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Wednesday, July 15, 2020
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott (left @ 2:00 p.m. before Item 11 a)
Councillor Randy Greenlaw
8:30 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark
Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director,
Development Services; Donna Hewitt, Director, Corporate Services;
Shawn Binns, Director, Operations and Community Services; Tamara
Obee, Manager, Human Resources, Health & Safety; Curtis Shelswell,
Chief Municipal Law Enforcement Officer; Michelle Jakobi, Acting
Director, Environmental Services; Jenny Leggett, Communications and
Public Relations Officer; Jennifer Whitley, Coordinator, Economic
Development/ Communications; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Sheila Spring, Records Management Clerk;
Harold Daynard, Manager, Information Technology (IT)
All Council and staff participated via ZOOM platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
Page 1 of 15
Council Meeting Minutes — Wednesday, July 15, 2020.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C200715-1
Moved by Scott, Seconded by Hough
Be it resolved that the agenda for the Council meeting of Wednesday, July 15, 2020 be
received and adopted;
And that the correspondence, re Items 8b), 11 a), 11 b), 17a) and 17b), as outlined on the
agenda, be received.
Carried.
Motion No. C200715-2
Moved by Keane, Seconded by Scott
Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be
suspended in order to allow the meeting to proceed past the 4 hour adjournment
requirement.
Carried.
3. Disclosure of Pecuniary Interest:
None.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C200715-3
Moved by DeSousa, Seconded by Hough
Be it resolved that we do now go in Closed Session at 8:33 a.m. to discuss
• Acquisition/disposition of land (50 Fairway Court; 6 Simoro Crescent) (Unopened Road
Allowance between Lots 20 & 21, Concession 1) (2 Demont Drive);
• Labour relations/employee negotiations (Staffing Updates; Business Continuity);
• Solicitor -client privilege (Water Waste Water Servicing);
• Trade secret or scientific, technical, commercial, financial or labour relations information,
supplied in confidence to the municipality (99 Mount St. Louis Road West).
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2020,
b) Motion to Rise and Report.
Motion No. C200715-4
Moved by Keane, Seconded by Scott
Be it resolved that we do now Rise at 10:57 a.m. at which time we shall Report on the
Closed Session Items 4
c) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor -
client privilege (Water Waste Water Servicing).
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates;
Business Continuity).
e) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of Land (50
Fairway Court; 6 Simoro Crescent).
h) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality (99 Mount St. Louis Road
West).
and that Closed Session Items 4
f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (between Lots 20 & 21,
Concession 1).
g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
c) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor -
client privilege (Water Waste Water Servicing).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh,
Director, Development Services; Donna Hewitt, Director, Corporate Services; Michelle
Jakobi, Acting Director, Environmental Services; Chris Williams, Aird & Berlis LLP.
Motion No. C200715-5
Moved by Veitch, Seconded by DeSousa
Be it resolved that the confidential correspondence from Chris Williams, Aird & Berlis LLP
dated July 13, 2020 and presented by Robin Dunn, CAO; Michelle Jakobi, Acting Director,
Environmental Services and Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege
(Water Waste Water Servicing) be received.
Carried.
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Council Meeting Minutes — Wednesday, July 15, 2020.
d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates;
Business Continuity).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager,
Human Resources/Health & Safety.
Motion No. C200715-6
Moved by Greenlaw, Seconded by Scott
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Labour relations/employee negotiations (Staffing Updates; Business Continuity) be received.
Carried.
e) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of Land (50
Fairway Court; 6 Simoro Crescent).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services.
Motion No. C200715-7
Moved by DeSousa, Seconded by Scott
Be it resolved
1. That Confidential CS2020-9, Donna Hewitt, Director, Corporate Services re:
Acquisition/disposition of Land (50 Fairway Court; 6 Simoro Crescent) be received and
adopted.
2. That 50 Fairway Court North be listed at $219,900.
3. That 50 Fairway Court South be listed at $224,900.
4. That 6 Simoro Crescent be listed at $324,900.
5. And that staff report back to Council with regular progress updates.
Carried.
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Council Meeting Minutes — Wednesday, July 15, 2020.
h) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour
relations information, supplied in confidence to the municipality (99 Mount St. Louis
Road West).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; David Butler, The Butler Group Consultants; Tom Rennie, Crestwood
Park Holdings Inc.; Issac Tang, Borden Ladner Gervais; Leith Coghlin, EnPointe
Development Inc.
Motion No. C200715-8
Moved by Scott, Seconded by Keane
Be it resolved that the confidential verbal information presented by Tom Rennie, Managing
Director, Crestwood Park Holdings Inc. and David Butler, President, The Butler Group
Consultants re: Trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality (99 Mount St. Louis Road West) be
received and considered in conjunction with Item 8b).
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, June 24, 2020.
b) Minutes of Public meeting held on Thursday, June 25, 2020.
Motion No. C200715-9
Moved by DeSousa, Seconded by Veitch
Be it resolved that the draft minutes of the
a) Council meeting held on Wednesday, June 24, 2020
be received and adopted as printed and circulated; and that the draft minutes of the
b) Public meeting held on Thursday, June 25, 2020;
be received.
6. Recognition of Achievements:
None.
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2020.
7. Public Meetings/Public Information Sessions:
a) John Thornton re: Zone 1 Water Integration.
Motion No. C200715-10
Moved by Scott, Seconded by Keane
Be it resolved that the verbal information presented by John Thornton re: Zone 1 Water
Integration be received and considered in conjunction with applicable staff report and draft
by-law.
Carried.
8. Deputations/Presentations:
a) Jeffrey Abrams and Janice Atwood-Petkovski, Co -Principals, Principles Integrity re:
Township of Oro-Medonte Integrity Commissioner's Annual Report, Spring 2020.
Motion No. C200715-11
Moved by Hough, Seconded by Veitch
Be it resolved that the Township of Oro-Medonte Integrity Commissioner's Annual Report
dated Spring 2020 and presented by Jeffrey Abrams and Janice Atwood-Petkovski, Co -
Principals, Principles Integrity be received.
Carried.
b) Tom Rennie, Managing Director, Crestwood Park Holdings Inc. and David Butler,
President, The Butler Group Consultants Inc. re: Minister's Zoning Order (MZO),
Request for Support, Crestwood Park Holdings Inc., Proposed Mount St. Louis Rest
Stop & Community Facility, 99 Mount St. Louis Road West.
Motion No. C200715-12
Moved by Keane, Seconded by Scott
Be it resolved
1. That the correspondence presented by Tom Rennie, Crestwood Park Holdings Inc. and
David Butler, The Butler Group Consultants Inc. re: Minister's Zoning Order (MZO),
Request for Support, Crestwood Park Holdings Inc., Proposed Mount St. Louis Rest
Stop & Community Facility, 99 Mount St. Louis Road West be received.
2. That the Minister's Zoning Order, Request for Support and supporting materials
received from Crestwood Park Holdings Inc. be referred to Township legal counsel and
staff for review, consultation with provincial representatives, and report back to Council.
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2020,
c) Geoffrey Campbell, Managing Partner, Oakleigh and David Yeaman, President, Molded
Precision Components (MPC) re: Minister's Zoning Order (MZO) Request for Support,
Oro-Medonte Medical Industrial Innovation Park, 561 Line 7 North.
Motion No. C200715-13
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That the correspondence presented by Geoffrey Campbell, Oakleigh and David Yeaman,
Molded Precision Components (MPC) re: Minister's Zoning Order (MZO), Request for
Support, Oro-Medonte Medical Industrial Innovation Park, 561 Line 7 North be received.
2. That Section 14.8 o) of the office consolidated Procedural By -Law No. 2017-165 be waived
3. That the Township of Oro-Medonte support the applicants in their request to the Minister
of Municipal Affairs and Housing for a Ministerial Zoning Order.
4. That the Minister of Municipal Affairs and Housing (MMAH), and Molded Precision
Components (MPC) be advised of the Township's decision under the Mayor's signature.
Unanimously Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
Five (5) individuals provided comments with respect to Items 11 b and 17a).
Two (2) individuals provided comments with respect to Items 11 a and 17b).
Three (3) individuals provided comments with respect to Item 8b).
11. Reports of Municipal Officers for Action:
a) ES2020-4, Michelle Jakobi, Acting Director, Environmental Services; and Mark
DesLauriers, Chief Financial Officer/Treasurer re: Zone 1 Water Integration - Schedule J,
Fees & Charges By-law Update [Refer to Item 17b)].
Motion No. C200715-14
Moved by Veitch, Seconded by Hough
Be it resolved that ES2020-4, Michelle Jakobi, Acting Director, Environmental Services;
and Mark DesLauriers, Chief Financial Officer/Treasurer re: Zone 1 Water Integration -
Schedule J, Fees & Charges By-law Update be deferred to the Special Council meeting of
July 22, 2020 until we hear back from the joint meeting(s) between our respective legal
counsels representing the Zone 1 water users and the Township.
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2020.
b) DS2020-69, Andria Leigh, Director, Development Services re: Zoning By-law
Amendment 2018-ZBA-16 (Commercial Accommodations) [Refer to Item 17a)].
Motion No. C200715-15
Moved by DeSousa, Seconded by Hough
Be it resolved
1. That DS2020-69, Andria Leigh, Director, Development Services re: Zoning By-law
Amendment 2018-ZBA-16 (Commercial Accommodations) be received.
2. That Zoning By-law Amendment Application 2018-ZBA-16, specifically to amend Section
6.0 — Definitions of Zoning By-law 97-95, as amended, to provide clarity with respect to
the existing prohibition on commercial accommodations, be approved, as amended, to
exclude Village Commercial Resort Units.
3. That the appropriate amended By-law be brought forward for Council's consideration.
Unanimously Carried.
Motion No. C200715- 16
Moved by Keane, Seconded by DeSousa
Be it resolved that staff be directed to receive and provide options for Council's
consideration with respect to a draft nuisance by-law for the August 12, 2020 Council
meeting.
Carried.
12. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
b) F12020-8, Mark DesLauriers, Chief Financial Officer/Treasurer, re: July Financial Update
- COVID-19.
c) DS2020-70, David Saunders, Manager, Development Engineering re: Development
Engineering Status Activity / Subdivision Update — January 1 - June 30, 2020.
d) DS2020-72, Garry McCartney, Chief Building Official re: Building Division Activity Stats
(January -June 2020).
e) DS2020-76, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Municipal
Law Enforcement Occurrences Report, January - June 2020.
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Council Meeting Minutes — Wednesday, July 15, 2020.
Motion No. C200715-17
Moved by Hough, Seconded by Veitch
Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received.
a) Robin Dunn, CAO re: Update on COVID-19 Actions;
b) F12020-8, Mark DesLauriers, Chief Financial Officer/Treasurer, re: July Financial Update -
COVID-19;
c) DS2020-70, David Saunders, Manager, Development Engineering re: Development
Engineering Status Activity / Subdivision Update, January 1-June 30, 2020;
d) DS2020-72, Garry McCartney, Chief Building Official re: Building Division Activity Stats
(January -June 2020)
e) DS2020-76, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Municipal Law
Enforcement Occurrences Report, January - June 2020.
Carried.
c) HR2020-1, Tamara Obee, Manager, Human Resources/Health & Safety re: Human
Resources Policies Updates.
Motion No. C200715-18
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That HR20200-1, Tamara Obee, Manager, Human Resources/Health & Safety re:
Human Resources Policies Updates be received and adopted.
2. That amended draft:
o Human Resources Policy Number 6.02 — Vacation, and
o Human Resources Policy Number 6.06 — Leaves of Absence;
be enacted effective immediately.
3. That staff be advised accordingly.
Carried.
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Council Meeting Minutes —Wednesday, July 15, 2020.
d) Donna Hewitt, Director, Corporate Services, correspondence from Enbridge Gas Inc. re:
Ontario Energy Board Notice.
Motion No. C200715-19
Moved by Hough, Seconded by DeSousa
Be it resolved
1. That the correspondence from Enbridge Gas Inc. re: Ontario Energy Board Notice and
presented by Donna Hewitt, Director, Corporate Services be received.
2. That correspondence, in support of Enbridge's application, be sent under Mayor's
signature.
Carried.
e) CS2020-14, Yvonne Aubichon, Clerk re: Records Retention Schedule and Delegation of
Authority to Clerk.
Motion No. C200715-20
Moved by Greenlaw, Seconded by Keane
Be it resolved
1. That CS2020-14, Yvonne Aubichon, Clerk re: Records Retention Schedule and
Delegation of Authority to Clerk be received and adopted.
2. That the Clerk be granted delegated authority for establishing and amending the Records
Retention Schedule (Schedule "A") for the records of The Corporation of the Township of
Oro-Medonte.
3. That staff be directed to enhance the Records Management Program, as required.
4. That a new draft Records Retention By -Law be brought forth at a future meeting of
Council.
Carried.
13.Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor
Hough, Councillor Keane.
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Council Meeting Minutes — Wednesday, July 15, 2020.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 22,
2020.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of Friday, May 22, 2020 and
Highlights of Friday, June 26, 2020 meetings.
Staff Recommendation: Receive for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, May 28, 2020.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated June 24, 2020 from The City of Sarnia re: Long Term Care Home
Improvements.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated July 8, 2020 from Steve Clark, Minister of Municipal Affairs and
Housing (MMAH) re: COVID-19 Economic Recovery Act, 2020.
Staff Recommendation: Receive for Information Only.
g) Correspondence dated July 8, 2020 from Jeff Yurek, Minister of the Environment,
Conservation and Parks re: Environmental Assessment Modernization.
Staff Recommendation: Receive and Refer to Staff for a Response.
Motion No. C200715-21
Moved by Keane, Seconded by Greenlaw
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass
by Clearwater Structures Inc., March 16 - November 20, 2020.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May
22, 2020.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of Friday, May 22, 2020 and
Highlights of Friday, June 26, 2020 meetings.
Received for Information Only.
d) Minutes of Barrie Public Library Board meeting held on Thursday, May 28, 2020.
Received for Information Only.
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Council Meeting Minutes — Wednesday, July 15, 2020.
e) Correspondence dated June 24, 2020 from The City of Sarnia re: Long Term Care
Home Improvements.
Received for Information Only.
f) Correspondence dated July 8, 2020 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing (MMAH) re: COVID-19 Economic Recovery Act, 2020.
Received for Information Only.
g) Correspondence dated July 8, 2020 from Jeff Yurek, Minister of the Environment,
Conservation and Parks re: Environmental Assessment Modernization.
Received and Referred to Staff for a Response.
Carried.
15. Communications/Petitions:
a) Correspondence dated June 12, 2020 from Shelley Sarin, Chair, Ethnic Mosaic Alliance
(EMA) re: Request for Expression of Interest, Due Date August 10, 2020.
Motion No. C200715-22
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That the correspondence dated June 12, 2020 from Shelley Sarin, Chair, Ethnic Mosaic
Alliance (EMA) re: Request for Expression of Interest, Due Date August 10, 2020 be
received.
2. That the Township of Oro-Medonte embraces the objective of supporting and celebrating
cultural diversity within the Township and across Simcoe County.
3. That the Township supports the proposed establishment of a Multi -Cultural Centre in the
County of Simcoe.
4. That staff continue to review potential opportunities and synergies to locate the proposed
Multi -Cultural Centre in the Township of Oro-Medonte with the County of Simcoe and
Ethnic Mosaic Alliance.
5. That staff report back to Council through the project tracking update.
Carried.
16. Notice of Motions:
None.
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Council Meeting Minutes —Wednesday, July 15, 2020.
17. By -Laws:
a) 2020-073: A By-law to Amend Zoning By-law 97-95, as amended (General
Amendment).
b) 2020-074: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the
Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and
Charges By-law) [Deferred per Item 11a), Motion No. C200715-14].
c) 2020-076: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
d) 2020-077: A By-law to Amend By-law No. 2012-168, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
Motion No. C200715-23
Moved by Keane, Seconded by DeSousa
Be it resolved that
a) 2020-073: A By-law to Amend Zoning By-law 97-95, as amended (General Amendment),
as amended, to exclude Village Commercial Resort Units.
c) 2020-076: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
d) 2020-077: A By-law to Amend By-law No. 2012-168, A By-law to Provide for Permit
Parking on Highways and Other Designated Areas within the Township of Oro-Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18.Closed Session Items (Unfinished Items):
Motion No. C200715-24
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now go in Closed Session at 3:20 p.m. to discuss
Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21,
Concession 1); (2 Demont Drive).
Carried.
Page 13 of 15
Council Meeting Minutes — Wednesday, July 15, 2020.
Motion No. C200715-25
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now Rise at 4:39 p.m. and Report on the Closed Session Items 4
f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened Road Allowance
between Lots 20 & 21, Concession 1).
g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive).
Carried.
g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive).
The following staff were present: Andria Leigh, Acting CAO/Director, Development
Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services.
Motion No. C200715-26
Moved by Veitch, Seconded by Hough
Be it resolved
1. That Confidential CS2020-15, Yvonne Aubichon, Clerk re: Acquisition/disposition of
land (2 Demont Drive) be received and adopted.
2. That staff be directed to proceed as advised.
Carried.
f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened road allowance
between Lots 20 & 21, Concession 1).
The following staff were present: Andria Leigh, Acting CAO/Director, Development
Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services.
Motion No. C200715-27
Moved by Keane, Seconded by Greenlaw
Be it resolved
1. That Confidential Report No. CS2020-16, Yvonne Aubichon Clerk re:
Acquisition/Disposition of Land of Unopened Road Allowance Between Lots 20 & 21,
Concession 1 be received and adopted.
2. And that staff proceed as directed.
Carried.
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Council Meeting Minutes — Wednesday, July 15, 2020.
19.Confirmation By -Law:
a) 2020-079: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, July 15, 2020.
Motion No. C200715-28
Moved by Veitch, Seconded by Hough
Be it resolved that By -Law No. 2020-079: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, July 15, 2020 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjou rnme nt:
a) Motion to Adjourn.
Motion No. C200715-29
Moved by Keane, Seconded by Greenlaw
Be it resolved that we do now adjourn at 4:43 p.m.
Mayor, H.S. Hu es
Carried.
O�I�C4v.
onne Aubichon
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