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07 15 2020 Council Minutes1� Tnty� f Prond Heritage, Exntin,q Futim Wednesday, July 15, 2020 The Township of Oro-Medonte Council Meeting Minutes Electronic Meeting 2018-2022 Council Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Ian Veitch Councillor Tammy DeSousa Councillor Cathy Keane Councillor Shawn Scott (left @ 2:00 p.m. before Item 11 a) Councillor Randy Greenlaw 8:30 a.m. Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark Present: DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Shawn Binns, Director, Operations and Community Services; Tamara Obee, Manager, Human Resources, Health & Safety; Curtis Shelswell, Chief Municipal Law Enforcement Officer; Michelle Jakobi, Acting Director, Environmental Services; Jenny Leggett, Communications and Public Relations Officer; Jennifer Whitley, Coordinator, Economic Development/ Communications; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Sheila Spring, Records Management Clerk; Harold Daynard, Manager, Information Technology (IT) All Council and staff participated via ZOOM platform. 1. Call to Order - Moment of Reflection: Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a moment of reflection. Page 1 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. 2. Adoption of Agenda: a) Motion to Adopt the Agenda. Motion No. C200715-1 Moved by Scott, Seconded by Hough Be it resolved that the agenda for the Council meeting of Wednesday, July 15, 2020 be received and adopted; And that the correspondence, re Items 8b), 11 a), 11 b), 17a) and 17b), as outlined on the agenda, be received. Carried. Motion No. C200715-2 Moved by Keane, Seconded by Scott Be it resolved that Rule 14.19a) as per the consolidated Procedural By-law No. 2017-165 be suspended in order to allow the meeting to proceed past the 4 hour adjournment requirement. Carried. 3. Disclosure of Pecuniary Interest: None. 4. Closed Session Items: a) Motion to go In Closed Session. Motion No. C200715-3 Moved by DeSousa, Seconded by Hough Be it resolved that we do now go in Closed Session at 8:33 a.m. to discuss • Acquisition/disposition of land (50 Fairway Court; 6 Simoro Crescent) (Unopened Road Allowance between Lots 20 & 21, Concession 1) (2 Demont Drive); • Labour relations/employee negotiations (Staffing Updates; Business Continuity); • Solicitor -client privilege (Water Waste Water Servicing); • Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (99 Mount St. Louis Road West). Carried. Page 2 of 15 Council Meeting Minutes —Wednesday, July 15, 2020, b) Motion to Rise and Report. Motion No. C200715-4 Moved by Keane, Seconded by Scott Be it resolved that we do now Rise at 10:57 a.m. at which time we shall Report on the Closed Session Items 4 c) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor - client privilege (Water Waste Water Servicing). d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates; Business Continuity). e) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of Land (50 Fairway Court; 6 Simoro Crescent). h) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (99 Mount St. Louis Road West). and that Closed Session Items 4 f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (between Lots 20 & 21, Concession 1). g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive). be brought forward to Item 18 Closed Session Items (Unfinished Items). Carried. c) Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services re: Solicitor - client privilege (Water Waste Water Servicing). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Acting Director, Environmental Services; Chris Williams, Aird & Berlis LLP. Motion No. C200715-5 Moved by Veitch, Seconded by DeSousa Be it resolved that the confidential correspondence from Chris Williams, Aird & Berlis LLP dated July 13, 2020 and presented by Robin Dunn, CAO; Michelle Jakobi, Acting Director, Environmental Services and Chris Williams, Aird & Berlis LLP re: Solicitor -client privilege (Water Waste Water Servicing) be received. Carried. Page 3 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. d) Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates; Business Continuity). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Tamara Obee, Manager, Human Resources/Health & Safety. Motion No. C200715-6 Moved by Greenlaw, Seconded by Scott Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re: Labour relations/employee negotiations (Staffing Updates; Business Continuity) be received. Carried. e) Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of Land (50 Fairway Court; 6 Simoro Crescent). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services. Motion No. C200715-7 Moved by DeSousa, Seconded by Scott Be it resolved 1. That Confidential CS2020-9, Donna Hewitt, Director, Corporate Services re: Acquisition/disposition of Land (50 Fairway Court; 6 Simoro Crescent) be received and adopted. 2. That 50 Fairway Court North be listed at $219,900. 3. That 50 Fairway Court South be listed at $224,900. 4. That 6 Simoro Crescent be listed at $324,900. 5. And that staff report back to Council with regular progress updates. Carried. Page 4 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. h) Robin Dunn, CAO re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (99 Mount St. Louis Road West). The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria Leigh, Director, Development Services; Donna Hewitt, Director, Corporate Services; David Butler, The Butler Group Consultants; Tom Rennie, Crestwood Park Holdings Inc.; Issac Tang, Borden Ladner Gervais; Leith Coghlin, EnPointe Development Inc. Motion No. C200715-8 Moved by Scott, Seconded by Keane Be it resolved that the confidential verbal information presented by Tom Rennie, Managing Director, Crestwood Park Holdings Inc. and David Butler, President, The Butler Group Consultants re: Trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality (99 Mount St. Louis Road West) be received and considered in conjunction with Item 8b). Carried. 5. Minutes of Council and Committees: a) Minutes of Council meeting held on Wednesday, June 24, 2020. b) Minutes of Public meeting held on Thursday, June 25, 2020. Motion No. C200715-9 Moved by DeSousa, Seconded by Veitch Be it resolved that the draft minutes of the a) Council meeting held on Wednesday, June 24, 2020 be received and adopted as printed and circulated; and that the draft minutes of the b) Public meeting held on Thursday, June 25, 2020; be received. 6. Recognition of Achievements: None. Carried. Page 5 of 15 Council Meeting Minutes —Wednesday, July 15, 2020. 7. Public Meetings/Public Information Sessions: a) John Thornton re: Zone 1 Water Integration. Motion No. C200715-10 Moved by Scott, Seconded by Keane Be it resolved that the verbal information presented by John Thornton re: Zone 1 Water Integration be received and considered in conjunction with applicable staff report and draft by-law. Carried. 8. Deputations/Presentations: a) Jeffrey Abrams and Janice Atwood-Petkovski, Co -Principals, Principles Integrity re: Township of Oro-Medonte Integrity Commissioner's Annual Report, Spring 2020. Motion No. C200715-11 Moved by Hough, Seconded by Veitch Be it resolved that the Township of Oro-Medonte Integrity Commissioner's Annual Report dated Spring 2020 and presented by Jeffrey Abrams and Janice Atwood-Petkovski, Co - Principals, Principles Integrity be received. Carried. b) Tom Rennie, Managing Director, Crestwood Park Holdings Inc. and David Butler, President, The Butler Group Consultants Inc. re: Minister's Zoning Order (MZO), Request for Support, Crestwood Park Holdings Inc., Proposed Mount St. Louis Rest Stop & Community Facility, 99 Mount St. Louis Road West. Motion No. C200715-12 Moved by Keane, Seconded by Scott Be it resolved 1. That the correspondence presented by Tom Rennie, Crestwood Park Holdings Inc. and David Butler, The Butler Group Consultants Inc. re: Minister's Zoning Order (MZO), Request for Support, Crestwood Park Holdings Inc., Proposed Mount St. Louis Rest Stop & Community Facility, 99 Mount St. Louis Road West be received. 2. That the Minister's Zoning Order, Request for Support and supporting materials received from Crestwood Park Holdings Inc. be referred to Township legal counsel and staff for review, consultation with provincial representatives, and report back to Council. Carried. Page 6 of 15 Council Meeting Minutes —Wednesday, July 15, 2020, c) Geoffrey Campbell, Managing Partner, Oakleigh and David Yeaman, President, Molded Precision Components (MPC) re: Minister's Zoning Order (MZO) Request for Support, Oro-Medonte Medical Industrial Innovation Park, 561 Line 7 North. Motion No. C200715-13 Moved by DeSousa, Seconded by Hough Be it resolved 1. That the correspondence presented by Geoffrey Campbell, Oakleigh and David Yeaman, Molded Precision Components (MPC) re: Minister's Zoning Order (MZO), Request for Support, Oro-Medonte Medical Industrial Innovation Park, 561 Line 7 North be received. 2. That Section 14.8 o) of the office consolidated Procedural By -Law No. 2017-165 be waived 3. That the Township of Oro-Medonte support the applicants in their request to the Minister of Municipal Affairs and Housing for a Ministerial Zoning Order. 4. That the Minister of Municipal Affairs and Housing (MMAH), and Molded Precision Components (MPC) be advised of the Township's decision under the Mayor's signature. Unanimously Carried. 9. Identification From the Public of an Agenda Item of Interest: None. 10.Open Forum: Five (5) individuals provided comments with respect to Items 11 b and 17a). Two (2) individuals provided comments with respect to Items 11 a and 17b). Three (3) individuals provided comments with respect to Item 8b). 11. Reports of Municipal Officers for Action: a) ES2020-4, Michelle Jakobi, Acting Director, Environmental Services; and Mark DesLauriers, Chief Financial Officer/Treasurer re: Zone 1 Water Integration - Schedule J, Fees & Charges By-law Update [Refer to Item 17b)]. Motion No. C200715-14 Moved by Veitch, Seconded by Hough Be it resolved that ES2020-4, Michelle Jakobi, Acting Director, Environmental Services; and Mark DesLauriers, Chief Financial Officer/Treasurer re: Zone 1 Water Integration - Schedule J, Fees & Charges By-law Update be deferred to the Special Council meeting of July 22, 2020 until we hear back from the joint meeting(s) between our respective legal counsels representing the Zone 1 water users and the Township. Carried. Page 7 of 15 Council Meeting Minutes —Wednesday, July 15, 2020. b) DS2020-69, Andria Leigh, Director, Development Services re: Zoning By-law Amendment 2018-ZBA-16 (Commercial Accommodations) [Refer to Item 17a)]. Motion No. C200715-15 Moved by DeSousa, Seconded by Hough Be it resolved 1. That DS2020-69, Andria Leigh, Director, Development Services re: Zoning By-law Amendment 2018-ZBA-16 (Commercial Accommodations) be received. 2. That Zoning By-law Amendment Application 2018-ZBA-16, specifically to amend Section 6.0 — Definitions of Zoning By-law 97-95, as amended, to provide clarity with respect to the existing prohibition on commercial accommodations, be approved, as amended, to exclude Village Commercial Resort Units. 3. That the appropriate amended By-law be brought forward for Council's consideration. Unanimously Carried. Motion No. C200715- 16 Moved by Keane, Seconded by DeSousa Be it resolved that staff be directed to receive and provide options for Council's consideration with respect to a draft nuisance by-law for the August 12, 2020 Council meeting. Carried. 12. Reports of Municipal Officers for Information Only: a) Robin Dunn, CAO re: Update on COVID-19 Actions. b) F12020-8, Mark DesLauriers, Chief Financial Officer/Treasurer, re: July Financial Update - COVID-19. c) DS2020-70, David Saunders, Manager, Development Engineering re: Development Engineering Status Activity / Subdivision Update — January 1 - June 30, 2020. d) DS2020-72, Garry McCartney, Chief Building Official re: Building Division Activity Stats (January -June 2020). e) DS2020-76, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Municipal Law Enforcement Occurrences Report, January - June 2020. Page 8 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. Motion No. C200715-17 Moved by Hough, Seconded by Veitch Be it resolved that the reports, as listed under Item #12, Reports of Municipal Officers for Information Only, be received. a) Robin Dunn, CAO re: Update on COVID-19 Actions; b) F12020-8, Mark DesLauriers, Chief Financial Officer/Treasurer, re: July Financial Update - COVID-19; c) DS2020-70, David Saunders, Manager, Development Engineering re: Development Engineering Status Activity / Subdivision Update, January 1-June 30, 2020; d) DS2020-72, Garry McCartney, Chief Building Official re: Building Division Activity Stats (January -June 2020) e) DS2020-76, Curtis Shelswell, Chief Municipal Law Enforcement Officer re: Municipal Law Enforcement Occurrences Report, January - June 2020. Carried. c) HR2020-1, Tamara Obee, Manager, Human Resources/Health & Safety re: Human Resources Policies Updates. Motion No. C200715-18 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That HR20200-1, Tamara Obee, Manager, Human Resources/Health & Safety re: Human Resources Policies Updates be received and adopted. 2. That amended draft: o Human Resources Policy Number 6.02 — Vacation, and o Human Resources Policy Number 6.06 — Leaves of Absence; be enacted effective immediately. 3. That staff be advised accordingly. Carried. Page 9 of 15 Council Meeting Minutes —Wednesday, July 15, 2020. d) Donna Hewitt, Director, Corporate Services, correspondence from Enbridge Gas Inc. re: Ontario Energy Board Notice. Motion No. C200715-19 Moved by Hough, Seconded by DeSousa Be it resolved 1. That the correspondence from Enbridge Gas Inc. re: Ontario Energy Board Notice and presented by Donna Hewitt, Director, Corporate Services be received. 2. That correspondence, in support of Enbridge's application, be sent under Mayor's signature. Carried. e) CS2020-14, Yvonne Aubichon, Clerk re: Records Retention Schedule and Delegation of Authority to Clerk. Motion No. C200715-20 Moved by Greenlaw, Seconded by Keane Be it resolved 1. That CS2020-14, Yvonne Aubichon, Clerk re: Records Retention Schedule and Delegation of Authority to Clerk be received and adopted. 2. That the Clerk be granted delegated authority for establishing and amending the Records Retention Schedule (Schedule "A") for the records of The Corporation of the Township of Oro-Medonte. 3. That staff be directed to enhance the Records Management Program, as required. 4. That a new draft Records Retention By -Law be brought forth at a future meeting of Council. Carried. 13.Reports of Members of Council: a) Updates from Council Representatives — County of Simcoe and Township Partners and Agencies. The following members of Council provided updates: Mayor H.S. Hughes, Deputy Mayor Hough, Councillor Keane. Page 10 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. 14. Consent Agenda: a) Announcements of Interest to the Public: 1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass by Clearwater Structures Inc., March 16 - November 20, 2020. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 22, 2020. Staff Recommendation: Receive for Information Only. c) Nottawasaga Valley Conservation Authority, Minutes of Friday, May 22, 2020 and Highlights of Friday, June 26, 2020 meetings. Staff Recommendation: Receive for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, May 28, 2020. Staff Recommendation: Receive for Information Only. e) Correspondence dated June 24, 2020 from The City of Sarnia re: Long Term Care Home Improvements. Staff Recommendation: Receive for Information Only. f) Correspondence dated July 8, 2020 from Steve Clark, Minister of Municipal Affairs and Housing (MMAH) re: COVID-19 Economic Recovery Act, 2020. Staff Recommendation: Receive for Information Only. g) Correspondence dated July 8, 2020 from Jeff Yurek, Minister of the Environment, Conservation and Parks re: Environmental Assessment Modernization. Staff Recommendation: Receive and Refer to Staff for a Response. Motion No. C200715-21 Moved by Keane, Seconded by Greenlaw Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Announcements of Interest to the Public: 1. Notice of Full Bridge Closures at Oro-Medonte Line 5 and Line 9, Hwy 11 Underpass by Clearwater Structures Inc., March 16 - November 20, 2020. b) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday, May 22, 2020. Received for Information Only. c) Nottawasaga Valley Conservation Authority, Minutes of Friday, May 22, 2020 and Highlights of Friday, June 26, 2020 meetings. Received for Information Only. d) Minutes of Barrie Public Library Board meeting held on Thursday, May 28, 2020. Received for Information Only. Page 11 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. e) Correspondence dated June 24, 2020 from The City of Sarnia re: Long Term Care Home Improvements. Received for Information Only. f) Correspondence dated July 8, 2020 from Steve Clark, Minister, Ministry of Municipal Affairs and Housing (MMAH) re: COVID-19 Economic Recovery Act, 2020. Received for Information Only. g) Correspondence dated July 8, 2020 from Jeff Yurek, Minister of the Environment, Conservation and Parks re: Environmental Assessment Modernization. Received and Referred to Staff for a Response. Carried. 15. Communications/Petitions: a) Correspondence dated June 12, 2020 from Shelley Sarin, Chair, Ethnic Mosaic Alliance (EMA) re: Request for Expression of Interest, Due Date August 10, 2020. Motion No. C200715-22 Moved by DeSousa, Seconded by Veitch Be it resolved 1. That the correspondence dated June 12, 2020 from Shelley Sarin, Chair, Ethnic Mosaic Alliance (EMA) re: Request for Expression of Interest, Due Date August 10, 2020 be received. 2. That the Township of Oro-Medonte embraces the objective of supporting and celebrating cultural diversity within the Township and across Simcoe County. 3. That the Township supports the proposed establishment of a Multi -Cultural Centre in the County of Simcoe. 4. That staff continue to review potential opportunities and synergies to locate the proposed Multi -Cultural Centre in the Township of Oro-Medonte with the County of Simcoe and Ethnic Mosaic Alliance. 5. That staff report back to Council through the project tracking update. Carried. 16. Notice of Motions: None. Page 12 of 15 Council Meeting Minutes —Wednesday, July 15, 2020. 17. By -Laws: a) 2020-073: A By-law to Amend Zoning By-law 97-95, as amended (General Amendment). b) 2020-074: A By -Law to Amend By -Law, 2018-044, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges" (Fees and Charges By-law) [Deferred per Item 11a), Motion No. C200715-14]. c) 2020-076: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. d) 2020-077: A By-law to Amend By-law No. 2012-168, A By-law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. Motion No. C200715-23 Moved by Keane, Seconded by DeSousa Be it resolved that a) 2020-073: A By-law to Amend Zoning By-law 97-95, as amended (General Amendment), as amended, to exclude Village Commercial Resort Units. c) 2020-076: A By-law to Amend By-law No. 2012-181, A By-law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. d) 2020-077: A By-law to Amend By-law No. 2012-168, A By-law to Provide for Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18.Closed Session Items (Unfinished Items): Motion No. C200715-24 Moved by Keane, Seconded by Greenlaw Be it resolved that we do now go in Closed Session at 3:20 p.m. to discuss Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21, Concession 1); (2 Demont Drive). Carried. Page 13 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. Motion No. C200715-25 Moved by Keane, Seconded by Greenlaw Be it resolved that we do now Rise at 4:39 p.m. and Report on the Closed Session Items 4 f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened Road Allowance between Lots 20 & 21, Concession 1). g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive). Carried. g) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive). The following staff were present: Andria Leigh, Acting CAO/Director, Development Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. C200715-26 Moved by Veitch, Seconded by Hough Be it resolved 1. That Confidential CS2020-15, Yvonne Aubichon, Clerk re: Acquisition/disposition of land (2 Demont Drive) be received and adopted. 2. That staff be directed to proceed as advised. Carried. f) Yvonne Aubichon, Clerk re: Acquisition/disposition of land (Unopened road allowance between Lots 20 & 21, Concession 1). The following staff were present: Andria Leigh, Acting CAO/Director, Development Services; Yvonne Aubichon, Clerk; Donna Hewitt, Director, Corporate Services. Motion No. C200715-27 Moved by Keane, Seconded by Greenlaw Be it resolved 1. That Confidential Report No. CS2020-16, Yvonne Aubichon Clerk re: Acquisition/Disposition of Land of Unopened Road Allowance Between Lots 20 & 21, Concession 1 be received and adopted. 2. And that staff proceed as directed. Carried. Page 14 of 15 Council Meeting Minutes — Wednesday, July 15, 2020. 19.Confirmation By -Law: a) 2020-079: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 15, 2020. Motion No. C200715-28 Moved by Veitch, Seconded by Hough Be it resolved that By -Law No. 2020-079: Being a by-law to confirm the proceedings of the Council meeting held on Wednesday, July 15, 2020 be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 20. Adjou rnme nt: a) Motion to Adjourn. Motion No. C200715-29 Moved by Keane, Seconded by Greenlaw Be it resolved that we do now adjourn at 4:43 p.m. Mayor, H.S. Hu es Carried. O�I�C4v. onne Aubichon Page 15 of 15