau
430 Parliament Street
Toronto, Ontario
M5A 3A2
Dear Minister Morneau,
I write to you today on behalf of the Oakville Economic Task Force. The Task Force
comprising lle Chamber
of Commerce, Oakville Business Improvement Associations, and myself continues to engage
our business community to understand what support is needed to ensure local businesses are
able to survive this period of uncertainty and are in a position to play a role in the recovery of
our local economy.
The Task Force is encouraged by the cooperation between the Federal and Provincial
government to develop the Ontario-Canada Emergency Commercial Rent Assistance
Program. While we recognize rent is a provincial concern and we are grateful for the federal
government partnering with provinces, it is important to keep in mind that in order to work the
program needs to address certain points that both levels of government need to be aware of in
order to collaborate successfully, such as:
Many landlords have declined to apply and others face the onerous process of having to
apply for each commercial unit where they own many
Many tenants cannot benefit from the program or qualify and are facing eviction.
We appreciate the Canada Mortgage and Housing Corporation indicating that they will address
the issue of landlords with no facing eviction
do not have very much time to wait for a new program.
The feedback we are hearing from the local business community indicates that, based on the
current program details, there are many businesses who will be unable to benefit from the
program as-is and will face eviction. Therefore, we are proposing the following changes to the
program:
Њ͵ Suspend evictions of commercial tenants for a minimum of 6 months
Ћ͵ Allow tenants to make an application for the rent assistance if the property owner does
not want to apply or is ineligible
Page 68 of 93
11.g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oa...
Ќ͵ Allow property owners to make one application for all of their properties rather than
individual applications
Ѝ͵ Lower the 70% revenue decline threshold for tenants
I urge to you consider these proposed changes as you develop and roll out the program
details. Without changes, an increasingly large number of small businesses will be put in a
position where they may be faced with permanent closure.
We look forward to continuing to work together with you in supporting the Oakville business
community.
Sincerely,
Mayor Rob Burton
Oakville Economic Task Force
Page 69 of 93
11.g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oa...
Friday May 8, 2020
Hon. Rod Phillips
Ministry Office, Ministry of Finance
th
Frost Building South, 7 Floor
Toronto, Ontario
M7A 1Y7
Dear Minister Phillips,
I write to you today on behalf of the Oakville Economic Task Force. The Task Force
comprising lle Chamber
of Commerce, Oakville Business Improvement Associations, and myself continues to engage
our business community to understand what support is needed to ensure local businesses are
able to survive this period of uncertainty and are in a position to play a role in the recovery of
our local economy.
The Task Force is encouraged by the cooperation between the Federal and Provincial
government to develop the Ontario-Canada Emergency Commercial Rent Assistance
Program. While we recognize rent is a provincial concern and we are grateful for the federal
government partnering with provinces, it is important to keep in mind that in order to work the
program needs to address certain points that both levels of government need to be aware of in
order to collaborate successfully, such as:
Many landlords have declined to apply and others face the onerous process of having to
apply for each commercial unit where they own many
Many tenants cannot benefit from the program or qualify and are facing eviction.
We appreciate the Canada Mortgage and Housing Corporation indicating that they will address
the issue of landlords with no
do not have very much time to wait for a new program.
The feedback we are hearing from the local business community indicates that, based on the
current program details, there are many businesses who will be unable to benefit from the
program as-is and will face eviction. Therefore, we are proposing the following changes to the
program:
Њ͵ Suspend evictions of commercial tenants for a minimum of 6 months
Page 70 of 93
11.g) Correspondence dated May 8, 2020 from Mayor Rob Burton, Town of Oa...
Ћ͵ Allow tenants to make an application for the rent assistance if the property owner does
not want to apply or is ineligible
Ќ͵ Allow property owners to make one application for all of their properties rather than
individual applications
Ѝ͵ Lower the 70% revenue decline threshold for tenants
I urge to you consider these proposed changes as you develop and roll out the program
details. Without changes, an increasingly large number of small businesses will be put in a
position where they may be faced with permanent closure.
We look forward to continuing to work together with you in supporting the Oakville business
community.
Sincerely,
Mayor Rob Burton
Oakville Economic Task Force
Page 71 of 93
11.h) Correspondence dated April 23, 2020 from Mayor Fred Eisenberger, C...
Page 72 of 93
11.h) Correspondence dated April 23, 2020 from Mayor Fred Eisenberger, C...
Page 73 of 93
12.a) Correspondence dated March 18, 2020 from Murray Smith re: Request ...
Page 74 of 93
12.a) Correspondence dated March 18, 2020 from Murray Smith re: Request ...
Page 75 of 93
12.b) Correspondence dated May 11, 2020 from PolyJohn Canada Inc. re: Re...
Page 76 of 93
13.a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Spe...
Page 77 of 93
13.a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Spe...
Severn Sound Environmental Association
489 Finlayson St, PO Box 460, Port McNicoll ON L0K 1R0
Phone (705) 534-7283 | Fax (705) 534-7459
Email: jcayley@severnsound.ca Website: www.severnsound.ca
To: Township of Oro Medonte Council
From: Julie Cayley, Executive Director / Melissa Carruthers RMO/RMI
Date: May 14, 2020
RE: Value of the Severn Sound Environmental Association Source Protection Authority to
the Township of Oro-Medonte.
The overall goal of the Drinking Water Source Protection (DWSP) program is to protect municipal
drinking water from overuse and contamination.
New, and revisions to, municipal water systems require review and approval in order to legally
provide clean drinking water to residents
The SSEA serves two separate purposes under the DWSP program
o As a Source Protection Authority (SPA) provides higher level policy work, support & liaison
to the Regional Source Protection Committee
o As the Townships Risk Management Official and Inspector done Township wide and is the
plies
management plans.
Bulk of the SSEA municipal specific DWSP SPA work load in 2020 is in the Township of Oro-
Medonte
o Accounts for a predicted 43% of SSEA DWSP workload
o Work is based on regulatory requirements for the following systems: Braestone, Maplewood,
Horseshoe Highlands, Robincrest, Craighurst
o SSEAs purpose is similar to a project manager and coordinates the following, (simplified list)
Reviews scientific studies of where the municipal water will be coming from and issues
notices once this work is complete
Pre-consultation, public consultation, municipal endorsement
Presentations to Township council, Source Protection Committee, various Source
Protection Authority boards (SSEA and LSRCA)
Text and mapping updates to the Assessment Report
Endorsement by SPC and approval by the Minister (MECP)
o For new systems (i.e. Braestone) water cannot be provided by the municipality to residents
until this process is completed
Other services provided include
o Access to full time, long term, specialists within the SSEA staff
o Support to township staff, council, residents, Regional Source Protection Committee
o Promotion of the program
Underfunding of this program leaves the municipality and the joint municipal service board (SSEA)
vulnerable due to the legal requirements of this program.
For more information contact RMO/RMI Melissa Carruthers (mcarruthers@severnsound.ca) and/or
ED Julie Cayley (jcayley@severnsound.ca)
Page 78 of 93
13.a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Spe...
Severn Sound Environmental Association
JMSB 2020 First Quarterly Meeting (Q1)
April 16, 2020
STAFF REPORT
No:17-20-SSEA
Date:April 14, 2020
To: Chair andMembers of the SSEA Board of Directors
From: Julie Cayley, Executive Director
SUBJECT:SSEA 2020 CoreOperations Budget Invoicing
APPLICABLE STRATEGICPLAN GOALS:
Goal 1: Sound Science
Goal 2: Supportive Partnerships
Goal 3: An Engaged & Informed Community
Goal 4: An Exceptional Organization
RECOMMENDATION:
RESOLVED THAT:Staff Report No. 17-20-SSEA, regarding the CoreOperations budget
invoicingbe received for information;and
FURTHER THAT: the SSEA invoice and collect the Core Operations budget as invoiced
including the Drinking Water Source Protection budget amount for municipal partners;
and
FURTHER THAT: should the Ministry of Environment Conservation and Parks approve
funding the 2020/21 Drinking Water Source Protection budget,the funds collected from
the municipal partners be put in a reserve for future DWSPpurposes.
Purpose of Staff Report
The purpose of this report is to advise the board of the status of SSEA invoicing sent to
Municipal partners for Core Operations and to seek direction from the Board regarding the
Source Water Protection budget amount within those invoices.
Background
The SSEA Board approved budget 2020-2025 including $73,649 for basic Drinking Water
Source Protection (DWSP) program services anticipating a reduction in funding from the
Provincial Government for 2020/21 fiscal for this program. These costs werepresented to
each municipality in the 2020 budget pre-meetings conducted in 2019.
Agenda Page 27
Page 79 of 93
13.a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Spe...
Staff Report No. 17-20-SSEA
SSEA Core Operations Budget Invoicing-DWSP Page 2of 2
Last fiscal (2019/20)the Ministry of the Environment, Conservation and Parks(MECP) did not
approve the budget until August of that fiscal year. This creates a very difficult operating
situation for SSEA,including incurring significant cost in good faith for almostthe firsttwofiscal
quarters before we received an approved budget and contract from MECP.Since the
development and Board approval of the2020 SSEA budget the Province of Ontario has
requested budget proposals from the SSEA and two CA partners LSRCA and NVCAfor
delivery of the Ontario 2020/21 DWSPprogram.The SSEA, LSRCA and NVCA were part of a
2020 budget negotiation conference call with MECP on January 27, 2020. On March 30, 2020
SSEA ED contacted LSRCA CAO who confirmed they have not yet heard confirmation of 2020
DWSPbudget approval from MECP.
Since there has been no confirmation of approval of Provincial funding from MECP, March 27,
2020 invoices for SSEA 2020 Core Operating Budget including the DWSP portion were sent to
all 8 municipal partners. Two partners replied upon receiving the invoice with a question
regarding their understanding that the Province would be funding DWSPfor 2020 and they had
anticipated being able to either remove that cost from their payment or have it re-funded by
SSEA if already paid.
Conclusion
As the SSEA is the Severn Sound Source Protection Authority (SSSPA)and, along with the
two Conservation Authority partners in South Georgian Bay Lake Simcoe Source Protection
Regionhave not had confirmation of funding for the DWSP2020/21 program from the
Province of Ontario (MECP) it is recommended that the SSEA Municipalities proceed with
payment for 2020 SWP services. In the event that the Province confirms their funding for the
2020/21 DWSPprogram, the recommendation is that the SSEA move the 2020 municipal
DWSPfunds collected to a DWSPreserve for anticipated future program funding shortfalls.
Submitted by:
Original signed by
Julie Cayley, Executive Director
Agenda Page 28
Page 80 of 93
13.a) Discussed verbally by Councillor Veitch, at the April 29, 2020 Spe...
SEVERN SOUND ENVIRONMENTAL ASSOCIATION
JOINT MUNICIPAL SERVICES BOARD
Electronic Meeting
Motion: #2020-42
Meeting Date: Electronic April 16, 2020
Moved by: J. Bumstead Carried
x
Seconded by: C. McGinn Defeated
Signed: ______________
RESOLVED THAT: Staff Report No. 17-20-SSEA, regarding the Core Operations
budget invoicing be received for information; and
FURTHER THAT: the SSEA invoice and collect the Core Operations budget as invoiced
including the Drinking Water Source Protection budget amount for municipal partners;
and
FURTHER THAT: should the Ministry of Environment Conservation and Parks approve
funding the 2020/21 Drinking Water Source Protection the surplus for 2020 shall be
dealt with at a future board meeting.
Page 81 of 93
14.a) 2020-030: A By-law to Authorize the Execution of a Contract betwee...
Public Libraries Act, R.S.O. 1990, c.P.44
Page 82 of 93
14.a) 2020-030: A By-law to Authorize the Execution of a Contract betwee...
CONTRACT FOR LIBRARY SERVICE 2020
AGREEMENT
between The Orillia Public Library Board
36 Mississaga Street West
Orillia, ON L3V 3A6
("the Public Library Board")
and The Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON L0L 2E0
("the Township)
The Township and the Public Library Board agree as follows:
1.0 Description of Services:
1.1 The Public Library Board shall endeavour to provide, in cooperation with other
public library boards, a comprehensive and efficient library service to the residents
of the Township.
1.2 The Public Library Board shall not make a charge for admission to the library or for
Township.
1.3 The Public Library Board shall allow the residents of the Township full access to
all Library services.
1.4 The Public Library Board may impose such fees as it considers proper for
services and as allowed in the Public Libraries Act (RSO 1990 c.P.44, s. 23 (3).)
2.0
2.1 The Public Library Board is a corporation duly established under the Public
Libraries Act (RSO 1990, Chapter P44, as amended).
2.2 To ensure quality library service under this Agreement, the Public Library Board
shall endeavour to:
(a) Ensure that all materials are available for use outside the library except
those used frequently for reference service, and rare and fragile items;
(b) Ensure circulation policies of greatest convenience to the user and
maximum use of materials;
Page 83 of 93
14.a) 2020-030: A By-law to Authorize the Execution of a Contract betwee...
(c) Ensure that the selection of materials reflects the needs of the community
as defined in regular community analyses and needs studies;
(d) Ensure that the information provided to public library users is accurate, up-
to-date and is coordinated with other appropriate organizations;
(e) Ensure that all library facilities are accessible as defined by the standards
of accessibility of the Ontario Building Code;
(f) Provide resources, programs and services to meet defined community
needs;
(g) Provide a telephone in each of their facilities in order to ensure user
access and maintain communication with other library systems.
3. 0 Cost:
3.1 THEREFORE it is mutually understood and agreed that the Corporation of the
Township of Oro-Medonte will pay the Orillia Public Library Board the amount of
$44.13 per library member for library service for Oro-Medonte residents and
taxpayers for the period beginning January 1, 2020 and ending December 31,
2020 with payment to be made upon receipt of invoices issued quarterly.
Invoices will be based on new registrations during each of the invoice periods.
3.2 Payments shall be made to the Orillia Public Library on receipt of the invoice.
4.0 Municipal Representation on the Orillia Public Library Board:
4.1 The Public Library Board shall request its appointing council to appoint a member
of the Township of Oro-Medonte Council (or a resident of the Township of Oro-
Medonte designated by the Township of Oro-Medonte Council), recommended
by the Township of Oro-Medonte Council.
5.0 Reports:
5.1 The Public Library Board shall submit an annual report to the Township.
5.2 The Township shall make an annual financial report to the Minister and make any
other reports required by the Public Libraries Act, and its regulations or
requested by the Minster.
6.0 Limitation of Liability:
6.1 The Township shall not be liable for any injury, death or property damage to the
Public Library Board, its employees or agents or for any claim by any third party
against the Public Library Board, its employees or agents.
Page 84 of 93
14.a) 2020-030: A By-law to Authorize the Execution of a Contract betwee...
6.2 The Township shall not be liable for any incidental, indirect, special or
consequential damages or loss of use, revenue or profit of the Public Library
Board arising out of or in any way related to this Agreement or the services.
6.3 The Public Library Board will save, defend and keep harmless and fully indemnify
the Township and each of its elected officials, officers, employees and agents of,
from and against all manner of actions, suits, claims, executions and demands
which may be brought against or made upon the Township, its elected officials,
officers, employees and agents or any of them and of, from and against all loss,
costs, charges, damages, liens and expenses which may be sustained, incurred
or paid by the Township, its elected officials, officers, employees and agents, or
any of them, by reason of, or on account of, or in consequence of the fulfilment
by the Public Library Board of its obligations under this Agreement including the
default or breach by the Public Library Board of its obligations under this
Agreement or by reason of any negligence or wilful default of the Public Library
Board, its officers, employees, agents or persons acting under its direction in
connection with its obligations hereunder.
7.0 Cancellation:
7.1 Either the Township or the Public Library Board may terminate this Agreement at
any time upon six months of notice in writing.
8.0 Notices:
8.1 Notices under this Agreement shall be given in writing by personal delivery or by
mail.
8.2 Notice by mail shall be deemed to have been given on the fourth business day
after the date of mailing.
9.0 Signing Authority:
9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair
and Secretary of the Board and, on behalf of the contracting township by two (2)
authorized Signing Officers.
10.0 Inspection:
10.1 The Orillia Public Library shall maintain current up to date records for the
purposes of the administration of this agreement and to provide accurate
membership and usage statistics as requested by the Township for Oro-Medonte
residents and taxpayers.
Page 85 of 93
14.a) 2020-030: A By-law to Authorize the Execution of a Contract betwee...
11.0 Duration:
11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect from
January 1, 2020 to December 31, 2020.
12.0 Entire Contract:
12.1 This Agreement constitutes the entire Agreement between the parties. There are
no other agreements or understanding.
DATE _________________________ ______________________________
The Township of Oro Medonte (Seal)
Signing Officer
______________________________
The Township of Oro Medonte (Seal)
Signing Officer
DATE _________________________
Orillia Public Library Board
Chair
Orillia Public Library Board
Secretary
Page 86 of 93
14.b) 2020-031: A By-law to Authorize the Execution of a Contract betwee...
Public Libraries Act, R.S.O. 1990, c.P.44
Page 87 of 93
14.b) 2020-031: A By-law to Authorize the Execution of a Contract betwee...
Page 88 of 93
14.c) 2020-032: A By-law to Authorize the Execution of a Contract betwee...
Public Libraries Act, R.S.O. 1990, c.P.44
Page 89 of 93
14.c) 2020-032: A By-law to Authorize the Execution of a Contract betwee...
Page 90 of 93
14.d) 2020-033: A By-law to Authorize the Execution of a Contract betwee...
Public Libraries Act, R.S.O. 1990, c.P.44
Page 91 of 93
14.d) 2020-033: A By-law to Authorize the Execution of a Contract betwee...
Page 92 of 93
15.a) 2020-055: Being a by-law to confirm the proceedings of the Special...
Municipal Act, 2001, S.O. 2001, C. 25, as amended
Page 93 of 93